How can I remove (delete) a page from a table (the entire row that has that specific data) and have it go into an archive? I don't want to completely delete the information, but I don't want to have it in my current table and have to have all kinds of filters and other criteria to view in my queries and reports.
View RepliesI have a form displaying the 11 fields of the parent/primary table using a selection from a combo box. I am using queries and vba code modules respective to form, combo box and command buttons. I have initial code that uses the two fields from the combo box selection to append same to a new parent/primary archive table. I now want to add to the append SQL the remaining fields to the parent/primary archive table. When I add the second sql string for the remaining fields to the same procedure and execute I keep getting 'null in primary key'. If I copy the primary record and paste same into the archive table it works.
Private Sub Command26_Click()
On Error GoTo Err_Archive_Primary_Click
Dim strSQL As String
Dim strSQL2 As String
strSQL = "INSERT INTO ARC_289325045 ([Survey Point ID], [Survey Area Detail], [Date On Site]) " & _
"VALUES ('" & Me.cboAreaDetailDate.Column(0) & "','" & Me.cboAreaDetailDate.Column(1) & "'," & _
"#" & Me.cboAreaDetailDate.Column(2) & "#)"
CurrentDb.Execute strSQL, dbFailOnError
'strSQL2 = "INSERT INTO ARC_289325045 (RecordID, UnitID, UserName, [TimeStamp], [Survey Point - Area], Measurement, NewArea, [EXIT Form] ) " & _
'"SELECT FORM_ID_289325045.RecordID, FORM_ID_289325045.UnitID, FORM_ID_289325045.UserName, FORM_ID_289325045.TimeStamp, FORM_ID_289325045.[Survey Point - Area], FORM_ID_289325045.Measurement, FORM_ID_289325045.NewArea, FORM_ID_289325045.[EXIT Form] " & _
'"FROM FORM_ID_289325045"
'CurrentDb.Execute strSQL2, dbFailOnError
Exit_Archive_Primary_Click:
Exit Sub
Err_Archive_Primary_Click:
MsgBox Err.Description
Resume Exit_Archive_Primary_Click
End Sub
The next step is to do the same for the child table and append related records to the child archive table.
I have a form displaying the 11 fields of the parent/primary table using a selection from a combo box. I am using queries and vba code modules respective to form, combo box and command buttons. I have initial code that uses the two fields from the combo box selection to append same to a new parent/primary archive table. I now want to add to the append SQL the remaining fields to the parent/primary archive table. When I add the second sql string for the remaining fields to the same procedure and execute I keep getting 'null in primary key'. If I copy the primary record and paste same into the archive table it works.
Private Sub Command26_Click()
On Error GoTo Err_Archive_Primary_Click
Dim strSQL As String
Dim strSQL2 As String
strSQL = "INSERT INTO ARC_289325045 ([Survey Point ID], [Survey Area Detail], [Date On Site]) " & _
"VALUES ('" & Me.cboAreaDetailDate.Column(0) & "','" & Me.cboAreaDetailDate.Column(1) & "'," & _
"#" & Me.cboAreaDetailDate.Column(2) & "#)"
CurrentDb.Execute strSQL, dbFailOnError
'strSQL2 = "INSERT INTO ARC_289325045 (RecordID, UnitID, UserName, [TimeStamp], [Survey Point - Area], Measurement, NewArea, [EXIT Form] ) " & _
'"SELECT FORM_ID_289325045.RecordID, FORM_ID_289325045.UnitID, FORM_ID_289325045.UserName, FORM_ID_289325045.TimeStamp, FORM_ID_289325045.[Survey Point - Area], FORM_ID_289325045.Measurement, FORM_ID_289325045.NewArea, FORM_ID_289325045.[EXIT Form] " & _
'"FROM FORM_ID_289325045"
'CurrentDb.Execute strSQL2, dbFailOnError
Exit_Archive_Primary_Click:
Exit Sub
Err_Archive_Primary_Click:
MsgBox Err.Description
Resume Exit_Archive_Primary_Click
End Sub
The next step is to do the same for the child table and append related records to the child archive table.
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In the case of a system that keeps track of checking in and out (e.g. library books), where is the archive data stored? If a person makes 30 trips to the library, obviously one record will be the current visit - but where do you keep the 29 other visits?
Do you create a separate table for old check-outs: Current_Check_Out and Archive_Check_Out?
Or do you just leave the data in place and as-is: All_Check_Outs?
I have a single table database for inventory. Every 3 months or so, some records get changed or updated. My manager wants to keep an archive of all of the records that have been changed so we can go back and look at an history of all of the records. So, My thought is to create an "Archive" table, appended all of the current records to it. Then, when changes are made, create an Append Query, or what ever works, to copy just the changed records from the Main to the Archive table. There are only 200 items in the inventory so it is not a large database.
View 1 Replies View RelatedI need to archive some data in a table with a checkbox on a form. I have tenants table & property tables. Sometimes tenants move out & new move in but i don't want to delete information from old tenant. But i can't have duplicate property id's assigned to different tenants.
So I made a checkbox on the tenants form that sets the tenant to active or inactive with a status column in the tenant table. how do i delete only the property ID so i don't have duplicates when the new tenant moves in?
i'm in the process of creating an Access database to import data in text files and then export the data as fixed width text files, this is now working fine
My next step is to be able to setup an "Archive" Table which will hold all the data i have imported across multiple import proceudres for the last 30 days, i then want to be able to "De-Dupe" any files i import against this to ensure i never load duplicate data.
I work for an airline, and we use an Access Database to track all baggage claims. The file is getting pretty large, so we want to remove the closed claims from the main table. Is it better to append the closed claims to a new table, or would it be better to export the closed files to an Excel document?
If I choose the option to Append to a new table, can this be done to a second database or just create an additional table in the existing file?
Any help that you can give, I'd greatly appreciate.
thanks!
I have a form with names and addresses on it that gets its information from a querry. On the form tis a button that operates a tick box to Arcive a record. I also have a list box that finds a record on my database when I click on the name.
My problem is that even though I archive the record and the persons details dont appear, the name still appears in the list box. How can I remove/hide the name from the list box as well. I tried a requery but it didnt work?
hi
i have a form with various fields, on this form i have an archive button that places certain fields in an archive form. however this does not remove the information from the main form. pls see attached
any ideas, as some will know i'm a newbie
Here is a question I have been hammering away at for a while but have not come up with an answer yet.
I am trying to come up with a way to make a digital archive in addition to the access database that i have been working on. Right now I have records for customers and all of their reservations, as this is a travel agency. I would like to be able to save all emails, pdf receipts, and any other applicable files that may pertain to that customer and/or on one level lower, their reservation.
Yes, I have heard of the attachment option in Access 2007, but I am getting mixed feelings about using that to solve this problem. One reason is because I have heard that this can make a database absolutely huge very quickly. (One question I have about that is whether or not that large size ends up slowing down the database or not?) My other concern is that after creating everything I would really like to integrate the database into SQL Server and only use access as the front end for forms and reports. And SQL Server 2005 does not work with access's new handy attachment feature in 2007.
This must be a common need with various businesses, so maybe you all have a few ideas out there. I would love to hear them!!! I am open to anything that solves this problem. Thanks for taking the time to read this and help me out.
Dillon
Hi, we have a database for keeping record of our games (unreal tournament games).... Its just a simple database and we enter our results based on the following fields: -
Opponent:
Game Type:
Players:
Maps:
Date:
Result:
the file has started to get quite big and wondered if it would be possible to automatically move entries say that were older than a month old to a new table, or archive table. Im not a big access genious so i hope i have explained enough for you to understand what im trying to do here.
Thank you for your time, much appreciated.
Hi
My database is to have a Personnel data area whereby I can store all relevant details for employees within the company.
I plan to incorporate a feature whereby I can alos maintain a history of documentation written and issued including links to the actual documents for that employee during their time with the company.
Has anyone done a similar thing they would be willing to allow me to use?
I figure this would contain links to work documents stored on the hard drive in a specific folder. Selection of a specific item from a historical list - would invoike Word /similar and display the appropriate file...
Any ideas would be gratefully received.
Thank you.
I have been trying to figure out how to do this and the transferdatabase function wouldn't do what I needed. I have a table that has a bunch of records, each being a request for cad work somebody wants me to do. I change the status of each one to pending, working, or complete. Anyway I want to only keep the completed task records in the database for 90 days. After that the records will be exported to an archive database and purged from the working database. The problem I face is not getting the records I need “I used date stamps ;)” but getting the records I filtered to append the archive database table and not overwrite it. I made backups ;) of my db and am testing on those and cant figure this out. Below is the code I used to export. Like I said it overides the table rather than append...
DoCmd.TransferDatabase acExport, "Microsoft Access", _
"X:Archive.mdb", acTable, "tRequest", _
"tRequest"
MsgBox "its done"
Any ideas, pointers, stern words and a link to a post I missed, anything to help is appreciated. :o
Thanks,
Eric
I have a Database in which I would like to archive data once it is now longer actively being used. I have VBA code that does everything i need it to, however I would like to name the new archive table related to the dates in the data being archived. Below is the code I am using to archive and delete the information from the main table.
Code:
Dim strSQLCreate As String
Dim strSQLDelete As String
Dim strArchiveTableName As String
[Code].....
I know it will be in the "strArchiveTableName" variable, I am just not sure how to pull the dates out of the data being moved. The TestData table holds a date and time for each test, and the earliest and latest dates is what i want to append to the table name.
For example: Currently "tblTestData_A102Archive"What I want "tblTestData_A102_1/1/2012-1/1/2013"
I need to produce a query that will show only one File and location even though there are multiple records contained within that File. To clarify,
In each individual record I have Id_No, Surname, File_Name, DOB, Location.
I need to shred the file once the person is over 25 years old, but some File_Name have different people with different dates of birth. I would like to display the File_Name only if all of other records in that File_Name are over 25 years. I have attached a picture of the query which I use to find the over 25's
I get the 'this is read only you will not be able to make changes, etc..
whe I open my database. How do i fix it? No one else is in making changes.
I would appreciate any tips as to how I can archive records where the yes no field named "Resolved" is ticked. These records may need to be retrieved (as opposed to deleted). Any deletion would be made at some time later as part of a manual database maintenance process. Unfortuantely the database is 200 Kb larger than permitted to upload however, I can forward a zipped copy if required. Kind regards. Bernard
View 6 Replies View RelatedI have created a form in Access updating the files each month but I need to keep the previous month data as historical record . how can I creat and archiving function / command so that the files that have been updated are not lost and will be kept for future use? thank you for your help
View 1 Replies View RelatedI would like to develop a command button that archives the current record displayed in the form - my intent is to move that record from one table to another - a sort of automatic cut and paste from one table to another...can anyone help???
View 4 Replies View RelatedI have a list of archive folders with unquie IDs and images files which have a version history.
I need to remove the history and just keep the latest archive version set of files. It seems an append query would be best but just can't think the best way todo it.
Table Example:
Archive: Folder: User: SubFolder: Filename:
01 TA05420010125-01 8769091 WAG 20010125-01.tif
01 TA05420010125-01 8769091 TIM 20010125-02.tif
02 TA05420110324-01 8769091 WAG 20110324-01.tif
02 TA05420110324-01 8769091 TIM 2011032402.tif
02 TA05420110324-01 8769091 PD 20110324-02.tif
03 TA05420150114-01 8769091 VYE 20010125-01.tif
03 TA05420150114-01 8769091 DFU 20010125-02.tif
In the above example I only want to keep user 8769091 latest filename info from archive 3 and exclude the rest. I need todo this for over 3000 users who could have multiple versions.
Currently trying to build a database for customer management and order placement/tracking. Want to set a couple of rules so that if I for instance click yes of billing and shipping address the same that the database will automatically fill the shipping address with the data I inputted for the billing address in the same table.
The other issue I can see I'll run into is, I want to be able to select one of the company ID's (made up of a three letter abbreviation of the full company name) in the product ordering table and it will automatically fill in the rest of the customer data (phone, email, address etc) data into that form.
I have 2 identical database in terms of structure but it differs in data.
Basically I would like to import data from subDatabase to mainDatabase and ensuring that there are no duplicate records.
I have used the "link to datasource method" through importing the tables to have the "updating" function.
However, this method also means that the records in mainDatabase are also imported over to subDatabase which I do not want.
Is there a method to ensure that the records are shared/update one way only? (i.e. import from subDatabase to mainDatabase and not main to sub?)
I am using calculated field as a data type in access 2010.
They are working fine.
However, I added a new field and now the final calc won't work.
I have Subtotal adding loads of fields together. Works fine.
Then I have a VATunit field which is a double integer, so enter 20 and my next field is VATTotal calculates the SubTotal + the VATunit by doing (Subtotal/100)*VATunit. This calculation is fine and gives me the correct amount.
The next field is a Total field. Which adds Subtotal and the VATTotal together. Howver, the Total is the same as Subtotal. It is not adding the VATTotal to it?
I have being playing with ms access but I really don't know much about it or databases in general.I have created a very simple database to gather twitter following/followers data for research purposes.One table (table01) has a field for the "boss" user (=the user who I gather data for), another field for "client" (=bosses followers or friends).Both fields are numeric and contain the users id's.In order to distinguish if the link is follower or friend there is a third field, called type which can be either 1 (=follower) or 2 (=friend).So the data would look like this:
boss - client - type
12345, 67890, 1
12345, 54321, 2
If user with user id 12345 had a follower (type 1) with user id 67890 and a friend with user id 54321...In order to avoid getting duplicate rows I also added a unique identifier which is of the form boss_id-user_id-type.So the above row looks like this:
12345-67890-1, 12345, 67890, 1
12345-54321-2, 12345, 54321, 2
That works just fine.For several reasons I also needed data of the form source - target.So I also made another table (table02) of this form.
67890, 12345
12345, 54321
...
In table 2 you don't need the "type" field since the position of the user id shows the type of relationship.Still, you need a unique identifier in order to avoid duplicates, so I added on with the form: source_id-client_id..So table02 lookes like this
67890-12345, 67890, 12345
12345-54321, 12345, 54321
...
Both tables also have a date/time stamp for each line.As you can see, table01, having also a type field is bigger than table02.The problem is when I try to append data, exactly the same data in both tables.Appending data to table01 is ok, while appending data to table02 (which is smaller, having one less field) takes a really long time, maybe 10 times as long as appending data to table01.To make sure that no query's are causing the problem I have tried first creating temporary tables with the data to be appended, no duplicates, nothing that would cause the database to make extra calculations and used a simple update query with no filters to append data.Still I get the same result, table02 takes a very long time to finish while table01 finishes in no time.
I have split database (B/E is in the SharePoint library, F/E has users on a local PCs). Sometimes, when I update/add data (does not matter if it is via form or directly in the table) it looks OK, but when I re-open the database, the data are gone.
Problem is that I cannot catch the moment when data were not saved (sometimes data are saved, sometimes not). I can point out this: if I re-enter the missing data, primary key continues subsequently, it looks like the data have never been entered. I tried to use script
Code:
If Me.Dirty Then Me.Dirty = False
on "On Close" form event, does not work.
B/E is linked by VBA code and it looks OK (no error, Link Manager shows correct path). I suspect interrupted connetion to the SharePoint but I don't know how to check it. I implemented VBA script co keep open connection to the SP but the issue persists.