create a macro that automatically fills in the next invoice number in sequence",,I'm assuming this macro would look at the value of the previous record and add a one to itI don't want to use a AutoNumber field as I might need
(a) to modify value or
(b) need to skip numbers.
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
View 8 Replies View RelatedI have a column "CAT" each time that CAT switches between 0 and 1, I would like my query to auto-create a "grouping" and increment the group by 1. What I am looking for is the output as shown below.
ID CAT GROUP
67 0 1
68 0 1
69 0 1
70 1 2
71 1 2
72 0 3
73 0 3
74 0 3
75 0 3
76 1 4
77 1 4
How to fill values in a new record with data from previous record?
I've total 11 columns in a table and values in 3 4 columns are repeating for few rows before it needs to be changed eventually. I want to fill these rows with values from previous record.
I need to know how to auto enter the date of the previous record into a new record. I have this db for my vehicle log sheets and I submit monthly a claim for the business km from my company. I usually cant remember the date of the previous claim and have to scroll back until I find the field with a date. It will be useful if the date was copied into every new record until I edit the date when I submit the claim. What I ask is during the new month all the dates will be the same until I submit the claim. I do not know how to do this, and yes I have done a search.
View 3 Replies View RelatedI need a way to dynamically store a particular value in "field_2" of the CURRENT record depending on whether or not the value of "field_1" of the CURRENT record is identical to the value of "field_1" of the PREVIOUS record within the same table. The table is sorted on "field_1".
So, if the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is also "ABC", then store a value of "PPP" in "field_2" of the current record. IF on the other hand, the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is "XYZ", then store a value of "WWW" in "field_2" of the current record.
I have a report that will use these results to count only the number of records that have a "WWW" in "field_2".
Is this doable, maybe in a query somehow?
I should add that whatever the solution, it needs to be compatible with Access 2000.
How do I increment record id like given below:
2014/1
2014/2
2014/3
And when year ends
2015/1
2015/2
Like other posters, I need the default value to be the last value plus one. I am using a subform, and the field I need to increment is ITEMNUMBER for items that are ordered for a specific project.
It is acceptable to me to replace ITEMNUMBER with 1 for the first item, I just want it to increment after that.
Clearly the use of DMAX in this situation will not work as ITEMNUM would continue to increment so that any given project might have ITEMNUM values as, for instance, 357-363 when it needs to be 1-7.
BTW - if I could use the maximum value I would set the default value of ITEMNUM on my form as:
(DMax("[ITEMNUM]";"Projects"))+1
I wanted to auto populate an invoice record with same values as previously ordered by that same customer. I don't want to use default values as every customer orders different things.
BUT almost all customers make REPEAT orders of exactly the same things they ordered previously.
So...for example, can I search the invoice records by customer ID/Name and copy all the data from their previous into a new invoice record. I guess I could do this with an append query?
But will an append query run when I just click on 'new record' in the invoice form? Maybe there is a property '.on new record'...open append query....?
Hello ALL,
I want to know how to reset (to start again from 1) my primary key field. As an example i have the "Customers" table with the field "customerID" as PK now i entered many values (20) then i deleted them but i want to start again and the "customerID" value starts with 21 i understand that but i want a fresh DB (i was testing things) and i want to start from 1 can i? how? i even deleted the relation between this table and the other table but no success!
Some help please?
THX in advance
Hello ALL,
I want to know how to reset (to start again from 1) my primary key field. As an example i have the "Customers" table with the field "customerID" as PK now i entered many values (20) then i deleted them but i want to start again and the "customerID" value starts with 21 i understand that but i want a fresh DB (i was testing things) and i want to start from 1 can i? how? i even deleted the relation between this table and the other table but no success!
Some help please?
THX in advance
I have a daabase that I am importing via excel. I want the entries to be numbered
ex: MT0001
MT0002
etc....
I would like it to promt the user for the last number(or next number in sequence) entered, then fill in the blank records with the next increment number.
The prefix will also change to so eventually the user would enter into the prompt RD0001. then autofill the 140 imported records with RD0002, rd0003... etc....
I can't really make seperate fields because the MT0001 number will become a barcode and putting them seperate causes many issues.
can this be done? Any help would be great I am still a beginner but slowly learning!
Thanks!
I'm trying to update an imported table from an excel spreadsheet with missing details. The table's records are in order so I just need to fill in a blank field with data based on the previous one as shown.
ID Name Location
1 Bob London
2 Larry
3 Harry
4 Jerry Glasgow
5 Paul
6 John Southampton
I need to fill in the location blanks simply with the last location details, so records 2 and 3 with London and 5 with Glasgow. Is this easily done or would I need to pull all the data into an array and work on it there?
I've tried searching for an answer but haven't had any luck.
I'm having trouble with a tricky conditional format in a continuous subform.
The criteria is based on field [GroupNo] when it changes (increases) which are always listed in numerical order.
Basically all I want to is for the text box colour to alterante (eg blue & yellow)when GroupNo changes value
So it would look something like this....
Group NoID (highlight colour)
1 (yellow)
1 (yellow)
1 (yellow)
2 (blue)
2 (blue)
2 (blue)
3 (yellow)
3 (yellow)
etc etc
btw, although values will always be in order they may not all be output, so it's not just case of odd, even, odd, even (that would be too easy!)
I can retrieve the Previous Record's GroupNo value (via a function) in another text box and compare current GroupNoID with this in the Format Expressions and manage to change the colour, but it won't sustain this new colour for the subsequent same GroupNos, obviously as the values have changed.
So how can I....
Change the colour when the value changes.
Keep this new colour until it the value changes (increases) again.
Many Thanks
I am trying to write some vba code to auto fill a cell's value based on the value of the cell in the previous record (In a datasheet form) i.e. if the value in record one was '1' and the down-arrow key was pressed then the value '2' should be entered into the new ext record
I have written some pseudo-code to show what I am trying to accomplish:
if keydown = down-arrow and current cell contents isnumeric then
Cval = current cell contents
if current record = last record then
create new record
move down 1 record
set cell value of new record to cval+1
else
move down 1 record
if cell value = null then set cell value of record to cval+1
end if
end if
I am creating a database for an annual golf tournament. Part of this is to allocate players to play off together at certain times.
I have a form bound to a table called tblteeofftimes. This form has five fields (continuous form) - four of which are comboboxes whereby user selects each player for the record (who will play together). The other textbox has the tee off time. the first tee off time will be allocated by user eg 7:00 am.
My problem is I need to update each ensuing record with a new time slot at 7 minute intervals. Rather than have the user populate the form themselves I would prefer this be done authomatically as the user moves onto the next record.
I have inherited an Access DB that is supposed to be kept "alive" but not made much better. On a weekly basis I get an Excel CSV that I'm supposed to import into one massive table; that works just fine.
However, there is another query that takes values from a table named "New Users From Import Table" and appends them to the current "User" table.
But before running that query I have to manually update a field called "Display Name ID" with the next highest number from the User table but only the highest value that isn't in the 9000 number range.
For example, my next highest "Display Name ID" is 1144, which of course does not include the records that range between 9000 - 9008.
I had to manually enter 89 "Display Name ID" values yesterday and I know there has to be a way to update that field when I pull the data over from the temp table without having to do it all manually.
Here's the query that pulls the data into the "User" table (after I've manually entered the incremented values).
INSERT INTO Users ( [Display Name ID], [User Type], Organization, [Display Name], [Alias Name] )
SELECT [New Users From Import Table].[Display Name ID], [New Users From Import Table].[User Type], [New Users From Import Table].Organization, [New Users From Import Table].[Display Name], [New Users From Import Table].[Alias Name]
FROM [New Users From Import Table];
how to auto increment one field based on the value in another field. What I have is a table with six fields. There is a foreign key assigned to each record and linked to another table. Four fields in this table are number fields indicating accordingly a number for a category, a number for a subcategory, a number for a subject for a subcategory and a number for an instruction for each subject of subcategory. The last field is the text field for each instruction. Numbers are required to be included in the report. Also, number of categories, subcategories, subjects and instructions vary by each record in the the table which this table is linked to. What I'm trying to accomplish is to have numbers in the subcategory to auto increment starting with "1" for each number in the category field, numbers for each subject field would auto increment starting with "1" for each number in the subcategory field, and numbers in the instructions field to auto increment for each number in the subject field starting, again, with "1". I also need these numbers to restart with "1" for each new record in another table.
Basically, the table would look like this:
cat subcat subj instruction
1------1-------1------1
1------1-------2------1
1------2-------1------1
2------1-------1------1
2------1-------2------1
3------1-------1------1
3------1-------2------1
1------1-------1------1
(if the record in another table is a new/next table)and so forth..I have been looking for anything that could remotely work for me. Every VBA code I've tried is either don't work the way I need it to work, other codes making the field to continue increment numbers if the number already exists in the other field.
There is a form which the user fills in 8 fields and saves it. Once saved, a new record opens.
However, I want to modify the save button to save the previous record and display a new record with only a limited no of fields to display from previous record, say 4 fields display from previous record, and the user fills the remaining 4 and saves it. Thus, the save cmd should continue to display 4 fields from the previous record.Already tried below code for save button but it displays all data of previous record as it is, doesn't display blank space for combo.118 and text2
DoCmd.GoToRecord , , acNewRec
DoCmd.GoToRecord , , acPrevious
Combo118.Text = ""
text2.Text=""
I'm making up a stock system for the independent jewellers I work for. Each stock pattern needs an individual code which can quickly be recognised read as tickets are often taken off the jewellery and can be mixed up easily. To this end we categorise based on two criteria:
1. Material
2. Type
At the moment these are as follows:
MATERIAL
IDMaterial
0Base and Miscellaneous
1Silver
2Gold
3Palladium
4Platinum
5Pewter
TYPE
IDStock Type
0Previously Owned
1Ring
2Pendant
3Chain
4Necklace
5Bracelet or Bangle
6Earrings
7Brooch
8Gents
9Gift, Clock or Miscellaneous
So if I had three pairs of silver earrings I want the first to be No. 161, the next 162, the next 163. If I had three Gold Bracelets I'd want them No. 251, 252, 253 and so on...Material and type are both selected form separate Comboboxes on a form.
I have a table full of meter readings. I want to have a field called consumption which looks at the reading just entered for that month and then subtracts the previous months reading for that meter which leaves the consumption.
Can I get a formula that can work this out automatically?
I ran into a weird task, sometimes at my job we have to use 3 identicle records where just one thing changes and that is the date. The thing that is giving me a problem is I get an error if I try to duplicate the record due to primary key being duplicated. I have a ID field which gives all records a number and when I try to duplicate the record I am in, I get an error because of the duplication of the ID Field. Is there a way to get around this?
View 6 Replies View RelatedHi, basically what i want to do is append a record to a table using vba. I would like to take two values from my form (productID, supplierID) and insert them into a table (supplierProductsTBL) under the same headings. I've constructed an sql statement but am getting the following error:
runtime error '3346'
number of query values and destination fields are not the same'
I think this happens because the table also contains an autonumber field (supplierProductID) and i'm not referencing this in my sql statement (below):
mySQL = "INSERT INTO SupplierProductsTBL ( SupplierID, ProductID ) VALUES ('" & SupplierID & "'), ('" & ProductID & "')"
i wuld just get rid of the autonumber field but i need this.
Any help on this would be appreciated, cheers mark.
When I create a new record I am also generating a new Auto Number. This is so I have a sure fire way of returning the records that I want to return. I have read where it is a known issue that when using the Compact and Repair it can reset the Auto Number to a lower number and generate a duplicate Auto Number. That is the problem that I have at this time. I have tried using the Allen code but it doesn't seem to worked on linked tables. I use linked tables because I have multiple users who can access this system at any given point in time.how to have the Auto Number field select a number that is unique
View 12 Replies View RelatedI'm struggling with a query to evaluate current and prior record data. I have a query producing 5000 records. I need to group records by Case ID and compare current date record to previous date record to determine if a team and worker name has changed during the year. I need to count how many times a cases is transferred to and out of a particular team from the beggining of the year. i.e., On 1/1/2014-Team1 has an inventory of 500 cases.
During the month 25 cases are transferred into Team1 and 15 cases are transferred out of Team1. So on 2/1/2014 Team1 begins with an inventory of 510 cases. Throughout the year cases come and go from and to Team1 each month so need to figure out how to create a query to count each change. See attachment displaying how the data is listed and how I invision it to work with the In/out column counts.
Specifically, at the begginig of the year (1/1/14) for case ID 1003 you can see it belongs to Mary in Team1 for January and February. Then in March the case is transferred out and went to Joe in Team 3. So for Mary a "-1" is recorded as a negative count for that Case ID. If later in the year the case is transferred back to Mary a "+1" would be recorded. Respectively evaluated for each of the 5000 records to get a total count for each of the teams by Case ID throughout the year.
I've started with DLookup, tried comparing current month to previous month using DMax. It works as long as I only select one case ID used in a separate query but if I use the whole subset (5000 records) it fails. I can't figure out how to group each set of case IDs and then apply the query.
My attempted query: DLookUp("[Team]","[Team_qry]","[Team_qry]![Date]=#" & CStr(DMax("[Date]","[Team_qry]","[Team_qry]![Date] <#" & CStr([Date]) & "#")) & "#")
i have a subform name(SUBSAL)in this subform i get reocrds for some employee as select combobox Name(CMBEMP).some employee having 2 record or some having 6 record as their transaction
i have sum of transaction at subform footer field but when only 2 records shows in subform it shows a major gap or blank space in subform detail section.