Adding New Records To A Linked Table
Jun 5, 2006
Greetings all.
I'm posting this question here as it pertains to my form but it could go in tables section as well.
I developed a prototype app in Access and have just finished upscaling it
to Sybase 12.5. When I open up the associated form to add records, I am unable to do so. The built in button that allows you to do so is greyed out.
When I go into the table directly, again, no ability to add recs.
I've never come across this so if anyone has any experience with this, any help would be most welcome.
TIA,
Tim
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Sep 24, 2014
Is it possible to add new records to a linked table ? i tried it out but new records is not possible, is there a workaround for this.
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Mar 27, 2008
Hi folks,
I am really struggling w/ the following & would greatly appreciate advice!
I want to add several Fields to a Linked Table in Access. The Access wouldn't let me do it because it is a Linked Table. What should I do?
There is also a nicely designed Form that goes w/ that Linked Table. So I figured that once I add the Fields in the Table then I can add them to the Form too. - But can't even add the fields yet....
HUGE THANKS in advance!
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Jun 4, 2007
Can someone tell me how to go about adding security to a field in a linked table so that only certain people can access and modify the information? I am using Access 2002. I also wonder if someone can tell me how to modify a field in a linked table? I have tried altering and saving the changes, but it won't save them because it's a linked table. Thank you in advance to anybody who can help me out here!
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Aug 5, 2014
I have several tables that are linked that I need to be able to add to. This is an example of the structure:
Patient Info
ID
FK_Ward - ID of Ward table
FK_Room - ID of Room table
FK_Cond - ID of Condition table
Ward
ID
WardID
Room
ID
RoomNumber
Condition
ID
Description
Unfortunately, its not the exact one as I can't post that here! What I am trying to do is to add a new patient record using information from the other tables as guides - e.g. the user selects the name of the Ward but the ID in the Ward table is entered, the User selects the number of the room but again the ID in the Room table is entered, and for the Condition same thing. So I would like to have dropdowns (or ComboBoxes) for each of these and based on the user's selections add a new record to PatientInfo using the ID values as links.
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Aug 16, 2013
I have a fe that has 5 tables linked to a backend db on the server.I want to add a new table to the fe that is linked to a second db on the server? What I have tried.I have created the tbl_called in the fe.when I right click on it and go to Linked Table Manager I do not see it on the list. The only tables in the list are the 5 I linked before. Why is tbl_called not showing up??
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Jul 2, 2014
I have a table that is linked to a survey and pulls data from the limesurvey backend.
The user would like to add a local field, so they can add entries to each row of data.
Is that possible ?
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Jul 21, 2006
I am rebuilding an application for a client and I have an Access table that I am using as a temporary table. Once the user is done entering information into the temporary table through a form, the user presses an update button that appends the records using an Append Query in Access to an SQL Server Table.
The following error message occurs:
"ODBC -- insert on a linked table 'linked tblname' failed.
[Microsoft][ODBC SQL Server Driver][SQL Server] Explicit value must be specified for identity column in table 'linked tblname' when IDENTITY INSERT is set to ON. (#545)
I am using a form, subform combination to record a bill with many details. The bill summary is posted into a tbl_TransactionsMain table in SQL Server using the ADO AddNew method. The PK for the tbl_TransactionsMain is then entered into the temporary table in Access. When the temporary table records are appended into tbl_TransactionDetail the error message occurs.
What is also interesting is while typing out this post I thought to test the error by manually trying to run the query. The query worked like a charm! :confused: When the orginal error occurred off of the form I tried to run the query manually and it failed. I am guessing that this might have something to do with the ODBC timeout.
I think SQL Server/ODBC connection is not liking how I have a set of records in an Access table with foreign key numbers assigned when I am attempting to append the records. I am new to SQL Server and any ideas are most appreciated! :)
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Oct 17, 2005
I am having difficulty deleting records in a linked DBF (standalone) table. The table links fine. I can run a delete query and the records appear to be deleted when I view the table from within Access. However, when I view the table outside of Access, the records that I thought were deleted are still there. The only way I can actually delete the records, is to import the table, delete the records and then export the table as a new DBF.
Can someone tell me why deleting from the linked table isn't working?
Thanks,
Sup
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Apr 2, 2006
I have done everything I can think of to remedy this, but I can't figure out why this is happening. I have a linked table from excel that contains 5 fields for each record. I have a table in access with matching records and 20-30 fields. The linked spreadsheet is used when adding records. I have a query that queries both tables to get all data from both and a form based on that query where others can pertinent data for the records resulting from the query. My problem is that when I open the form the new records that were added in the linked file are there but all the fields from the access table cannot be updated. I have looked every place I know to look for record locks, read only options, everything I can think of why i cannot update these records and I am coming up empty. I checked my join properties and selected the only one that actually displays the linked records when the query is run (not sure the name of the join but it's #2 of 3 join properties options (in Access 2002). maybe I am just overlooking something simple? Do you have any ideas what I can do here?
Thanks!
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Apr 22, 2006
Hi,
Relevant to this query are two tables, tblNames and tblLinks.
I've been trying, with a very limited understanding, to generate a list of every tblName.Name where tblName.NameID IS NOT in tblLinks.NameID.
Is this something I can do in the query design view or do I need to work with raw SQL?
Any tips appreciated:)
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Feb 16, 2006
I have an Access database with linked tables from Sybase SQL Anywhere, via an ODBC data source. I have just linked the tables recently, all the data used to be in native Access tables. It is fairly common for members of our team to open these tables in datasheet view, and copy/paste several records to create new records, then edit a few fields on the new records. This used to work fine with native Access tables, but when we try it with the linked tables we either get an ODBC error - "primary key value already exists" or the new records show up with #Deleted.
The root of the problem is this: In the old Access tables, the primary key was an autonumber field, and Access was smart enough to assign new ID's when you copy/pasted records. In the linked table, the primary key is type "Number" in Access, and Access is not smart enough to let Sybase assign new ID's when you copy/paste records in datasheet view. Access is trying to force the existing ID's into the primary key field, and Sybase says "too bad so sad".
Of course, I could just write some quick append queries to copy/paste the data. And in the short term, that's exactly what I will have to do. But is there any way, long term, to allow members of my team to do it the "quick & dirty" way by copy/pasting in datasheet view? I have tried to change the primary key to an autonumber field in design view, but Access doesn't allow that. Is there a way to do it in code, or a way to force Access to allow Sybase to always handle the primary key field?
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Aug 19, 2015
I'm developing a database for the hospital I work in. One purpose of this is to keep track of patients with temporary invasive devices (there are many types such as urinary catheters, ventilators, etc.), specifically how many days each patient has a device for. Each device is associated with one patient only, but one patient may have many devices. Here's how the associated tables are set up:
1. tblPatients - PatientID (PK), LastName, FirstName, DOB,...
2. tblLocations - LocationID (PK), LocationLabel,....
3. tblDevices - DeviceID (PK), DeviceType, Device, DeviceDesc
4. tblDeviceUse - DeviceUseID (PK), DeviceID (FK), PatientID (FK), LocationID (FK) (where in the hospital was device inserted, e.g., operating room, bedside, etc.), DeviceStartDate, DeviceEndDate
5. tblDeviceDailyLog - DeviceLogID (PK), DeviceUseID (FK), DeviceDate, PatientLocID (FK) (area in the hospital that patient is in)
All primary keys except for PatientID & LocationID are Autonumbers; and the tables are linked appropriately.
Whenever an entry is made into tblDeviceUse, I want there to be new records to be automatically generated in tblDeviceDailyLog for each date between the Start and End Dates. For example, patient A123 had a urinary catheter from 1/1/2000 to 1/10/2000 that was inserted while the patient was in the ICU, but the patient was moved to the Medical Ward on 1/7/2000. So tblDeviceDailyLog should have 10 new records associated with this device, one for each calendar day, with the appropriate location for each day.
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Feb 9, 2005
Hope someone can help!
I was wondering if is possible to add a series of records that are in serquence to a table by just entering the first and last numbers. For example a string of numbers starting at TP11000 and ending at TP11100, the prefix TP doesn't change. Currently I have to enter every one manually, so any help would be much appreciated!
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Apr 11, 2006
I am new to Access and have the following problem. I have one table which displays Skills (memo field) a second table which displays a skill rating ( 5 choices) and a third table which list the jobs in the company. I need to compile a fourth table which lists the skills required for each job and the corresponding ratings. I would like to have a Form in which I select the job and all 560 skills are displayed in datasheet format and I can select the ones required and allocate a skill rating. The results should then be saved to the new Table.
Any ideas as to how to acheive this task.
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Aug 13, 2007
Here is basically what I have and what I need to do:
I have a form with several text boxes which are going to be filled in. Clicking on a button at the bottom of the form will save this information into a table (the table associated with the form). However, it also needs to fill in a junction table with two known values derived from these text boxes.
I have FILE_NUMBER_CD and INSPECTOR_NUMBER_CD that are the only attributes in the table called "XREF_FILE_INSPECTOR" which need to be added as new records.
So basically, what I need to know is how do I add known values derived from a textbox directly into a table.
Thanks for any help!
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Sep 28, 2006
Hello I need to add daily records to a related table using a form, from a button or subform displayed on a form updating the master table.
This would enter the related key to the new form ready for insertion etc.
Can this be done?
For example
Master table:
Key 1
Related table:
1 Key 1
2 Key 1
3 Key 1
jamo
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Oct 12, 2006
I have a form "release_details" having fields date, version, cksum ,comments,labels, and is link to a table,
it has a button "mai"l ,on clicking this button a new form is open which has a button "send mail" on clicking this a mail is sent and pops a message "mail sent".I need when "send mail" is click it should also save the fields of form
"release_details" to the table.
cmdSend_Click()
Forms!Enter_Release_details.Dirty = False
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Aug 31, 2007
I am trying to build a Form that will show an estimate (then eventually will be moved to a project if customer and employee aggree to price and project) in a Form F_Estimates is a M_Customers(Customer_ID) (Based on a Table) and thier info in a Subform. Also is the "projected costs" from parts out of the Parts(Part_ID) (Based on another Table) in a second Subform as a list that I need to calculate $$$ in
(Dang that still sounds evil and definately NOT understandable even after edit... so)
Here's some basic info
Tables
EstimatesandParts - Table
EstimatesandParts_ID : Autonumber
Estimate_ID : Number
Part_ID : Number
Parts - Table
Part_ID : Autonumber
PartNumber : Text (not a number due to some part#s have letters in them)
PartName : Text
Unit Price : Currency
Description : Text
Estimates - Table
Estimate_ID : Autonumber
InvoiceNumber : Text (again can have letters in it)
EstimateDate : Date/Time
EstimateTime : Date/Time
Employee_ID : Number
Customer_ID : Number
ProblemDescription : Memo
Customers - Table
Customer_ID : Autonumber
FirstName : Text
LastName : Text
CompanyName : Text
Address : Text
City : Text
Province_State : Text
Postal_ZIPCode : Text (CDN Postal codes are letter num letter...)
you can see the link table in the EstimatesandParts Table
Now I want to use that link to populate a subform in the F_Estimates form
Forms
SF_Customers - SubForm
(all boxes atm are text boxes on this form till I figure out the Parts section then will use same base for this so I can pick any customer in the database to be the customer for this estimate. Also will have ctrl button for making new customer with customer form and a refresh on Focus Gain bit of code)
FirstName
LastName
CompanyName
Address
City
Province_State
Postal_ZIPCode
SF_Parts - SubForm
Default View -Continuous Forms
(want it to be a list of parts that I can grab prices and descriptions from then in a bit of code to calculate a cost of parts)
Part_ID : Combo Box
Control Source - Part_ID
Row Source Type - Table/Query
Row Source - SELECT Parts.Part_ID, Parts.PartNumber, Parts.PartName, Parts.UnitPrice, Parts.Description FROM Parts ORDER BY Parts.Description;
(Pulls info from the table Parts for input into a list of parts to be used on that project)
PartName : Text Box
UnitPrice : Text Box
(here's where I run into problems due to the fact that the form is not based on the parts table but rather the link table EstimatesandParts so I can't propogate the info to the 2 other text boxes, ps I dont care if they cant be text boxes and have to be linked or some other type I'm not "set" just need to find out how to make it work )
(have tried a couple things to complete this task)
Me.txtPartName = Me.Part_ID.Column(2)
Me.txtUnitPrice = Me.Part_ID.Column(3)
(works AWSOME ... for ONE ROW then propogates the second selection to the first and second and third selection to first second and third and so on ...)
(tried to make control source for the txtPartName to)
=Forms!Parts!Partname
(Doesnt exist .. akkk, cant use ActiveForm either as it doesn't focus on the SubForm but the MainForm ... cry)
F_Estimates - Form
Estimate_ID
InvioceNumber
EstimateDate
EstimateTime
ProblemDescription
(all basic Text Boxes)
Employee_ID
Customer_ID
(Combo Boxes Select Customer and Employee from list of present ones of each)
SF_Customers
SF_Parts
(Both SubForms on the main form)
Now this is an Exerp from my entire Database I like to work on one small problem at a time and I have made this its own little database till I figure out the problem then I will bring the info I learn back into the rest of the database and go from there ...
Hope you can help I have a feeling I will need to make a recordset and go from there but I'm just not able to wrap my head around that for some reason
Thanks in advance for ANY and ALL help that I get from here
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Jan 26, 2005
My situation:
I have a table with duplicate ids. When I have a forum popup another form, the forms are linked by ids. This works great except for one problem. There are duplicate ids. So if I pop up a form then it will go to the first record that that id exist. This is not good if you are going to add another record. Therefore, I need to create a unique variable for a record. The autonumber would be a great variable but it seems I cannot use it to filter. Unless someone can show me how. Is there another way to create a unique variable automatically for a new record?
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May 26, 2015
I am working with a database that deals with trailers. What is happening is a salesman takes an order for a make and model for a trailer for a customer. The customer can then add some customization to the trailer such as more tail lights or tie down straps. They add the customization on a form called frmCustomQuote. On frmCustomQuote there is a subform called sfQuoteConfigs. On sfQuoteConfigs there is fields such as category and sub catergory that get populated bases on what was selected.
On frmCustomQuote there is a button called "Copy Quote" this will allow the salesman to make an exact copy of the trailer and customization. The quotes are held in a table called tblQuotes and the customization is held in tbQuoteConfigs. Now my problem is when I click on Copy Quote it only copies the first record into tbQuoteConfigs. I can't figure out a way to tell my code to move to the next record within sfQuoteConfigs.
My code:
Code:
Option Compare Database
Option Explicit
'Setup ADODB connection to the tblQuotes
Dim adoQuotesCustomQuote As New ADODB.Recordset
'setup ADODB connection to the tbQuoteConfigs
Dim adoQuoteConfigsCustom As New ADODB.Recordset
'Dim the Variables
[code]....
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May 19, 2014
What I have is a database that I have done some tweaking on and in the meantime the original db has been in use which has added around 200 or so more records in the table.
What I would like to do is to just update the db that I have been working on with the older db table(the one who has the additional 200 records).
EX. DB A(Old DB, Newer Table) DB B(New DB, Older Table)
I want to put DB A table into DB B
Is this a simple fix? Or do I need to write some sort of query to update the records in the old table? I've tried to export the excel file and then import but it puts it in unrelated objects and then my switchboard or nothing works.
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Nov 13, 2013
I have two tables :
Table 1: Mission_Id , Mission_Type, Customer_Name...
Table 2: Supporter_Name, Report_Date, Area, Unit, Issue_Type, Error_Status,Mission_Id
I have a form that the users enter data into and send a report each day. I would like that in a click of a button all the data I entered the day before and that have ="Open" will be entered into the tables with today's date. Is that possible?
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Jan 2, 2013
Table in my access 2010 is configured to have a unique records (no duplicates)which has now records more than 2000 so i copied the table and pasted Structure only. what i would like to have is that new table which presently is empty should not add any record which is already available in old table. While entering data in new table i would like users to see the error if they try to enter the record which was previously entered in old table.
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Feb 12, 2014
I have a query which looks up records from a table, now what I would like to do is append the word All Projects to this query - is it possible, and if so how?
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Jan 13, 2008
Okay I had an idea and I thought I might get ffedback as I am relatively new to this. I went through a period a couple of years ago when I used access alot and was becoming familiar with VBA etc but I havent touched it in 2 years so Im pretty rusty.
I am running a study and need to have to create a database that:
a. collects data about participants
b. Has a number of questionnaires (5), each of which can be filled out by participants.
THe main table has a number of fields that collects info about the participants the most important of which will be the ParticipantID - an automatically generated number which is my primary key.
In table 2/form 2 I will host questionnaire one. This will be linked to Table 1/Form 1 (Particpant Information) by this tables primary key - also the Participant ID. The relationship will be 1:1. Each participant can only have one Participant ID and will only need to fill out questionnaire one once.
Is it possible that when I add a new participant to the Participant Information table/form I also automatically create a record in Table 2/Form 2 (Questionnaire 1), as well as Table 3/Form3 (Questionnaire 2) and so on so that they have the same ParticipantID...?
I was reading a similar query somewhere else and they said to use the Form_AfterInsert Event command? Is this right (see here http://www.pcreview.co.uk/forums/thread-1687644.php)?
I feel a bit stupid but I am willing to learn and try new things Once I get started I think I will be okay. If you could steer me in the right direction it would be much appreciated.
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