Access Locking Up With Multiple Users
Mar 12, 2007
Hi,
I have a database that i created for our tech support team. I have split the database and have given the 3 users each a shortcut. I als e only installed Access Runtime on their machines.
The first user in pilot testing had no issues and we have just added the other 2 users. At first all was well. However, the 2 new users are now having periodic lock ups where they go to enter a new record and the dbase freezes on them. It seems to release itself in a few minutes, but this does not help my productivity.
My original user is still not having any trouble. Does anyone have any ideas of something that perhaps I missed? Everything I have read, suggests that 3 users should not have any trouble using a split dbase.
Is it runtime that may be causing this? I have considered going to full versions if need be, but then I would need to figure out how to lock it down better.
Thanks
Dave
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Aug 5, 2015
I have designed a database which I intend to split for multi-users to access from one front end icon on a shared folder at work. I have designed a form bound to cmr record table and on it a subform to another table where cmrs activities will be saved. The form has buttons to and blank controls.
User can create a new activity entry by typing into the blank controls and pressing the save button which saves to the activity table. the edit button extracts a selected records details (selected on the subform) from the activity table and populates the blank field for a user to edit and then hit save to save changes. The delete button deletes a selected record from the activity table. I intend to have multi-users either accessing, viewing and a possibly editing the same customer at the same time. The simultaneous viewing is essential but the simultaneous editing, though not desired is inevitably going to occur.
What I would like to know is:
1. Can you lock an individual record in a table or does the whole table have to be locked. E.g If Colleague 1 is editing Cmr A's record in Table1 can he lock it so Colleague 2 can view and edit Cmr B's record in Table1
2.Can Colleague 1 access/read Cmr A's record in Table1 to retrieve details toe the form controls if Colleague 2 is viewing or editing Cmr A's record in Table1
3. If record lock is possible, how can I initiate it in my example code below.Edit activity record Code
Code:
Private Sub Edit_A_Click()
'Get Data to text box control
With Me.R_P_Data_P_Subfrm.Form
Me.txtrID = !rID
Me.txtrID.Tag = !rID
Me.txtrefNo = !refNo
Me.cmbrpc = !rPC
[code]....
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Jan 18, 2005
About six months ago I created a database for tracking customer calls and comments. I replicated this database because I wanted to be able to make design changes without effecting the users ability to add records. I have no security set up for the database except for startup options. I am having an issue with users being locked from adding records once in awhile. The dialog box says "Could not update; currently locked by user 'Admin' on machine '***'". The more I read this the more I am thinking that they are getting assigned the same record ID when they go to make an entry. Although, if the users are patient and wait a few minutes they are able to finish adding the record without deleting it and starting over. There are now 22 people utilizing the database and about 17 of them are using it consistently. Any insight on this would be appreciated.
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Mar 18, 2008
how can i change a database to allow multiple access?
is there a downside to doing this?
eg. if two or more people are trying edit the same feild???
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Jan 2, 2007
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I maintain the Access databases at the hospital that I work at. Last weekend, our server went down. Computer Services got a new server and reworked the networking permissions. However, Access will no longer allow more than one user to open the database at a time. This is a problem because we always have multiple users that need simultaneous access. The default is still "Open Shared" and I checked to ensure that the databases are not being opened exclusively. However, the message that I do get when a second user tries to open the database is:
The table 'MSysAccessObjects' is already opened exclusively by another user, or it is already open through the user interface and cannot be manipulated programmatically. (Error 3008) -
I understand that this message usually comes up when I try to open a table that is already being edited elsewhere. I have the record locks set to "edited record". However, this is a system file, so I am hesitant to make changes in it unless I know exactly what I am doing. This is a problem that we have never had before but for some reason was created after our server went down. I don't know why something changed or if this table is absolutely necessary. I am unsure where to start to solve the problem.
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Sep 8, 2011
I have an MS Access application for about 40 users. The problem is that the company does not want to have to buy all these licenses and put it on each machine. Also because each person had to bring in their own set of data multiple people cannot be hitting this at once. So they want to know if there is a way to allow the people to use it without having the application on their machine; and thereby saving the money of buying 40 licenses.
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Mar 24, 2006
Hi,
I would like to use an Access database over an Intranet. What are the limitations of doing this? I want multiple individuals to be able to open forms and enter data. I would also want others to be able to run queries and reports on the database. Would I need to upsize to an Oracle database to run with multiple users? Any words of wisdom would be appreciated.
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Jul 24, 2006
Greetings. When I create an Access database on my company's "secure" server (through a PIX box), I get this message in a dialog box when I try to open the database again: "Open File - Security Warning. Do you want to open this file?" It then gives the file Name, Publisher (unknown publisher), Type (Microsoft Office Access Application), and From (the file path and name). The bottom of the dialog box has this message: "While files from the Internet can be useful, this file type can potentially harm your computer. If you do not trust the source, do not open this software." When I click on the "Open" command button, the file opens just fine.
There are a couple of things going on here:
1) When I open this same database or any other Access database on another of my company's servers that is not protected by a PIX box, I do not get this dialog box.
2) When two users try to access an MS Access database on the "secure" server, the first user will get in, but the second user will not. The second user will not get ANY warning messages -- nothing happens. This occurs if the second user tries to open the database by either double-clicking on a shortcut on the desktop or by double-clicking on the file name in Windows Explorer. Note that the second user CAN access the same file if s/he starts up MS Access from scratch, and then chooses FILE>OPEN from the main menu.
My goal is to be able to let multiple users access the MS Access databases on the secure server by either double-clicking on the shortcut icon or by double-clicking on the file name in Windows Explorer.
I thought perhaps that the "unknown publisher" issue might be part of the problem on the secure server. So I created a certificate using the utility "SELFCERT", went into the database, went into Visual Basic (Ctrl-G), went into TOOLS>DIGITAL SIGNATURE and assigned the digital signature, and re-saved the file. I then exited the file, went back in, and the dialog box still pops up saying the file's publisher is "unknown publisher"! If I go back into Visual Basic, the database is clearly marked as digitially signed by me. I don't know why the initial dialog box is still showing that the file is not digitally signed.
If anyone has any thoughts about these issues (multiple users not being able to access the same Access database, and why my file is saying it is still not digitally signed), I would appreciate your input. FYI, I am on a Windows XP workstation and our company users Windows Servers.
Thanks,
David
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Jun 20, 2012
I'm having trouble opening up the tools I am developing in Access for multiple users. I split all my databases so the users will only interface with the "Front End" and I just tried saving one as an ACCDE file. I had the ACCDE file open on my machine and asked another person in the office to try opening it (all our files are stored on a network drive, which is already identified as a trusted source).
She got the following error message:
"The database cannot be opened because the VBA project contained in it cannot be read. The database can be opened only if the VBA project is first deleted. Deleting the VBA project removes all code from modules, forms, and reports. You should back up your database before attempting to open the database and delete the VBA project"
How do I fix this? I don't want to publish several Front End Access files since each person in my office will ask me to customize their file and my supervisor wants everyone working off the same file. I thought the point of Access was that multiple users could open the same file and make data modifications. How do I achieve this while retaining all the fun, creative VBA solutions I have developed?
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Apr 27, 2012
I created an access database for the sole purpose of sharing approved data with my entire company. The end users will view the data in a Form which utilizes several tabs and also gives them the ability to run pre-set queries out of the Form. The Form was created using several queries which were built from tables off of the server.
The tables update every day, as does the information in my Form. The problem I am running into is that it takes about 2 minutes to open the DB (the DB opens directly to the form and all queries run immediately to update), which is annoying to end users and might deter them from actually using the tool. I have tried moving the DB to SharePoint, but that did not work due to the size of many of the tables.
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May 12, 2005
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I have a dilema on my hands as I can't seem to figure out the best way to accomplish this. I created a database to handle all of our letters for my department in the company. The problem I am having is that we have 26 people who could possible access the database at the same time. The letters are created using a form. (not a problem with multi-users) When someone wants to print the letter the do a search either by "Letter Date", "Provider Name", "Provider Number", or "Group Name". I set it up so either one of these search queries append data into one table called "Letter Report Information" all 38 letters get there data from this 1 table. The problem I am having is that if John and Mary try to pull different/same letters at the same time or while one is viewing their letters the data is getting pushed onto the others Letter.
Example:
Mary goes to print her Welcome letter
John also goes to print his Denial letter at the same time
When John's letters show up.. the Denial letter shows up with his data, but also with Mary's Welcome letter data.
What can I do or what kind of query can i use to avoid this problem as it is becoming a very prominent issue? ::Please Help::
Thanks.
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May 29, 2015
I already have created & run an Access database for around 12 users. I now am looking to create a database that can have at least 30 users. Each one with a unique user ID & password (Using a security file ".mdw") Users log into a front end on a network environment. Now...My question...Is 30 to large of a user base for Access in a network environment??
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Jun 25, 2013
I recently made a database that we will use to allocate appointments between a team of up to 30 in 2 different sites. I have tested it with 10 people in the same site using it and have had no issues so far.
One of our managers wants to know whether it is likely to cause issues with network usage/congestion. When we introduce it to the other site. I told her it is unlikely, but went to our IT department for their opinion. I got a reply simply stating that Access is not intended for this sort of task, and is only designed to have a couple of people using it at a time.
I'd like a second opinion, because I don't think that answer is even close to correct. I'll describe briefly how it works and what our set up is.
The database has 2 tables, one that stores the details of the clients we call (7 fields), and another that logs each contact attempt (6 field) and ensures no 2 users get the same entry. I have split the database, with the backend saved on one of our networked drives, and the frontend will be distributed in an email. (at present it is just an unsplit database stored on a network drive, but I don't think this will work well when 2 different sites are using it).
I think data throughput will be minimal, but I don't know how I'd go about checking that. Would you expect any issues with this being used by 30 people simultaneously?
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Jul 9, 2013
I have a database with three users, only one of whom has editing privileges. As such, I didn't see the need to setup a front end and back end (nor did I know how at the time). Anyway, that's not the issue. The database is saved on a networked computer that all users can access. Unfortunately, when accessing the database in the shared network folder, only the first user can access it. Other users will double click the file and virtually nothing happens.
However, users can instead open Access first, and open the file through the program fine. Why this would be the case and how I can have multiple users open the file from the shared folder?
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Jun 4, 2007
I am making a database to coordinate the activities of my band (how rock and roll!)...
Is there a way I can somehow host the file remotely, and have users (4 total) access that file through their own computer using access, so they can write, edit, delete records?
We have a db at my work that we use like this, accessing from multiple computers, though this is on a network drive.
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Sep 25, 2014
I want to create a form that allows users to update multiple fields for multiple assets. Below is what I came up with:
Ideally, I'd like the subform to be filled in by having the user select multiple Assets from the S/N combobox field which would then auto-populate the "Type" field. Then they would fill out the appropriate fields they want edited in the top part of the form. They hit save and magic happens. This would also be nice because only assets they want edited would be displayed (easier on the eyes) and no distinguishing would be necessary. To do it this way, I know I would need to use a temp table but I wanna avoid using temp tables.
I know I can do this by adding a Yes/No field in the "Asset" table, setting the "Asset" table as the subform's recordsource, and then putting a checkbox in the subform and allowing them to check the assets that they want to edit (which would also allow me to sort it instantly so that checked Assets are at the top of the datasheet for easy viewing), but I would like to know if there's a way of accomplishing this without the use of checkboxes.
I know I could also use a listbox and that allows them to multi-select items, but I'm not sure if that allows me to group all selected items at the top of the listbox for easy viewing of selected items. Plus it would involve a lot of scrolling (there are over 2k assets).
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Feb 16, 2006
Another baffling problem - there are far more traps for new players than I ever imagined. Any suggestions gratefully received.
I have a fe/be split database with multiple users on a network. All users have the same front end on their PCs and are either running Access 2000 or 2003.
Problem 1:
Some users cannot open the database at all, getting the error message "Could not open xxxxx.mdb - File already in use."
Problem 2:
Some users can open the database but get a message in the status bar saying "Recordset not updateable."
Other users, running either Access 2000 or 2003 have been able to use the database without difficulty. The number of users is in single figures and it is unlikely that more than 4 people have attempted to log on simultaneously.
The database default open mode is set to "shared", the default record locking is set to "No locks" and the "Open database using record-level locking box is checked".
I have been having difficulties setting the security for the database (see other postings on this site) and so it is currently unsecured with no password set for the admin user. Users are joined to their default system Workgroup Information Files.
My guess is that there is a setting on the Access installation of the user's PC that needs to be changed but this is only a guess - anybody any idea what I should try next?
Regards,
Keith.
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Apr 15, 2007
I have two database applications and they are:
- the (A) application is for administration use.
- the (B) application is for normal users use.
the idea is that: I made the (A) application for administrators who have full control over the database objects (tables, forms, queries, and so on ...).
the (B) application I have created for normal users who will have only to use forms to insert some data and display data only.
but the two applications has a respective table called "vacation request" table. where I linked them, so the both administrators and users can share the data.
The real question is that: How can I prevent the users from seeing the database objects in their application. I used the database options which have helped me in hidding the database objectives when the users open the application, but unfortunately they managed to access to the database objects by pressing the special keys.
I would like to have an access to the (B) application when I want to make some modifications to the forms and then lock it from users where they only have to use the forms for requesting vacations and view the vacations.
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Mar 19, 2007
So with the help of many of you on this site, I was able to build my first Access database. Thank you all.
Now that I'm all done, I have one final thing to figure out.
I have incorporated user authentication into the database for a minimal level of security. Everything finally works like it should, however there is one "flaw" I have found.
In "Access Options" I have the login form set to open when the DB is open, and navigation and ribbon/toolbars are deactivated so only the login form and "Home" ribbon are showing when the DB is opened.
The problem with this, is that a curious user that shouldn't have access could get access fairly easily.
If they right clicked the "Home" ribbon, then left clicked "Customize Quick Access Toolbar", they could change the default form to whatever they wanted. Thus bypassing the login form and nullifying any security that it offered. Ideally, there should be no ribbons or toolbars. I just don't know how to get rid of them.
Has anyone else run into this problem?
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May 9, 2005
All,
I have database with user level security that works fine, but I have asked to place this database onto our secured network which means multiple users could have it open at any given time.
How can I setup this database to allow multiple users? I am very, very green at Access. Please don't say split the database...please! :eek:
debo
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May 26, 2005
Please refresh my memory on how i can set up a database having about 10 users possibly making entrie at the same time. I am trying to make a small database for containing employee surveys.
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Jun 29, 2005
I want to create and mde file in order for the users not to change any thing on my design, I will be uploading the file into my server and give them the path to access:
1.3 people (max) will be accessing the database, is that a problem or not?
2. I cant create an mde file I have to convert my db but I have read as well if I covert it to 2000 people who have lower or higher version wont be able to access it, how can I fix that?
Thanks.
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Aug 18, 2005
Hi,
I am trying to create a database that MULTIPLE users can log on and view the data.
Eg. I have a client list and have employed 5 ppl to call each one of my clients and confirm their details.
I have imported all the details into a table and just want users to simulataneously log on and click a "next record" button that will bring up the next "new" record with the details displayed on a form. of course the database will flag this record as "old" and which user called them.
Main thing is 5+ computers can connect to this database simultaneously and no record gets displayed more than once.
Can MS Access do this?
if it cant, would a vb front end located on each computer help?
Thanks for any suggestions!
Jon Cheah
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Mar 12, 2007
i have a database which is shared on the network. i have one problem right one. when one is using the database, another person cannot access it. what can i do to enable multer user access it at the same time.
Any help will be highly appreciated.
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Mar 21, 2008
Hi all, o.k prior to a previous message i have been back to my manager and informed him that there is no way of updating effectivly via email.
o.k first i will tell you what we will have:
Three networked pc's running xp prof, and access 2003.
Now what i want is to be able to have my database running as a server on one machine and have the two other machines running the same database simultaniously all of them updating.
Now what i need, i dont want to have the work done for me, just if someone could point me in the right direction, maybe one or two tutorials, any pitfalls i may find etc.
thanks in advance..
Rob
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Oct 10, 2006
I am building a database which will be used by around 30 people at the same time. When telephone calls come in they will log the details.
I dont need anything to explicit.
I have one table, around six queries and 3 reports.
I will be using one form with a save button and next record button and a switchboard.
The users will log on at the same time and will log all telephone calls thoughout the day.
Will the database work with so many people using it at the same time or do I have to change the properties.
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