Access Front End User Permissions
Dec 8, 2006
Hi,
I have an Access front end that has linked tables to a SQL Server back end database. The connection to the back end is a via a read only user because the front end is a reporting tool for querying, viewing and reporting on the data. I am able to view the data in the front end and set up new queries. However my user has the new query icon greyed out. I have not set up any kind of permissions or security levels to my knowledge so am a little mystified as to why their permissions should be different to mine! Does anyone have any ideas please?
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Jul 19, 2013
I'm a SQL Server DBA and have a few Access 2010 Db's to look after and occasionally have to make amendments to (as is the case today). I've been asked to apply permissions to certain users of the Access database whereby users in a group we're calling 'Viewer' only have read permission and users in another group called 'Writer' (original I know!) have both read and write permission.
The database is form driven (i.e. no-one directly accesses and amends the tables in the database), the file is saved with a .mdb extension.
I've played around with the 'Manage Users & Permissions' in the File Menu however these don't seem to do what I need them to and only result in having to input a user and password to access the database on start-up.
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Aug 12, 2005
Is there a way in which to assign user permissions to vba code?
I have some command buttons which run vba code but i only want to allow certain users to use these.
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Sep 7, 2014
i was told i could use statements like GRANT SELECT ON Accounts TO Web_User, only i dont know WHERE to write the statement and how to write it so it grants read only permission to all web users.......im using Microsoft Access 2013.
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Dec 19, 2006
Hi guys,
I have very nearly completed designing and making a database for stock control for my company, and am now a little concerned on how it is going to be implemented. It is going to be done over a network, with only a handful of users. The idea is to have every user log in but with each person having different permissions. i.e onl;y being able to access maybe one or two forms, but also having an administrator that can view every form. Now, i am aware of the security settings in the tools menu, would this be the appropriate way, or would i have to creat an empl;yee table and set permissions thropugh vb? This is the first database i have constructed and need a little help!
The second problem is that the database will be over a network. Would i have to put the backend in one place and then have the front end installed on all the pc s and just access the backend when i its needed? Forgive me if this sounds a bit stupid but as i have said this is new to me..
Your thoughts would be greatly appreciated.
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Aug 19, 2014
The problem is I need it to be only editable by 1 user, but allowing multiple other users to access it and view the records- just not able to add/edit/delete them.
The other question I had about the Split database would be- Does having a split database mean the data needs to be updated in 2 tables or am I taking Splitting databases too literally?
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Nov 6, 2014
I have some Databases that were created back in Access 97 and have managed to upgrade these databases to work in Access 2013, fixing any modules and forms which broke when upgrading the databases.User access and permissions within the database were controlled by User Level Security (the Workgroup.mdw file) which is not secure anyway I guess, as someone could easily copy the entire database.
The database as it stands now works perfectly in Access 2013, however anyone can do anything with the database which is my main issue. Im wanting to limit access for certain forms / tables / reports to certain users, then out right deny other users from accessing the database.
Ive seen the SQL Server 2014 Migration Assistant for Access, which looks to store the tables on SQL server then map these to the Access database, so i guess i could deny certain users from accessing tables that way, or only allow them to read the tables. However I'm not sure how that would lock them out of certain forms / reports and queries in the databases?
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Jun 25, 2014
I have a 2007 back-end db on a network share and around 15 regular users who access it through their own front-end db/interface. One user on Windows 7 is able to launch and use his front-end copy fine except when he goes to launch one form for data entry.
This form clocks and freezes the entire application. I sat with him and was able to determine that the issue is that the form_load code is never running. He clicks on the button to launch the form (done in vba) and the code never runs. If he opens the form in design view first then changes to form view, the code runs fine and there are no issues. This is his present work-around, but I had to give him an unlocked FE copy to pull it off (not ideal!).
I tried this with him on different PCs, with different front-end copies, and even in the back-end copy. Same result each time. None of the other users have this issue, and he can replicate this issue on different PCs. I'm at a loss for what might be causing this since it really seems so user-specific.
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Nov 12, 2012
I have a Database that has been split into two.
Back-end for all the data.
Front end for all the forms and queries.
The front end has been saved in a accde format and distributed to 20+ users. They have all saved this onto there computers and this is used as an application.The users complete a form on a weekly basis on the application and then save. This then saves into the back end.For some reason I have noticed that a few users submission randomly do not save. For the life of me I cannot understand why.All users have saved them into the back end in the past but every now and then submission for users do not save.
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Aug 13, 2007
Can anyone tell me what the ideal NTFS persmissions should be for users who are only inputting data to an Access database?
Would Read, Write, & Execute on the networked folder where the BE resides be enough for the users to update the database?
Thanks!
Michael
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May 8, 2007
I have created an adp, and have created stored procedures for all of my forms. In the SQL Server database I have given my users permissions as db_datareader and db_datawriter, however they were unable to open any of my forms because they didn’t have execute permissions on my stored procedures. I finally had to give them permissions as db_owner so they could use my forms. Do I have to give them db_owner permissions to execute my stored procedures? I know I can go in and assign them execute permissions for my stored procedures, but there has to be a better way. Does anyone know how to give users execute permissions on stored procedures without having to give them db_owner permissions or having to grant execute permissions for each stored procedure individually?
I am still in the development phase of my project and having to assign users or groups with each stored procedure I create could really be a pain. Can someone please help me?
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Mar 22, 2013
I want to set permissions in Access, how can I restrict an employee in my key checkout database from checking out keys that are not in their department. What kind of table do i create or is it visual basic coding?
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Nov 27, 2012
I was wondering if it is possible to create custom security permissions in access. For example I have created an employee database, with security. I would like to have it when a manager logs on, it will only display his employee's information and no other departments. Is this possible?? In one of the tables is a field for the department the employee works on, can it based off of a table field?
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Nov 28, 2007
Hello
I'm looking for a web based front end to put on my access database. Due to the way our work site is set up and the people who will be entering some of the data my boss wants it to be accessed through a web browser. Infopath wont let me enter data into an access database through a web browser and with DAPs becoming a thing of the past we dont really want to use them either. Some of the forms will be used for raw data collection while others will be used to fill out spill reports (i work in an environmental department) so we can get the information quickly. We have tried just using access to run everthing but have meet alot of resistance as most of the people who enter the data hate it. I also had someone enter half a spill report into an SQL sequence once..dont even know how he got there. That is the main reason we are looking for a web based data entry system. I dont believe my boss wants to use anything but access for the storage. So basicly we are just looking for a way for people to use a web browser to enter data into an access database. Any advice would be greatly appreciated. Thanks
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Oct 8, 2015
I want to use access 2007 as a front end for Sql Server DB. I want to create a basic input form, a search and display facility, and have some reports generated out of the application.
If this would be possible to do using Access in 20 days?
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Apr 24, 2013
I have a multi user database in Access 2000 that is on a server. The individual users have shortcuts pointing towards the server instance. One user and one user only when opening the shortcut gets the error "you do not have exclusive rights to the database" .
All other users can enter the database with no error box. I have checked the advanced setting under options and they are correct. Ironically if you go to start and open access then navigate to the database shortcut. It opens with no error.
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May 23, 2005
i am creating a database that will house some supplier information. once designed, the db will be populated with all the data and then it will be used as a reference tool for future projects.
it was requested that an "excel front end" be used for lookup and ease of use to access the data when it is finished... i am not really sure how that works.
also, what is the best way to create contingent variables in access-- for example, if a certain value is in the database then you have a corresponding action. like if there were a field asking how many suppliers there were, and if say the number is 4, then 4 entry windows come up. a sort of if/then statement?
i hope this makes sense. thanks a whole lot
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Sep 7, 2005
I split my database so that users could only edit/view data through the forms but when I opened the front end the tables where still there (linked though) and I could edit and look at them. I assume this is normal so how can I prevent users from seeing the tables. Do I just set them to hidden? Thanks.
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Sep 16, 2005
I have Microsoft Access on my desktop connecting to a MySQL database at my host, using an ODBC driver. I can read the data just fine. But when I try to add another record, it won't seem to do it.
Is it possible to update a MySQL database from MS Access on my desktop?
I have just one table. Very simple. Is it to do with primary key number generation or something?
Thanks,
Jon
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Jul 18, 2012
I am a computer novice with no experience in PHP or SQL Servers in general. Is there anyway to set up Access as a front-end to an MS SQL Server without having coding knowledge? Is there any good wizard that will export data/formats to a SQL Server while still keeping the interface mechanisms of Access?
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Oct 7, 2005
HI:
anyone got any suggestions about using access 2003 tables as the backend and swishmax as the frontend. Thanks in advance.
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Jan 12, 2006
Is it possible to do this?
if so what kind of connections would i use?
and how would i connect?
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Jan 25, 2008
I have been posting a lot recently and have greatly appreciated the help. I have just been looking at the size of a ms access project, this is a front end for another database so contains no data (runs as an mde for most). I have made a few modifications using access 2007 including at one point having it in the new file format, this was to fix a bug I was getting that caused a particular crash. I found converting it to 2007 and back cleared the problem.
Anyway the main things I added were an active directory query to enable certain buttons for a limited number of users. Including the VBA reference to do this. I also added a new report that when run in access 2007 (even in 2003 format) allows the new reportview so I can have an onclick event within the report for the user to gather more information which it wouldn't be appropriate to have on the main report.
This has balooned the size from 5mb to 50mb even after a compact and repair. Any suggestions as to possible causes could it really be adding vba references causing that much of an increase. I should say i'm not particularly worried it's ok for it to be that size I just wonder why such a massive difference.
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Jan 19, 2005
We upgraded to ms access 2003. We used to be able to make design changes on just about anything in access 97 IF a user was not in the particular record/form/object. Now it seems we can't do much of anything in access 2003 unless in exclusive mode. (and we have many many users 24 hours a day) so it's even hard to import changes made off-line.
Is there anyway around this in 2003? Any other suggestions? Other than calling all users on the phone to tell them to log off (and some are logged in and not even there), can we 'boot' everyone off (although this really is not a good option for us either). This is a production database.
It would be good if we could just make quick changes as needed when we want as it was in the version 97.
Thanks
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Jan 12, 2006
Is it possible to do this?
if so what kind of connections would i use?
and how would i connect?
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May 24, 2006
Hi,
I created a database in Microsoft Access and then upsized it to SQL Server afterwards.
I now need to add a new column to a table in the database. So I added the new column in SQL Server using ALTER TABLE command. This column is a foreign key which has an associated parent key in another table which contains a description of the column.
e.g.
Main_Table
Case_ID Foreign_Key_Field_ID
1234 78
New_Foreign_Key_Table
Foreign_Key_Field_ID Foreign_Key_Field_Desc
78 Describes the ID 78
I also setup a CONSTRAINTREFERENCE between the fields in these 2 tables.
I then relinked my tables using the Linked Table Manager to pick up the change to the table I altered (Main_Table). I also linked to the new table I created (New_Foreign_Key_Table).
My problem:
In Access if I create a new table I can select the lookup value for a field in the Table Design view Lookup tab. However, I altered my table in SQL Server and then linked to it again to pick up the change. Now when I view the linked table in Access it does not have any lookup value AND it's not possible to change this for a linked table.
Is there some piece of SQL I can use in SQL Server to change the lookup value for the field in my table OR have I approached this the wrong way. Should I have modified the local table in Access and upsized it again?
Otherwise if I select all values from my Main_Table in a form it displays the Foreign_Key_Field_ID instead of the Foreign_Key_Field_Desc because the lookup value has not been set to Foreign_Key_Field_Desc
This posting is a bit long - I hope it makes sense.
Any ideas or suggestions would be greatly appreciated.
Many Thanks
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