Auto-create Record In A Table
Mar 13, 2007
I need to make Access automatically create new records in a table for me.
Just for example:-
Table #1 has 2 fields
PersonID (autonumber)
PersonData (text)
Table #2 has 3 fields
ID (autonumber)
PersonID (number)
MoreData (text)
The database user creates a new record in Table #1 using a form.
I need the database to automatically create a field in Table #2 and fill in PersonID, taking the value from the autonumber field of the same name in Table #1.
The MoreData field can be left blank. I don't need that filled in automatically. I just need a new record to be created automatically in table2 with the PersonID field filled in with the most recently created autonumber.
Help massively appreciated.
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Dec 3, 2014
When I create a new record I am also generating a new Auto Number. This is so I have a sure fire way of returning the records that I want to return. I have read where it is a known issue that when using the Compact and Repair it can reset the Auto Number to a lower number and generate a duplicate Auto Number. That is the problem that I have at this time. I have tried using the Allen code but it doesn't seem to worked on linked tables. I use linked tables because I have multiple users who can access this system at any given point in time.how to have the Auto Number field select a number that is unique
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Feb 11, 2008
I think my question is fairly simple - fingers crossed.
I want to create a field that, whenever a record is added, it auto-adds the date & time the record was created. I'd call it Book_Date_Added, or something like that. I tried snooping around the Default Value options but couldn't figure it out.
The table exists and it already has some records, so I'd need to know how to add this field rather than how to create it when I create a table (although that would be helpful too, if it's somehow different).
I'd appreciate any help, thanks a bunch.
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Jun 29, 2015
I have a column "CAT" each time that CAT switches between 0 and 1, I would like my query to auto-create a "grouping" and increment the group by 1. What I am looking for is the output as shown below.
ID CAT GROUP
67 0 1
68 0 1
69 0 1
70 1 2
71 1 2
72 0 3
73 0 3
74 0 3
75 0 3
76 1 4
77 1 4
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Jun 24, 2015
I'm trying to create a new record in another table and copy the value of two fields in the current table's record to the newly created record.
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Oct 8, 2014
I have two tables which are in a one-to-many relationship (the example I am dealing with is a mother and her children).
I want one form for the mother, with fields such as date of birth, and when you click Add Record I want the mother table to be updated with the new record.
However on this form I also want a field for "number of children" and when the Add Record button is clicked, not only does the table containing all the mothers get a record added, I would like XX records added to the children table where XX is the number of children entered into the form. These should have separate IDs but retain a common field that identifies the mother.
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Mar 10, 2008
I have a form, frmSub, that contains the combo box comProducts. I also have two tables, Products and PurchaseDetail. Both tables have the field ProductID.
I want comProducts to create a new record in the Products table, using the input in a field called Product and then to use the value of ProductID to create a new record in the PurchaseDetail table. Ie, so the PurchaseDetail table has a record that links to another record in the Products table via the feild ProductID.
I hope I was semi-clear.
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Aug 22, 2014
Table has a relationship with master table. Joined on TractID primary table - auto number, TractID child table - number. This works as it should when adding a new record.
What I am trying to do is create a new key for each new record added in the child table with an ID that looks like this: TractID.A, TractID.B, TractID.C etc. for each new record added in the child table. if so where do I look, how to accomplish it?
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Feb 6, 2013
I am wondering if it is possible to automatically create a new field in one table whenever a new record is entered in another table. The name of the field would be the primary key entry of that new record.
I have one table (table 1) in which each record corresponds to a particular mouse with a unique ID number, and each field is the ID number of a particular genetic marker. The table overall shows what genotype (+ or -) a mouse has at each marker.
In the other table (table 2) the primary key of each record is the ID number of a genetic marker, and the fields are several different bits of information about the marker (e.g. what chromosome it's on, its location on the chomosome, etc.)
I would like to have it set up so that if I enter a new genetic marker in table 2 a field named after its marker ID will automatically appear in table 1. Is there a way to do this?
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Oct 22, 2014
I would like to create a payroll record that collect some information from another table. In other words:
-I have an employee.
-I have a payroll table.
-I would like to get some of the values from the employee table written to the payroll table when a new record is entered.
The form would look some thing like this:
Three boxes:
Employee: [ ] (table query to find name) # of students [ ] #of class minutes [ ] (value list with 3 choices)
When the SAVE button is pressed a record would be written to the payroll table with:
The payroll table would look like this:
payrolid#, employee#, employee, # of students, # of class minutes, rate, date
The employee#, employee and the rate would come from the employee table.The # of students, # of class minutes and date would come from the payroll form.
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Jul 3, 2013
I am trying to automatically update one table to another each time a new record is added to my form, I have tried using the Update and the Append Query is there another way to do this without using code?
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Sep 2, 2013
I am trying to create a duplicate of a certain record in a table so that the user can then edit the new record - or old record even as it doesn't matter - as long as one of them is original. The idea is that any revisions / changes are stored the user may of made.
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Mar 23, 2008
Hey guys,
OK, your gonna have to bare with me a little bit as its hard to explain and if any VB is given please add a few annotations as I have to explain everything i do in a report (doest have to be too detailed, just to make the code understandable :) ) and if it needs better clarification feel free to ask :), but basically, I have the following relationship set up:
http://img512.imageshack.us/img512/3246/relationnshipswd9.jpg
At the moment, because of the way it is set up, I cannot create a record in the transactions table unless an income record is given for it (because tb_income (one) to tbl_transactions (many)) but the way I want to work is as follows:
If you have a look at the tables tbl_transactions and tbl_income and their link. The way I want the system to work is when a new transaction is made, a new income record in the "tbl_income" table would be made with the date (in tbl_income) being the date at that particular time and all transactions created on the same date would all go in the subdatasheet for that one record created for that date; and if another transaction is made on an alternate date (say 00:00am of the next day) another income record would be created automatically with the date being of that particular day etc.
My other problem im facing is that everytime there is a transaction created, I want the stock level(s) field of products in that particular transaction to be decreased by the quantity purchased of that product but i have no idea how to do so
Any help?
Thanks a lot in advance!
Daniel
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Aug 5, 2013
I am using a cartesian query to create multiple copies of a record to use for printing labels.
Here's my query that produces the cartesian result:
SELECT tblCount.CountID, tblDeliveryOrders.DeliveryOrderNum, CurrentCY.Deliveryorderlineitemnum, CurrentCY.Quant, CurrentCY.UOM1, tblContainerSizeCodes.SizeCode, tblContainerTypeCodes.TypeCode, CurrentCY.WasteDescription, tblEtidDodaac.EtidDodaac, CurrentCY.ETIDDocNum, CurrentCY.Pounds, tblEPAWasteCodes.[EPAWasteCodes(1B)]
[Code] ....
This works just fine in creating the desired result - EXCEPT I don't get all the records.
When I remove the 'cartesian table', and right join everything, then I get the correct results. If I keep everything as-is and reintroduce the cartesian table, then I get an error about there being an ambiguous outer join.
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May 13, 2014
I am trying to create a form to enter data in a table. I would like to make it pull in info from a switchboard. If the record already exists I would like it to find it and allow me to edit the info. If the record doesn't exist I would like to be able to add a new record with the data input. What is the best way to accomplish this?
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Sep 15, 2005
Hi: does anybody knows how to create auto-increment in the query?
eg.
id
1
2
3
4
...
create auto-increment in the query, Not in the table? Thanks.
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Aug 23, 2012
I have a table where names are associated with information. However, we are now not allowed to have any identifying information with the information, so I need to move the names to another table with some kind of indentifier to associate which patient goes with which information. I was thinking about having the auto assigned ID numbers act as the ID numbers for each set of information.
So I need find a way that when someone enters information in the main table, they then enter the name into the "ID table" with the same autoassigned number. The problem now is there is already information in the table, and since data has been deleted, the ID autoassign field has gaps. I also don't know if I can set up an autopopulate field. How to make this easier or how to create the auto-population.
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Oct 20, 2013
For a project i'm working on i'm manually entering e-mail addresses, names, and surnames. I would like a username and password automatically generated based on what the corresponding fields' first name and surname is with formatting.
Example:
Is there any way i can do this using input masks and validation rules? Would this require a VBA script?
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Oct 20, 2013
For a project i'm working on i'm manually entering e-mail addresses, names, and surnames. I would like a username and password automatically generated based on what the corresponding fields' first name and surname is with formatting.
Example:
First Name Surname Username Password
John Smith johnsmith01 j.smith.01
Is there any way i can do this using input masks and validation rules? Would this require a VBA script?
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Apr 25, 2013
I need to create a MemberID field that autonumbers and uses a prefix.
EG: YearJoined+0001
I want this as a the PK as well.I tried a default value Year(Now())&format([ID],"0000") but it gives me errors.
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Apr 14, 2013
I have an Access database that contains Orders and its delivery status with the sub table Products that have relative records of the order, I want to Auto Create the New Order with the Same Products (sub tables that have foreign key of Order Id) on the order due date, how to do that so whenever the order is due, it will be auto created with the same specs which i will change manually!
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Jul 16, 2013
I am trying to construct a system in access where I can have a user type in a part number, revision of a part, job number, serial number quantity, and generate a serial number based on the quantity that they need.
I am getting hung up on even how to construct the tables effectively to accomplish this, let alone the forms, queries, etc.
The numbers have to be in the following form. XXXX-XXXX
For an example:
I have part ABC and I need 5 serial numbers.
I need to be able to create a batch of serial numbers automagically that reads like:
9001-0001
9001-0002
9001-0003
9001-0004
9001-0005
Then for the next part XYZ I need 3 serial numbers. It would be constructed like this:
9002-0001
9002-0002
9002-0003
With the goal of eventually being able to search a part number and revision, or a job number and return all serial numbers assigned to that.
Is this possible in MS Access?
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Aug 19, 2013
I have two forms both with separate tables
(1) Register and
(2) Payments.
One of the common denominators between them is the URN which is auto-populated as it is an auto number field. My issue is that when I want to add a new record to the payments table using the forms (I can get to the payments form via the register form), I want to be able to identify the record that I am currently viewing within the register and auto populate the URN field with the same number. This is what I have done so far,
Option Compare Database
Option Explicit
Private Sub AttachPaymentDetails()
Call PerformInsert("tblFinancialBudget", "frmFinancialBudget")
End Sub
[code]....
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Apr 29, 2015
How to fill values in a new record with data from previous record?
I've total 11 columns in a table and values in 3 4 columns are repeating for few rows before it needs to be changed eventually. I want to fill these rows with values from previous record.
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Apr 20, 2015
I have a table called Contacts in Access:
ID Email
001 email1
002 email2
003 email3
004 email4
008 email5
010 email6
And I have a table called Data in Access:
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
What I'm looking for is coding that would start with the first ID number in CONTACTS and see if there is the corresponding ID in DATA. If there is, then I want it to create an Outlook email and have:
1.To field populated with the email address in the CONTACTS table
2.From and CC fields to be my email address
3.The subject line needs to read [ID] "Request" and then today's date backward (e.g. 20150420).
4.The body I need to put some generic wording and then a table with the records from the DATA table (first 5 fields plus the headings).
5. The format of the table etc isn't important as long as it is a table format
If it's created the email I want it to go back to the DATA table and put "Email Created" in the Action column for those IDs.
I don't want the email to automatically send; I only want it to create a draft (as this data needs to be manually confirmed before sending).
If for example it gets to checking in DATA table for ID 002 (and as seen there's none there), I want it to skip creating the email and move on to the next ID.
In the end I would expect to see 3 draft emails open in Outlook ready to be sent, looking something like the below (just 001 below)?
From... my email
To... Email1
CC... my email
Subject: 001 Request 20150420
action the below:
ID Date Person Title Yes/No
001 20/4 Mr A Consultant
001 20/4 Mr B Supervisor
001 20/4 Mr C Consultant
And the DATA table look like this (if only 001 email was created):
ID Date Person Title Yes/No Action
001 20/4 Mr A Consultant Email created
001 20/4 Mr B Supervisor Email created
001 20/4 Mr C Consultant Email created
004 20/4 Mr D Consultant
010 20/4 Mr E Consultant
010 20/4 Mr F Supervisor
I will need to add more data to the CONTACTS table over time, also the DATA table will be different each day so I need the coding to accomodate for both of these possibilities.
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Jun 21, 2005
Hi All,
I am looking for some help with a project I am working on where I need to automatically print a report from my database every time a new record is added to the table. The table contains 13 fields and the report needs to display 12 of them, the other being the index which is set to Autonumber.
The table is being updated solely by ODBC, this is working OK.
There is the potential for records to be added to the table very quickly via the ODBC link, so I need to safeguard that the report is being populated with correct information from the record that triggered the print event. Also, should multiple records be added in close succession, a report needs to be correctly generated/printed for each of one. The DB is to have no user intervention, and will just run on the PC at startup with all access menus/controls locked out.
Any information on how you think I should structure this, or any examples of helpful code that you might have would be very much appreciated.
Thanks in advance, :)
Jon.
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