Auto Populating Fields From A Different Field
Apr 19, 2006
Hi there,
I've been working on this issue for quite sometime. I've tried different methods, such as the DLookup function, but I think I'm doing something wrong. Let me explain what I'm trying to do:
This is a Work Order, the user will Select a Customer (Table Customer: Contains CustomerID and Customer Name, address, etc) from a drop down box. When they do this, I have another textbox which is designated for the Address. I would like the address to automatically populate. but its not quite working. I've tried it with the DLookup function (I entered it into the control source of the textbox). I entered the following syntax:
=DLookup("Address","Customer","CustID=" & cboCustId)
It keeps coming up with an error. I have no idea why.
Now this is just the first half. The second half I have a subform on the same main form, which lists the equipment they have on their site. The database has a number of customers with many equipment for each of them. How do I make sure that the subform only populates equipment associated with the Customer that was selected on the main form?
I hope someone is able to help me.
Thanks a lot!
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May 5, 2008
Sorry for posting into another thread about this, but here's my problem:
Hello All. Finally getting my pride out of the way and asking this. I've searched and this is the closest question pertaining to the problem I'm having. I have created a form to populate a table in Access. I've created Lookup fields for parts of the table that will get data from another table/tables. I want a certain part of the form to auto-populate data based off of the last name I put in the initial Drop-down box. Say, I have a person with a last name (and there are several with the same last names), I want the remainder of that line in the form/report to populate with his/her data needed for the form letter. Unfortunately right now, I have it where we have to select each from a drop down menu, for both last names, first names and other data needed. I've tore my brain up trying to figure out how to link the data in each one of the combo boxes to the first combo box. Any help would be appreciated. These are driving me nuts as I should be able to figure this out and it's just escaping my vision I guess. Thanks in advance for the help.
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Feb 18, 2008
In case my other question cant be resolved, I'd like to do a work around, but dont know how to do that either.
So, I have a form (Photos) with a field (PhotoTitle) and in the form is a subform containing a continuous form a (Sales).
This form contains invoiceno, location, customer etc... but also PhotoTitle field.
I've been trying to get it to populate based on a relationship and use that data elsewhere, but cant, so I'd then like it to.. on enter (or focus) automatically populate with the value from the main form (photos), phototitle field and put it into the sales subform phototitle field.
What is the code for doing that?
Thanks!
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Jul 16, 2012
I know auto-populating has been asked before for forms, but I am looking to auto-populate a couple of fields in a table based on an ID Number that corresponds to another table. I realize it is not the best practice to duplicate data in a DB, however, I am using an ID card program that requires tables to populate the ID card information. My hope is to have two separate tables for 2 versions of ID cards.
The first table is called Firefighter info with fields of ID Number, First Name, Last Name, and Firefight Certs, EMS Certs, and emergency contact information. The second table is called EMS Personnel with fields of ID Number, First Name, Last Name, EMS Certs, and other fields that will be entered manually. I would like the First Name, Last Name, and EMS Certs fields to auto-populate in the EMS Personnel table when the ID Number is entered. I have a relationship already listed between the two table that links the ID Numbers in both.
The Firefighter Info contains the information for all members of the department, regardless of whether they are EMS, or strictly firefighters. The EMS personnel table contains information strictly regarding to the EMS members. Thus, the ID number you are entering into the EMS table will always correspond to an existing entry in the Firefighter Info table.
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Jun 27, 2014
I (will have) a form which a user fills in to enter new data.
I have two fields,
"Branch" and "Branch ID" (Branch ID will not be on the form, just in the table)
Branch will be fed by a combo box with seven choices. I would like it so that when "Branch" is populated it autopopulates Branch ID with a code which relates to the branch, so for example
BRANCH BRANCH ID
Braintree BRA
Colchester COL
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Nov 20, 2013
I actually have two questions.
1. I was reviewing the Access 10 commandments and I wonder why using "lookup" is evil?
2. I am working on a db which contains approximately 14 tables. One is tblMaterialslist which contains the following fields:
ID - Autonumber
PartDescription - ShortText
PartCost - Currency
Size - ShortText
Additionally, I have a form in which I would like the "PartCost" field to auto populate when the "PartDescription" field is entered.
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May 30, 2013
I have the following tables:
Inquiry (This is the main table I want to populate through the use of a form)
Programs
My question refers to two columns in the Inquiry Table
Program
Group
The program column is populated by a drop down menu that is linked from a programname column in the Programs table.
I I want is the Group column in the Inquiry table to autopopulate based on the selected programname (There is a group column associated in the Programs table) so the form field will be autopopulated.
What I have tried is autopopulating the form (form name is Inquiries) Field called Group by using =[Program].[Column](1) in the source code of the text box. This works well, but it then does not populate the main table.
I need to either
- Learn how to populate the main table column called Group based on the form autopopulating
or
- Learn how to autopopulate the column Group in in the table so the form will autopopulate
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Nov 23, 2012
I have 2 tables tblworkdone and tbltests, both have a date field and are both subforms in a tabbed form on the main form. When I enter a date into the tbltests subform I would like the date to automatically be entered into the tblworkdone date field and create a new record so that when I move to the tblworkdone subform with the date already there.
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Aug 8, 2005
I’m fairly new to Access so I hope I can get the terminology correct. I’ve been working on creating a database which has a one to many relationship. With the help of the people in the table forum, I do have that working correctly, and even have a form and sub form where the data can be successfully input.
In short, I have a main item table to track my widgets. I have a reference or look up table of colors. Third, I have a relationship table that manages the one to many relationship. My main input form has all the fields that need to be plugged into the primary table. The Sub-Form is setup for continuous forms which allow me to input as many colors as I need. Again, this all works great.
Now, to go to the next level. There are times when I want to select many (lets say 8) different colors to my widgets (kept in the primary database and form). To select each all 8 colors each time is somewhat of a pain. It is my hope and intent to create a button on my sub form that would populate my subform with the static 8 colors that I want, thus bringing me down to a single click instead of 16. (1 for the drop down, 1 to select the color).
Is this at all possible? If so, can someone give me a shove in the right direction?
Structure as follows:
TblWidgets
•Widget – Text
•Value – Numeric
•Description – Memo
•Type – Text
TblColors
•Color - Text
•Description – Text
TblWidgetColorRelationship (one to many relationship)
•Widget – points to primary key in TblWidgets
•Color – points to primary key in TblColors
Thanks,
Joiry
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Feb 27, 2008
Hi,
I have a table that is used for project progress. One of the fields is named "Completed". I would like to know if it's possible to auto fill the data in the "completed" field based on three other fields within the same table.
ex: If field 1 = Yes, and field 2 = Yes, and filed 3 = Yes, then field "completed" = Yes
I'm open for any ideas, I'm new to access and am not sure how to get this started.
Thanks
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Dec 7, 2004
hi all...
i am the biggest of all newbies when it comes to access and understand only the graphical parts of the process (no SQL knowledge etc.).
how would i go about auto filling a certain field based on what's in another field? for example, i have a field called TimeZone that i want filled with either West, East, Central, or Mountain based on another field for State. can i build a query to automatically take care of any empty fields for TimeZone that haven't already been filled out by me manually?
if i need to use SQL, that's fine too as long as the directions are clear and precise as i have no prior knowledge.
thanks a bunch.
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Jun 5, 2013
I'm making up a stock system for the independent jewellers I work for. Each stock pattern needs an individual code which can quickly be recognised read as tickets are often taken off the jewellery and can be mixed up easily. To this end we categorise based on two criteria:
1. Material
2. Type
At the moment these are as follows:
MATERIAL
IDMaterial
0Base and Miscellaneous
1Silver
2Gold
3Palladium
4Platinum
5Pewter
TYPE
IDStock Type
0Previously Owned
1Ring
2Pendant
3Chain
4Necklace
5Bracelet or Bangle
6Earrings
7Brooch
8Gents
9Gift, Clock or Miscellaneous
So if I had three pairs of silver earrings I want the first to be No. 161, the next 162, the next 163. If I had three Gold Bracelets I'd want them No. 251, 252, 253 and so on...Material and type are both selected form separate Comboboxes on a form.
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Mar 21, 2012
I am trying to auto-fill address info from a combo field. I'm using a select query on a table for the information. It appears to work for the first field (Firm Address1), but then stops working on all the other fields.
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Sep 8, 2011
I am trying to create a form from questions listed in a table, add a yes/no column to it and then have it auto populate a data sheet with the question and the answer. how I can have the datasheet autopopulated?
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Aug 30, 2013
The table ProductInfo has an ItemID, and its corresponding Quantity.The table Orders has a PO column, an Item# column, a OrderQuantity column, and the column Item#CurrentStock which holds the Quantity of the selected item, for 3 items.I have created a form that has a ComboBox populated with the ItemID's from ProductInfo, that when selected populate the corresponding Item# in the Orders table.
I would love if the Quantity(stock) from ProductInfo would automatically fill the Item#CurrentStock field on the form when the ItemID is selected from the ComboBox.But all of the fields only relate to Item# from the first ComboBox!?!?I have tried =dlookup,
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Jul 24, 2012
I have an infopath form, which people in my company can fill out to order parts. The form is linked to an Access database. The primary keys for the database are the Order Number and the Line Number (where the specific part info is in the system). The form also takes info about who entered the order, when they entered it, etc.
My problem is that while the form will be used for only one order, it may be used to order multiple parts. So the infopath form has a repeating section with a table where they can enter multiple line numbers and part names, etc.If I use the form to enter just one part, everything works great. But when I use the repeating section to add multiple parts, the information specific to the repeating section is added to the database but the rest of the information (who entered, when the entered, etc) isn't.
My intial idea was that since the first part is entered correctly and the subsequent parts are missing some information which is already in another line in the database. Maybe if there was a way to pull the information from another line into the lines with missing info within access would solve my problem. So basically automatically populating the rows with matching Order Numbers with the information that is missing.
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Apr 13, 2013
I'm using a combo box to pull data from a table to auto populate the fields on my form. But for some reason, it stops inserting the data after city (column(6) and I can't figure out what's going on. When I run the query the data is there, if I change the order of the columns, the data shows. Here's the code:
Me.txtadjusterfname.Value = Me.cboAdjusterlkp.Column(0)
Me.txtadjusterlname.Value = Me.cboAdjusterlkp.Column(1)
Me.txtadjustertitle.Value = Me.cboAdjusterlkp.Column(2)
Me.txtadjustertype.Value = Me.cboAdjusterlkp.Column(3)
Me.txtadjustercompany.Value = Me.cboAdjusterlkp.Column(4)
Me.txtadjusteraddress.Value = Me.cboAdjusterlkp.Column(5)
Me.txtadjustercity.Value = Me.cboAdjusterlkp.Column(6)
Me.txtadjusterstate.Value = Me.cboAdjusterlkp.Column(7)
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Dec 28, 2012
I have a table, at the table I'v got these fields:
ID | num1 | num2 | sum
I want that the user put numbers at 'num1' and 'num2' fields and then the 'sum' field will calculate automatically the operator (sum=num1+num2).
I've tried to put any combination at 'Default value' of the sum field (all the fields are numbers , also tried to change the sum field to text...nothing works).
I'm getting a message that 'num1' field is not recognize at the table
(I tried =[num1]+[num2], without the '=', num1.table+num2.table , ...nothing works)
I also tried to do it with SQL command but it dosn't work.
There is any way to do it, is it possible? Or other way to do it at least at Form or at Report ?
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Mar 31, 2014
how to auto populate list box based on two dependent combo boxes.
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Aug 31, 2006
My situation is this. I have 3 tables that I have imported from my mainframe system, between these 3 tables I have the data of product code, description,supplier code, supplier name, order method, and ABC code.
I am trying to create another table that I can capture daily Out Of Stock data for products.
What I would like to do is to enter the product number in the first field of my new table, and then the remaining fields will auto populate with the correct details based on the product data stored in the parent tables that I have imported.
How can this be done?
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Mar 12, 2008
I am looking to populate fields of one form based on another table with about 100 records.
Information
Table Name: 1) StaticInfo
2) Data
Form Name: EntryForm (Based on the Data table)
I want to be able to select a value in a combo box in the EntryForm and have certain fields populated in that form based on the StaticInfo table.
Want to use all of the fields in StaticInfo to populate the same fields in Data. Historical data in the Data table needs to remain intact, meaning that if something is changed in the StaticInfo table, the historical records will remain unchanged in the Data table.
So, if I am able to select a department in a combo box in the EntryForm and have the fields populated in this form based on the StaticInfo table, will the records in the Data table change or not change if there are changes made to the fields in the StaticInfo table?
Also, could someone provide a method as to how I would go about populating these fields from table to form.
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May 24, 2005
I wasn't sure where I should have posted this question so please feel free to move it if necessary.
I am not even sure this is possible and I didn't know where to begin but these forums have always been extremely helpful.
What I would like to do is export data directly from Access (via form, table or query) and populate it directly to an existing, external webpage.
A little background. My company orders cars an for certain manufacturers, Toyota for example, we order via a secure website. All of the other manufacturers have their order directly transmitted to them. The orders for Toyota take 3-4 times longer to place and I was hoping to speed the process by exporting existing order information directly to the webpage.
Please let me know if it seems like I am smoking something and I will gladly step away from the pipe....=)
Thanks in advance,
Brian
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Jun 17, 2005
I have search the forum but dont seem to be able to find the solution i am looking for. I am hoping its because it has a simple solution .......
I have a database which records grant applications for the current year. What i also have is a table which stores all the grant applications from last year and i have a search form which the user can search to see if the applicant applied last year. What i want the user to be able to do is if the applicant did apply last year - to be able to double click on the particular applicant on the search form and populate the fields in the new applicant table, show on the new applicant form, and delete the applicant from last years table. This would save the user time because they would not have to retype name, address etc. Can someone please point me in the right direction? I seem to have a mental blank with this one.
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Nov 28, 2005
I deal with freight carriers and each one is assigned a code. There are over 30,000 carriers so I don't want them all in my carriers table.
I have them all in a CarrierCodes table. I would like to open a form that would allow the user to search for the appropriate carrier and when they choose it would populate that data to my Carriers table.
Any help and suggestions will be appreciated.
Thanks.
Gary
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Mar 21, 2006
I have a form based on a table named <Staff>. The fields in the form are StaffID, Surname, Name, Grade. What I am trying to achieve is that when a particular StaffID is selected, the other corresponding fields (Surname, Name, Grade) are filled up automatically. Could anyone assist? Thanks.John.
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Aug 8, 2007
I posted a few days ago about how I am using a combo box for selecting/entering a name on a form. Once the name is chosen for 'txtEventLeader' it updates the query so the next record shows that name as an option for selection in the combobox.
What I want to do now is also have a field called 'txtEventFacilitator' which would also update the query and update the combobox (regardless if one is choosing the Event Leader or Event Facilitator). I think I need to make a one column query which puts all of the names in one column, regardless if they were the Event Leader or Event Facilitator.
I hope I asked this correctly.
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