Append Query Key Violation (as Used In Create Similar Record)

Oct 18, 2007

I have a database of Assessments, each record having multiple subforms.

I am working on a button, which creates a "similar" (same) assessment, copying over all the subform records/selections.

So, after I actually insert a new assessment, pasting all the values from the original Assessment:

DoCmd.RunCommand acCmdSelectRecord
DoCmd.RunCommand acCmdSaveRecord
DoCmd.RunCommand acCmdCopy
DoCmd.RunCommand acCmdPasteAppend

I need to copy over subform contents, for which I use an Append Query (actually, I use its SQL in VBA code to pass it the right parameters).

Now, naturally, I ran into Key Violations, because taking 50 sub-records from the original they would have their own AutoNumber Keys (ID's) and I can't append them into the same table.

My question: how do I copy over the same records (appending FROM and TO the same table) but cause the table to insert AutoNumbers for the records being appended?

Thanks!

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Append Query Key Violation

Oct 2, 2007

Hi,

I am new user of access and have encounted a key violation from an append query. I'm trying to update a master mail-out list and am having a key violation that doesn't add some of my records.

Here is the SQL vew:

Also, I've checked the properties for both tables and they match, also I have "Allow zero length" set to yes.

I'd appreciate any help, thank you in advance.

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Queries :: Append Query / Adds Records - Despite Key Violation?

Dec 3, 2013

- I have a module which runs queries on linked sales spreadsheets, to merge them in to one Access table.
- To prevent duplication of sales, the primary key merges the sales record and item number fields.

Today, it's found 103 key duplication errors, which is fine. But it's still adding data to the table. The data seems to be fields which aren't even mentioned in the query. It only does this when the query is ran from VBA.

Code:
MergeEbay = "INSERT INTO tblSales ( SalesRecord, SKU, PostCode, Shipping, Quantity, SalePrice, SalesRecordSKU, DateAdded )" & _
"SELECT exEbaySales.[Sales record number], IIf(exEbaySales.[Custom label] Is Null,'0',exEbaySales.[Custom label]), exEbaySales.[Buyer postcode], " & _

[code]...

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Trying To Append Rows With VBA - Get Key Violation

Mar 9, 2008

Hey all. I'm trying to append rows to my database with some VBA code.

The code looks like this:
vInsertLoanSQL = "INSERT INTO Loan(BookID, MemberID, StaffID, BorrowingDate, ReturnDate) VALUES (" & vBook & "," & vMember & "," & vStaff & ", #" & Format(Date, "dd/mm/yyyy") & "# , #" & Format(vDueDate, "dd/mm/yyyy") & "#)"

DoCmd.RunSQL(vInsertLoanSQL)


The variables are all filled out.

The table that it's being inserted into, Loan, has an Autonumber primary key (not included in the INSERT script) and a number of other fields that have no zero-length restrictions, no "Required" fields set to Yes and no Indexes. The table in question is also completely empty, there are no rows (they have all been deleted) - so I have no idea why I'm getting that "Microsoft can't append all the rows in the append query" error. It says its a key violation but I really can't see how its possible.

Anyone out there know whats going on?

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Yet Another Append Key Violation Error....

Mar 30, 2008

Wow, this thing is annoying me. I give up! I've attached the database for anyone here to have a look at. I promise there's no nasty code on it, although you should be able to see my code and hopefully pick the problem if you disable macros anyway.

I use VBA to prompt users to enter their staff number, the member's number and the book ID. The same VBA checks to make sure that it's a valid number that they're entering, that's it's actually present in the table it's being referenced from. (Command0 button. Command1 is to return an item)

It then takes these values, the current date and another date variable and inserts into the LOAN table. The loan table has enforced referential relationships with the book, member and staff tables.

The insert code is:
vInsertLoanSQL = "INSERT INTO Loan(BookID, MemberID, StaffID, BorrowingDate, ReturnDate) VALUES (" & vBook & ", " & vMember & ", " & vStaff & ", #" & Format(Date, "Short Date") & "#, #" & Format(vDueDate, "dd/mm/yyyy") & "#)"

All the fields in Loan (except for the autonumber PK) are not required, and have no validation formulas, zero-length is permitted where applicable.

I KNOW that the numbers being inserted are in the related tables! They're the same data type - long integers, and the related tables' primary keys are not autonumbers.

So why am I still getting a key constraint violation??

Can someone please help me??

Correction: I'm trying to attach the database, but it's too big, even zipped. Why isn't RAR accepted? Anyway, the file is hosted here: http://jellopy.com/files/newdb.zip

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General :: Key Value Violation With Macro Append From Spreadsheet

Mar 10, 2015

I am having problems with an append from a spreadsheet into a pre-populated table. I am using a macro to do this.

The table is in the middle of a hierarchy of tables. For example:

table 1 - Audit - key: AuditNumber & AuditName
table 2 - Process - key: AuditNumber & AuditName & ProcessRef
table 3 - Risk - key: AuditNumber & AuditName & ProcessRef & RiskRef
table 4 - Controls - key: AuditNumber & AuditName & ProcessRef & RiskRef & ControlRef
table 5 - Control tests - key: AuditNumber & AuditName & ProcessRef & RiskRef & ControlRef & TestRef

The front end of the database has a form for each table. Once you create an Audit in table 1 you can create multiple Processes underneath this one audit. Underneath a process you can create multiple Risks...... hence a hierarchy.

I am trying to append data to table 4 - controls. I have copied the format exactly into excel. I have also prepopulated the Audit, Process and Risk data in the required tables.

The reason I want this functionality is to enable team members to populate control information (oftentimes up to 25) in excel and then upload them easily into the database.

The macro I have created will work when created a new table. but when I point it at the existing table 4 - Controls I get the Key value violation error.

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Queries :: Append - No Records Are Being Imported / Validation Rules Violation

Jan 15, 2014

No records are being imported. I am getting a validation rule violation but I don't have any rules. The forename and surname are straightforward text boxes and the ID is an autonumber.

Code:

INSERT INTO table_candidate ( Cand_ID, Cand_forename, Cand_surname )
SELECT candidates.Cand_ID, candidates.Cand_forename, candidates.Cand_surname
FROM candidates;

1. Is your append query trying to assign values to the primary key field? Could that be the source of the duplicate?

Yes but there are no duplicates

2. Do you have any other fields that are "Indexed: No Duplicates"? Any compound indexes?

No

3. Is the query assigning values to a field that is a foreign key to another table? Is it possible that these values do not match the values in that other table?

No. All child tables are empty.

4. Is there a validation rule on the table itself?

What this means.

5. Does the query attempt to assign a string with no characters in it (as opposed to a Null value) to a text field that has its Allow Zero Length property set to No?

Both fields are text and all records contain information

Required = No
Zero length = Yes

6. Is there a Default Value in one of the fields that is NOT being assigned by the query? For example, a foreign key with zero as the Default Value?

No

7. Is there data that is outside the range a field can accept, e.g. an integer larger than 32767, or a Null to a Yes/No field?

The length of the text in each record is not greater than the set limit

8. Is one of the query fields arriving in a format that Access is not understanding, e.g. for a date, or for a currency?

No

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Create An Append Query

Dec 24, 2006

Hi All,

I have 2 tables like below:

TableA:
- Customer
- Customer Industry

Table B:
- Customer
- Project

Each customer has many projects.
My ultimate goal is to create a table like this:

Table C:
- Customer
- Project
- Customer Industry

Trouble is, tables A and B are updated by different persons. A project is usually created first before someone creates the entry in Table A to enter the customer's industry. If someone forgets to update Table A, I will see entries in Table C with industry of customers as blank - which i don't want to.
What is the best way to do this?

I'm thinking of running some sort of queries that will automatically create an entry in Table A when a new customer project has been entered in Table B, so that the person responsible for Table A knows to enter in the industry - but i don't really know how to start, could you help please?

Merry x'mas all!

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Can An Append Query Create New Columns?

May 20, 2005

Hi, everyone. I've been reading this forum for several days now and the information I have picked up here has been wonderful. Thanks. Unfortunately, I haven't been able to find what I'm looking for on a problem I'm having. I apologize for the long post, but I wanted to include as much information as possible. Thanks for taking the time to look at my problem.

My Background: I am a Computer Managed Maintenance System Planner for a foundry. I am responsible for the administration of all maintenance and repair records for the plant’s mobile equipment (dump trucks, fork lifts, etc.) I’ve been using Access as a report writer for several years. I have pretty good understanding of report writing and basic query writing, although I have never used pivot tables or crosstab queries, and I have only used amend/update queries a few times. I have a novice’s understanding of relational databases and I recently picked up a book on VB for MS Applications and have been devouring it. The rest of my limited VB knowledge comes from reading these forums, so my programming knowledge is still in its infancy.

What I’m Using: I am on a network that uses Windows 2K, to which I have only regular user privileges. We use an Oracle database (it is used for everything in the plant) with a third party CMMS. I use Access 2002 to do my report writing. I have a small database set up that contains links to the necessary tables in Oracle and a few tables I created to help “massage” my data for queries and reports.

My Problem: Our CMMS app is only set up to retain the current and the previous hour meter/mileage readings. I need to be able to retain all my hour/mileage readings, however, so that I can track up/down time, utilization, etc., over several different periods of time, including years.

What I Want To Be Able To Do: I want to archive my hour/cycle readings in a table so that I can reference them for later queries and reports. A couple of typical questions I want to be able to ask of this information are
1)“What was the last known hour/mileage reading for this/all equipment on <date>?”
2)“How many hours/miles have passed between <date1> and <date2>?”

What I Have Done So Far: I’ve done research into crosstab queries and pivot tables. I don’t fully understand these, but they don’t seem to be what I’m looking for. I could be wrong, though. Then I got to thinking that the easiest thing for me to do might be to make a button on my main form that would run a query to append the hour data from the db to a table I made to store the info (tblMeterArchive). The table would have a column for the Equipment# and then the append query would create a new column with today’s date as the heading and dump the data into it. The problem is I can’t figure out how to get a query to add a column to a table and stick today’s date in the heading. I’ve searched these forums and I’ve done a Google, to no avail. I have even taken time to just start going through every thread to see if this sort of thing has been discussed before. So far I haven’t found anything and my boss is getting a bit peeved at the hours I have spent working on this so far this week.

So, my question is can an append query create new columns in a table? Or, am I barking up the wrong the tree and there is a better/easier to accomplish my goals? Even a link or pointer to the proper way to search for the information I need would be much appreciated.

Thanks again for taking the time to look at my problem.

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Queries :: How To Create A Query To Append Values

Nov 6, 2014

I am trying to create a query to append new records from my NEW database into my old excel database.....

The old DB has 4-5 extra tabs that the NEW database does not have so when I append, in those extra columns the new database will just have blank records since the column doesn't exist.

Usually I do a append query in design view. but sometimes it gets funny because it creates duplicates...

How would I go about it, so its quicker and persistent like creating a macro excel.

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Queries :: Create A Form To Run Append Query

Jul 19, 2013

I am creating a database for users that no nothing about access nor do they want to learn. So the database needs to be as simple as possible.

This being the case I would like to avoid users from creating/editing querys.

I would like to have a form that would run the append query. The query would have a date column and a status column that the query would filter.

The query would have a criteria for status that would equal to "BACKED OUT" and the date would need to link to the two text fields on the form. My problem is writing the VBA code to make the query append in the background.

For sake of argument:
Query = qryappend
Form = frmappend
Table = tblappend

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Pulling A Value From A Form To Create New Records In Append Query

Feb 27, 2006

So, I've been searching through this forum and can't seem to find the answer to this one. I would like to capture a value from a main form and have it used as a value in an append query, in order to populate a subform based on the main form, like so:

INSERT INTO tblTakenSurveys ( VisitID, SurveyQuestionID, ResponseCodeID) SELECT Forms![frmMyFormName]!VisitID, tblSurveyQuestions.SurveyQuestionID, 66
FROM SurveyQuestions WHERE SurveyID = 3;

Might help to explain some of the terms in this statement:
tblTakenSurveys is where I need the new data to be entered via the subform.
Forms![frmMyFormName]!VisitID is a textbox control bound to a PK in another table that has a one-to-many relationship with tblTakenSurveys.
tblTakenSurveys.ResponseCodeID is a foreign key that represents respondents actual answers to questions.
66 is a value for a ResponseCodeID that stands for a dummy value meaning "data not yet entered"


As per advice I received from others on this forum, I have set a query like the above to run from a command button to populate the subform (in theory). But I'm sure I've done something wrong within the query because it will not return a value from the form "VisitID" control and therefore will not append the rows. Without the appended rows, my subform will not populate. And this has me running in circles...

I pasted the link to another thread below, where I originally received a lot of input as far as the table structure. I did not start this one, but my posts are the most recent (as of now anyway). Pat Hartman had given me a lot of the guidance here.

http://www.access-programmers.co.uk/forums/showthread.php?t=100176

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Queries :: Append Query - Unique Records To Create Relationship

Mar 22, 2015

I have created a linked Excel table in Access 2010 called 'tblExcelLinked' and I have a form called 'ASB Log Form' for the purposes of presenting the data in a more readable manner that is easier to view, plus link other fields of data that are not directly related to the 'tblExcelLinked'.

Because there is no unique ID in the 'tblExcelLinked' to create a relationship, I have created a table called 'tblASB', which allows me to add other table data linked from same d/b.

I now want to update the 'tblASB' with data from the 'tblExcelLinked', but only append new records from 'tblExcelLinked', but my inadequate append query is duplicating the records each time I run it, rather than just adding the new ones.

Once sorted my next challenge is a macro so that this runs automatically rather than being manually triggered.

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Tables :: 2 Similar Tables / One Takes Too Long To Append Data

Jul 19, 2014

I have being playing with ms access but I really don't know much about it or databases in general.I have created a very simple database to gather twitter following/followers data for research purposes.One table (table01) has a field for the "boss" user (=the user who I gather data for), another field for "client" (=bosses followers or friends).Both fields are numeric and contain the users id's.In order to distinguish if the link is follower or friend there is a third field, called type which can be either 1 (=follower) or 2 (=friend).So the data would look like this:

boss - client - type
12345, 67890, 1
12345, 54321, 2

If user with user id 12345 had a follower (type 1) with user id 67890 and a friend with user id 54321...In order to avoid getting duplicate rows I also added a unique identifier which is of the form boss_id-user_id-type.So the above row looks like this:

12345-67890-1, 12345, 67890, 1
12345-54321-2, 12345, 54321, 2

That works just fine.For several reasons I also needed data of the form source - target.So I also made another table (table02) of this form.

67890, 12345
12345, 54321
...

In table 2 you don't need the "type" field since the position of the user id shows the type of relationship.Still, you need a unique identifier in order to avoid duplicates, so I added on with the form: source_id-client_id..So table02 lookes like this

67890-12345, 67890, 12345
12345-54321, 12345, 54321
...

Both tables also have a date/time stamp for each line.As you can see, table01, having also a type field is bigger than table02.The problem is when I try to append data, exactly the same data in both tables.Appending data to table01 is ok, while appending data to table02 (which is smaller, having one less field) takes a really long time, maybe 10 times as long as appending data to table01.To make sure that no query's are causing the problem I have tried first creating temporary tables with the data to be appended, no duplicates, nothing that would cause the database to make extra calculations and used a simple update query with no filters to append data.Still I get the same result, table02 takes a very long time to finish while table01 finishes in no time.

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Primary Key Violation In Update Query

Apr 21, 2006

Hey, I am getting a primary key violation when I try to run an update query.

My primary key is a combination of two fields, ScheduleID and SchedulePage. That way for each schedule I can only have one Page 1, one Page 2, etc.


When I want to insert a page (say a new Page 2), I need to update the table so that Page 2 becomes Page 3, Page 3 becomes Page 4, and so on.

The problem is, since it starts at the bottom, when I tell it to increase the page number by one, it's conflicting with the primary key of the next record.

Any ideas? BTW, if the solution has to do with sorting, I need to make sure it's something that always defaults back to the correct sort, since users may be able to change the sort and accidentally save it. Plus, I'll need to do the same thing in reverse (delete a page).

DoCmd.RunSQL "UPDATE Pages " & _
"SET Pages.SchedulePage = [SchedulePage]+1 " & _
"WHERE (((Pages.ScheduleID)= " & varScheduleID & ") AND ((Pages.SchedulePage)>" & varSchedulePage & "));"

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Tables :: How To Not Allow A New Record To Have Similar Values As Existing One

Jul 29, 2015

I am having an issue with duplicates in my table. I have a table, called "Part Mods", that has about 12 fields in it. the first 2 of them are "Mod" and "Part Number". I have a form where someone can insert data into this table and what i want is for them to NOT be able to insert a record with the same Mod/Part Number combination of an already existing record. I have "indexed" turned on but I am pretty sure that is for every field.

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Append Query Using The Current Record

May 10, 2005

I have a form with a subform in Datasheet view. I want the user to double click a record in that subform and a query to ammend it to another table.
I want to trap the double click event of the subform but
how do i run a query based on a current record in a subform?

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Append Query - Single Record

May 18, 2005

Hi,
I am trying to run an append query, but instead of appending the whole table, I would like to only append a single record.

I have an append query, and it works like a charm. I can also get it to work with prompting the user for a parameter (in my case LeaseId which is a primary key). When the user is prompted and enters the LeaseId it only appends the single matching record. Works like a charm.

However, I don't want to prompt the user for the paramater. I want the user to generate the LeaseId based on the selections in two combo boxes.

So far the I do get the right LeaseId, but I have no idea how to actually pass the LeaseId to the query. I've tried the following, but I know it's completely wrong.


stDocName = "approveLease"
DoCmd.OpenQuery stDocName, acNormal, acEdit, "[LeaseId]=" & Me.buildingCombo.Column(0)


Any ideas on how to actually accomplish this?

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Append Query To Current Record Only

Dec 21, 2007

This is my first time posting to a forum so don't hesitate to correct me if I am doing something wrong.

I am trying to create autofill templates based on the worktype.

How do I append data to the current record only!

I have a table that contains all of the job information including a record autonumber.

I have made a form using this table and it includes a subform for charge items from a separate table.

My users are complaining about having to key in every line item and want the form to autofill the subform for charge items based on the worktype field.

I have written an append query which is correctly extracting the worktype field and updating the charge items fields but it is doing so for every record with the same work type. I just want it to update the current record I am looking at.

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Queries :: Insert Into Query Will Only Work On Some Records - Key Violation Error

Oct 23, 2014

I am building an access database for my college project and I essentially have a quotation form that when I click a button 'Convert to Invoice' it creates a new record in the invoice table and then creates new records in the invoice details table which match the quotation details table. This is working as it should but for only the first 2 customers in my customer table?

On the quote form I have a combo box which is linked to the customer table and updates the quote table based on the selection. If I select customer 1 or 2 and click 'convert to invoice' it works and opens an invoice form based on the inserted data however if I select any other customer it returns an error that the record wasn't added to the table due to key violations?

As far as I can tell I am not trying to update the primary keys in the Invoice Table or the Invoice Details Tables.

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Queries :: Append Query One Record Several Times

Feb 13, 2014

I have a table with rooms each room have a number of gust. I want to append each room many times equal to the number of gusts.

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Modules & VBA :: Using Append Query After Entering New Record

Apr 5, 2015

The program I am working with has an option to add a new record to another table using a button. Not all the records, even new ones, need to be appended.

The append query works fine in all situations but one--when a new record is entered and saved, the append query button returns 0 records to be appended. However, if you go to a different record and come back to the one just added in the main table, the append query works fine. The query uses a TempVar to select only the record being seen at the time. The TempVar is declared prior to attempting to append the record to the other table.

Is there a way to make a just entered record act like its been around for a bit (well at least to save it by changing record to another and back)?

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Linking To Similar Records From Same Table When Creating New Record - Call Log

Apr 21, 2014

I have been looking around for a while now to learn how to show in a subform similar records from the same table, and a way to link them together.

I work for a mental health organization and we have a call log database that we create a new record every time a person calls us - this allows us to track the outcome of these calls. Over the last 3 years we have about 10% repeat callers. I am trying to find a way, when creating a new entry, to see if this person has called before, and if they have, link their past contact (record) to the new contact (new record).

For example.

Caller: John Smith (555) 555-5555 (this is the new record)

in the subform, a list would populate all the 'john smith' records with an option to link or attach them to the new record.

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Add Single Record To A Table Using Append Query With One To Many Relationship

Nov 21, 2014

I have tables Account (PK acctnum) and Orders (linked via acctnum to Account). There are multiple orders per account that need to be billed individually. When creating an invoice I need to add the Account to the Invoice table and the Orders to the InvoiceDetail table. I use 2 queries to accomplish this. The first one though adds multiple records to the invoice table (because of the one to many relationship). I need to keep that so I don't bill anyone with no orders.

INSERT INTO Invoices ( InvoiceDate, AcctNum )
SELECT DISTINCT Date() AS InvoiceDate, Account.AcctNum
FROM Account INNER JOIN [Order] ON Account.AcctNum = Order.AcctNum
WHERE (((Order.OrderNum)=[Forms]![Account]![Order].[Form]![OrderNum]) AND ((Account.BillingCycle)="on discharge") AND ((Order.EndDate) Is Not Null) AND ((Order.Closed)=Yes) AND ((Order.PatientName)=[Forms]![Account]![Order].[Form]![PatientName]));

Is there any way to get it to only add one record? I've tried limiting it with several parameters to no avail.

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Tables :: Merge Duplicate / Similar Records Into 1 Record In Access 2010

Jun 9, 2014

Is there a way to merge duplicate/similar Access 2010 records into one record?

I have an Access table with 1,000 duplicate records, although they are similar and not exact duplicates. As you can see below, some records contain information that other records do not. Yet, the primary key is the same for all duplicate records. I want to find a way to merge data from filled cells of duplicate records into empty cells for each duplicate record. I do not want to concatenate the data (i.e. combine last and first name, etc.). I only want to fill empty cells if there is a match for it in a duplicate record. I will delete the newly exact duplicate records later. Short of correcting the records by hand.

Example

Code:
LastName FirstName SSN Address Phone Email
Doe John 123-45-7891 123 Anywhere St. NULL john(at)gmail.com
Doe John 123-45-7891 NULL (123)456-7890 NULL

Desired Result

Code:
LastName FirstName SSN Address Phone Email
Doe John 123-45-7891 123 Anywhere St. (123)456-7890 john(at)gmail.com
Doe John 123-45-7891 123 Anywhere St. (123)456-7890 john(at)gmail.com

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Modules & VBA :: Loop - Append Query To Work Referring To Quantity Value For One Record

Jul 29, 2015

I have a part table summary with various quantities 1-1000 and want to create a new table where part number repeats with quantity of 1 corresponding back to the sum. If part 123456=20 then this would repeat 20 x and each record Qty=1

Start with summary
--================
Part Qty
111000 2
222000 3

End result all Qty=1
--================
Part Qty
111000 1
111000 1
222000 1
222000 1
222000 1
--================

I stared with a loop and was able to get an append query to work referring to the quantity value (3) for one record from tbl_temp to tbl_main, but not really sure how to advance through many records.

For n = 1 To [Forms]![MainScreen]![Text7]
DoCmd.OpenQuery "qry_Update_Qty"
'DoCmd.GoToRecord , , acNewRec
Next n

maybe a do while or some other approach?

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