Auto Entry Of Fields From Another Table
Nov 23, 2007
I have a simple table called CUSTOMER with contact details on there...
First Name
Surname
Date of Birth
Address 1
Address 2
Address 3
Town/City
County
Post Code
email
etc
I have a second table called TOWN_COUNTY_REGION that lists all the towns and cities in the UK. Each Town/City is listed with its corresponding County and Region. This table has 3 fields...
Town/City
County
Region
The TOWN field in the CUSTOMER table is populated by the user selecting from a list of towns in the TOWN_COUNTY_REGION table. When a user clicks the town that they are in, I would like the appropriate COUNTY and REGION fields to be automatically populated in the CUSTOMER table.
So, for example, if the user clicks LIVERPOOL from the list of towns and cities, Merseyside and Northwest should automatically be populated in the other 2 fields.
How do I do this ??
Many thanks
Allan
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Aug 31, 2006
My situation is this. I have 3 tables that I have imported from my mainframe system, between these 3 tables I have the data of product code, description,supplier code, supplier name, order method, and ABC code.
I am trying to create another table that I can capture daily Out Of Stock data for products.
What I would like to do is to enter the product number in the first field of my new table, and then the remaining fields will auto populate with the correct details based on the product data stored in the parent tables that I have imported.
How can this be done?
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Jun 24, 2014
I have a combo box that pulls account name data from tblAcctInfo. the combo box has an OnChange event which updates a textbox, txtAcctAddr.
when i have a new account that i would like to be listed in the combo box, i use a form, frmAcctAdd, to add a record to tblAcctInfo.
what i would like to do, is:
1) when i type a new value in the combo box that isn't in the list, have that string value pre-populate in the frmAcctAdd.
2) when i have added the new account info into frmAcctAdd and then saved the record, i would like the new value to pre-populate in the combo box, with the txtAcctAddr textbox also updated via the OnChange event (or maybe a different event is more appropriate?).
I have created a long version of this which requires a lot more user interaction (1-user typing in a new value into the combo box, 2-user RE-typing the SAME value into a data entry form, frmAcctAdd, 3-user saving the new record, 4-user re-clicking the combo box and selecting the newly added value) but i am trying to streamline the data entry with auto-populated fields.
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Nov 26, 2007
I don't have any database experience whatsoever so please go easy.
I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device".
The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
DEVICES:
NameDescriptionAssetIP
XserveFile Server107203.30.144.75
ProliantXDHCP119203.30.144.15
IP:
AddressIP TypeDevice
203.30.144.75Static
203.30.144.15Static
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
thank you
-Tim
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Jul 1, 2013
I have 2 tables, master & child. with a one to many relationship.
On one of my forms I want to display some of the fields from the master table and only the last entry from my child table.
How would i accomplish this?
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May 1, 2013
I'm trying to build a form based on a table where the user can also enter data to update the table but with data fields not originally in the table. Below is a summary of what I have and what I need:
1.) A file that will be uploaded daily into a Table (ie name Denials extract table).
2.) A form bound to table Denials extract
3.) Additional fields that will be updated by users that is not included in this table b/c they are not available in the system we are getting the data extract from.
4.) The user will look up a key field that will allow them to review it in our system. Once they "work" the record, there will be multiple fields that they will update with this information that are not in the bound recordsource (table Denials extract).
Do I create another table with these fields even though they will be blank at first and make them a subform that will have a "primary key field" that will link the main form with the subform? Will they need to "update" a whole new table? Not really sure how that would work since they will be updating fields not in the bound table.
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May 5, 2008
Sorry for posting into another thread about this, but here's my problem:
Hello All. Finally getting my pride out of the way and asking this. I've searched and this is the closest question pertaining to the problem I'm having. I have created a form to populate a table in Access. I've created Lookup fields for parts of the table that will get data from another table/tables. I want a certain part of the form to auto-populate data based off of the last name I put in the initial Drop-down box. Say, I have a person with a last name (and there are several with the same last names), I want the remainder of that line in the form/report to populate with his/her data needed for the form letter. Unfortunately right now, I have it where we have to select each from a drop down menu, for both last names, first names and other data needed. I've tore my brain up trying to figure out how to link the data in each one of the combo boxes to the first combo box. Any help would be appreciated. These are driving me nuts as I should be able to figure this out and it's just escaping my vision I guess. Thanks in advance for the help.
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Jun 4, 2013
I am having a table for invoicing and vouchers, and I need to have two fields that will have auto incremental numbers. How I can have two fields in the same table with autonumbers and how can I get one of them to start from a different value.
Eg. Record 1 - [inv No] 1 [Vno] 0005
Record 2 - [Inv No] 2 [Vno] 0006
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Aug 12, 2013
I have a table called Auction, it has three fields, seller, iid, and start_time.
I made a combo box on a forum and in the I have a query,
My question is, I have a few combo box, can I have a user select a seller, but it will automatically populate in the same row, the iid and start_time for this seller?
How do I do this, I can't have separate combo box and have user select for each seller, iid and start time because it wouldn't match it to that seller on the same row.
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Jul 1, 2014
The "PersonalDetails" table is related to the "Application" table using the autonumber from table, "PersonalDetails".
The "PersonalDetails" table has "StudentID" (autonumber), "First Name" and "Last Name" fields.
The "Application" table also has "StudentID", "First Name" and "Last Name" fields.
The "Application" table is related to the "PersonalDetails" table using the "StudentID" field.
How do I make it so that the first and last names on the "Application" table are automatically updated when the StudentID is entered?
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Dec 16, 2013
In my UpdateForm I have 3 fields. PartNumber, Description and SerialNumber. I use 2 tables for these. My MainTable and PartsList Table.
In my PartsList table I have the list of PartNumber in Column (0) and Description in column (1).
In my MainTable I have 4 fields: TransactionID (autoNumber), PartNumber(text), Description(text) and SerialNumber (text).
Now, In my UpdateForm I want the user to just select the PartNumber with a combo box (that also show the "Description" (I created this using the combo box wizard)). But I want to auto populate the field in my "Description" text box every time the user will enter new record and will also update my MainTable with all the values they entered in my UpdateForm.
I tried this codes in the after update of PartNumber combo box (properties):
Description = Partnumber.Column(1)
I tried also:
me.Description.value=me.PartNumber.column(1)
both codes unsuccessful.
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Aug 14, 2015
I have staff table which is a lookup field on the phone call table.when the phonecall form opens I want the employee field to auto fill in the employees name from the lookup field according to there security level.so something like this
On Open
Select Case Forms!frmLogin!cboUser.Column(4)
Case X = 4'the employees security level'
Case X = Insert Table_tblPhoneCalls!EmployeeID"4" into Form_frmPhoneCalls!Employee.
End Select
of course this is a syntax error as I do not know the correct code words.
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Jun 24, 2014
Is there an easy way to auto-populate a Junction table [in access 2010] given the following two tables with a many-to-many relationship for Tasks? The two tables are
Table 1) tblTasks (TaskID (PK), Description), and
Table 2) tblMeasures (MeasureID (PK), Description, Tasks)
If JCTN table is JCTN_Tasks_Measures (TaskID, MeasureID), is there a way to populate when tblTasks(TaskID) == tblMeasures (Tasks)?
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Jan 6, 2015
I understand right off the bat if you're reaction is "don't duplicate data!!" -- mine would be too (don't fret, I know my normalization).
I've linked a table in my db to my Global Address Book in Outlook 2007 and, upon entering an employee number as a new record, would like to verify that the number entered is listed in the GAL and then pull in the associated name and location info.
The key is that I don't want this info to rely on the GAL going forward. For example, if an employee leaves or is no longer listed in the GAL, I don't want to lose the employee info (past data is needed for audit purposes). Note: I will be creating a report later to show if there are discrepancies between the GAL and my table, but that's another story...
So, what would be the best auto-fill options in Access 2007?
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Apr 6, 2008
I am new to Access and I am trying to update our existing database. Presently our database is used to report incidents that have multiple subjects per incident. Is there a way to have a field recognize the data ie. the last name of an individual, and automatically fill in the remaining fields for that individual without having to fill in each field over and over again?
Your help would be greatly appreciated.
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Apr 13, 2008
Hi all,
I have made a database containing two columns,one id and other as date,now whenever a new id value is added,i have to add date myself.I want access to input the current date and time.Type of the field is date time.
I am using Java code to fill the columns using JavaODBC execute update
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Apr 11, 2008
Hello All,
I was hoping someone could tell me the correct method of performing my intented function.
I would like for Access to Auto Input data from another table based on one entry in the current table.
Table 1 consists of Field 1 (Part Number), Field 2 (Serial Number) & Field 3 (Description).
Table 2 has Field 1 (Part Number) & Field 2 (Description).
Based on the info from table 2, how do I get the program to auto input Field 3 from table 2 (when I type in Field 1 in table 1)?
Thanks in advance
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Aug 14, 2006
Hi,
On my form, we can enter time off for employees. This is working pretty well, but we have some employees that have flex days every other week or even once a month.
What I would like to make possible on my form, when the user is inputing the data, He makes the initial entry, and then he has an option (checkbox?) that they can select to make this same entry every (week, other week, or 1 month from the date). Have it repeat for a year out maybe, so if the user has every other friday off. It will make an entry for every other friday for the next year.
I've been searching the forum, and I've been reading on the dateadd function. But I'm not sure how to implement it on this form, not sure if there is a way to make it repeat for a year? Also not sure if it's possible (or if that's the best choice) to have checkbox for choices using it?
Any ideas suggestions?
Thanks
Chris.
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Apr 19, 2005
I have a table
(Not real names)
AutonumberPK
RequestType (Lookup to TypeTable)
RequestNumber
RequestName
This table then Relates to a request detail table.
The question here,
There are two types or request (T1 and T2)
In my form to enter new Requests I will have a dropdown box to select the type of request.
The next field is the request number. If the type of request is T1 then the person entering the request will have a 6 digit number to enter. But if the request is T2 then I need to auto populate the field.
Is this possible?
Or should I just build two forms, one for each type.
Also what would be the best way to auto fill in a number that follow this pattern.
05040001
05 = year
04 = month
0001 = the number of the request for this month.
Every month starts over at 0001
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Jul 4, 2013
I have a form that contains an autonumber field. Before any data is entered into the form that field displays the word "(Autonumber)".While it does this the subforms on my form that use that same field to run their querys are empty
Code:
Me.AllowAdditions = True
DoCmd.GoToRecord , , acNewRec
[Forms]![InvoiceForm]![CreateNewRecord] = True
Me.AllowAdditions = False
[CreateNewRecord] is just a invisible tickbox that is used to enter some data on the form; I don't want to use it but haven't found another solution.
Anyway. When the user opens the form they have to press this button Unless a new record was previously created and that's confusing. I'd like it in the form load event except I can't "see" the value of the field while it displays "(Autonumber)".My code for the form load is:
Code:
If InvoiceNumber.Value = Null Then
Command82_Click
End If
Where invoicenumber is the autonumber field and command82 is the new record button.
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Jul 27, 2005
I'm having trouble finding an entry anywhere about this, although I'm sure I'm not the first person to come across it...
When I am typing my entry into a combobox it begins to autosearch, highlighting the part of the entry that it finds that matches the beginning that I typed in (as a normal combobox does in access).
However, when the entry it finds has multiple periods in it (i.e.: S.T.A.R) it stops searching and does not highlight the remainder of the entry it moved to. I'm not sure that searching is the correct term, which may be why I can't find any information on this, but is there a way to correct this problem?
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Aug 14, 2015
I have created a basic Volunteer Events and Hours Volunteered tracking database.
I created a form Volunteer Hours to allow an end user to use that form to record the volunteer and hours volunteered on a specific Event. There are two tables needed in the form Volunteer Hours to be used for the end users to record the Event, Volunteer, Date and Hours. The form has drill down fields from two tables:
Table A - Volunteer Events (event name, date, descr, owner, co-owner, loc, status)
Table B - Volunteers (name, co, div, emp#,title)
I want to be able to select the Volunteer Event and have the event date automatically populate in the Volunteer Hours form date field when the Event is selected to eliminate the end user from having to enter the date in.
Also; I would like to be able to add more than one volunteer at a time to an event on the form, this would also decrease the data entry time.
Are one or both of these things possible?
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May 17, 2007
I have main form and that has one sub-form , this Main form governs/determines the data in the sub form.
This Sub form ( DataSheet Mode) has approximately 130 columns and based on the Main form criteria only ~ 20 columns has to be filled.
What I want to do is based on the main forms criteria I want to show only the columns that are applicable to main form criteria.
If I use Columnar or Tabular single form for the Sub Form I am able to hide the fields that are not required BUT IT LEAVES A SPACE/GAP on form ( for the hidden fields that are not required)
Private Sub Form_Load()
If Forms!frmShowPIforActiveAndCanAddNewPI!FrmSubFrmFi lterProductInformationPerFMT!CASETIF = True Then
Me.CASETIF.Visible = True
Else
Me.CASETIF.Visible = False
End If
End Sub
And If I use DataSheet and hide ( visible = no) a particular filed it still shows up in Sub Form
Is there a way to Auto-Re Arrange all the fields in the sub form so that the hidden ( visible = no) fields no not leave gap
Or is there a way by VBA program to select fields ( Columns) from a table to be displayed on a sub form based on a criteria
Thanks
Rahul
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Nov 2, 2005
How can I get some mainform fields' data to be the first entry in a subform? From the mainform, I would like the Head of Household name and date of birth to be carried over to the first entry in the HouseholdMembers subform.
The two forms are tied to separate tables. For each household member I need to be able to enter full legal name, date of birth and some additional pieces of information such as income and source of income.
What I'd like to avoid is making the users enter the Head of Household's name and date of birth twice. Is there a way to carry that information over to the subform?
Thank you, Charlotte
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Jun 28, 2006
Hello all,
First post :) found some great tips on here. Anyway here is my story and question.
I am new to Access development. I know what I want to do, I just can not find a way of doing it :( .
1) I would like my form to only be editable when an edit button is clicked. I am not sure if I can do this on a form level or if I have to change each individual part. Any ideas?
2) I capture some clients details, title, first name and last name. I then need to merge the above 3 fields into one to create a 'policies in the name of' field. Is this posisble? I have tried using the initial value expression but am having no luck. Any ideas?
Thanks all :)
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Jun 6, 2014
In a table, I'd like to require an entry in either Field A or Field B. But an entry should be in only one of the two fields.
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