Add Record Based On Other Record

Mar 30, 2015

is it possible to create a new record based on the information on an existing record? I would hope to do this from a form view - as an example, I would be hoping to create a new invoice based on a previous invoice. So if you search a previous invoice, then I would hope for a button that would then create a new record with some of the fields completed using the current record details - such as customer name, customer address etc. Nothing too specific, but a few things that would mean you didn't have to input everything all over again.

Possible example below:
Existing Record

Customer ID
Customer Name
Customer Address
Customer Phone number
Items
Cost

[code]....

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Dynamically Update Field Of A Current Record Based On Previous Record

Apr 30, 2007

I need a way to dynamically store a particular value in "field_2" of the CURRENT record depending on whether or not the value of "field_1" of the CURRENT record is identical to the value of "field_1" of the PREVIOUS record within the same table. The table is sorted on "field_1".

So, if the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is also "ABC", then store a value of "PPP" in "field_2" of the current record. IF on the other hand, the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is "XYZ", then store a value of "WWW" in "field_2" of the current record.

I have a report that will use these results to count only the number of records that have a "WWW" in "field_2".

Is this doable, maybe in a query somehow?

I should add that whatever the solution, it needs to be compatible with Access 2000.

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Auto Increment A Number Based On Record Value From Previous Record

Nov 17, 2010

create a macro that automatically fills in the next invoice number in sequence",,I'm assuming this macro would look at the value of the previous record and add a one to itI don't want to use a AutoNumber field as I might need

(a) to modify value or
(b) need to skip numbers.

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Apr 5, 2007

hi guys,

some background on my data:

i have a table that holds Electronic Gift Card details (those plastic store gift voucher cards). it holds all details of every transaction for every card, so the card number, activations, redemptions, dates, times, transaction values etc. are all recorded in my table.

i have attached a small extraction in a spreadsheet.

a single gift card can have multiple transactions against it throughout its lifespan. there are sometimes error transactions, and i need to write a query that finds these error transactions (they are all flagged with a "1" in the [reversal flag] field, so that bit is easy) but then also then the next transaction that occurs on that card. this subsequent transaction will not be flagged with a "1", but is a reversal of the error and will have an "802" flag in the [transaction type] field.

each transaction is date stamped hh:mm:ss, but i don't know how to write a query that will

1) find gift card number that has a reversal code of "1"
2) find next transaction made on that gift card based on transaction time
3) check that subsequent transaction type is "802"
4) select both transactions
5) repeat for entire table

i can't seem to get the desired result just using a straightforward query, and i don't know much (or any!) VBA in access.

does that make any sense at all???

cheers
bazzason

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Dec 22, 2014

I have a combo named cbogroup. I have a tblGroup with several records (active, non-active, nursery, etc.). One of the records is *ALL*. Using the CboGroup the user can pick any of the records. Howeverr, if they pick the *ALL* record, I want the query to pull up animalID based on all records in the TblGroup. If another record is picked (i.e. nursery), then the query will pull up only animalIDs that are in the 'Nursery'.Can I put a (iff then) in a query in order to differentiate a query based on all group records or a query based on only one record?

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Jun 6, 2005

I have a combo box that displays LastName FirstName.

If I have two people with the same lastname it finds the first one in the table w/ that last name. Please help with my code so it searches by firstname and last name. Thanks in advance.

Kacy

' Find the record that matches the control.
Me.RecordsetClone.FindFirst "[Contact_LastName] = '" & Me![cboContact] & "'"
Me.Bookmark = Me.RecordsetClone.Bookmark

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Query Based On Current Record

Aug 23, 2007

I am designing a contact management system and have hit a bit of a wall. I am farily new to Access so please advise if I am going about this the totally wrong way.

I have three tables; Contacts, Companies, Company_Addresses

Contacts:
ContactID (P)
CompanyID
OfficeName

Companies:
CompanyID (P)

Company_Addresses:
CompanyID
OfficeName (P)

What I want is when adding a contact, to have a drop down list in the CompanyID field showing all the companies in the Companies table, and then in the OfficeName field, have a list of only the offices related to the company selected in the previous field.

I can do the first list, but cant work out how to list only data related to the company selected in the previous field. Any help would be greatly appreciated.

Sorry if this is in the wrong forum.

Thanks. James

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Calculated Field Based On The Value Of The Next Record

Nov 11, 2007

Hi,
I have a query that contains the results of repeated tests on a number of persons. The goal of treatment is to get those test results below 50. I need to find, for each person, the period of time (with a start and an end date) during which their test was below 50. The dataset looks like:

ID + LabID + LabDate + Result + Undet
----+------+-----------+-------+------
101 + 21 + 1/1/2000 + 780 + 0
101 + 21 + 2/2/2000 + 320 + 0
101 + 21 + 3/3/2000 + 50 + 1
101 + 21 + 4/4/2000 + 50 + 1
102 + 21 + 6/6/2005 + 1000 + 0
102 + 21 + 7/7/2005 + 900 + 0
102 + 21 + 8/8/2005 + 50 + 1
103 + 21 + 9/9/2005 + 50 + 1
103 + 22 + 9/30/2005 + 567 + 0

What I need is a query that produces the following:

ID + StartDate + EndDate
----+-----------+---------
101 + 3/3/2000 + 4/4/2000
102 + 8/8/2005 + 9/9/2005

I can also provide an attachment with more data, if that would help. Thanks in advance,

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Mar 17, 2005

Hi

I have a search form with 1 combo box and a button which when the user inputs an invoice number and clicks the button, a main form is opened for that particular record.

The problem I have is to display an error message before the main form opens if the user has either left the combo box blank or they have input an invoice number that doesn't exist.

This feels like it should be easy......!

Thanks for any help

Georgina

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Jun 26, 2013

I have a table with 3 columns (Col1, Col2, Col3).

I have a record like: Col1=A, Col2=B, Col3=C.

I want to be able to do a sort of DLookup but searching all columns for "C" and returning the name of the coloumn "C" is actually in (Col3).

Is that possible at all?

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Aug 23, 2007

I am designing a contact management system and have hit a bit of a wall. I am farily new to Access so please advise if I am going about this the totally wrong way.

I have three tables; Contacts, Companies, Company_Addresses

Contacts:
ContactID (P)
CompanyID
OfficeName

Companies:
CompanyID (P)

Company_Addresses:
CompanyID
OfficeName (P)

What I want is when adding a contact, to have a drop down list in the CompanyID field showing all the companies in the Companies table, and then in the OfficeName field, have a list of only the offices related to the company selected in the previous field.

I can do the first list, but cant work out how to list only data related to the company selected in the previous field. Any help would be greatly appreciated.

Sorry if this is in the wrong forum.

Thanks. James

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Apr 3, 2008

I'm trying to update an imported table from an excel spreadsheet with missing details. The table's records are in order so I just need to fill in a blank field with data based on the previous one as shown.


ID Name Location
1 Bob London
2 Larry
3 Harry
4 Jerry Glasgow
5 Paul
6 John Southampton


I need to fill in the location blanks simply with the last location details, so records 2 and 3 with London and 5 with Glasgow. Is this easily done or would I need to pull all the data into an array and work on it there?

I've tried searching for an answer but haven't had any luck.

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Jan 8, 2006

right, struggling here.
Basically I have continuous form listing all the standard letters sent out when I double click on a letter, I need to to run a query for me. The code I have put behind the button is:
If ([StandardLetterType] = "Homework") Then
DoCmd.OpenQuery ("qryHomeworkClearMailMerge")
DoCmd.OpenQuery ("MergeHomework"), , , , , acDialog, Me.[StandardLetterID]
DoCmd.OpenReport ("rptHomework"), acViewPreview
Else
'
end if

and in the query I am first clearing the mailmerge yes/no field out which works fine and then running the merge to put the yes back in the current record so the query looks like this

Its an update query with update to yes for mailmerge and under the standard letter ID i have the criteria [Me].[OpenArgs]

is this completely wrong tried the [Forms!][frmFullStudentReport].[standardletterID] but it kept popping the box up asking for the number.

On the form I have the standardletterID and its hidden but there.

Any help would be greatly appreciated

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Dec 5, 2005

i have a form based on a table.The key column of the table is a combo box in the form , if i select a particular value in the combo box then i have to diaplay the all the fields in the record on the form automatically based on that particular value.

Ofcourse it is a simple task, but today only i am trying my hand in VB for the first time in my life.... so i find it difficult to find the answer.......

please help me.......

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Jan 18, 2006

Right slightly complicated (in my eyes) and I have not found anything in previous threads to help but here goes:

I have a main form (FRM_SUMMARYREVIEW) that has an unbound subform field on it (subfrmmaster).

When FRM_SUMMARYREVIEW is first opened subfrmmaster has its sourceobject set to a form called FRM_OPENSUMMARY.

This subform lists all my open escalations, in a continuous forms format and has a field in it called "escalationid" and when I click this field "subfrmmaster" changes it's sourceobject to another form called FRM_MAINDATA and should display the data relevant to the escalationid I have just selected.

In the past I used to click on "escalationid" and it opened up FRM_MAINDATA as a new form, using the following code:

Dim Searchstr2 As String
Searchstr2 = "[Escalation ID] = " & Forms![FRM_SUMMARYREVIEW]![FRM_OPENSUMMARY].Form![escalationid]
DoCmd.OpenForm "FRM_MAINDATA", acNormal
Forms!FRM_MAINDATA.Filter = Searchstr2
Forms!FRM_MAINDATA.FilterOn = True

However how can I get the subfrmmaster sourceobject to change and display the relevant escalation detail ?

My other option is to have two subforms on the main form, one with "FRM_OPENSUMMARY" the other with "FRM_MAINDATA", as "FRM_OPENSUMMARY" has a list of escalations displayed, in a continuous forms format could I set it so as I arrow down the list, the data in FRM_MAINDATA displays the highlighted escalation in "FRM_OPENSUMMARY".

I hope this makes sense

MattP

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Jan 26, 2006

I'm this is a simple issue. I have a combo box which can have the following status's: Not Started, In Progress, Complete. Depending on the value of the combo box i want a different image to show. So if not started is selected i want the user to see a red box. If Complete is chosen, a green box will show. i can do this easily enough but my problem comes in when i go to the next record. The boxes just stay visible regardless of what option is displayed. What event is triggered when you go to the next form?? Form Open / Load doesnt seem to work.
:mad:
:confused:

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Nov 23, 2006

Hi All,

Having a problem with a report, I have a form that i use to enter a new record to my database, what I want to do is put a button at the bottom of the form to print the record (via a report)

If I base this on a record that already exists, it works fine.
However,
If I have just entered the record the query the report runs off doesn't see the new record. To print that record I have to exit the completed record, then go back in to it and print.
My aim is to remove this additional part of the process, I'm sure it's something really simple, but can anyone help?

Many Thanks
Paul

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Nov 27, 2006

Hi

I have a form which displays records of our products, on that form I have now put a list box which displays the ancillaries to the products.

both the form and the list box run off queries.

I have the same unique identifiers in both queries.

I need to filter the listbox by the unique identifier every time I move record.

At the moment the list box stays populated with all the ancillaries, how do I filter it programatically to list only the ancillaries with the same unique identifiers as in the current record?

Thanks a million....

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Oct 6, 2004

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Regards,
Swee

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Jan 13, 2015

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So, to use the example used in most online tutorials: a drop down menu shows you all the names in a customer database. However, I'd like to have instead a dropdown menu with an overview of all surnames in the database and that I move to the first record with the selected surname.

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Sep 6, 2014

I got this function which is supposed to find a record based on the primary key, and then give three fields a value if they should be empty.

Public Function DoesXrefExist(faPersonID As Long, faRoleCode As String, faDorpID As Long, faDorpCode As String)
If (DLookup("PersonID", "PEOPLE", "PersonID =" & faPersonID) > 0) Then
End Function

Thats as far as i have got...for the next part.I get the feeling that i need to use the recordset object that exists somewhere.How do i access that recordset object? I have not been using any DAO or ADO, just straight VBA. I know i can create recordsets and stuff using DAO/ADO, but there must be a recordset that has been created already by the Dlookup command...

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Mar 2, 2013

I have a select query that displays ALL [names] their [values] and the [date] when it was recorded.

Several [names] have multiple records and thus multiple [values]

I have a report based off this query. the report takes this data and graphs it.

The problem:as the database grows in records [names] the graph becomes crowded.

I would like to have a form for the user where they select from a dropdown list which record [names] they want to graph.

This will cause the query to only display records from the dropdown list.

This will cause the report to only graph a desired record.

I dont know how to make a query look for records based off of a select record in a dropdown list.

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Mar 12, 2013

I have an existing database with multiple tables. Two tables have the same primary key Cab#.

1. When user clicks on the form on the menu form, I want to request the Cab# value from the user.
2. Then I want to get the record from the first table CabData based on the entered Cab#.
3. Then I want to create a new record for the second table Rides with five fields from CabData table inserted into the Rides record.
4. Then I want to display the new Rides record to the user for updating.
5. Then I want to save the new record to the RIDES table.

What is the ACCESS termonolgy to do each step? Are there any special details I should watch for?

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May 13, 2013

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Jun 30, 2013

how to Add/Update record including existence of record based on single unique field.Now I trying to learn how to check existence of record on multiple field before adding (at least two) and how to update the record with multiple field record

Below is my testing table fields

Year Month Working Days
2013 Jan 20
2013 Feb 17
2013 Mar 22

Now two situations adding a new record and updating the existing record Which means the unique fields are (Year + Month)

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Jun 2, 2014

I have a table similar to the following:

PatientID | LabID | LabDate | Result
001 | 55 | 01jan14 | 9.5
001 | 55 | 01feb14 | 10.0
001 | 55 | 01mar14 | 8.7
001 | 66 | 30jan14 | 11.2
001 | 66 | 30feb14 | 15.4
001 | 66 | 30mar14 | 13.0

002 | 55 | 01jan14 | 12.1
002 | 55 | 01feb14 | 9.9
002 | 55 | 01mar14 | 14.5
002 | 66 | 30jan14 | 16.5
002 | 66 | 30feb14 | 13.0
002 | 66 | 30mar14 | 10.0

Using a single-step Access query, I need to retrieve, for each PatientID, the most recent LabDate and Result *of a given LabID*. Thus, from the example dataset above, the desired output for LabID 55 is:

PatientID | LabID | LabDate | Result
001 | 55 | 01mar14 | 8.7
002 | 55 | 01mar14 | 14.5

I have searched this forum and others, but have not found an answer that I can directly tanslate to my situation. I have successfully written queries (with included subqueries) that retrieve the most recent of all the Labs, but have failed at obtaining a result dataset that contains only the records within a specified LabID.

For example, the query below fails because whenever the most recent of *all* the LabDates is not the same as the most recent of *the LabDates with a LabID=55*, the correct record is not included in the results. In the example dataset above, 0 records are returned.

SELECT a.PatientID, a.LabID, a.LabDate, a.Result
FROM Labs AS a
INNER JOIN (SELECT PatientID, MAX(LabDate) AS MaxLabDate FROM Labs GROUP BY PatientID) AS b
ON (a.PatientID = b.PatientID) AND (a.LabDate = b.MaxLabDate)
WHERE (((a.LabID)=55));

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