Adding A Field To A Linked Table
Mar 27, 2008
Hi folks,
I am really struggling w/ the following & would greatly appreciate advice!
I want to add several Fields to a Linked Table in Access. The Access wouldn't let me do it because it is a Linked Table. What should I do?
There is also a nicely designed Form that goes w/ that Linked Table. So I figured that once I add the Fields in the Table then I can add them to the Form too. - But can't even add the fields yet....
HUGE THANKS in advance!
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Jun 4, 2007
Can someone tell me how to go about adding security to a field in a linked table so that only certain people can access and modify the information? I am using Access 2002. I also wonder if someone can tell me how to modify a field in a linked table? I have tried altering and saving the changes, but it won't save them because it's a linked table. Thank you in advance to anybody who can help me out here!
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Jun 5, 2006
Greetings all.
I'm posting this question here as it pertains to my form but it could go in tables section as well.
I developed a prototype app in Access and have just finished upscaling it
to Sybase 12.5. When I open up the associated form to add records, I am unable to do so. The built in button that allows you to do so is greyed out.
When I go into the table directly, again, no ability to add recs.
I've never come across this so if anyone has any experience with this, any help would be most welcome.
TIA,
Tim
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Aug 5, 2014
I have several tables that are linked that I need to be able to add to. This is an example of the structure:
Patient Info
ID
FK_Ward - ID of Ward table
FK_Room - ID of Room table
FK_Cond - ID of Condition table
Ward
ID
WardID
Room
ID
RoomNumber
Condition
ID
Description
Unfortunately, its not the exact one as I can't post that here! What I am trying to do is to add a new patient record using information from the other tables as guides - e.g. the user selects the name of the Ward but the ID in the Ward table is entered, the User selects the number of the room but again the ID in the Room table is entered, and for the Condition same thing. So I would like to have dropdowns (or ComboBoxes) for each of these and based on the user's selections add a new record to PatientInfo using the ID values as links.
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Sep 24, 2014
Is it possible to add new records to a linked table ? i tried it out but new records is not possible, is there a workaround for this.
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Aug 16, 2013
I have a fe that has 5 tables linked to a backend db on the server.I want to add a new table to the fe that is linked to a second db on the server? What I have tried.I have created the tbl_called in the fe.when I right click on it and go to Linked Table Manager I do not see it on the list. The only tables in the list are the 5 I linked before. Why is tbl_called not showing up??
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Jul 2, 2014
I have a table that is linked to a survey and pulls data from the limesurvey backend.
The user would like to add a local field, so they can add entries to each row of data.
Is that possible ?
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May 13, 2015
I have what is probably a stupid question but I've been struggling with this one for a while. I have an ordering database which has an Orders table (containing Order ID, Date, Supplier etc) and an Order Line table within which I have a combo box for Product name, supplier, price, VAT rate, Line price etc. At the moment, I have the order line table as a subform within the Order form (run from the Orders table). The problem I'm having is the subtotal and total fields. At the moment these are in the Order Line table as I cannot figure out how to get these in the Orders table. In summary, can I make a calculated field in one table that calculates values from another table (linked by Order ID)?
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Aug 31, 2007
I am trying to build a Form that will show an estimate (then eventually will be moved to a project if customer and employee aggree to price and project) in a Form F_Estimates is a M_Customers(Customer_ID) (Based on a Table) and thier info in a Subform. Also is the "projected costs" from parts out of the Parts(Part_ID) (Based on another Table) in a second Subform as a list that I need to calculate $$$ in
(Dang that still sounds evil and definately NOT understandable even after edit... so)
Here's some basic info
Tables
EstimatesandParts - Table
EstimatesandParts_ID : Autonumber
Estimate_ID : Number
Part_ID : Number
Parts - Table
Part_ID : Autonumber
PartNumber : Text (not a number due to some part#s have letters in them)
PartName : Text
Unit Price : Currency
Description : Text
Estimates - Table
Estimate_ID : Autonumber
InvoiceNumber : Text (again can have letters in it)
EstimateDate : Date/Time
EstimateTime : Date/Time
Employee_ID : Number
Customer_ID : Number
ProblemDescription : Memo
Customers - Table
Customer_ID : Autonumber
FirstName : Text
LastName : Text
CompanyName : Text
Address : Text
City : Text
Province_State : Text
Postal_ZIPCode : Text (CDN Postal codes are letter num letter...)
you can see the link table in the EstimatesandParts Table
Now I want to use that link to populate a subform in the F_Estimates form
Forms
SF_Customers - SubForm
(all boxes atm are text boxes on this form till I figure out the Parts section then will use same base for this so I can pick any customer in the database to be the customer for this estimate. Also will have ctrl button for making new customer with customer form and a refresh on Focus Gain bit of code)
FirstName
LastName
CompanyName
Address
City
Province_State
Postal_ZIPCode
SF_Parts - SubForm
Default View -Continuous Forms
(want it to be a list of parts that I can grab prices and descriptions from then in a bit of code to calculate a cost of parts)
Part_ID : Combo Box
Control Source - Part_ID
Row Source Type - Table/Query
Row Source - SELECT Parts.Part_ID, Parts.PartNumber, Parts.PartName, Parts.UnitPrice, Parts.Description FROM Parts ORDER BY Parts.Description;
(Pulls info from the table Parts for input into a list of parts to be used on that project)
PartName : Text Box
UnitPrice : Text Box
(here's where I run into problems due to the fact that the form is not based on the parts table but rather the link table EstimatesandParts so I can't propogate the info to the 2 other text boxes, ps I dont care if they cant be text boxes and have to be linked or some other type I'm not "set" just need to find out how to make it work )
(have tried a couple things to complete this task)
Me.txtPartName = Me.Part_ID.Column(2)
Me.txtUnitPrice = Me.Part_ID.Column(3)
(works AWSOME ... for ONE ROW then propogates the second selection to the first and second and third selection to first second and third and so on ...)
(tried to make control source for the txtPartName to)
=Forms!Parts!Partname
(Doesnt exist .. akkk, cant use ActiveForm either as it doesn't focus on the SubForm but the MainForm ... cry)
F_Estimates - Form
Estimate_ID
InvioceNumber
EstimateDate
EstimateTime
ProblemDescription
(all basic Text Boxes)
Employee_ID
Customer_ID
(Combo Boxes Select Customer and Employee from list of present ones of each)
SF_Customers
SF_Parts
(Both SubForms on the main form)
Now this is an Exerp from my entire Database I like to work on one small problem at a time and I have made this its own little database till I figure out the problem then I will bring the info I learn back into the rest of the database and go from there ...
Hope you can help I have a feeling I will need to make a recordset and go from there but I'm just not able to wrap my head around that for some reason
Thanks in advance for ANY and ALL help that I get from here
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Oct 5, 2006
I'm working on a MS Access database, there's one table linked from a ODBC database.
In the ACESS table, I defined 2 fields,A and B, each of them maps the field in the ODBC table. A field C in the ODBC database can return a unique value with both the info. A and B.
We want the C value can be automatically show up after we input the A. B value in a MS ACCESS form.
It sounds very easy. and if we use asp it should be easy. However, I just get stucked here. Whether I can do it in MS ACCESS.
Can anyone help?
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Dec 18, 2006
Hey guys!
I have a basic knowledge of MS Access and for some of you it might seem like a stupid question, but here's my issue:
I'm trying to create an hyperlink in a form (or a data access page) to a web page, but part of that hyperlink url will be contained in a field in a table.
For example, the link would look like that: www.[site].com where [site] is a field inside let's say Table1. So depending on the value of [site] the link will return: (URL address blocked: See forum rules) or (URL address blocked: See forum rules), etc..
I assume it might require some coding to achive the desired result which I don't know anything about
I tried to set the control source of my link to: = "www." & [Table1]![site] & ".com" but of course it doesn't work.
Thanks a lot in advance for all the help you can give me.
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Sep 28, 2007
I have a Table in my Db that is a link to an Excel spreadsheet.
Of around 200 records just one is giving me a problem, in one field.
The Excel SS itself is the result of links to about 8 other SSs
The problematic field is a part number and is formatted as text, in the linked table and the underlying SSs. But this one bl**dy field which should be '1707' is shown as "#Num!" Which suggests to me Access thinks it is an number.
Other linked cells like "12345" are fine ???
I have tried putting a letter infront and it then works correctly. Remove the letter, back to "#Num!" again!
Can anyone suggest a way of forcing the formatting to text please?
Cheers
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Feb 24, 2014
I'm creating a form for orders. In this form I use a combo box to select a product from a table called "Products". In this table there is also a second column with the "PricePerUnit" How can I insert the PricePerUnit from the table Products into the table Orders when I select a product with the combo box?
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Nov 12, 2014
We have a database (Access 2007) with several linked tables to an MS-SQL 2008 instance. All the text fields that I have issue with are nvarchar(255) on MS-SQL. The odd thing it will not allow a full 255 characters to be entered into the field. It will fail to save unless the number of characters is about 238 or 239 characters (not sure of the exact number of characters). It shows the field as a text and field size of 255 in Access .
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Sep 21, 2014
I have a contributor tracking table that is linked to a form of the same name. I created a make table from a query that calculates the total to date for each contributor (based on their contributor ID in the tracking table). I want to place this sum to date, in read only mode, on each contribution record for each contributor in the tracking table and on each master record in another table with the contact information for each contributor.
The contact table is in the one and the contributor tracking table is the many. If this isn't clear, I can upload the database. I essentially want to link a field from one table to a form with a different table source. The sum to date should only show for the record with a matching contributor ID.
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Apr 29, 2008
Hello all
I am using Access as a front end (GUI) with a SQL 2005 database and have several linked tables. An user encountered an odd error that I cannot figure out.
He created a query that had criteria on a date. When he tries to run it the query will not do anything. If he closes out of the query and does any other operation he gets the "This Action will reset the current code in break mode." error and will have to close out access before he can do anything else.
I'm found some strange work-arounds but want to fix the problem the correct way. Attached are two examples - the first one causes the error the second one is the work-around that returns the desired results.
Any ideas?
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May 10, 2013
I have a form that is based on a linked table of students eligible to complete a online survey. Within that form, I have a sub form (based on another linked table) of students who have completed the form and at what date and time.
Only about 1 in 10 eligible students complete the form.
I'd like to filter by students who have completed the form, and sort by date submitted.
So I have the main form called "students" and the subform with the date submitted is called "New - BasicInfo subform" and they are linked by student ID. The date submitted field in the subform is formatted like "5/6/2013 3:07:32 PM".
I've tried adding this to me "filter" field in the STudents form properties:
Between [Students]![New - BasicInfo subform]![05/06/2013] AND [Students]![New - BasicInfo subform]![10/01/2013]
No luck, I get syntax error missing operator.
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Sep 21, 2013
I have created quite a substantial and effective database for a small gliding club with all the major data tables being linked. I need to be able to re-index tables periodically so that running totals, which are needed to calculate statement balances, works correctly - all well and good. The only problem is that the process of re-indexing requires the data in the main table to be stored temporarily and the original data deleted. When the temporary data is appended to the main table the auto-numbering just keeps clocking up.how to reset the auto-numbering in a local table.
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Oct 2, 2005
The attachment is the database Im working on and I have a problem.
I need to add a supplier Product number in there some where so I could keep the numbe as reference and so it may be easier to enter items recieved.
in the form section, I will have Invoice with a sub form Invoice details.
I need to put suppliers Item number somehow so it would search and if the item is on the product list it would fill out the rest of the values.
should I make a separate table for suppliers product number or should I just include that into the invoice detail? I dont want to put it in the product table since I get same Items from different suppliers.
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Mar 8, 2014
i need to Concatenate a fields data into one cell in a query according to linked table ID....
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Aug 4, 2006
I have created the code below to add a new column to a table each month. This may not be the best database design but it meets our needs for now.
However I am having difficultly with the code below. The CreateField Function is unable to accept the parameter periodDate. Any Suggestions on this would be apprerciated
Function DateField() As Long
Dim colFullName As Object
Dim dbsCurrent As Object
Dim yearInt As Integer
Dim monthInt As Integer
Dim table1 As Object
Set dbsCurrent = CurrentDb
Set table1 = CurrentDb.CreateTableDef("103TblCustomerBalancesCombined")
yearInt = Year(Date)
monthInt = Month(Date) - 1
If monthInt = 0 Then
periodDate = CLng(yearInt - 1 & 12)
Exit Function
End If
If monthInt < 10 Then
periodDate = CLng(yearInt & "0" & monthInt)
Else
periodDate = CLng(yearInt & "" & monthInt)
End If
Set colFullName = table1.CreateField(periodDate, DB_TEXT)
table1.Fields.Append colFullName
End Function
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Nov 18, 2006
hi,
I added a field to a table in the backend
I also addded the same field to show up in the form
Now the problem I am facing is that in a new record I can type my values for all fields but an error(2465) is thrown when i try to save it
I suspect that when this field is added in the form it is not getting committed/saved into the table
how do i go about doing this?
thanks
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Mar 20, 2014
I am building a DB for my college, it is needed to replace a spreadsheet they have in place. The spreadsheet is used to monitor and track Students grades.
Each unit a student passes gives that student a certain number of points, the number of points depends on the grade (e.g. a student will get more points for a B than they would for a C). The point of the DB is to input all the students grades so that student can see how many points they have.
I was wondering if there is a way to add a value to a field, so if I put in a field that a student got a B grade the database would know how much a B grade is worth points wise. Each field should be added together to generate an overall score. Is this possible?
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Apr 14, 2013
I have tblCategory and tblExercise. The data in tblExercise can sometimes match with more than one record in tbCategory. When inputting data into tblExercise how can I choose to have that stored under more than one field in tblCategory?
Example:
tblCategory: Arms
tblExercise: TRX Biceps Curls
so TRX Biceps Curls can also be under
tblCategory: TRX
Right now I have to input TRX Biceps Curls under Categories Arms and TRX. Very time consuming.
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May 20, 2013
I am using a form to add a record to a table and need to be able to specify one of the fields in the table that will be added to. This field is predetermined by another form selection. If there is a way to force a value on a title box with a control source this would also do the trick.
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Feb 16, 2013
I am using MS Access 2007.
I have created a multi-valued field "Product Category" that lookups data items from a linked table. So, the Data Type for the multi-valued field "Product Category" is Number.
Now I want to change the Data Type of "Product Category" from Number to Text, and make a value list that I can type values in and can provide the same data items as the linked table.
How to change item source for the multi-valued field from a linked table to a list that I can type in values? Is there a feature provided by MS Access 2007 can enable such a conversion?
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