AutoNumber Generated In Case Of Record Not Entered.
Dec 13, 2005
I m using autonumber in my ID field.My other table fields are mandatory.
There is no problem when I enetered Record completely.
Now if I have 20 records. automuber is also 20. Now I want to eneter new record. 21 autonumber generated. But I have not completed the form/table.or I didnt want now that record.So I didnt save it.
But next time I come autonumber 22 is generated for my new record.
Now I have 1,2,3,......19,20,22,23....
here 21 has lost.Now is there any option to recover or restict that without completing the full table if the record had not saved autonumber again generated.
How can I set up a table so that as we assign a case it generates a new number with the year in front of it. I would like for the case number to be generated by the program and when someone enter a new case the program generates the next case number and assignes it to that case. The format we use for our file numbers are year-XXXX (ex: 07-0001). With the new year I'm trying to set this up so that as we start the year the computer will generate the new number.
I've been building a CRM in Access that allows for creating profiles for our accounts. When we add a new account, I'd like an Account ID to automatically generate and look like this: CRMXXXXX where the X's represent a random number. I originally wanted to set the field as autonumber to just count up, but unfortunately I need to append this value to another sales database we have; you can't store the text "CRM" with an autonumber in a table.
Right now, all I've done is place an equation in the default value of a textbox I have on my 'Add Account' form. I then made the control source of the text box the Account ID field. My equation is as follows:
="CRM" & CStr(Int(Rnd(Now())*10000))
This appears to work, as it generates a value in the correct format. However, I've realized that each time I open the CRM, the random numbers start over again and I run into issues of trying to create a new record with the same ID as a previously created record. I assume I need to incorporate some sort of timestamp to it in order to change it.
I made a query that calculates the sum of from a table that contains defect types and numbers.
The problem is when after the inspection there's no defect no values will be entered in the mentioned table. And running the query the result is 'NOTHING'.
I tried to deal with this 'nothing' putting this in another query:
I have a form that the user will enter data, when the user has finished entering the data, i want them to click on a button, with a yes or no option button on it.
if the user selects yes (approved)......i want the record to be emailed to a few peoples email address.
i was thinking that i could store the email address's in a table and email the record to whoever appears in the list.
if the user selects no (Amend Record)..... i want the set focus to go back to the first field of the last record for Amendment.
I am creating a database that is supposed to capture the employee's type of work, time it takes to do the work, etc...
So far, it does what it's supposed to do but my record's are all over the place. E.g. i have tables called:
tblDailyActivities - this table is supposed to store all record without sorting.
tblemployees - this table is supposed to have a list of employees and when maximized, all records associated to that particular employee should be listed.
However, the i have right now is that instead of listing it under the particular employee, it lists the employee's name individually for each item listed.
What i want is to for the tblemployees to be listed like tblfunctions.
see attached database since i probably am not making any sense right now.
Hello, I have a program/database that I'm building in Access 2003, It has new client/bid entry form that has many text boxes for instance: Client, address, Phone numbers, Date etc. These text boxes are actually populating the same text fields in the PrimaryBid_Master form.
My question is every time I fill out the client entry new bid form and then exit to the PrimaryBid _Master form it defaults to the very first record entered, and I would like it to default to the last record entered, The record I just got done entering into the new client bid form, this would save me from having to filter/find it every time I enter a new bid/client, Is this possible and if so Can you describe to me how I can have my program do this?
Thanks--Chuck I really appreciate any help/suggestions.
Hello everyone. I am wanting to store the date the record was entered into the table. But I don't want the users to have to type this in; I thought that Access could grab the date from the system date.
I am new to this and I looked at the Date function but I am thinking it will just always update to the current system date.
Thank you very much if anyone could point me in the right direction.
I have a form where users enter data in various ways - combo boxes with drop down selections and text boxes where users manually enter some data. I also have several text boxes that return "answers" based on calculations from user entries mentioned above. The form is bound to a table where all the entered data is stored. I'm having trouble saving the calculated information to the bound table. It's easy in all the non-calced boxes, I just put the column name of the bound table in the control source, but in the calculated fields, I already have the formula in the control source. How can I identify the proper column to save the data in this case.
I have a form from with a button that exports data in to excel using the following on click code DoCmd.OutputTo acOutputQuery, "qrySoftPDR2", acFormatXLS, "FOBPDR.xls", True 'open in Excel The problem is that if I go in to an existing record it works fine. However if I have just input the record then it comes out blank. I'm guessing there is some sort of record update code I can use, but I've been unable to figure oput what it may be,
I know when creating a text field in the format option you can use the > or < sign so that when text is entered it automatically changes it to uppercase or lowercase - but i need it to be Title Case, any one know how I can do this....
I want to limit the numer of times a record can be entere into a table. After a record has been entered 3 times, I want an error message or validation rule to tell me it can't be done.
I'm looking for a way, when entering form, to force a field to accept a value, rhs;jjc;cjs. then every record will automatically contain the accepted value time you go to a new record. That would only be for newly added record. It would stay this way tell exit forum and the next time is open. It starts the same way.
It's my way of finding out who entered each record.
How do i save a record as soon as text is entered into the textbox in a form?I need it to save without moving on to the next form without having to click a button
I have a situation where I need to delete the last record I entered.
This is the sequence
1. The user selects that they want to add a new record (customer order) 2. I (using a macro) append a new record with some information filled out. This is shown in an input form (with lots of other info displayed) and I save the autonumber key to an invisible text field. 3. The user can then either SAVE or CANCEL. In the cancel I need to delete the record that was just added (see step 1.)
The problem is I need to close the form before I delete the record (thus removing the invisible text field containing the key to the newly created record). Once I close the form I don't know how to determine which record to delete (since I no longer know the Key) and I can't delete the record while the form is open since it is locked.
I am probably not doing this incorrectly but my issue is:
How do I delete (using SQL) the latest record an individual has created (which will always be the highest autonumber Key with the userID equal to this users's ID)?
I constructed a database in access 2007, when you entered a new record the autonumber would be generated once you started typing in values. I have since upgraded it to an SQL back end and now the autonumber does not update until the recordset is completely entered. This is causing me serious problems with my subforms since the record will not update before I need to go to the subform.
When a customer makes a purchase I INSERT the transaction into the 'transactions' table, which I have no problems with. My problem stems from that I can't seem to get the 'OrderNumber' back from the 'transaction' table (OrderNumber is an AutoNumber by the way).
I have tried the following code - TempOrder = DLookup("OrderNumber", "transactions", "customerID = '" & Forms![frmOrder]!TempID & "'") "Forms![frmOrder]!TempID" is the value I use from another form (to see who the customer is). I want "TempOrder" to be the OrderNumber that is created in the transactions table.
So, I have a table with an autonumbered key field. I started the autonumbering at 1000 thinking that I may want to manually backfill some old records at a later date. Now I’m stuck.
Is there a way I can insert a new record into this table, filling this field as “950” for example?
I create autonumber as primary key in a table, then i tried to enter a record in that table. Then i deleted it, but when i enter a new record, auto number started with the next number. Ex: i enter a record and autonumber for it is 1. I deleted this record and entered a new record, but i found autonumber is 2. I want the number is 1,
I had a backup from a table that I saved to excel. Somehow we lost all the records from the table 10 minutes later. There where gaps in the id numbers due to some delete records in the past, and when I did try to put it back in the access table the records some how shift. is there a way of still using the ID nr that is an autonumber in the table and when I set the data back from excel and use the append when paste that they show up correctly? Maybe I can set the autonumber to start from the last record on the table?
I wanted to get the autonumber ID before a record was saved to the table. My fields are on a form that is linked to the table. Maybe my solution is not the most elegant but it seems to work.
I messed around and came up with this solution: it creates the next record and captures the autoID then increments it and creates the record we will actually use. Since we know the current autoID we know 100% the next will be the current+1
Code:
' Code by Witchcraftz ' Button event to add new record Private Sub cmdAddRecord_Click() Dim strID As String
We need to reset the autonumber after the last record is deleted.
For example: 2006 2007 2008
if 2008 gets deleted, we want the autonumber to reset back to 2008 rather than move to 2009.
Is this possible? This is the code we are using but cannot get the string to recognize the variable. If the variable is replaced with a number, it works, but it defeats the purpose of adding the plus 1 to the last autonumber.
Code: Private Sub Command0_Click() Dim RLMax As Integer Dim Statement As String RLMax = DMax("[id]", "Table1") RLMax = RLMax + 1
strSQL = "Alter table table1 Alter Column Id Autoincrement(RLMax,1)" DoCmd.RunSQL strSQL End Sub
I realize we don't want to depend on the autonumber for anything other than a row identifier, but the table is setup that it is important for the rows to be sequential if the last record is deleted. Only if the last record is deleted.
I am wanting to create a new record in a table copying the majority of the data from another record in the table. I am using the following code which creates new records but the data isn't being copied.
This is the section of code:-
' Return Control object variable pointing to list box. Set ctlList = Me!lbStudents ' Enumerate through selected items. For Each varItem In ctlList.ItemsSelected ' Get the info to get the enrolment record intClientID = Me.lbStudents.Column(7, varItem)
I have a form, frmSub, that contains the combo box comProducts. I also have two tables, Products and PurchaseDetail. Both tables have the field ProductID.
I want comProducts to create a new record in the Products table, using the input in a field called Product and then to use the value of ProductID to create a new record in the PurchaseDetail table. Ie, so the PurchaseDetail table has a record that links to another record in the Products table via the feild ProductID.
