Auto Update Of 1 Field Based On Another.
Jul 6, 2006
i have set up a database to help track the vehicles my company owns. However on the form i have created when i type in the license plate number want the work area that is responsible for the vehicle to pop up so i can inspect it.the form also has the different things i would look at but i don't want to continue to change the work area that has the possession of the vehicle or have to look it up every time i have an inspection come due. Any help would be appreciated
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Feb 28, 2013
Within my table if Field 1 has an answer of Self (from drop down), then, I would like Fields 6-12 to auto populate; however, if Field 1 does not have an answer of Self, then leave Fields 6-12 blank.
I am not quite sure how to lay this out. I am using Access 2010.
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Mar 4, 2008
I'm creating a database that keeps a track of questions and scores.
The questions in the database need to be dynamic and are changed frequently.
I have a scorecard table which keeps a record of scores and the applicable question at the time the record was saved. I need to do this because in 6 months time we may want to provide feedback. As the question may have changed we need to be able to refer back to what the question was.
I want the question field in my scorecard table to populate with the value in my question table.
I have tried a number of things including setting the question field in the scorecard table to a lookup based on the following query:
SELECT tblQ1.Q1
FROM tblQ1;
This works however only as a list or combo box. I don't want the user to have to select the question. I want it to auto populate, is this possible?
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Jun 27, 2014
I (will have) a form which a user fills in to enter new data.
I have two fields,
"Branch" and "Branch ID" (Branch ID will not be on the form, just in the table)
Branch will be fed by a combo box with seven choices. I would like it so that when "Branch" is populated it autopopulates Branch ID with a code which relates to the branch, so for example
BRANCH BRANCH ID
Braintree BRA
Colchester COL
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Jul 17, 2015
I am creating a database tracking physicians and their contracts. I currently have two tables: PhysicianT and ContractsT, with corresponding forms to enter information in them. I have an issue with the Contracts form; I want to be able to select a physician from a dropdown list (looked up from PhysicianT) and have Access autofill their Physician ID #.
PhysiciansT looks like this:
physicianID (AutoNum) name (Calculated)
1 Barker, Bob
2 Burgundy, Ron
3 Stark, Tony
Upon selecting Barker, Bob from my dropdown list, I want "1" to appear in the Physician ID # field in my Contracts form.
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Apr 30, 2005
Hi after I searched the forum for a solution similar to my problem I did not find anything that worked.
I have a form that it is used for hiring DVDs.
There are fields among others like customer_id, copy_id and a hired field wich is true or false.
I also have a submit button which saves the record before you finish. I would like to make the hired field for this record updated to value "true" when I click the submit button.
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Dec 27, 2005
Hi all
I've followed the instructions on this post:
http://www.access-programmers.co.uk/forums/showthread.php?t=85898&highlight=updating+field
But, unfortunately doesn't seem to be working for me.
I added the equivalant field to 'Hired' after I had previously made tables etc and started added code to forms etc.
When I type Me. a list of options available to type in appear, and 'Confirm' (my equivalant to Hired) does not appear, yet all of the other field names in the form associated to this table DO appear. Does anyone know how to get around this?
I've also set my field to be "Yes/No" - does this mean that the code is:
Me.Confirm = True
OR
Me.Confirm = -1
?
Many thanks
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Feb 27, 2008
Hi,
I have a table that is used for project progress. One of the fields is named "Completed". I would like to know if it's possible to auto fill the data in the "completed" field based on three other fields within the same table.
ex: If field 1 = Yes, and field 2 = Yes, and filed 3 = Yes, then field "completed" = Yes
I'm open for any ideas, I'm new to access and am not sure how to get this started.
Thanks
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Dec 7, 2004
hi all...
i am the biggest of all newbies when it comes to access and understand only the graphical parts of the process (no SQL knowledge etc.).
how would i go about auto filling a certain field based on what's in another field? for example, i have a field called TimeZone that i want filled with either West, East, Central, or Mountain based on another field for State. can i build a query to automatically take care of any empty fields for TimeZone that haven't already been filled out by me manually?
if i need to use SQL, that's fine too as long as the directions are clear and precise as i have no prior knowledge.
thanks a bunch.
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Apr 25, 2013
I have inherited an Access DB that is supposed to be kept "alive" but not made much better. On a weekly basis I get an Excel CSV that I'm supposed to import into one massive table; that works just fine.
However, there is another query that takes values from a table named "New Users From Import Table" and appends them to the current "User" table.
But before running that query I have to manually update a field called "Display Name ID" with the next highest number from the User table but only the highest value that isn't in the 9000 number range.
For example, my next highest "Display Name ID" is 1144, which of course does not include the records that range between 9000 - 9008.
I had to manually enter 89 "Display Name ID" values yesterday and I know there has to be a way to update that field when I pull the data over from the temp table without having to do it all manually.
Here's the query that pulls the data into the "User" table (after I've manually entered the incremented values).
INSERT INTO Users ( [Display Name ID], [User Type], Organization, [Display Name], [Alias Name] )
SELECT [New Users From Import Table].[Display Name ID], [New Users From Import Table].[User Type], [New Users From Import Table].Organization, [New Users From Import Table].[Display Name], [New Users From Import Table].[Alias Name]
FROM [New Users From Import Table];
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Mar 5, 2013
My database has four fields: ItemName, ItemNumber, Description, and RelatedItems. I would like to create a query that will search every Description in the database and return that data in the RelatedItems field. The query should fill the RelatedItems field with a list of every ItemName and ItemNumber that contains the ItemNumber of the current record.
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Feb 22, 2012
how to auto increment one field based on the value in another field. What I have is a table with six fields. There is a foreign key assigned to each record and linked to another table. Four fields in this table are number fields indicating accordingly a number for a category, a number for a subcategory, a number for a subject for a subcategory and a number for an instruction for each subject of subcategory. The last field is the text field for each instruction. Numbers are required to be included in the report. Also, number of categories, subcategories, subjects and instructions vary by each record in the the table which this table is linked to. What I'm trying to accomplish is to have numbers in the subcategory to auto increment starting with "1" for each number in the category field, numbers for each subject field would auto increment starting with "1" for each number in the subcategory field, and numbers in the instructions field to auto increment for each number in the subject field starting, again, with "1". I also need these numbers to restart with "1" for each new record in another table.
Basically, the table would look like this:
cat subcat subj instruction
1------1-------1------1
1------1-------2------1
1------2-------1------1
2------1-------1------1
2------1-------2------1
3------1-------1------1
3------1-------2------1
1------1-------1------1
(if the record in another table is a new/next table)and so forth..I have been looking for anything that could remotely work for me. Every VBA code I've tried is either don't work the way I need it to work, other codes making the field to continue increment numbers if the number already exists in the other field.
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Oct 14, 2013
Is it possible to automatically update a date field in a form record without ever clicking in to that date field, but only because you have altered something else on that individual form record or an embedded, linked subform record? eg1. Staff details record - a) create a record for Bob Smith and 'Last Updated' field automatically inserts date b) amend record to say 'Robert Smith' and 'Last Updated' field changes to show new date, even though you never touched that date field. eg2. Risk register - main form record contains name, details, and 'Last Updated'; embedded subform allows you to add individual records of actions taken for each risk. I want the 'Last Updated' field to update each time I add an action, without amending the 'parent' risk record.
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Mar 11, 2013
What I have is two tables: Table A has one field (let's call it CustomerID). Table B has multiple fields about customer interactions (date, interaction type, etc.). What I want to do is this: have a form field that autofills the CustomerID field if that customer ID already exists and also allows the user to input a new CustomerID if it is a new customer (ergo updating Table A). The ability to have autofill activated for the subsequent record (e.g.: perform data entry on weekly basis and new customer arrived Monday then returned Wednesday) without saving the database.
I have the two tables connected: the CustomerID as primary key in Table A and it is related to a CustomerID field in Table B. For the autofill criteria I have set up a combo box lookup (Display Control setting, didn't limit to list) for the Table B CustomerID field. I've experimented with referential integrity as it would be a one-to-many relationship but that consistently gives me an error at data entry. I've spent 2-3 hours researching and tooling around and am convinced that it either isn't possible or is a ridiculously easy fix.
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Mar 15, 2005
Someone once posted an database on how to do this but I was not able to see how they were able to automatically input the data into a text field.
I know how to do a combo box to query and input those results into a combo box but I am confused how they got the information from the combo box selection to automatically put the other variables into the testbox. They did this without using the dlookup command. In fact it was done without any code.
They showed how to do this automatically without code and with two other methods (one being dlookup). Can someone please help me if it is clearcut as I don't have too much time to search the forums for empty answers (believe me I have already wasted too much time) Thank You
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Jun 5, 2013
I'm making up a stock system for the independent jewellers I work for. Each stock pattern needs an individual code which can quickly be recognised read as tickets are often taken off the jewellery and can be mixed up easily. To this end we categorise based on two criteria:
1. Material
2. Type
At the moment these are as follows:
MATERIAL
IDMaterial
0Base and Miscellaneous
1Silver
2Gold
3Palladium
4Platinum
5Pewter
TYPE
IDStock Type
0Previously Owned
1Ring
2Pendant
3Chain
4Necklace
5Bracelet or Bangle
6Earrings
7Brooch
8Gents
9Gift, Clock or Miscellaneous
So if I had three pairs of silver earrings I want the first to be No. 161, the next 162, the next 163. If I had three Gold Bracelets I'd want them No. 251, 252, 253 and so on...Material and type are both selected form separate Comboboxes on a form.
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Feb 9, 2015
Access 2010. The first table is called Clients.The Primary Key field for the Clients table is an AutoNumber field called ClientID.The other two relevant fields in this table are ClientFirstName and ClientLastName. The second table is called Contacts.In the Contacts table is a foreign key field, bound to the ClientID field from the Clients table, and also named ClientID.
On the Contacts table, the ClientID field properties are set on the Lookup tab as follows:
Display Control: Combo Box
Row Source Type: Table/Query
Row Source: SELECT clients.ClientID, clients.ClientFirstName, clients.ClientLastName
Bound Column: 1
Further, in the Row Source's Query Builder, ClientFirstName and Client LastName both have Ascending selected as Sort criteria.
Everything works as intended: When entering data into the the Contacts table (actually, the data is entered via a form built from the Contacts table) the data entry person can click the drop-down on the combo box for the ClientID field, scroll through ClientID records, and see unique ID numbers sorted by first and last names. And the actual data for the field is stored properly as the unique ClientID number.
When entering ClientID data into the Contacts table (or form), is it possible to enable autofill based on ClientFirstName and ClientLastName, rather than ClientID? For instance, let's say we have a few clients named Joe Smith. It would be great to just start typing "Joe Smith," and have the field autofill the ClientID number for the first client named Joe Smith. The intention is to make data entry a bit quicker.
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Nov 26, 2007
I don't have any database experience whatsoever so please go easy.
I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device".
The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
DEVICES:
NameDescriptionAssetIP
XserveFile Server107203.30.144.75
ProliantXDHCP119203.30.144.15
IP:
AddressIP TypeDevice
203.30.144.75Static
203.30.144.15Static
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
thank you
-Tim
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Aug 29, 2014
I Have a table with 15000 entries. This table lists components we use. This table is used to generate queries/forms. I have been asked to add a hyperlink to this table to link to a drawing of the component. All the drawings are in PDF and in the same folder. I am looking for a way to automatically update the hyperlink fields all at once. The Hyperlink will be in the format of servershareddrawings12345.pdfwhere 12345 is the component name from the table.
But there are a few small problems with the component names.
1. If the component begins with a B- . The drawing name will be all the characters except when there is a second dash in the component. So if the component is B-12345-678 the drawing name will only be B-12345.
2. If The component begins with AB, The drawing will be the first 5 characters regardless of what follows, e.g. AB123.
3. Finally for all other components the full component name will be the drawing name.
Putting the naming to one side, how to go about auto generating the hyperlink. I have posted this in the table section, but maybe this should be in another section like queries or VBA.
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Oct 17, 2014
I have two forms - Main and StudentAdvisor (filtered by student ID#) SAdvisor.jpg
The main form originally had a combo box field to display advisor, the problem is that some students had multiple advisors during the course of their program. This problem was fixed by the creation of a StudentAdvisor (table/form) for recording ALL advisors. I set the form to display by newest term so the current advisor (or initial if no change) is the displayed record.
On the main form I then added "add" to open the StudentAdvisor form for entering information, and an unbound txtfield to display their current advisor (or initial advisor if no change).
The problem is I can not get the txtfield to display the information. I have managed to get the error ( #Name?)
Advisor Type 1=Initial, 2=Current, 3=Previous
Changed 1=Yes, 2=N/A
so a record would record as:
Initial and N/A
Current and Yes
Previous and Yes
I tried writing DLookup but could not get that to look up the combinations (above) and display either initial or current.
also tried pulling form SA = Advisor to form Main = txtAdvisor
For report purposes I need to know not only current advisor but how many were assigned during the program and also how many students each advisor was assigned during certain time frames.
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Feb 9, 2012
How do I get access to auto fill a text (supplier)? I realize that for a new supplier I would have to input the supplier name, however my question is what should I do for Access to enable auto-fill so that the next time I have to input that supplier it would auto fill for me. This is happening in a single column.
For example: In the supplier column, I typed Dell in the first row, Apple in the second row, HP in the third row. Now when I start typing 'Apple' in the fourth row, I want it to autofill 'Apple' because I have already input that once.
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Jul 22, 2014
I have 2 tables Master table (Jobs) containing the primary key ("Job Reference") and 2nd table (Candidates) with the foreign key ("Job Reference")
2 Forms
frmJobs Form to view job details
frmCandidates form to view Candates information
I have placed add new candidate button on the frmJobs form which opens the candidate form in the add mode as a blank form. This is fine but I'm looking to add a record where it picks up the "Job Reference" text field value from the main frmJobs and update it in the "Job Refernce" text field on the frmCandidate when I click add new candidate.
How can I achieve this? I'm fairly new to access/vba
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Mar 11, 2015
I'm creating a form that when the user selects the following categories in the same combo box (Date Received, Date Reviewed, Date kitted, In Work, Complete) it auto populates dates in the respective fields. As I mentioned, it's only one combo box. The dates will be spread out, so the user will change the combo box selection based on when these events occur. I already have a field for each category both on the table and form. Also, I do have multiple tables for other parts of data, but these categories all fall into the same table.
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Sep 3, 2014
I'm trying to figure out a way to get my access database to auto-populate data into a field based on the information I type into the first record.
So what I'm looking to do is that when I type a name into the UserName Field it will automatically fill in the rest of the field with the same information.
To clarify I'm looking for a way so that when I type something into one record it will fill the rest of the field in with that same information.
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Jan 21, 2015
I have a database to track temporary decertification's. I have the expiration and max dates calculated out from the original dates at the top of each box. The temp expiration date is calculated by adding 267 days from the first date . When we enter an extension, the new expiration date is 30 days from the extension date. My question is, how can I make the expiration date update when a new extension is put in.
For ex.
Temp Decert Date: 05 Dec 2014
Temp Decert Extens 1:
Temp Decert Extens 2:
Temp Decert Extens 3:
Temp Experation Date: 31 Aug 2015
Max Temp Date: 04 Dec 2015
how can I make the expiration date update to go 30 days from what is in the extens field 1, 2, and 3 (respectively) instead of 267 days from the original date?
So I want it to look like this after updating a field
Temp Decert Date: 05 Dec 2014
Temp Decert Extens 1: 30 Aug 2015
Temp Decert Extens 2:
Temp Decert Extens 3:
Temp Experation Date: 29 Sep 2015
Max Temp Date: 04 Dec 2015
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Jul 13, 2013
I have a table that has been converted into a form for an input. Now suppose I have two columns. Say I enter value in first column. Now the second column is a lookup to a data from another table.
What I want is to see only those data in 2nd Column which have the value filled in Column 1. This is should be in run time mode. I fill in the value and then in the 2nd column I directly get to see only common values.
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