Recently I've been using QuickBooks, but I'm not very satisfied with it.
For one thing, it's got alot more features than what I'll probably ever be using. But, the main reason I don't really care for it is that there are things that it doesn't seem to be able to do "automatically", and with Access I think I would be able to add a new query and reports that would work as I want.
However, I'd hate to go through the steps of setting up an Access database if someone already had one that they'd be willing to share here. I've seen some topics here from 2006 and earlier, so I didn't want to go back and open them up again in case they were irrelevant at this time.
It just seems that Access would be a better way to go since it could be (somewhat) easily added to or modified as needs arose.
OK... My DB has began after looking at a few examples and after browsing a book called "Building Accounting Systems Using Access 2002" A good book....BUT... One MAJOR item left out! The General Ledger. I have made the tables and forms to hold Vendor info, Transaction info, Job info, and a few others. Also have my forms to record checks and deposits, and record the distribution to different GL Accounts. My problem now is "How to build the General Ledger" My final goal will be to have a report that is a "Trial Balance" Showing all GL accounts, balances, and resulting in a final figure of zero. Thus being in balance. So the question is... What is the best way to aproach this? All the info for the general ledger (at the moment) is input thru the "Checks form" or the "Deposit form" (a third to come will be for adjusting entries to the GL itself) What is the common method? Using positive and negative numbers? A field for Debit and a second for credit? Looking for someone to point me in the right direction before I get too far into it. The DB is attached.... Lots of work and coding still to do... Everything is in a pretty basic form.. But it gives you a good idea of where I'm going. Any suggestions would be of value. Thanks
I have been searching the web for some examples of a double entry accounting systems made with MS Access. I havent found any that I can open... examine the tables, queries, relationships and everything else. Not that I am planning on spending a year or two building one :) But I want to know how to. So if anyone knows of any good examples please post the links for me. Thanks
I'm looking for someone who knows a bit about this one... maybe done one before. I've started a DB for an accounting system, I've worked with MANY of these over the years, but from a user standpoint. Now I'm trying a shot at putting one together, just for a learning experience if nothing else. But I would like someone to take a look at the beginning structure of the DB and let me know if I am on the right track. Any input and suggestions would be helpful and appreciated. Keep in mind there is ALOT not here yet... and some loose tables for future expansion. I didn't want to get too deep into it and find out I need to make a major change. I'll post the DB. Thanks Curtis
I am trying to create an accounting program on access and i got stuck on the final touches
I'll explain my situation in brief. I created two tables
/1 for the invoices (invoice number, client name, total) /1 for the orders (order id, invoice number, subtotal)
And I made a relationship between those two and everything worked out well. I created a form/subform and put a text box in the subform to calculate the sum which worked correctly. And I exported the value of the sum to the main form and it's great.
The problem is that how can i make the Total field that belongs to the table invoice have a default value as same as the Expression (sum) so that the sum is stored with the invoice record.
I have a table that stores information for multiple behavioral surveys (numerical values). My goal is to add the proper fields that compose total scores value for each respective survey (do a summation of scores). Now, under design view for my table, I see that I can add a calculated field. When I create this calculated field, I can use the Expression Builder to do a sum of the proper fields (the fields that compose a total score for a survey). The only problem that I'm encountering is that if a field that is part of a survey is missing information, the summation disregards the rest of the values for that survey.
How can I account for these missing values so that, if 1 out of my 9 fields have information, I will still get a summation score for the 9 fields? I want to be able to do this without having to change the value of the missing field to 0.
In SPSS I can easily do this by computing a variable and using a code like this: SUM.2(field1, field2, field3, etc.)
I'm new to Access and VBA, for the record. What I need to do is copy a SQL database (table structures and records) and save it as a local Access database, so that the user can query and make any changes on the local file without editting the SQL database.
Looking around, it seems like the best option would be to use the TransferDatabase method with the acImport option. Does this sound reasonable, or can someone with more experience suggest a better way to go about it? Thanks.
Hi! This is Kishore, working on VB Project which is using MS-Access95 as backend. Now, i want to change the Database login Password. Could anyone guide me in this context.
Using Access's User and Group Accounts or Using a Login Form to access database?
I've been researching on how to make a database secure. How to create User and Group Accounts on access, I see the step by step instructions and tried it out myself.
I also saw some sites where they give an example of a Login Form and how to create one.
My question is do you need to create both. First create the users and groups to permit or deny access to certain forms and then have a login form?
But would that mean that they'd have to login twice? Once when the database opens because it activates the db security that was created and then login again in the login form that was created?
Also when the user logins in and clicks on the cmd button on the form which opens up another from, frmWorkLog, I have an Employee field. This field I want it to have the user's name entered automatically and "locked". So that info, employee name, is extracted from the user's login. So then the user can only see his or her records only and no one elses.
How would I go about creating that. Hope I made my explanation clear.
I have two database applications and they are: - the (A) application is for administration use. - the (B) application is for normal users use.
the idea is that: I made the (A) application for administrators who have full control over the database objects (tables, forms, queries, and so on ...).
the (B) application I have created for normal users who will have only to use forms to insert some data and display data only.
but the two applications has a respective table called "vacation request" table. where I linked them, so the both administrators and users can share the data.
The real question is that: How can I prevent the users from seeing the database objects in their application. I used the database options which have helped me in hidding the database objectives when the users open the application, but unfortunately they managed to access to the database objects by pressing the special keys.
I would like to have an access to the (B) application when I want to make some modifications to the forms and then lock it from users where they only have to use the forms for requesting vacations and view the vacations.
A few years ago I’ve made an access database on access 2000. The problem is that now I’ve installed the office 2003, and I can’t make the database work properly.
At first says that are missing those files: “tshoot.ocx”, “msioff9.ocx” and “msowc.dll”; so, I’ve copy them from another computer using office 2000 and now only complains about “msioff9.ocx” saying that my database contains a reference incomplete to it.
Is there no other way to convert my database do work properly with access 2003? What can I do?
Background Info: I developed our main department's Access 2003 split database which is on a server for 15+ Users. I've now been given Access 2007 for development -- Users still have 2003. There are also 2 other smaller databases that are not split (.mdb).
Problem: In the split database, I've saved the Application .mdb as 2003, relinked and made a new .mde. But the Users still cannot open the database. (I did this in a copy until I figure out the nuances with 2007.) The 2 other unsplit databases can be saved as 2003 version and Users can open OK.
I'm grateful for any suggestions on working with Access 2007. I've been trying to tackle the ribbon which is a whole other question.
I have an Access 2000/2003 database which opens up and displays correctly in Access 2007, but when I go to use the File>Print command, or for that matter any of the other pull down menu's nothing happens?
Has anyone else experienced thisproblem, or does anyone know what I am doing wrong?
I have this Access application. Now I want to see the databases and fields defined.but when I open the access file, it straight opens the access application. Then when i press Alt+F11, it opens VB Editor. Then when I click on Design mode it comes back to access in the design mode, but still does not shows the design mode for databases and reports and all.
I can remember there is one more step I need to do after getting into the design of the form.But I cannot remember that
I am doing some computer work for a company that has an Access 2000 application. This app is split up between a program database that contains the forms, reports, etc. and a data database. Both the program database and the data database are located on a Windows 2003 teminal server. There are usually two or three remote users logged into the terminal server, but this number is about to increase to 6 or 7. I am concerned that these user's will all be running the same copy of the program database. I have read that this can lead to performance problems.
I was wondering if anyone hear thought either of the following would be an improvement:
1. Put a separate copy of the program database in each user's profile on the terminal server.
2. Rather than keeping the program database on the terminal server, put a copy of it on each of the remote client pc's. Then set up a VPN connection to the server and use this to link to the data database.
If anyone could tell me if either of these options would lead to improved performance, I would really appreciate it.
I'm wondering if there is a way to open an access database (ive started with a microsoft template for an inventory management database) outside of the access environment. I'd like the program to run more like a .exe file rather than a database, but still having the links to and the functionality of the microsoft database
I have written (what I think) is a great database, but when I came to install it I found out that the users I wrote it for did not even have MS access on their computers. Is there a way that I can save the FE in a different format, or is there a tool, that they can use the FE without having to install Access?
I'm looking into the possibilities of creating a db to be used on a PDA for people to instantly update records, and then possibly download the data onto a pc to update the main db.
We have this database which is used by a member of staff for some reason even though the system clock is at the correct time and all other office programs like word and excel save the file and show the correct time. when evre this user saves there database and goes to view the time its showing as being saved an 1 hr behind insted of at the correct time.
hi, can anyone help me i am trying to find a very competitive person, company who can deisgn my companies database for me. i will behonest i have tried myslef and got stuck,therefore resorting to asking for help for someone to do it for me. lol
it will be a basic database, all i need is the following: Customer information. Accounts(to keep track of payments etc) orders deliveries expenses. service records
and if possible be able to print off all worksheets etc from the database instead of having them stored elsewhere.
I'm new to this site. I have Access 97 Pro. I have a problem as cited below. I have 2 Access 97 tables called: Name and Activity. The fields in the Name table are: NameID (set to autonumber and primary key) and Name (set as Text). The fields in the Activity table are: ActID(set to autonumber), Activity(set as Text) and NameID(set as number). There is a one-to-many relationship between the tables. Name is the ONE and Activity is the MANY
Have a form and subform; Name is on the form and Activity is on the subform. The idea of this database is to link a name to various types of activities. Each name could have a multitude of activities. There are only about 25 names. I want to make the Name field a combo box so the user can pull down the menu and select a particular name. I also want the Activity field in the subform grid to be a combo box so various activities can be selected easily, probably in alphabetical order. There are some other fields in the grid: date of activity, staff, participated, etc. I'd even like the staff field to be a combo box so a staff name is easily entered (I'm probably wishing for the impossible). The problem I’m having is knowing how to link the two combo boxes so that when the user selects a name, any related activities show in the Activity field in the grid. If there are no activities related to a Name, then the user could pull down the menu and select an activity. Currently I have both the name field on the form and the activity field in the subform as a text boxes. I can enter names and activities and the particular name is connected to that persons unique activities. Using textboxes works fine. My wanting to use combo boxes is my attempt to make the database that much easier for the staff to use. Is there a way to do this? If not, I'll have to tell the staff that it can't or I don't know how to use the combo boxes and they will have to live with the way it is now. Any help would be much appreciated.
I want to do something quite simple to start with and expand on it as my knowledge of databases grows.
This is what I need:
Open Access Window appears ''Type company name'' and a textbox Company001 is typed and a new window appears with something like: Add, Edit, view, Switch company.
Next to ''add'' there should be a dropdown list were the user can type in the name or select it from the list (something like if you type the first 3 letters the whole word will come up). Now comes the part which I cant do: i need the user to either press enter or click on a ''go'' button which takes the user to a new form to enter details. Just like the name their typed where a button.
