Access Novice - Table Relationships Help

Apr 26, 2005

Hi, I am currently stuck on making a working one to many table relationship, I will post what I have so far, what I am stuck on is forming a proper working relationship.


tblCustomers
CustomerID
Name
Address(street)
City
Region
PostCode
Telephone
Discount %

tblOrders
OrderID
ProductID
Description
Qty
UnitPrice

tblProduct
ProductID
Description
Room
Finish
UnitPrice
Stock Qty

The desired output is a working order form, that when, for example you enter the product ID into the appropriate field automatically brings the rest of the product fileds such as description and unit price. And when the customer ID is put into the appropriate field all of the relative customer info is shown.

I am new to access and I apologise if my post is unclear or incomplete, any input is appreciated.

Thanks in advance.

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Feb 13, 2008

Greetings Access Geniuses,

I am currently in the midst of conversation over at utteraccess.com about a large database project I am working on.

I will post the most recent updates here, but if you want to download the database for your own review, you'll have to go over to the other forum. By the way, this is NOT an advertisement. I am a real person with a real, significant, and immediate need of as much assistance as possible for this project.

Before I go on, a few things about me. Though I am in the legal profession, my technological background is very strong, including a high level of proficiency with MS Office apps with the exception of Access. I know my way around the program (the result of its homogeneity with the rest of Office), but have not made a real database in the past. I also do not know any programming languages.

I have recently indulged in an Access crash course of sorts, including some book and online study on things like planning, design, and normalization, but I am still having difficulty wrapping my head around making it work.

That said, the link to the other discussion is: [W W W DOT]utteraccess.[ADD DOT COM]/forums/showflat.php?Cat=&Number=1590364&page=0&view=collapsed&sb=5&o=&fpart=all&vc=1

Feel free to gloss over it to see how things have progressed. Below is a paste of my most recent substantive post. Any help anyone can give me is of great value to me and I really, really appreciate it.
_____________________

Hi Everyone,

Attached is the most updated version of my database project for your review. I have also attached a sample of the output we would like to have for each product. This sample is not based on actual data, but it clearly shows what we are trying to achieve via a form of some sort. More on this in a minute.

The following changes have been made to the DB:

-Changed tblTrustProspectusVersion to include the appropriate data, based on our business model.
-Added descriptions to all non-PK fields.
-Created relationships to illustrate how things fit together. Note that these are NOT the actual relationships, but are for illustrative purposes to help everyone here (including myself) further understand how things fit together.

Our Business:

I am part of my company's legal department. Our team handles a number of different things primarily associated with Securities and Exchange Commission (SEC). filings. We have two major product lines. Everything that happens with one in this DB happens with the other as well.

Each product within a product line has certain features and other necessary information we need to see when doing our filings (see the attached sample output). These features and necessities include, but are not limited to, various statuses, various numbers associated with the SEC, various important dates, etc.

In addition, each product has a certain "fund lineup" associated with it. These funds are made up of two components: the name of the fund (aka "portfolio") and the name of the subadvisor to that fund.

Futher, each of these funds is associated with a certain Trust. The SEC requires us to send prospectuses to clients based on these Trusts, which, as I mentioned, are comprised of the said funds.

Basically, we need to be able to select a product from a drop-down list and have all of the aforementioned information populate instantly.

Before I close, one question with respect to my "tblProductFeatures". Like I mentioned, each product has a certain set of features associated with it. Each feature has a certain fee associated with it. These features come in four basic categories: Living Benefits + fees, Death Benefits + fees; Maintenance fees (just short list of the possible fees); and 12b-1 fees (another short list of fees).

Since the features can be so easily broken down, should I add them to their own tables?

Please consider this as you give your advice on how to acheive my desired goal.

I hope this makes sense.

And again, thank you all so very much for your help thus far.

Best,

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I have setup a number of tables for a booking system. The tables are as follow:

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tblBookings
tblRegularCustomers
tblRegularBookings

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The fields in each are as follow:

tblBookings:
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What should i link to allow me to not create a normal booking on the same date as a regular?

Thanks

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http://www.mustangmods.com/data/1030/relationships.jpg

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thanks in advance

http://www.the22nd.com/forum/uploads/post-12-1107976078.jpg

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Apr 1, 2005

I have restructed my original tables into 3NF and added relationships. But I think I am missing a few more items to go on to next step. Help me, please! I am putting together an automated Time Card Entry Database based on a timesheet and other reports already existed in Excel.
I have the following fields on this form as follows:
1. Week Ending: automatically populates with "mm/dd/yyyy" date format from tblPayrollSchedule. This field will insert the correct pay period with comparing against today's date.
2. Employee Number: combo box that will populate next fields (1. Employee Last Name; 2. Employee First Name) after user select correct Employee Number.
3. Employee Last Name: automatically populates when Employee Number is selected.
4. Employee First Name: automatically populates when Employee Number is selected.
5. Acct Id: combo box containing a list of labor description that has associated fields as follows.
6. Description: Text Box will populate after selecting Acct Id.
7. Cost Center: Text Box will populate after selecting Acct Id.
8. Acct: Text Box will populate after selecting Acct Id.
9. Category: Text Box will populate after selecting Acct Id.
10 Pay Type Id: combo box that will populate Pay Type.
10. Pay Type: automatically populates when Pay Type Id is selected.
11. Allocation: Free form, to type comments.
12. Days of Week: Sat, Sun, Mon, Tue, Wed, Thu, Fri
13. Total Wk Hrs: total hours for the week for per line of Acct Id.

Here are my tables:
1. tblEmployees:
1) pkeyEmployeeId = AutoNumber
2) strLastName = Text
3) intStaffNumber = Number
4) fkeyEmployeeTypeId = Number

2. tblEmployeeType:
1) pkeyEmployeeTypeId = AutoNumber
2) strEmployeeClass = Text
3) strEmployeeType = Text

3. tblAccounts:
1) pkeyAcctId = AutoNumber
2) intCostCenter = Number
3) intAcctNo = Number
4) intCategory = Text
5) strAcctName = Text
6) strAcctDescription = Text

3. tblPayType:
1) pkeyPayTypeId = AutoNumber
2) strPayType = Text
3) strDescription = Text

4. tblPayroll Schedule:
1) pkeyPayrollScheduleId = AutoNumber
2) intPayPeriodId = Number
3) dtmPayStartDate = Date/Time
4) dtmPayEndDate = Date/Time
5) dtmCheckDate = Date/Time

5. tblTimecard:
1) pkeyTimecardId = AutoNumber
2) intStaffNumber = Number
3) fkeyPayPeriodId = Number

6. tblTimecardHours:
1) pkeyTimecardDetailId = AutoNumber
2) fkeyTimecardId = Number
3) fkeyAcctId = Number
4) fkeyPayTypeId = Number
5) strAllocation = Text
6) intSat = Number
7) intSun = Number
8) intMon = Number
9) intTue = Number
10) intWed = Number
11) intThu = Number
12) intFri = Number

Here is the layout of my form in this order:
1. Pay Period Id
2. Week Ending
3. Employee Number
4. Employee Last Name
5. Employee First Name
6. Acct Id
7. Description
8. Cost Center
9. Acct
10. Category
11. Pay Type Id
12. Pay Type
13. Allocation
14. SAT
15. SUN
16. MON
17. TUE
18. WED
19. THU
20. FRI
18. Wk Hrs

Question 1: Please review table relationships to see if I overlooked any tables that can be broken down or named its column differently?

Question 2: I have restructured these tables into 3NF, please see my previous posts under AccessRookie (although before 3/2005, someone used this ID).

Question 3: what code do I need to automatically populate "Week Ending" field with the correct "CheckDate" that will compare against today's date and insert into "Week Ending" field? Currently, user selects from Combo Box(Pay Period Id) then it populates Text Box(Week Ending).

Question 4: how come "tblTimecardHours.fkeyTimecardId" field is not populating? I think it is my table relationship: tblTimecard & tblTimecardHours.

Question 5: what code do I need for "Wk Hrs" on subfrmTimeEntry, this column needs to sum these columns: SAT, SUN, MON, TUE, WED, THU, FRI).
No need to store total since it is only need to display in data entry form (subform) and printing report.

I need your assistance since sometimes, it just takes another pair of eyes to review another peers' work. It's been ages since I've done any development from scratch. Help!!! Is there any way, I can attach my zipped database? It is 217KB zipped but this site only allow 100KB attachments.
Sincerely,
AccessRookie =)

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reg_date

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forname
address
product_id
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