2 Tables With Same Value In A Field.. Pull Into A Report Or New Table? Possible?
Sep 24, 2007
I have a slight problem here with a database program I am designing. I have two excel spreadsheets, one created by one department here, and the other created by a second department.
I have the access program importing the relevant fields from both programs into 2 tables. Table 1 is the listing of employees in the company and their info (minus the location where they work). Table 2 is the listing of employees who are in this facility.
I need to prepare a report of all employees in this facility who appear on the other table.
I have a field in each table (both called F1) with the employee names.
Is there a way I can run a report in Access where it pulls all the info I need into a Report as long as the name appears in both tables F1 fields?
Even if I can create another table based on that info, and then just do a full dump to a report from that new table, that would be great.
I am not familiar with VB or SQL really, but I figure something like this would be doable, I just don't know how to go about writing it :
If Table1.F1 == Table2.F1 Then {
Append Table1.* INTO NewTable3
}
Something where if the name on F1 in Table1 matches the name on F1 in Table2, it takes all the data from that record and appends it or dumps it brand new into a NewTable3..
I have a make-table query that pulls all the fields from 1 table (MainTable), and creates a new table with a date stamp based apon a form value entered (New Table = MainTableWithDate).
Currently, I setup the query to pull info from the form field like this:
DateField: [Forms]![frmmain]![DateField]
However, when the make-table query is done - all date fields are blank (all other fields are correctly created), and when I look at the new created table (mainTableWIthDate), the typeassigned to the date field is "Binary" (in the form, I've specified LongDate).
I have a report with a calculated field. This calculated field needs to pull the value or total from a field in another report. I think the formula is : =([AssmntC].Reports!totalreqamnt4) but I'm getting ?Name as the result. The report is AssmntB where I need to have the value copied. The original report is AssmntC and the field is totalreqamnt4 where the value is originally calculated. totalreqmant4 is also a calculated field which sums fields from a query.
I am brand new to building a database.What I want is a database to store Quote, Job and Invoicing information. We receive quotes first and then they can, but don't always, turn into jobs. We can also receive a job without quoting it. We currently have two spreadsheets. One is for Quotes and the other is for Jobs.
QUOTES INFORMATION Quote # Date Customer Name Part # Part Name Quote Due Date Qty Lead Time Price Unit
JOBS INFORMATION Job # Qty Quote # Customer Name PO# Part # Part Name Est Hours Start Date Due Date Price
As you can see a lot of the information in the Quote spreadsheet is also used in the Job spreadsheet. (Bold represents duplicated items) We currently type the information into each spreadsheet.
Then there are different forms that are filled out for quotes and jobs that contain the information in the spreadsheets.Is there a way that I can have the QUOTE Table automatically populate the JOB Table information?
I've got a query that uses a key from one table to pull back records from another.
My question is...
On the table with the key there is another field that I want to use to pull back data from the same table from above.
A bit more info...
Table one holds colleagues details Table two holds records
Within table one there are 2 different fields that hold different ID's for the same colleague, currently I run two different queries to pull all data - I want to know if I can simply run one query that will return every thing?
I am having trouble with our receiving database. This database consists of two tables. One for vendors, which basically contains their vendor ID as well as vendor name and phone # etc. The other table is our receiving data table. When our receiving person receives product in, they log this in the receiving table including info such as date, autonumber for record, vendor etc. The problem is, when the person selects the vendor id, which is set up as a lookup field, we would like to have the vendor name pop up atuomatically within that record. I cannot for the life of me figure out why this isn't happening. The person is using a form to enter all of this data and runs a summary report at the end of the day. Our accounting dept. is requesting this info be added, but I cannot seem to figure it out. Thanks so much for any assistance! Amy (monet1369);)
I have built a nice database that has a form to enter data which logs in product received, there is a combo box on the same form that is linked through the query builder to auto populate the names from the contacts info table (the receivers of the product received) the contacts info table also contains information that is specific to each name such as locations.
As of now I have created a command button that brings me to the form that shows the information fields I need specific to a name, once I get that I have another command button to bring me back to the main form. How to create an additional list box on the main data entry form so as when the name is entered the new list box or text box (which is best?) will auto populate the information I need on one form instead of going back and forth.
Example:
Requester Name [ auto populate name ] currently linked to contacts info table (working)
(New field) Preferred Location [ need to auto populate location ] from the contacts info table (how do you pull locations specific to a contact name from the same table?
When I add ANY record to a Table I get meaningless symbols in a Text Field on my Report.I have a Microsoft Access Database of College Football Teams and their Schedules that otherwise works just fine. In the past, I regularly added new teams to the Teams Table. I enter Team Name, Conference and Division affiliation (if any), whether or not they play home games on Grass or Turf and a hyperlink to the team's website.
I went to add Fordham to my Teams Table, as Fordham plays at Temple this week. After I entered the information in the Table, I saved and ran the Compact and Repair Database tool. I went to run a Report that contains a text field called "Comments" that I enter non-indexed comments about the game manually in the Schedule Table or on a Form. Not all games have comments. However, as a result of entering Fordham in the Teams Table, I now get nothing but weird looking symbols that look like Wing-Dings or Chinese Script in the Comments column on the report. These symbols show up in each row under Comments, whether or not I actually have a comment in the field. These symbols also show up on the report no matter what team or time period I select on the Form that runs a Query that generates the Report.
I isolated the problem to this addition of Fordham, because if I delete the Fordham record from the Teams Table, Save and Compact and Repair the Database, I can return to the normal looking text in the Comments Text Field in the Report. I tried only entering "Fordham" as the team name, disregarding any of the other information, like Conference, Division, playing surface or (most importantly) the hyperlink, but I get the same symbols. I also tried entering just a team name of something other than Fordham, but the same pesky symbols show up. I restored a previous version of this database before the problem showed up, but, when I added Fordham, I got the same result. I tried searching on this topic, but with little luck. There were a few things like making sure the hyperlink was not indexed or Unicode Compression was off, but nothing really more than that.
I posted the following code on a button (report to a first sergeant). I can't pull e-mail addresses from the report (rptLateByUnit).
=========
DoCmd.SendObject acSendReport, "rptLateByUnit", acFormatPDF, Me.CCF_EMail, Me.CCS_Email, , "FOUO: Open Personnel Data Discrepancies", "This document contains information which must be protected in accordance with AFI 33-332, Air Force Privacy Act Program, and DoD Regulation 5400.7R, DoD Freedom of Information Act Program; and Privacy Act of 1974 as amended applies. This document is For Official Use Only." & vbCr & vbCr & _
I have 2 reports that use a separate query to pull their data. One Query is called "Outdoor Lighting by Model Number Full Query".It is very simple, pulling just 4 pieces of data, SQL code is as follows:
SELECT DISTINCT [Call Log].[Model #], Sum([Call Log].Quantity) AS [Sum Of Quantity] FROM [Call Log] WHERE ((([Call Log].Date) Between [Forms]![Date Range Entry]![Start Date] And [Forms]![Date Range Entry]![End Date]) AND (([Call Log].[Product Type])=4)) GROUP BY [Call Log].[Model #] ORDER BY Sum([Call Log].Quantity) DESC;
I run a report named "Outdoor Lighting by Model Full Report" which takes the above query. The detail portion of the report only has 3 sections:
Model #, Quantity, Percentage. Quantity I have showing "Sum Of Quantity" and Percentage is showing "=[Sum of Quantity]/Sum([Sum of Quantity])" Therefore, for a particular model # it gives me the number and then calculates what percentage that number is of the total. Works fine.
My second report is laid out exactly the same, except it pulls data from a different query that only returns the top five results. The code for that query is as follows:
SELECT TOP 5 [Call Log].[Model #], Sum([Call Log].Quantity) AS [Sum Of Quantity] FROM [Call Log] WHERE ((([Call Log].Date) Between Forms![Date Range Entry]![Start Date] And Forms![Date Range Entry]![End Date]) And (([Call Log].[Product Type])=4)) GROUP BY [Call Log].[Model #] ORDER BY Sum([Call Log].Quantity) DESC;
The second report, appropriately named "Outdoor Lighting by Model Number Top 5 Report" only shows the top 5 and then gives a quantity and calculates a percentage. My problem is that the percentage is calculated based off of the total of just the top 5 query. I need it to calculate based off of the total of the full query.
I currently have percentage doing this "=[Sum of Quantity(Top 5 Query)]/Sum([Sum of Quantity(Top 5 Query)])".What I want it to do is this "=[Sum of Quantity(Top 5 Query]/Sum([Sum of Quantity(Full Report Query)])
Here is my delima, I have a report that I am able to type in a keyword and it will pull up that report exactly as I type the keyword, however, let's say that I want to pull up someone else's report I cannot. I have to exit out of my report and then go back into it and resubmit the new search.
I have fields on the main menu where folks put in a start and end date prior to running a report. I'm doing a monthly report that pulls current month, and two prior months of data. For example, the user selects a date range of 10/1/14 to 10/31/14 the report will show August, September and October results.
I need the column headings to change each month depending on the date range they select to run the report so in November they will pull 11/1/14 to 11/30/14 and get September, October and November.
The headings for the columns would then adjust.
I put an unbound text box with the formula as follows in the control source of the report page header to pull the month that is equal to the current month minus two (I'm just showing one of the column headings formula):
I'm trying to have users enter multiple IDs from a table into a text box separated by newline chars, and then (once they press a button) have some sort of macro or code read each line and pull a report I've created based on the ID. Is that possible?
I have a table with application records. One of the fields captures schools the applicant will work at. This field stores data in comma delimited format. There could be 1 school name; there could be 5 school names.
My ultimate goal is to build a report which shows me records of all applications, grouped by school choice. I want to see: School A was selected by 5 people, School B was selected by 7, etc.
Is it possible to write a query from this table that will enable this?
Greetings all! We have a mentor-mentee database that's been setup with a many-to-many design. We're storing essentially the same data in each table except for the field names. We thought we were good to go but one additional request was made to determine a count of employees participating in the program (regardless of whether mentor or mentee) in each section of the company. We don't want each person counted multiple times if they are both a mentor and a mentee, or if they have >1 mentee or >1. I created a couple of queries to pull unique empIDs from each table to narrow down each table BUT I'm stuck on being able to pull unique id's from both tables.
I first tried the unmatched query wizard from both viewpoints but then I don't get those cases where a mentor is also a mentee. In other attempts, I end up with a cartesian product. I've cruised through the queries section but haven't come up with any examples related to this type of situation.
I need a way to pull both unmatched records from each table while also getting essentially the first occurrence of instances where mentorID=MenteeId. I'm no SQL expert so if someone can think of a statement that would suffice, it would be greatly appreciated.
I have a query that pulls data from the following fields in 2 different tables:
Area1FloorPrep (tblFloorPrep) ex. remove ceramic tile Area1Size (tblInstallationAreas) ex. 20 s/f, or just 20 Area2FloorPrep (tblFloorPrep) Area2Size (tblInstallationAreas)....
All the way to Area20 (Floorprep and InstallationAreas) for both tables. I have created an installer invoicing form that pulls the data from the workorder that these fields are located in, but the problem I'm having is that I don't know what kind of query to create to concatenate the data in the 20 fields and concatenate the size of the areas next to the appropriate concatenated floor prep description. Is there a way to do this without coding?
I have 2 tables with the same field names, but different data. I need to check if one person is linked to different companies.Both are linked with CompanyID. When I look for a person via the last name (field is called LastName), it should show me from both tables the rows that this person is in. how can I construct this kind of query?
P.S. I want to select all the not just a few from both tables
I have 9 seperate tables - each of the tables has similar headers
Claim # Agent Pass/Fail Request type Record Date
I have built relationships between all the tables. I am attempting have a singular query be run based on start and end dates under "record date" . I have the criteria already set. But when I run the Query no information is pulled. How do I get the query to pull this data from all 9 tables?
I am creating a database to keep up with the expenses for my art business. I have a table for Vendors with a field (Mileage) for one-way mileage that I enter manually (EX: 11.8 miles). Then I have a calculated field that basically just multiplies the Mileage field times two to get total mileage to and from my house to vendor location. (Total Miles) {The reason I want to do this this way right now is because I didn't keep up with my mileage this year and I am having to look up the distance from my home to each location)
Then I have a "supplies" table where I show the date, the vendor, the item, cost, etc, and I want to add a Total Mileage field based on the calculated Total Miles field in the Vendors table that will automatically populate based on the vendor of each transaction. I just can't remember how to make this work and I know just enough SQL to be dangerous.
I have started work on a database to track the many (several hundred per annum) projects my company undertakes. A 'main' table lists projects, their fees, their key dates, their project numbers, etc. I have created another table for tasks. Each task is assigned to a project (via the project number), and may be 'open' or 'closed'. I have separated the tasks table from the projects table as there may be several different tasks for each project. It is also good to keep a record of the tasks.
I want to prepare a report from the projects table that lists projects IF they have any open tasks.
In my mind, this means 'If a task, with the corresponding project number, is open, put a 'Yes' in the 'Tasks open' field of the Projects table.'
I want to use a Form or Report to have the end user enter say a Customer # or the Customer Last Name and then have Access pull and display that record so that the end user can than print all the saved information from that record.
I have DB used for inventory for many different categories. I have a table and form for the following: Location, Printers, Pc's and many more.
What i am trying to accomplish is to have a advanced search form that will display how many pc's and there makes and model from selecting the location name or Cost center from a combo box.
So an example would be I want to select MPP-WDF from the combo box click a button and it will return the number of PC and there makes of model's and some other information in a list of records.
I have a form (form1) that will populate with records (table1) based on key fields of "Project Number" and at time-points we will update part of the record, and then we create a word document detailing the updates with a couple of other bits of information not in original record.
Basically I want it to go from the original form (form1) into another form (form2) (via a command button) taking the key field of "Project Number" where it will ask the bits of information that we don't need have already and the contact person.
I have got this to store in a different table (table2) using a key field of just "ID" from the original records (table1). A list of contact people are in a separate table (table3) using a key field of "contact name" which will include other details for them such as address and phone number.
So from "form2" I would like to produce a report that contains information form "table1" based on the "Project Number" and "table2" based on "ID" as just been generated and "table 3" which is based on "contact name".
So I want to pull information form the records based on the certain key fields but struggling for it to pull it successfully...
Got relationships between: "contact name" fields in both "table2" and "table3" "project number" fields in both "table1" and table2"
In a query for the report I have all the appropriate fields, but only have the "contact name" and "project number" from "table2" is this right? or do I need both in?
Or would it be easier to draw all this information into "form2" but don't really want to select that many drop down boxes or would it be able to pull it from the "contact name" and "project number" boxes????
I have a 3rd party database where I have no control over how the data is entered. I've been given the task of creating a Crystal report that would need to gather data from two databases. The link between the two databases in my report would be on a quote number. In one database, the quote number is in it's own field. In the 3rd party database, the quote number is stored in a memo field along with other data. Here's an example:
The data I'm after is C7875 T7761 T6895 T7152A *No data from the 5th row since the data after the "T" isn't numerical
So far I'm thinking of using an IIF statement to check for the existance of a C or T, then if true, use a nested IIF statement within the first to check for numeric, if true, use the Mid function to pull out the quote number.
My first concern is this could become a complicated IIF statement and was wondering if there was another direction I should be looking in acheiving this.
My second concern is if I go with this method, some of the quote numbers have a space after them, some of them have no space after them, some may even have a "/" after them. How would I go about accomplishing this?
I have a combo box [Description] populated with items and a corresponding cost in [PriceRetail] within the same table. I require the price to be added into the price field once the item is chosen in the Description pull down. This is what i have, but the price field never populates.
--------------- Private Sub Description_AfterUpdate() Me.Price = Me.Description.Column(3) End Sub ---------------
The source table has 4 records in this order; ID, Category, Description, PriceRetail
