Append Query Based On Existing Info
Oct 6, 2005
Wow, seems like this is my favorite place in the world now.
My problem is that I need to append data from one table to another, on the condition that any of the fields in the record have changed since the last time the query ran.
For example,
tblEmployee has the fields 'EmployeeID', 'Name', 'Position', and 'Office'. We are appending to tblEmployeeHistory with the same fields in addition to a field for a date. When executed, the query should append the records where something has changed and attach today's date to them. This enables us to later use another query to call up old information based on the date.
Once again, this is a hypothetical situation and not my actual database. Any solution or comments are welcome.
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Oct 23, 2013
I have a database used to manage teaching assignments (which kid is assigned to which teacher so to speak). I have this relationship defined through three tables, a teacher table, a student table, both with unique ID's. The third table is used to define the assignment. Also, the kid table has an extra GroupID. The group ID is what is used to define. So in the definition table, Teacher 1 is assigned to Group 1, and so on (though their may be 20 kids in group 1). When a new teacher is added to the teacher table, I need it to add it to the corresponding field in the definition table. The groupID is in the table as an Autonumber so that will populate automatically.
I need to appendTeacherID to tblassignment (TeacherassignmentID) and have only one occurrence of the TeacherID. So, if I have teachers 1-8 listed, each assigned to a group# in the tblassignment, and I add Teacher 9, I need it to add Teacher 9's unique ID to the TeacherassignmentID field without adding 1-8 again. I can't figure out how to "check" for ID's 1-9 and add only those I've added to the teacher list that aren't already assigned to a group.
I've tried a few different SQL queries append/select queries but nothing seems to do what I need it to do....
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Dec 6, 2013
Can I use the append query to update a table by replacing all existing information with updated information while at the same time adding all data that isn't currently in the table?
Right now every time I run the Append Query it just adds the same information as a new row instead of replacing the existing row with the updated information.
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Aug 8, 2005
I have an inventory table and a repair table for computer equipment. The inventory table is already set and working with all the data I need.
In the repair table, I would like to just enter the ID number and have some of the information already stored in the inventory table automatically entered into the repair table as needed.
For example, computer 138 has repairs done to it. I would like to then go into the repair table to add a new entry, type in 138 and have the some of the data from inventory table (model, serial number, etc) transfer into the repair table.
Is this possible with Access?
I have only been able to do something with the lookup wizard, but that doesnt seem to work well.
Can anyone point me in the right direction?
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Nov 7, 2006
I need help on this, from what the best concept is, to what I need to look into using:
I store Quote data from phone calls into tblQuotes. There is a seperate table that holds much of the same information except that it is for actual orders called tblOrders.
As far as function goes, I have each working much the way I need it to except for one thing... If a sales person is on the phone with a customer with a quote already in the system, right now they re-enter the data into the Order table. Most times, the order is what was quoted, but maybe with a few small changes (so I will wnt to keep a historical record of the quote). How could I copy the contents of the quote recordset into the recordset for an order, where all the sales rep does from there is edit the quote to the actual order?
Would I use VBA or an update query that is executed via VAB? Honestly, I am unsure how to do this at all, I hope someone has seen this before and has a good suggestion...
Thank you.
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Nov 27, 2013
I have a form with cascading combo boxes pulling from a table. They work perfectly, no worries. My problem now is if I do not enter information in every combo box (i.e. only two out of four combo boxes), how can I still run the query and get the appropriate information?
For example (these are my combo box titles in order):
Product
Type
Customer
Contract #
I don't want to necessarily look by Contract # all the time, but sometimes just by the general Product and Type to get a larger view. How do I set up expressions/criteria in my query to accurately produce that information? Right now it just produces a blank query table if I don't fill out all the boxes.
I've tried a couple of expressions with "isnull" criteria, but I must be doing it incorrectly.
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Oct 19, 2004
Hi, greeting, I'm new in the neighborhood...
I've been around basic Access for quite awhile (on an as needed basis), but have never developed anything significant...until now. I've looked through the forums here a little and did not readily find an answer to my question (probably because I'm not sure what I need to enter for a search). So here goes my question...
I'm creating an Access DB that can be use for tracking weekly scores in a league that I belong to. I've got the basic information layout and report generation taken care of (call it pre-beta, but it works). I'm slowly building in other functionality (I still have a ways to go and I'm sure I'll be posting more questions along the way).
As to the specifics, these are a few of the tables. The first table (tblRoster) is fairly static:
Field 1: IDNum (Primary Key)
Field 2: Name
Field 3-n: Other Stuff
Table 2 (tblScores) is added to each week:
Field 1: IDNum
Field 2: WeekNum (int reflecting which week in the league we are in: 1-n)
Field 3-n: Scores
There is a 1-many relationship keyed off of IDNum.
I have created frmScoreInput (using a query as a datasource filtered on WeekNum) that allows me to combobox pick an IDNum from tblRoster and then enter the corresponding scores on the fly (they come in in random order so there is a lot of jumping around). The problem is that I first need to pre-populate tblScores with the IDNum and WeekNum of the individuals that are competing that night. Not everyone competes in one night nor do all compete weekly (for some people are alternates), however all scores entered in the same week are evaluated together.
What I think will work best is to use our roll call procedure from a form (called frmPopScores) generated from tblRoster and if the person is present, place a check mark in a yes/no box which would then do an append query of the current IDNum & static WeekNum value to tblScores. (I was thinking that if I unselected the box, then the record would be deleted as well - but that could be a future mod).
I have run into three issues:
the yes/no box seems to need to be a part of a table which I didn't really need except to populate tblScores,when I click on the first yes/no in the input form ALL the yes/no's become clicked,and lastly, the proper syntax for the actual append placed somewhere under a Yes/No [Event Procedure].I don't have much sql background, but what I've gleened from this forum is I would do something like this:
dim valIDNum, valWeekNum
dim sqlstr
valIDNum = Me.IDNum
valWeekNum = Me.WeekNum
sqlstr = "INSERT INTO [tblScores] (ValIDNum, valWeekNum)
VALUES (valIDNum, valWeekNum)
docmd.runsql sqlstr
I also I know I have issues distinguishing between textbox values and field values as well as general non-sql knowledge, so my code may be hinky. Corrections would be appreciative.
Lastly, what would be a good intro Access book. I'm currently borrowing Access 2002 Inside Out by MS Press. It seems to be a decent reference if you know what you want. Is there a good "beginner" book for getting your hands wrapped around Access?
Thanks for any assists.
-Joat.
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Feb 3, 2005
Hi,
I have a table that contains a notes field. What i would like to do is to append to this field in table with some more data (notes), however i dont want to over write the existing data. I would just like to add to it.
the current notes are added through the access front end, but in this instance i have a particular note that needs to be added to various enteries without overwriting existing data. I know this is to be done via an append query, any help would be great
Thanks
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Aug 28, 2012
I have a database where I need to append part of a new record to another table. But when I open the query with the link to the form that is open I cannot see the added record until it's saved to the open form. I tried to re-query the key ID field but that does not work. How do I do a re-query without the form requiring everything and then I am on the incorrect record?
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Feb 27, 2006
I am trying to write an append query which is based on a table (PA0041)having muliple columns. The columns are DAR01, DAT01, DAR02, DAT02, etc etc.
The data for DARnn will contain values such as S1, S2, S3 etc. For each of these values, there will be a corresponding date in the corresponding field DATnn.
The table PA0041 looks something like this:
Employe Number, DAR01, DAT01, DAR02, DAT02, DAR03, DAT03 ...
1, S1, 21/02/2006, S2, 13/01/2006, S3, 10/01/2006
2, S1, 15/02/2006, S2, 09/03/2006, S3, 18/02/2006
3, S1, 06/01/2006, S2, 16/02/2006, S3, 01/03/2006
4, S2, 03/03/2006, S3, 26/01/2006
There may be up to 10 columns for each - i.e. DAR01 up to DAR10.
I can append them into 1 append table if I write 10 queries. What I would like to know whether it is possible to do this using 1 query. I need to write both the date type and the date into the table.
In addition I need to know whether any employee is missing any date types. If I have a table called tblDateTypes which holds the date types that I would expect the employee to have as a minimum, how can I check for any employees who do not have a required date type.
If the data contained in tblDateTypes is as follows:
DateType
S1
S2
S3
In the above example I would expect the end result to flag the fact that employee 4 does not have date type S1.
Let us assume in the above example that the employees all exist in the table PA0041 - even if they don't have all the required date types.
Let me know if you need more information.
Thanks,
Evan
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Apr 7, 2015
I am trying to import from Excel and append to an existing table. My excel sheet is named tblStatus and I am trying to append it to my Access table "tblStatus".
I get an error message that says "The first row contains some data that can't be used for valid Access Field Names. In these cases, the wizard will automatically assign valid field names." (I used the excel sheet to set up my table.) After I click OK, I get to the point where I can click finish, and I get a "Subscript out of range" error.
MY row headers are:
strOrderOps
strOrderNo
strOperation
strOrderType
dtmBasicStartDate
dtmActualFinishDate
dtmCalFinishDate
strStatus
I am not sure what is going on.
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Oct 8, 2014
I'm trying to create a new field based on two existing fields as part of a select query. Two tables in the query each have a "HOSPITAL" field which is an indicator for "Y" or "N" for each department (in the DEPTLOOKUP table) and for each facility (in the Facility Lookup table). I want to create a field whereby a new indicator is created so that a Y is given for each record only where the facility and department HOSPITAL indicator field is both "Y". I have attached a word document that has a screenshot of the query in design view as well as the access sql code.
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Nov 11, 2014
I feel like this is one of the standard uses for Access but for the life of me can't get it to work with an existing Table.
Essentially a table with a ton of records is imported via VBA. One of the fields is ObscureCode, for argument sake there are three codes: 001, 002, 003.
Is there any way to say when the ObscureCode cell value = 001, display Code Red. When it's 002, display Code Yellow.
I have tried setting up a relationship but that just clears all the fields in ObscureCode column. Is there a way to do this through VBA? I ask because I imagine when someone imports new data (the table is deleted and re-created with new data) the relationship will break. SO I will need to put in the VBA a way to link them back up.
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May 3, 2006
Hi All
I have 2 formulas that work for me in excel. I hope to be able to replicate the result in Access.
1)
I have the following in a field called PROBLEM STORE NAME:
SALE (DAY 1 - HD)
Mt DRUITT (WOWPOS) (E)
THE MALL (WOWPOS)
TOWN HALL (RF)
LIVINGSTON
I want these to be grouped as WOWPOS or ISS460 (if not WOWPOS), so return in field STORE TYPE as:
PROBLEM STORE NAME.............................STORE TYPE
SALE (DAY 1 - HD)............................................... ..ISS
Mt DRUITT (WOWPOS) (E)......................................WOWPOS
THE MALL (WOWPOS).......................................... ...WOWPOS
TOWN HALL (RF).............................................. ......ISS
LIVINGSTON........................................ ..................ISS
I use the following formula in Excel to achieve this when I export query results from Access:
=IF(ISNUMBER(SEARCH("wowpos",K2)),"WOW","ISS460")
2)
I have a field VENDOR ID that may or may not contain ANY detail. If the cell is empty I need it to return N/A. If populated I need to return VENDOR CALL. The following formula achieves that for me in Excel:
=IF(ISBLANK(X2),"NO","VENDOR CALL")
Any suggestions would be greatly appreciated
cheers
sallee
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Feb 2, 2005
I have a Form1 that is based on a select query with a criteria [Enter PIN number]. When we enter the PIN it returns the correct result. I want to have a button that opens a second form based on the same PIN number entered to open the first (in fact there will be numerous forms I want opened based on this PIN).
Example:
Sidewalk - button
Curb X button
Tree - button
Hydrant X button
In the example above, only CURB and HYDRANT returned an entry. Therefore when I click on the button next to CURB I'd like the frmCurb to open showing the data based on the PIN numbered entered to open the From1, and when I click on the button next to HYDRANT it would open frmHydrant showing the data for HYDRANT based on the same PIN number entered to open the Form1.
Thanks,
SKK
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Nov 20, 2014
I want to filter a database based on the info typed into the text box, after this, clicking on the button search and filter the database..I have an issue in my code, because I know just how to filter it based on a field but not for all..The fields I have are: Batchnumber, ModelnumberID, OperadorID, Datet, TestResults, Units and Status
My code is:
Me.Requery
Me.Filter = ""
Me.FilterOn = False
[code]....
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May 21, 2012
More Info" button based on Combo Box selection. I need to create a command button that can be used to see all of the data in the table for whatever name is selected in a combo box. For example, if John Smith is selected from the combo box, the user could click a "More Info" button, which will open a separate form showing all the data in the table for John Smith.
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Jun 3, 2013
I have a field called uniqueID which I would like to update based on 2 other fields that are already populated in my recordset (from running previous queries). I heard it is not possible to do an Update Select like shown below.
select max(uniqueID) from myTable where a = "value of field a from first record in record set" and b = "value of field b from first record in record set"
If it is true that I cannot do an Update Select then I am trying to do something in VBA. How can I Loop each row in the record set and store the values from fields a and b. I would obviously then need to pass those values into the sql above and store the result in a variable. I would then do a straight update to put the value of uniqueID into myTable.
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Jun 15, 2006
I need to make a query work so that when someone enters info into a master form, it will pull the data for that job onto other forms when the job # is entered. Thanks for any help.
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Mar 15, 2005
Someone once posted an database on how to do this but I was not able to see how they were able to automatically input the data into a text field.
I know how to do a combo box to query and input those results into a combo box but I am confused how they got the information from the combo box selection to automatically put the other variables into the testbox. They did this without using the dlookup command. In fact it was done without any code.
They showed how to do this automatically without code and with two other methods (one being dlookup). Can someone please help me if it is clearcut as I don't have too much time to search the forums for empty answers (believe me I have already wasted too much time) Thank You
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Feb 25, 2005
I have a booking form comprising of a main form which holds the person details, and a sub form which holds the details
of each course they book. I want to be able to produce a report/ letter from the current form (ie once a person has made a booking)
confirming that the booking has been made and giving a print of the details.
How I can produce a report based on just the current booking information just entered in the form?
Can anyone please give me some advice on this one, I know how to produce general reports but cannot see how to link one to a current form's data?
Regards
Peter
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Nov 18, 2014
I have a form where I can add a new resident. It runs off a query that shows ID as null and has a button to add the data and refresh the form and query. I used to drop in OLE files but have since changed it to a linked image file. What I want to do is pull the info from the data that I input as a new resident.
Basically it means that any staff member can take a photo of the resident and put it in a folder and the database will point to that file.
The location is..."C:UsersRP"&[First Name]&" "&[Last Name]&".jpeg" First Name and Last Name are in the table already. I have tried using an append and an update query to no avail.
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Dec 1, 2012
We have Cardiac Rehab patients that come 3 times a week (M-W-F). Once they are on program they stay there for 3 months. There are classes given hourly from 8am thru 6pm. There are 12 available slots per class. Right now this is being handled in Excel, but I thought I might improve things by putting it in Access.
The Excel "form" I built has fields for PatientName, MedicalNotes, DoctorName, and Notes. Because the names rarely move (a patient gets a slot and stays there) the user opens Excel, reviews the form to make sure no one cancelled-is out sick-etc, then prints the schedule. When the day is complete I have a macro that takes this information and saves it in a tablelike manner on another sheet. A dynamic pivot table references this info to give the user quick answers as to daily volume, etc.
The thing I can't get my head around is how to make this as easy in Access. My thought was I could have a PatientT, listing all of the fields mentioned above. I could have DailyF open, bound to PatientT, with additional unbound textboxes to add "today's date", cancellations or no shows, and then Save all of this in another table and print out the daily schedule.
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Feb 18, 2007
hi Guys,
I have been looking at different post and checking Microsoft help files as well, but still can't seem to fix this problem.
I am having 2 tables. The first table is connected to a form for viewing and entering data, and in the second table i am just copying 3-4 fields from the first table.
I am trying to use the insert statement to insert records in the second table, and everytime i click on the "Add" button to add the records i get the following error "MS access can't append all the records in the append query ... blah blah blah"
However if i close the form and reopen it, and goto the record (as it is saved in the first database) and now click on the add button to add the fields to the second table/database, it works.
What am i doing wrong???
Any inputs will be greatly appreciated.
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Jul 1, 2013
I have a table called Client Info which stores the clients name and their requirements (Gas safe etc). And I have a table "Job List" where i select from a drop down menu the clients and it auto fills all the requirement check boxes based on what is stored in the Client Info table. However I can't get the code to work.
Private Sub Client_Click()
[job_list].[Gas_Safe].Value = [client_info].[Gas_Safe].Value
End Sub
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Mar 5, 2007
Hi all,
In the organisation that I work for employees get paid every 2 weeks on a Saturday. So for this financial year the pay period end dates have been 08/07/2006, 22/07/2006, 05/08/2006 etc
I have a column in an Access table listing various dates. I want the next column to be
populated with the next pay period end date after that date.
So if DATE is 05/07/2006 I want PAY PERIOD END to be 08/07/2006
and if DATE is 09/07/2006 I want PAY PERIOD END to be 22/07/2006 etc
How do I do this?
Kind Regards,
Matthew
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