Auto Values In Access Tables?

Nov 7, 2006

I am writing an access database which has to store properties for an estate agent. They have a PropertyID field which is the primary key in this table. The ID is always in the following format PL219AD23 (postcode PL21 9AD and house number 23) Is there a way that once an address of a property is entered then the ID is generated from that? Or do they always have to enter the property ID themselfs.

Any help or tips would be appreciated..

Thanks

Fraser

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Tables :: Auto-Calculate Field From Other Table Values

Aug 10, 2015

How to set up my tables as I'm just starting off with setting my database up.

I'm doing a simple database to track the purchase orders (PO) I am managing. Each PO has a PO Number and an Original Value. POs may have multiple amendments which would change the PO value. I would however like to keep the history of the PO original value and all different amendments.

So I created two tables:

tblPO:
ID
PO Number (Number)
PO Original Value (Currency)
PO Sum of Amendments (???????????)
PO Current Value (Calculated = PO Original - PO Sum of Amendments)

tblPOAmendments:
ID
PO (Lookup from tblPO)
PO Amended Value (Currency)
Amendment Date (Date/Time)
Amendment Desc (Text)

Now the two, million dollar questions are:
1.) Is this the right table structure to use.
2.) How do I go about calculating the Sum of Amendments field?

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Apr 29, 2015

How to fill values in a new record with data from previous record?

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Jun 17, 2005

Hey guys, very new to access.

I've been put in charge of setting up a database for work which stores statement and invoice information.

I'm just wondering how I can auto format a field.
I'm guessing it's in the "Validation" section.

A statement is a collective of invoices for each month.
So each March '05 Statement will contain all March '05 Invoices



Basically, what I would like it to be able to do (:)) is for the date inputed into the database, it creates it's own "statementnumber".

Eg. March '05 will create a number as 305 for example. 3 being the month, 05 being the year.
Because I need a common number to setup a relationship of One-to-Many.
Just wondering if this was possible.

Thanks guys :)
Greg

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Nov 29, 2013

I am really new to Access 2010 as I normally use SQL so im sure this is a very basic question. I have a form where I have linked some sql tables to a table in access so the data gets stored in SQL. The form consists of many fields the basic fields are Policy ID, Name, Office, Month, Dept etc. At the moment users have to fill this in using comboboxes and text boxes but I want to change this so when the user puts in the Policy ID all the other fields are populated ie in the office field it would have a sql query of or something that looksup the office from the policy id that is entered:

SELECT [Office] FROM DBO.DQ
WHERE [Policy_ID]='what is entered into the Policy ID field' and so on.

Also not sure if this works but as I have now linked the tables to SQL does this mean that when a user fills in the information into the form it will then update the SQL table or is this another issue?

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Jan 6, 2015

I understand right off the bat if you're reaction is "don't duplicate data!!" -- mine would be too (don't fret, I know my normalization).

I've linked a table in my db to my Global Address Book in Outlook 2007 and, upon entering an employee number as a new record, would like to verify that the number entered is listed in the GAL and then pull in the associated name and location info.

The key is that I don't want this info to rely on the GAL going forward. For example, if an employee leaves or is no longer listed in the GAL, I don't want to lose the employee info (past data is needed for audit purposes). Note: I will be creating a report later to show if there are discrepancies between the GAL and my table, but that's another story...

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Apr 11, 2006

Greetings,

Is there any way to fill cells in Access tables with the results of using vLookup in an Excel worksheet? I'm trying to vLookup the quantity of products sold in the worksheet and make that number available on an Access table and form. Can the two aps jibe like this?

Thanks for the feedback :D

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Dec 26, 2006

hello

I have set up the primary key as auto-increment through sql.
coursereference int AUTO_INCREMENT,
I have also entered VBA code for event handler below:

Private Sub Form_AfterInsert()
Me.Requery
DoCmd.GoToRecord , , acLast
End Sub

Every time when I delete the previous value , the next one entered is not decreased by one.
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Thanks

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Aug 29, 2014

I'm using Access 2010. I need to calculate a score based on values selected in a table by looking up corresponding values in other tables. I have a "Project" form to create new entries into the Project table (see Table 1). When I create a new project record, I will select values for the Payback and Need fields by selecting options from a list. The Payback list is pointed at Table 2 and the Need list is pointed at Table 3. In the below example, I created the "ABC" project and selected "1 year" for the Payback field and "Repair" for the Need field. Pretty simple.

Now that I have the "ABC" project loaded to my Project table, I'd like to create a report that will show a "score" for this project. The score should be calculated as follows: Payback Impact + Need Impact. In this example, the score should be 30 (Payback Impact of 20 + Need Impact of 10).

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Aug 6, 2007

I have parts that go into and out of inventory. Each time a part is removed or returned, the user inputs the number into the computer. I was wondering how I could link the numbers so that as parts were removed or added, the total number in inventory and the total number on the floor automatically changed. Thanks so much.

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Jun 24, 2015

I am trying to have a field auto sum if specific values come up within a form. The form is a survey. Total all number zeros, total all 1's, 2's etc. so that I get a discrete value total for each option.

Ex.

Q1) 1 Q9) 0
Q2) 1 Q10) 1
Q3) 0 Q11) 2
Q4) 2
Q5) 1
Q6) 1
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Total Number occurrences

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Total 1's= 6
Total 2's= 2
Total 3's= 1

Each question in the above example is a field within the same Form. Each total is its own field.

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Feb 19, 2014

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Nov 28, 2014

In my Membership Database (Access 2010), I have a Table entitled [Foreigners] in which are stored the names of prospective members of the organisation and the name and ID of the Interest Group they are proposing to join.
When a formal Application to join is received their personal details are recorded using an Entry Form related to the main [Mail List] Table.

The current procedure then is to manually delete the entry from the [Foreigner] Table and finally to record their Interest Group data using another Entry Form entitled [GroupMembers]. This relies on an operator remembering to do the necessary.

It occurs to me that this process could be automated. I wondered whether it could be entirely automated or would be best effected with a button on the main Entry Form, such that on completion of data entry of personal details the button would be activated to do the necessary deletion and addition.

The [Foreigner] Table is an entirely stand-alone table, having no relationship with the other concerned tables. The only common factor will be the Member Name, which in the main table is a concatenation of First Name & Surname..

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Aug 16, 2013

I am creating a student database. I have crated a single table for this database and a form. Two combo boxes. I have created these two combo boxes named (Documents Submitted and Documents pending).

These two boxes I created using "Lookup coloumn". I selected "I will type in the values that I want" for both the boxes. After I filled the values in both as (CV, Ielts, Passport Copy, Certificates, photo id). After this I gave the name and selected "Allow multiple values".

Now in my form it shows both the combo boxes and in both the boxes it shows CV, Ielts etc. I can select multiple Items in both the boxes. I hope I am clear up to here.

Now at this point these two boxes (Document Submitted and Documents pending) are showing items (documents names) separately. What I want is to combine the values of both. I want to do is, if I select "CV, IELTS, passport copy" in document submitted box, rest of the pending names (Photo ID, Certificates) should automatically be filled in Document pending box. What ever I didn't select in Document submitted box should appear in Document pending box.

For better understanding i am attaching my file with it.

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Feb 7, 2014

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Like

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1 B Y
1 A X
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2 C G
3 D U

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Nov 23, 2012

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Jun 2, 2015

I wanted to auto populate an invoice record with same values as previously ordered by that same customer. I don't want to use default values as every customer orders different things.

BUT almost all customers make REPEAT orders of exactly the same things they ordered previously.

So...for example, can I search the invoice records by customer ID/Name and copy all the data from their previous into a new invoice record. I guess I could do this with an append query?

But will an append query run when I just click on 'new record' in the invoice form? Maybe there is a property '.on new record'...open append query....?

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May 31, 2013

I'm creating a database using existing data from an excel file full of contact details. What I need to add is a queue type system where each contact in the database has a "Place in Queue" number which is unique obviously.

Lets say Alan is number 1, Bob is 2 and Chris is 3. They have these corresponding numbers in the queue field for their entries.

Now what I need to have, through use of a form, is a way of changing Chris from number 3 in the queue to number 1 and thus have Alan automatically shift down to number 2 and Bob to 3.

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when i have a new account that i would like to be listed in the combo box, i use a form, frmAcctAdd, to add a record to tblAcctInfo.

what i would like to do, is:
1) when i type a new value in the combo box that isn't in the list, have that string value pre-populate in the frmAcctAdd.
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The problem I see is getting the dates and training type from the future table to populate the existing table in the correct field for the correct Instructor.

In addition, there exists a report which prints out the training dates for each Instructor at each school. This is will still be in use.

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We have two back end SQL Server databases accessed by VPN to a remote location using RDP locally. It is common to use MS Access as a report generation tool oftentimes containing linked tables from either or both db's and having Reports/Forms/Queries utilizing joins against tables from both SQL databases. Having to enter User Name and Password twice each time is more than a pain.

First a user would not have access to the MS Access report FE without first having appropriate and successful login UN/PWD to the remote server. Therefore having to login again when instancing reports/forms/queries against those linked tables/pass through queries is a minor pain. How or what process is used to tell Access to never prompt for User Name and Password? Or is there one? Kind of like telling MS Query tool in Excel to 'Remember Password'...

TIA

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The Event #'s are a quick and dirty way of knowing what type of event has taken place without reading any of the description. It is a requirement for this and I have no way around the Event #.

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Auto Generate 12 fields in which to put the monthly resource usage for each resource.

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