A97 Lookup Puzzle
Mar 9, 2005
A97. Briefly I've got a training database which I cobbled together from a MS sample dbase. It works fine except there is an intermittent problem.
I have a course management form with a combo box that looks up all courses attended by an employee and displays them in the subform.
On first opening the database and opening this form and selecting an employee from the combo, the subform displays all course records, not the ones filtered for the employee. If I then compact the database the form works correctly. It doesn't happen every time the dbase is opened. Does this behaviour ring any bells?
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Mar 1, 2007
i have this code:
If IsNull(rs![tblFltTotalJobsAE] Or rs![tblFltTotalJobsEI] Or rs![tblFltTotalJobsRC]) = False Then
a = a + rs![tblFltTotalJobsAE]
b = b + rs![tblFltTotalJobsEI]
c = b + rs![tblFltTotalJobsRC]
d = a + b + c
f("test2") = d
End If
the result of the abv code eg:
rs![tblFltTotalJobsAE] <- 2
rs![tblFltTotalJobsEI] <- 3
rs![tblFltTotalJobsEI] <- 4
f("test2") = 9 , the result will be 9 (correct!)
if any of the rs![ ] is a null,
rs![tblFltTotalJobsAE] <- 2
rs![tblFltTotalJobsEI] <-
rs![tblFltTotalJobsEI] <- 4
f("test2") = **empty data** , the result should be 6 but the textbox is blank.
why the abv code doesn't seems to add up records whenever any of the records is empty?
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Nov 30, 2007
In the UK under certain circumstances you can use the Retail Margin VAT Scheme. There are several ways to apply this scheme, the first, the VAT is calculated on your Gross Profit and you apply this rate as your effective rate of VAT. The second, and the one I use, is per transaction, the amount of VAT you pay depends on the amount of profit received for each sale that the Retail Margin Scheme is applicable. The difference between the UK and some EU countries is the sales tax on art is a fixed but substantially reduced rate.
This worked all very well until Artist Royalties (AR) came along. The wizards at DAC's decided to follow the EU model and use a banded scale based upon the Euro Day Rate which may impact on the bands to calculate Artist Royalty. It would be easy if the sales staff quoted a price plus AR, oh no, they give inclusive prices, this price is binding as it has been accepted.
To calculate the AR you need to know the Profit but to calculate the Profit you need to know the AR. Two unknowns!
The sale is £75,000 inclusive of both VAT and Artist Royalty
The cost is £50,000.
The Euro Rate is 1.3962 based on 16th November 2007
The AR bands are €50,000 @ 4% and €200,000 @ 3%
Vat 17.5% is calculated on the Profit element only
Atist Royalty is exempt from VAT
How much is the Profit?
What is the Vat Payable?
What is the Amount of Artist Royalty due?
This is the link to the AR Calculator.
http://http://resale.dacs.org.uk/ARRCalculator.aspx
I found a way in Excel to work this out but it is less than elegant and to me using Excel is like surrendering.
Simon
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Oct 7, 2005
Hi
I have been struggling for quite a wee while thinking the design of a part of my Database, it is maybe not that complex but seems quite difficult to me... :o
I have different ASSEMBLIES made of differents PARTS (Bodies, Straps, Hinge, Screws...) and most of them are built on the same models but there is quite a few odd ones.
Most assemblies are made of 1 Body, 2 Straps, 2 Screws and 2 Hinge pins
but some can be made of 1 Bodies, 2Screws and 2Hinge pins only
or 1 Bodies and 4 Screws
there is quite a few configuration and some can be made of really unusual parts that are only gonna be used once or twice.
There is different models for each part So I have created TblStraps, TbleScrews, TblHinge..., Tbl Miscellaneous (regrouping all the odd ones)
This is where I am getting confused because I want to make it easy for the user to fill in a new assembly detail.
Each assembly is defined by is body,
and I could use a query to show the number of parts for each AssemblyModel.
Should I have a table for each assembly model as shown below:
TblModel1:............................TblModel2:.. ...........................................
BodyId (Primary).....................BodyId (Primary)....................................
StrapId (linked to TblSrap)........ScrewId (Linked to TblScrew)..................
ScrewId (Linked to TblScrew)....HingeId (Linked to TblHinge)....................
HingeId (Linked to TblHinge)
and a table for the miscelaneous models who is going to have quite a few fields because some of those models can have 1 or 2 types of srews and Hinge pins and up to 8 more parts, lots of the Records will have blank fields as well. :confused:
Ohhhh, I don't know where to start, I am confused and needs some advice, I feel bad to beg but I am really desperate :(
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Jul 24, 2007
I'm wrestling with the issues; in other threads, it became apparent that because I could not know ahead of time what I will need to know about a given entity, I will use a table to enumerate attributes that is applicable for a given entity.
However, the stumper is that what if an attribute should conform to a set list of values? Since they are dynamic, I would have problem predicting what I will need to be able to lookup, and am even don't know whether I will need a one-many lookup or many-many lookup.
I thought that generic lookup table with a table listing "classes" of lookup would allow me to have one big generic lookup table while using "classes" to act like virtual tables so I can then set the query to appropriate "class" to return just right set of values.
But as I thought about it, I ran into some issues which is pulling me toward the crazy idea that I should have freestanding tables, and use a field in tblAttribute to give me the table's name so I'd know which free-standing table it points to, and have the necessary key to lookup the values within that table.
Even though my gut instincts tell me that I shouldn't be going against the conventions of database design (who the frick goes around creating free-standing lookups?!?), I'm simply not sure how I can use a generic lookup table to hold all information.
For example, suppose I was given a list of values that has its own categories. Since the former design allows only for two level (lookup and lookupclass), where am I to insert that extra level?
Furthermore, I found myself needing a set of virtual keys to reference a certain "class" of lookups for report purposes. That means I need an extra field in my lookup table than I originally anticipates. What if I find myself needing one more field that just won't fit the generic lookup table?
So does anyone have suggestions on how we would create a placeholder for a lookup table that will be made just in time?
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Jul 27, 2015
I have three large source tables imported into my database. I have created queries to retrieve relevant values from fields in each source table which feeds into my form. Each field on my form that is connected to the relevant query is a lookup field. For example, one field called "Supplier_Name" another called "Supplier_Code" and a third called "Route_Number".
Needless to say each of my lookup fields are very long. I am trying to filter my search based upon the selection from the previous Lookup field. How I can filter a lookup field's value based upon the previous lookup field selection? Each Supplier has a code and assign route(s) and I have already established these relationships.
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Mar 2, 2005
Hello,
I wonder if anybody can help me.
I have a table called ITEM, within ITEM I have three fields ITEM NUMBER (Key Field), Item, Cost,
I have another table called INVOICE ITEMS, Within INVOICE ITEMS I have six Fields, INVOICE NUMBER, ITEM NUMBER, ITEM, UNIT COST, Amount, Total Amount.
I want to use Lookup wizard to complete the fields ITEM NUMBER, ITEM, UNIT COST from the ITEM table.
Is this possible?
Regards
Nathan
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Feb 22, 2005
Wonder if anyone could help.......
I have an form for creating a new order and this is accompanied by another form which inputs each individual item for that order. For example order number 25 might be an order for item 382 and item 196.
It would be handy if when I open the items form that I don't have to manually enter the order number (primary key of orders table) swo that each item is linked to that particualr order. I tried making the default value of the order number (which is also foreign key on items table) match whatever itr was on the open orders form but the whole database didn't like that and wouldn't save the records I was trying to enter.
So basically any ideas how to make a number (the unique Primary Key) from one opened form appear automatically in another opened form??
It's got me baffled!! Many thanks!!
Paul.
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Nov 23, 2012
how to do a particular thing in Access 2010 (I don't even know if it is possible).
I have a table named PRODUCTS:
ID_PRODUCT (primary key, autonumber long integer)
ALLOWED_OPTIONS (multi value text lookup field: "Option 1";"Option 2";...;"Option 9")
So I can store, for each different product, none, one, or more options to let the customers choose from.
I have a table named ORDERS:
ID_ORDER (primary key, autonumber long integer)
FK_CUSTOMER (foreign key, linked to the primary key of a CUSTOMERS table; represents the customer that places the order.)
FK_PRODUCT (foreign key, linked to PRODUCTS.ID_PRODUCT; represents the product that the customer has choosen)
CHOOSEN_OPTION (lookup text field; the customer must choose ONE option among those allowed for the product he has ordered)
The problem is that I would like the CHOOSEN_OPTION field to show as a combobox, listing the values stored into PRODUCTS.ALLOWED_OPTIONS, so that when a customer buys a product, he can choose only among the options allowed by that particular product.How can I manage a multi value field to populate a combobox, in which every item stays on its line? If I use, as a query to populate the combobox:
select [PRODUCTS].[ALLOWED_OPTIONS]
from PRODUCTS
where [PRODUCTS].[ID_PRODUCT]=[FK_PRODUCT]
I obtain an empty combobox.If I refer to the last field as [ORDERS].[FK_PRODUCT], Access asks me to type a value for "[ORDERS].[FK_PRODUCT]", treating it as an unknown parameter.I think that the problem is that when the combobox expands, the record is not committed yet, so FK_PRODUCT is unknown (NULL?). But this happens even if I commit the record typing something in FK_PRODUCT and then I re-enter the record and I expand the CHOOSEN_OPTION combobox, that is still empy although FK_PRODUCT exists, now.Is there a particular syntax to refer to a field in a record not committed yet (something like "THIS." or "ME.")?
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Oct 26, 2005
I have an Invoice & Address file I want to know how I can for example enter customer number in the Invoice file and get the information form Address file in the Invoice file.
Thanks
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Feb 19, 2008
Hi all
Im trying to create a database where one field has a lookup to another field in another table (easy enough done) the the next field in the first table has another lookup, however the items the user can select change dependent on what was selected in the first feild eg:
SelectA -A1
-A2
SelectB -B1
-B2
So the user can only select B1 in the second field if SelectB was picked in the first field
Does anyone know whow this is done
Thanks
Chris
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Oct 26, 2006
I wonder if anyone can help.
I have 2 tables.
Table1 (lookup table)has 2 fields: 'rate' and a 'minimum amount'. The rate applies to a range of values eg up to 1000,rate=20, up to 5000, rate = 22 etc.
Table 2 has 3 fields: 'UniqueID', 'current_rate', 'amount'.
The 'amount' field in table 2 increases on a monthly basis and when this reaches the next amount threshold (in Table1), the 'current_rate' needs to be updated in table 2 to the appropriate value.
I have searched this forum and Dlookup seems looks to be the only way to do it. However, I think this only returns one result and some of the suggested solutions use a form to input the 'amount', when I have many entries that need to be updated.
Any suggestions would be appreciated.
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Jun 21, 2007
i'm sure this must be pretty simple but when i search for lookup i keep finding stuff about translating names into numeric id's which is not what i mean
what i have is a table TBL_EnergySavings with these fields
IDFuel, IDProperty, IDMeasure, EnergySaving
its a lookup table so that given the three ID numbers (of a type of energy saving measure like loft insulation, installed in a certain type of property which uses a certain type of fuel) we can say how much energy is typically saved in GWhrs
I have another table of installed measures (jobs) which has property type, fuel type and measure type amongst its fields and what i need to do is to fill in a column in that table with the energy saved by each measure
so how do i look up the relavant record from TBL_EnergySavings?
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Sep 9, 2005
Hi, im fairly new to access. im creating my 2nd access project for my 2nd year of A levels and i need a bit of help with lookups on a form im using
heres a screenshot of the form
http://beta9.picturehost.co.uk/cat.jpg
What i want is for when you select an option from the category combo box, for the sub category to have limited options. Example: i choose Drinks from the main category combo, the sub category combo will only have a list of types of drinks available.
This has probably been posted before, but to be honest i didnt know what to search for.
Tell me if you need any more information
thanks
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Dec 18, 2006
I have a form which is used to enter contact details into my database. This includes the organisation for which each contact works. We have quite a few contacts from each organisation.
To ensure that the organisation name is always entered exactly the same, I'd like to use a lookup box which allows the user to choose the organisation if it's already in the system, or to enter it if it's new and not already there.
Is it possible to have a lookup box which shows the values already entered in the field to which the input will be stored?
Gary
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Mar 2, 2005
I am setting up a form for a database.
It's supposed to be a form for adding a new booking to a table.
Now there's one table with vessels and a different one with lines/deadlines.
Every vessel is on a line that has a certain deadline.
My question: Is it possible for a user to select the vessel from a list on the form, having the form automatically look up the deadline and showing this in a different part of the form.
The meaning is to add a new booking with vessel and deadline into one table...
Don't know if my story is understandble, if not, please ask me to clarify...
Lion85heart
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Feb 16, 2006
I have a user options form linked to a table. The table is just one record with an option group on the form. the user selects which report template they'd like to use. the user closes the form down and resumes normal data entry.
when it comes time to represent the data in a report, i'd like it to display according to the template type the user selected in the options form. I have 3 different report templates. They all say the same thing... one is just prettier than the other!! Users like to customise!!
in effect, i'd like the database to check which report template has been selected from the options table, then open the appropriate report.
It sounds kinda simple but i can't quite figure the code. I think i need to use a lookup statement somewhere.
Any ideas are appreciated.
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Jul 6, 2006
I want to put a lookup box on my switchboard where I can type in Company Name and automatically open up the form in the correct Company. I have tried to do this through a query but this just brings up a full-list, also tried a macro but this wouldn't work. Can anyone help please?
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Jul 28, 2006
I would like to create a look up for a field from a table - that displays the OfficeID and the officename when it pops up, but only store the value of the id in the table.
OfficeID officename
1 Office 1
2 Office 2
My lookup Row Source is:
Code:SELECT office.OfficeID, office.officename FROM office ORDER BY office.officename;
Only the OfficeID seems to show in the lookup.
How would I get both to show, but only the OfficeID to be put into the field?
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Feb 20, 2008
Hi all
Im trying to create a database where one field has a lookup to another field in another table (easy enough done) the the next field in the first table has another lookup, however the items the user can select change dependent on what was selected in the first feild eg:
SelectA -A1
-A2
SelectB -B1
-B2
So the user can only select B1 in the second field if SelectB was picked in the first field
Does anyone know whow this is done
Thanks
Chris
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Sep 18, 2005
I have a 67 binary code string produced from a query which concatenates these 1's and 0's.
What I need to do is have access decide what a particular string value/range is and return the process name. e.g
11000000000000000000000000000000000001000010000000 00000000000000001. The process name would be COMP RESOLVED MSA
10100000000000000000000000000000000001000010000000 00000000000000001.The process name would be COMP UNRESOLVED MSA
00000000000000000111010000000110000000000000000000 00000000000000001
The process name would be MSA NEW
There could be about 60 different Process Names
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Mar 10, 2006
Hi i really need help!
i need to be able to use "lookup", i have a set of postcodes from 3000 customers, i need to extract these and compare them to lists i have of postcodes, which make up a region. And run queries from these
e.g a customer on my database has the postcode BD21 7KK
On my list of postcodes i have on paper - WEST YORKSHIRE - BD21 7
therefore The BD21 7KK Customer falls in the West Yorkshire region.
I need to do this four 4 regions with lists i have on paper then run queries.
Can some one please provide the neccessary steps?
Or even give me an example made?
Im really stuck on this at the moment and me job depends on it ! :(
Thanks
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Mar 13, 2006
I have a look-up box in a form that saves the description selected into a field in a query. I then use that query to produce a report, but on the report, the query has stored the ID field so the report doesn't show the description the user selected - just a number. How do I get the field in the query to save the description rather than the ID field so I can show it on a report?
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Sep 4, 2006
I am using Access 2003 and I am trying to get my database to lookup required information as soon as access starts. If the information is lower than a certain figure I want a macro to run to present a warning on the screen stating that the required item needs attention.
CAN THIS BE DONE?
Regards
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Jun 25, 2007
I am not sure if I have gone about this the correct way or not but here is the problem.
I have a table that only holds integers each field has a relationship to another table, this is used for the text lookup to display the information correctly in forms.
I am trying to create a pivot table in excel to look at the results and do some analysis. All looks fine in access but completely useless when I get to excel I am only left with numbers.
Is there an easy way of stripping out the lookup data and returning just the text or maybe linking to another table or something else so that I can get meaning full data to work with in excel?
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Jul 4, 2007
I was wondering if anyone had any experience of integrating a product like QuickAddress (QAS) into an Access Database to aid the completion of address details. ThanksRussG
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