Auto-populate Data Into Field Based On Information Typed Into First Record
Sep 3, 2014
I'm trying to figure out a way to get my access database to auto-populate data into a field based on the information I type into the first record.
So what I'm looking to do is that when I type a name into the UserName Field it will automatically fill in the rest of the field with the same information.
To clarify I'm looking for a way so that when I type something into one record it will fill the rest of the field in with that same information.
I have 2 fields, a "Total' field and a "Submitted" field. The 'Total' field value will never change as it is used for reporting purposes but the 'Submitted' field will be edited as the work is completed but the initial value should be the same as the 'Total' field.
Is there a way to have the data in the 'Total' be set as the default value for the 'Submitted' field?
Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.
I am not quite sure how to lay this out. I am using Access 2010.
I'm creating a database that keeps a track of questions and scores.
The questions in the database need to be dynamic and are changed frequently.
I have a scorecard table which keeps a record of scores and the applicable question at the time the record was saved. I need to do this because in 6 months time we may want to provide feedback. As the question may have changed we need to be able to refer back to what the question was.
I want the question field in my scorecard table to populate with the value in my question table.
I have tried a number of things including setting the question field in the scorecard table to a lookup based on the following query:
SELECT tblQ1.Q1 FROM tblQ1;
This works however only as a list or combo box. I don't want the user to have to select the question. I want it to auto populate, is this possible?
I have two forms - Main and StudentAdvisor (filtered by student ID#) SAdvisor.jpg
The main form originally had a combo box field to display advisor, the problem is that some students had multiple advisors during the course of their program. This problem was fixed by the creation of a StudentAdvisor (table/form) for recording ALL advisors. I set the form to display by newest term so the current advisor (or initial if no change) is the displayed record.
On the main form I then added "add" to open the StudentAdvisor form for entering information, and an unbound txtfield to display their current advisor (or initial advisor if no change).
The problem is I can not get the txtfield to display the information. I have managed to get the error ( #Name?)
Advisor Type 1=Initial, 2=Current, 3=Previous Changed 1=Yes, 2=N/A
so a record would record as: Initial and N/A Current and Yes Previous and Yes
I tried writing DLookup but could not get that to look up the combinations (above) and display either initial or current.
also tried pulling form SA = Advisor to form Main = txtAdvisor
For report purposes I need to know not only current advisor but how many were assigned during the program and also how many students each advisor was assigned during certain time frames.
I'm creating a form that when the user selects the following categories in the same combo box (Date Received, Date Reviewed, Date kitted, In Work, Complete) it auto populates dates in the respective fields. As I mentioned, it's only one combo box. The dates will be spread out, so the user will change the combo box selection based on when these events occur. I already have a field for each category both on the table and form. Also, I do have multiple tables for other parts of data, but these categories all fall into the same table.
I have a database where my indexed field in my table is a number set up like this (ex, 1111-0108) where the first 4 numbers are the record # (so can't dupe) and the second 4 are the month and year. Of course the whole field is indexed with no dupes but changing the first 4 provides the change.
Right now we enter manually when starting a new record in a form. Is it possible to auto populate the new record with the next number in the sequence for the first 4 digits and the current month and year for the second 4? If not, is it possible to auto populate it with the next number in the sequence for the first 4 and leave the next 4 blank?
I'm a noob as far as programming goes, however I built the database so I have a "fair" understanding of access.
I have created a basic Volunteer Events and Hours Volunteered tracking database.
I created a form Volunteer Hours to allow an end user to use that form to record the volunteer and hours volunteered on a specific Event. There are two tables needed in the form Volunteer Hours to be used for the end users to record the Event, Volunteer, Date and Hours. The form has drill down fields from two tables:
I want to be able to select the Volunteer Event and have the event date automatically populate in the Volunteer Hours form date field when the Event is selected to eliminate the end user from having to enter the date in.
Also; I would like to be able to add more than one volunteer at a time to an event on the form, this would also decrease the data entry time.
I have with my database. It's holds cost data including purchase made in foreign currencies which need to be converted to GBP using the correct exchange rate so a variety of reporting & stats can be performed.I have a table called Costs within which there are 2 fields
Purchase Currency Exchange Rate
I also have another table called Exchange Rates 13/14 within which there are 2 fields
Currency Exchange Rate
When a value is entered in the Purchase Currency field on the Costs table (this is a look up field linked to Exchange Rates 13/14 so it shows the listed currency in drop down) I need the database to automatically populate the Exchange Rate column in Costs i.e. match the value in the Purchase Currency field to the Currency field in Exchange Rate 13/14 and populate with corresponding Exchange Rate from Exchange Rate 13/14.I have tried the following and none work:
SQL Tried
1. UPDATE Costs SET ExchangeRate = [Exchange Rates 13/14].[Exchange Rate] WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
2. UPDATE Costs SET ExchangeRate = [Exchange Rate] FROM [Exchange Rates 13/14] INNER JOIN [Exchange Rates 13/14] ON Costs.[Purchase Currency] = [Exchange Rates 13/14].Currency
3. SELECT [Exchange Rate] FROM [Exchange Rates 13/14] WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
I know it is possible to have a drop down for Purchase Currency which shows 2 columns (both Currency and Exchange Rate) you can then use the exchange rate figure for a calculated field. The problem I have is that I am importing data into the costs table from excel. In Excel I can only have 1 value in the Purchase Currency column on the upload template. If I just have Euro in this column the database does not match it to the Euro in the Purchase Currency drop down and also store the correct exchange rate.
Or is the alternative to put this into the calculation of GBP Unit Cost where this somehow matches the Purchase Currency in the Costs table to the Currency field in Exchange Rates 13/14 tables and uses the appropriate exchange rate from Exchange Rates 13/14 to calculate GBP Unit Cost in Costs table.
I am building an Access database for a client. It is an employee staffing database. With that being said they would like the ability to automatically populate the "T2PPCD" date field based on what is entered into the "Report Date" field. (Same table)
The date is the Monday after 180 days from the report date.
I already know how to get it to auto fill 180 days from the "Report Date" but I'm not sure how to tell it to give me the Monday after 180 days.
I have a table that is used for project progress. One of the fields is named "Completed". I would like to know if it's possible to auto fill the data in the "completed" field based on three other fields within the same table.
ex: If field 1 = Yes, and field 2 = Yes, and filed 3 = Yes, then field "completed" = Yes
I'm open for any ideas, I'm new to access and am not sure how to get this started.
I would like to put a date in a form the region and then a staff code and based on the three entries then auto populate the remaining cells if those three have been entered together previously. Is this possible?
I am trying to build a form in the MoldReq section so when the user selects the mold number(combo box) it will auto populate the Part_Name and Part_No fields by pulling the data from the Molds table.
I have tried following this video where I create a change event:
Code: Private Sub cboCombo31_Change() Me.txtPart_Name.Value = Me.cboMold_No.Column(3) Me.txtPart_No.Value = Me.cboMold_No.Column(4) End Sub
I am trying to populate multiple text boxes from combo box using one table. First text box is getting populate on base of combo box value while 2nd text box is not getting populating.
I have used the following to populate the text boxes, even row count is correct, But why is not 2nd text box is not populating ?
=[Combo2].[Column](1) =[Combo2].[Column](2)
One thing I noted when I provide the control source then selection gets stop from combo box...I am giving the valid control source is customerID but its not working.Could it be the reason ? Why selection gets stop from combo box when provide the control source ? If remove the control source then 1st text box is getting filled on basis of combo selection and 2nd text box value is not getting filled as describe above.
I have a form called frmPO based on a table called tblPO One of the fields in tblPO is linked to the field idAddress in the table tblAddresses
The following fields exist in both tblAddresses and tblPO Company Address1 Address2 City ZP State
The form contains controls for these fields on tblPO. I would like to give the user the choice to either enter a shipping address manually, or selecting a preregistered address from tblAdresses. For this I would like a combo box showing the values of idAddress. I f a user selects a preregistered shipping address, I would like the form to fill the rest of the fields based on the value of this control.
My understanding is that I should set a BeforeUpdate event to set the values of the different controls, unfortunately my command of VBA amounts to 0.
I have two tables: tblWeightTickets and tblWasteType.
I want to create a form: frmWeightTickets, where a user can enter information and the data is stored in tblWeightTickets.
There are two fields in particular that I am working on ... "WasteType" and "Rate".
On the form, I want "WasteType" to be a combobox "cboWasteType" and when I select a type of waste I want the "Rate" textbox on the same form to auto populate with the rate amount for that particular type of waste (i.e. recycling, garbage, etc).
The Rate amount is located in the table: tblWasteType under the field name "Rate". How can I do this and at the same time store the information in the tblWeightTickets? I already have the combo box loaded with the types of waste - I just need it to populate the rate text box and store it in the Weight Tickets table.
My situation is this. I have 3 tables that I have imported from my mainframe system, between these 3 tables I have the data of product code, description,supplier code, supplier name, order method, and ABC code.
I am trying to create another table that I can capture daily Out Of Stock data for products.
What I would like to do is to enter the product number in the first field of my new table, and then the remaining fields will auto populate with the correct details based on the product data stored in the parent tables that I have imported.
How can I auto populate fields based on a payment term & amount?
example: client has 9 monthly payment of $150 term due every 15th of the month. (I would like it to be able to max out at 30 months)
So what I want to do is populate 9 monthly fields with dates and $150 payments fields next to it. Now, the payment fields even after auto populate, must be flexible in the sense for me to add a different amount just in case client makes an over payment that month too. In, addition I would like a check mark box to auto populate along if possible based on the 9 month term, this way I can manually check TRUE when payment is received in office.
I've got a Parent form (frmProspectDetails) with a subform linked (fsubProspectSkill).
This form is for users to enter general information on a prospect (names, position, height, weight, etc) on the parent form and skill levels on the subform.
Currently the subform is set so the user has to manually select the specific skill set for the prospects position, and then enter a value for each skill level(1-99).
I'm trying to get the subform to auto populate with a specific skill set based on the position selected in the parent form, so the user only needs to input the skill level without selecting each specific skill.
This data is then stored in a table (tblProspectSkill)
To add, I've created a form (frmPosition) that lists the specific skills set for each position.
I'm not sure how to get this subform (fsubProspectSkill) to auto populate with the specified skill set from frmPosition.
Is there an easy way to auto-populate a Junction table [in access 2010] given the following two tables with a many-to-many relationship for Tasks? The two tables are
I have a standard Data Entry Form based on a WorkOrder. I am dealing with over 90 offices nation wide with mulitple offices in a state. I have a seperateTable that lists all 90 Offices which I have created a Query to Promt the user to enter the State code for that State.
Is there a way I can Select an Address from the Query and auto populate that information onto my WorkOrder form?
Any help would be greatly Appreciated as I have Exhausted myself trying to figure this out!
I have been tasked with creating a databse that contains multiple test records. Within a single test record, there is a field named 'bits' in which there are 10 different bits (0 - 9) each with a different value and description. I would like to set up the database such that a user can view a single test record and select a particular bit field from a drop down box and when the bit is selected, the descriptive information for that particular bit is automatically displayed to the user.
For example: - User selects 'test record A'. - Within 'test record A' there is a 'bits' dropdown box. - From the 'bits' dropdown box, the user selects bit '0'. - When bit '0' is selected, another field named 'bit description' automatically fills in the bit description for bit '0'.
Haven't touched Access in quite some time and now I can do a simple task.
Here's what I have:
2 Tables
Table 1 includes 2 fields COURSE CODE and COURSE NAME
Table 2 will be a list of students and the courses they have taken
What I'm trying to do is as I'm entering a new student in the database I want the course name to automatically fill in when I type in the course name.
I did lookup fields for both the course code and the course name to ensure the correct codes are entered. However since the data in table 2 does not autofill there is the posibilty of having a row with a course name that does not match the course code.
How can I force table to 2 match the course name and code relationship from table 1?:confused:
I have a form with fields "Assigned To" and "Assigned Date". When "Assigned To" receives a value, i.e. Not=Null, I want to auto-populate the "Assigned Date" field with the current date and time. How can I do this? Any help is appreciated.
Hi, just a quick question that i hopes not too hard.
Basically i want one of the fields on my form to get automiatically filled in. I'd like it to take the first letter from one field and the first letter from another field. What im trying to do is make a primary key field up from other fields they have entered.
So for adding new customer i want it to take the firstletter of the firstname and first let of the surname.
SO for myself Luke Tarrant it would be LT. Then i suppose i'll need to add some unique so there no duplicates as it a primary key field im trying to populate.
