Adding A Field To A Form Using Multiple Tables (And A Combo Box)
Jun 15, 2006
Hello!
It's been a while since I've asked a question here, but I can't seem to figure this problem out.
I am setting up a form using data from 4 different tables, all related, and I can't figure out how to add fields that I didn't initially add during the wizard set-up. I used the wizard because it's easier for me to do that and then go in and make the changes I want to make.
When I get data from just one table, all of the available fields from that table are in the "Field List" no matter what fields I chose to include in the wizard process. That's good. But when I get data from more than one table, only the fields I initially chose in the Wizard process are showing up in the field list. I can't figure out how to add a new and different field from one of those tables.
The way I "solved" this problem the first time was to start over, creating my form from scratch--but now that I've done a lot of work, it just occurred to me that I will need to add 2 more fields. (I actually don't even have those fields in a table yet, but I will add them later.) So, this will be an ongoing problem. Since this form will get much use, by several people, I don't want to have to re-create it every time I want to change something.
So, is this possible? How can I add another field?
Also, while I am at it... A combo box was working beautifully to look up specific records when I was gathering information from only one table. It isn't working anymore.
Thanks in advance!
-Siena
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Sep 20, 2004
OK I'm totally lost again.
What I want to do is;
Use one form to add records into several tables.
I have seperated my data into seperate tables and set up one to many relationships.
tblincident
--------------
Key#
Report#
Time
Date
Location
tblPerson
----------------
Key#
Last Name
First Name
Middle Name
Address
etc.
tblItem
----------------
Key#
Make
Model
Serial#
etc.
What i want to do is use one form to enter all this data into the different tables.
There can only be one record in tblIncident that can match multiple records in the other tables.
i.e. for each record in tblIncident, I want to be able to have the capability to have as many persons related to that incident as I need.
I was thinking about setting up a tabctl for the data that has to be entered for tblIncident and then change the property setting for it to go away and then have the next tabctl appear in it's place for entering data into the next table. The problem I am having is that apparently I can only have one table as the control source for the form.
So next I tried using subforms, but that isn't working either. I can't figure out how to make the subform appear in a specific place on my form, sized in specific dimensions I want where I want.
I am just starting to learn about this relationships stuff and it's kind of difficult. How do you make it where you can do this from one form? Do I need to make a query of some sort?
Any help is appreciated.
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Feb 16, 2014
I'm pretty good with setting up a very simple database such as inventory, profiles, etc.. However I'm creating a database to keep track of a football (soccer) team's players and match statistics.What I have so farsample attached)
Tables:
* Players - PlayerID, Fname, Lname, position, goals, assists, etc (all details regarding a player)
* Position - Positons (Table containing positions eg: defender. Data is selected in player's form as a combo-box)
* Competition - Competition types (Cup, League, Friendly. Data is selected in Match's form as a combo-box
* Venue - similar to Competition table
* Opponent - Similar to above two tables
* Match - MatchID, Competition, Venue, etc (form corresponding to table attached)
Forms:
* Player form
* Match form
Now as shown in the sample, I choose players using the combo-box. Then whatever stats they had during the match are entered on the fields provided. How to link the player (selected using combo box) to the stat fields (goals, assist, YC, etc).
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Nov 18, 2004
Hi forum, I have this database with a main form and 5 subfoms. For the Address Subform, I need to add multiple addresses for each person I add. How we currently do it is enter the multiple addresses per person, one at a time. Is there an easier way to do this.
For eg: Id Last Name First Name
Then Address 1
Address 2
Address 3
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Mar 6, 2015
I have a form with a combo box named 'Venue'. The combo box values comes from a Table with a list of about 200 countries. As of now a user is able to select only one country. However, I want users to be able to select more than one country.
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May 26, 2013
I'm trying to create a form using a combo box to populate multiple fields and tables.
I've created a text field to display the added information using this format:
=Comboboxname.Column(x)
in the text box control source field, and this works for display purposes.However, I need it to populate this data into a field on a table.
For example:
My combo box looks up data that has 2 columns, Part Number and Description.
The control source for the combo box is "Part Number". And that populates the part number in the "Main" table no problem.
The text box I created using the above format in the control source populates the field in the form, but not the "Main" table.
Is there a way for the other (description) field to also populate the "Main" table as well?
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Mar 13, 2014
I am new with Access and I am setting up a data base that will have 16 tables and each table with have over 3,000 customers. The reason for 16 tables is that we will be inputting information on a monthly basis for each of these customers (12 of the tables) and I also have 4 tables that will be perfomring different "tasks" for each customer (one is just to keep the notes we make for each customer, one will be to show any billing done, one is going to be a summary of the entire year along with some additioanl information not entered elsewhere and the final one is our customer information table).
The customer account number is the primary key for all of my tables.I want to know how I can add a new customer (either using query or form) at one time that will populate all the tables. Right now I have everything set up as tables but I can set up queries if need be.
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Aug 19, 2015
I am using Access 2007 on my front-end and SQL Server 2014 on the back-end. I have a table of Car Dealers and a table of contacts at the dealerships. These tables are SQL tables. The user can select a dealer and then see everyone that works at that dealership. When they look at this there is a field called Email. This is a hyperlink that they can click on to open Outlook and send an email. The table called DealerEmails is an Access table. My table layout is:
Dbo_Dealers
------------------
ID (PK)
DealerName
DealerAddress
DealerCity
DealerState
DealerZip
DealerPhone
ModifiedBy
ModifiedDate
Dbo_DealerContact
---------------------------
ID (PK)
LastName
FirstName
Postion
DealerID (FK)
ModifiedBy
ModifiedDate
DealerEmails
-----------------
ID (PK)
DealerContactID (FK)
Email
ModifiedBy
ModifiedDate
Now I'm trying to write the code to add a new contact. My code works but I need to obtain the AutoNumber from When I add a new record to the table dbo_DealerContact. My code is:
Code:
Option Compare Database
Option Explicit
Dim adoDealerContacts As New ADODB.Recordset
Dim daoDealerEmails As DAO.Recordset
Private Sub cmdSave_Click()
[Code] ....
I tried to add Me.Dirty=False, but this still returned a value of 0 into my variable intDealerContactID.
I also tried moving intDealerContactID = .Fields("ID").Value outside of the With block.
I'm aware that there is a command in SQL @@Identity. But I'm unsure how to use it in this context.
Is there a way to get the primary key from dbo_DealerContacts so I can insert that into my Emails table?
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Feb 18, 2006
Hello,
Stuck on a problem and was wondering if anybody has a possible solution. I currently have the beginnings of a database setup that uses a search field on a form to find a reference listing using a part number input by the user. It finds the part number, and then displays all the information about it on another part of the form. My question/problem is, I now want to expand this database to multiple specialties, all with different parts in their respective listings, so they would have different tables. The tables would be the same format, just different information. No one table would ever contain the same info.
Q: How would I set up a form to search for a unique part number over multiple tables, and return that parts info?
It works great for one table, but I am stuck on the multiple tables.
Thanks in advance!
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Jul 1, 2005
Please be kind, i have little VB Knowledge, and wish to expand my learning on this topic.
I have a form that updates information on one table, and has a subform displaying info from another table.
the subform is filtered, and only shows data from what is specified from the filter of the main form.
If I update information on the main form for instance,
field 1, (the data on the subform has the same data so there is the relation), how do i update the subform by only updating the mainform? can this be done through some VB or something?
if you folks out there can give a Smidget of info on which VB codes i can use i can pretty much figure it out.
like Docmd.write something?
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Oct 24, 2005
hi, i am new to access and struggling so any help would be great...
i have a db with 3 tables. students contains a Primary Key ('studentid') and then 'firstname' and 'lastname' fields. The two other tables (contactdetails, coursedetails) have 'studentid' as a Primary Key and then they each have other fields.
I set up relationships between the tables (1 to 1) but i would now like to create a form that will allow me to enter data to all three tables at the same time. (this would be ideal as it keeps the data normalised) if this isn't possible i would like to create a form that adds the 'studentid' record to each of the tables.
let me know if you need anymore details but if someone can point me in the right direction it would be cool.
cheers
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Dec 8, 2006
Hello,
I have around 10 mdbs and in each I have 4 tables, I want to add all the tables from 10 mdb to one mdb, finally I will have 4 toal tables, right now I am using a appendquery to add tables. Is there way using VBA I can do it on the form and with one click of a button I will be able to add. Thanks for any info..
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Jul 31, 2013
I am new to Access here, and looking to start up a database that will contain data for thousands of footballers.
I have on one table ("Directory"), all 5000+ players, with nationalities, names etc, and on another ("Flags"), I have all nations of the world and their respective flags (as an attachment).
How do I add the flag of a players nation into the "Directory" table for each record? Is there a quick way? I've tried "Lookup" but it won't let me do it for images, I've tried "Relationships" but without success.....surely I don't have to go through the "add attachment" process for all 5000 records?
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Feb 27, 2007
I have three tables setup in a 1 to 1 relationship using a Autonumber field as their primary keys. I created the seperate tables to group related data together and reduce the tables sizes in general. So think of it as one main table and two tables of extended data.
I need to be able to add a record to table 1 and have it use the same autonumber to reserve that row for data in tables 2 & 3 so that my relationships stay in sync. I want to update the data in tables 2 & 3 later when that information is available.
I have been breaking the database testing some things out like building a form from a select query using all three tables. When I add the record to table 1 nothing is added to the other two. Things get messy on subsequent attempts to add data to any of the tables.
I have avoided this problems in other tables by not using the autonumber datatype, however, I don't have a good unique key that can be manually entered and kept accurate, so autonumber solves that problem in this case.
My VB is very rusty but I'm thinking there should be a way, before update, to capture the autonumber being used for the new record and write it to the other tables. I'm thinking that would be one solution, but I can't seem to get started on that code. Any help or examples would be great.
Thanks,
Jim
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Jun 6, 2013
I have a main table with subject id and other fields. I also have 16 other tables which have questionnaire information at 17 different timepoints. In those tables, the subject id is the only connected field between the main table and 17 different years. When I add a new record (by subject id) on the main table, I want it to add that same subject id to the 17 other tables because that subject id will eventually get all 17 years worth of data. But even using subforms, it will not add a new subject to the other tables unless I add some sort of information such as (date received) into the subform.
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Mar 11, 2014
I want to make a table where in I have to input atleast 10 numbers in one reference ID which there is a start time and end time.
A form with inputing one reference ID and then adding multiple numbers at once and saving the data with a start time and end time. Is it possible to capture the time for that specific reference ID?
How to do it or a sample tracker on measuring it.
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Mar 2, 2015
I am new to access but I am familiar with SQL databases. I have two tables: one for project data and another for project leader data. These tables are linked by a third table that relates projectIDs to leaderIDs. I am currently working on making a form that will go through each project and display the people involved in each project in a subform. I pulling the data from the the leader table that matches the the projectID with a query.
I would like to be able to update the information in this subform directly (which I can currently do) and be able to add new project leaders to a project. What is the best way to add the new leader to this? If a person is already in the database how do I add them with the form without re-adding new information to the table?
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Mar 27, 2014
I am creating a table in access 2010 for my consumable and bench stock report. I made a 12 fields which I name it the month of the year and another 1 field to add the total disburse materials in one whole year. I did this formula to add the 12 fields
[Jan]+[Feb]+[Mar]+[Apr]+[May]+[Jun]+[Jul]+[Aug]+[Sept]+[Oct]+[Nov]+[Dec].
But the problem is its just adding the complete consecutive months that I disburse and the row with blank section the total disburse doesn't show on the total disburse for the whole year. I try to use the code =Nz([Total Disburse],0) but it shows on the screen i cannot be used in calculated column.
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Dec 2, 2011
Supposing you have 4 Tables
1.)User
2.)Admin
3.)Teacher
4.)Pupil
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Now what I want to do is, if I add a new a record in the table "User" and if the record has the data "Admin" in the field "Type" then the record should also be saved in the table "Admin" but if the data is "Teacher" or "Pupil" then it should be also saved in their respective tables.
Question is: Is that possible? If yes, then how??
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Dec 6, 2012
I have a field named Supplies Expense. As an analyst inputs a business's expenses, it may require multiple entries into this one field. What is the best way to accomplish this?
For example:
Supplies Expense (Field Name) [$0.00]
The analyst has the following data:
2009 Financial Statement
Paper $50
Depreciation Expense N/A
Ink $100
So, going down the list, the analyst goes into access and enters $50 for paper then later needs to enter $100 for ink.
What is the best way to combine these multiple entries into a single Supplies Expense field and allow for a quality check of the individual numbers at the end of the project?
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Dec 20, 2012
I have a table of issues (tblIssues). Each issue has legislation that it must be dealt under. Some issues relate to more than one piece of legislation. Some legislation deals with more than issue. Ideally, therefore, I'd like to have a separate table of legislation (tblLegislation).
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Mar 20, 2014
I am building a DB for my college, it is needed to replace a spreadsheet they have in place. The spreadsheet is used to monitor and track Students grades.
Each unit a student passes gives that student a certain number of points, the number of points depends on the grade (e.g. a student will get more points for a B than they would for a C). The point of the DB is to input all the students grades so that student can see how many points they have.
I was wondering if there is a way to add a value to a field, so if I put in a field that a student got a B grade the database would know how much a B grade is worth points wise. Each field should be added together to generate an overall score. Is this possible?
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Mar 11, 2012
Let's assume we have 3 tables:
Order_Category (Order_Category_ID, Order_Type_Name) with 2 records:
1, Minor
2, Major
Order_Type (Order_Category_ID, Order_Type) with 4 records:
1, Book
1, Pencil
2, Car
2, House
Orders (Order_Category_ID, Order_Type, value) with 2 records:
1, NULL, NULL
1, NULL, NULL
2, NULL, NULL
I want to create a Multiple Items form presenting Orders table with two Combo Boxes:
1. A combo box to select Order_Category_ID.
2. A combo box to select Order_Type. When 1 (Minor) is chosen in the first combo box it should show Book and Pencil, when 2 (Major) is chosen it should show Car and House.
Examples in the Internet show how to do it on a 'single row' forms using the RowSource property. I tried to use a query like:
SELECT Order_Type
FROM Order_Type
INNER JOIN Orders ON Order_Type.Order_Category_ID = Orders.Order_Category_ID
WHERE Order_Category_ID = [comboBoxOrderCategoryID]
But it sets same values for all records in the Multiple Items form and it should return different values in each rows based on value in the first combo box (Order_Category_ID).
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Jun 26, 2014
I have
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tblServices - where are my services
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So I can choose a service or a product in the same order line.Or do I have to join my services and products in the same table?
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Aug 17, 2015
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I have a Yes/No field in database, which decides that. Now I need to figure out how to make it appear on form. I thought about making a calculated field, that would display some warning icon.
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Aug 6, 2005
To start off I have only been working in Access(2003) for the past 2 months. And Yes I am a neebie of all neebies but please read on.
What I am trying to do is for every record I need to associate multiple pictures of damages to items in for repair. For example I have an High end Amplifier that came in for repair and the outside has markings of a fire(thats one pix) then opening it up we see that the fuses, wires and PC board has fire marks also(pix two) and so on. The record is keyed to the serial number. On the form my fields are Serial number, RMA #, all the senders info (name,address, contact number, store purchased, etc.). Then I created a subform for the picture with the following the picture itself, buttons(previous, next, add pic, delete pic) a hiden textbox(serial number) that I have joined(relationship) to the major form(serial number).
How do I link the pic to that specific serial number and then other pictures that also link to that serial number.
I know its wordy but I wanted to make it as clear as I could.
Thank You
Roborro
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