Automated Database And Report Generation
Aug 30, 2006
I have a multi-layered question regarding setting up an access database for fluid samples sent in by a customer.
Ideal Setup:
The database would prompt me for the Sample ID number which is a unique code we give to each sample. It would then prompt me for the customer name and if given an existing customer name it would pull up all the contact information for the customer. It would then prompt me for the machine ID# that the sample came from, from which it will pull up the data from 10 previous reports and place into the current report.
I would then input the current data for the sample after analyzing it. I then have an automated control to convert the report to a .pdf file and send it via outlook. It would also be nice if the report was uploaded onto a website that the customer could access, but this is a whole different issue.
Is this setup possible with Access 03 and if so is it even remotely possible for a newbie like me to create? Additionally, what would the time investment be for a project like this for a beginner? Are there any other more effecients ways or programs to accomplish this level of automation?
Thanks for any help you might lend!
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Aug 7, 2006
I'm rather new to Access, and still learning. Right now, i have 2 tables:Employees (Firstname, Lastname, Dept, Start Date, Inactive (yes/no field), Inactive Date)MainData (tracks daily stats for each of the sales people in 3 depts)i have a form set up for each to input the required data. I also have 2 queries:Active Employees (filters out inactive employees; used for a dropdown menu of employees on the MainData form.MainDataTotals (totals the fields of MainData; Total Customers, Total Sold, etc)What I'd like to do is set up a form to generate a report of the overall totals of all the sales people, totals for the separate depts, and totals for the company. I have the form designed already, and it works, but i do not know how to set it up so i can filter by chosen date. I want to be able to choose which dates the report will cover off of a form. For example, a dropdown menu with the months listed, and have the report only show the totals for that month. I will only need monthly and yearly reports.
I have searched extensively for this, even on these forums, i cannot find the answer to my question or enough info to figure it out.
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Sep 3, 2006
hi guys. i am currently working on an human resources information system. i am currently using ms access 2003 and the report form looks like this:
the function of this form, is once a button is clicked, the appropriate report for that button will be generated and will automatically be viewed in ms excel. the problem is that i don't know the VBA code that will perform this function. i read books about access, but unfortunately i can't find the exact answer to my question. so, if anyone could give me some idea on where i can find sample codes for this function, i would very much appreciate it. thanks in advance.
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Sep 3, 2006
hi guys. i am currently working on an human resources information system. i am currently using ms access 2003 and the report form looks like this:http://i114.photobucket.com/albums/n258/lushh_16/reports.jpgthe function of this form, is once a button is clicked, the appropriate report for that button will be generated and will automatically be viewed in ms excel. the problem is that i don't know the VBA code that will perform this function. i read books about access, but unfortunately i can't find the exact answer to my question. so, if anyone could give me some idea on where i can find sample codes for this function, i would very much appreciate it. thanks in advance.
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Jun 27, 2006
Hey,
Newbie here,
my frist error message appears as soon as I create a new database. As soon as a I create the name and it opens the new database a message pops up that says "Error Loading DLL" does anyone know what this is? and will it create a problem for me?
Secondly, I have a database that will be used for employee Reviews so the fields I have are as follows: Key, Date, Time, Department, Employee, Topic, Explanation, and Supervisor. I want to be able to generate a report for each employee, however I am not sure how to use the wizard to create this. If anyone knows of some tutorials or report aids I'd love to get my hands on them!
thanks!
~Jennifer
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Mar 24, 2006
I have set up a process to automatically email reports from MS Access 2006. Everything would would perfectly except that when the process runs, a messagbox pops up stating that 'an unknown prgram is trying to send an email on your behalf'. Before the email is sent you have to click on the button to allow sending. I need this program to run very early in the morning when no one is around to click the button.
I have tried several things to get a round this by digitally signing my Access project and setting up certificates in outlook but nothing has worked.
Is there any way around this without lowering my security level, my antivirus or antispyware software?
Thanks
GEM1204
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Jun 11, 2015
automated per-record report distribution. In my system there is a report generated with a record for every person that must be sent out to them on a periodic basis. Ideally I would like to send them out in batch(5000+ records) so that each person receives theirs via E-mail. I am not too worried about the format. Each persons record contains their E-mail address so that should make things easier.
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Jan 8, 2015
Every month I have to make a report about registration of hours of a group of employees. (These employees have a deal with direction about travel hours vs. working hours).This report has to be send to the group members but only the data which is valid for the group member in it. There are 11 persons in this group so I have to send 11 reports.
I made a query with the hours registered from this group. I couldn't export it because it was read-only. That was because the query contains joins to the employee table. After that I tried it with a report. That nearly went well but it contained all data and not the seperated info.What I need to know:What is easier/better: use a query or use a report?Is there code which looks in my query or the report and makes it into seperated reports?I've tried the code of Tony Hine but I can't make it work.After that I need to do a mail-merge. But first of all do I need to make the seperated reports to work.
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Jul 16, 2015
Is there a way to have my database see that its a new month and then run a report that could be automatically emailed?
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Jan 31, 2006
Hi I really hope some one can help me out here.
Here the outline of the situation. Every Friday evening I get sent a load of press adverts, which I have to put on the Intranet. This will involve detaching the ads, renaming them, adding them to the site with the Name of the paper, the date, and the organisation they belong to. What I want to know is if there is a more automated way of doing this. I was thinking weather I could detach and drop the ads into a folder and get a Access database connection to the press ads page. Which in-turn would allow me to insert the ads for the last seven days, yet keep a account of all ads which can be a called upon, via perhaps the use of a search function. This is just one idea I have had, are there any other ways I could make this mundane job easier?..
http://i24.photobucket.com/albums/c42/budgy/adverts.gif
All your suggestions and feedback will be much appreciated.
Thanks in Advance
Budgy
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Aug 1, 2013
How to automate an append query to run automatically when the database is open.
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Dec 23, 2004
Does anyone know what code or macro you could use to automatically zoom a report to "fit" the screen in the print preview state? Thanks in advance for any help!
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Dec 8, 2005
Hi
I have a column which is made up of two parts from the table as follows...
function area .... FINANCE
ID number ... 001, 002, 003 etc
combined together this will make my ID column which should look somehting likie this : FINANCE 001, MARKETING 002 etc
BUT
the problem is that now i need to import some existing data into the tables and it appears as though the existing data has repeating numbers for different function areas
e.g.
FINANCE 001
FINANCE 002
MARKETING 001
MARKETING 002
how would i get this imported into my current table structure?
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Dec 16, 2005
As much as I would like to tell my boss he's insane I'd also like to keep my job. I know this is possible, but it sounds very complicated. Basically, I need a way to generate queries on the fly. This is geared towards someone who doesn't know SQL of course. I know basically what he's looking for, comparing sales over some period of time. However, he might want annual numbers, quarterly numbers, percentages, overages/shortages, and any kind of sales related query you can think of. The only way I figure I can do that is to have a form build the SQL statement, save the SQL statement as a query, then have him open the query. Is there another way I can do this without necessarily saving a query first?
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Sep 11, 2006
Hi guys, im new to all this so take it easy
Im trying to create a document register in Access 97 to create and track document numbers, for this i want to assign a 6 number unique id to each record starting at 000001 going up in order to 999999 which will form part of a unique docuement number ...i know this may be a really easy thing to do but can anyone tell me how?
Cheers
Dave
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Sep 25, 2006
Hello,
I have this query:
SELECT UNIT.Code, Rnd() AS Expr1
FROM UNIT;
The problem is that in the Expr1 field all the numbers are the same. I would like to have random numbers that are different for each record (generate new random number for each record)
Thanks for your help
Cheers
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Oct 4, 2006
Hi Guys
Dont quite know if this is the right place to post this but here goes any way
Im creating a database where customers can submit a question, it centres around a form where a user enters various information such as initials, telephone number, and various selections from from down boxes.
I have placed a button at the bottom that saves the record, what i want is when that button is pressed for a box to pop up giving the user a unique reference number which is made up of the information they have entered, such as
FIRSTINITIAL-LASTINITIAL-DATE-INCREMENTALNUMBER
I want this number then to be stored along with the record so it can be searched for by this number.
I have done searches for similar questions but cant find one that matches what i want to do
Thanks in advance
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May 5, 2005
:confused:
Hi,
I would like how I can generate automatic Id in a table with following structure. billid number, billdate date& time.
I don't like to use AutoNumber built in feature.
Regards.
Soumen.
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Aug 14, 2014
I have a database where my team will enter manual payment calculations into. Once entered, they will run and print the report for actual payment.
The report I have groups by payment type (see attached image of paymetn types) and then sub totals by group.
I need to somehow get these totals and use them to generate a gross payment. In the attached example, the gross would be the sum of worked hours + before tax allowance + after tax allowance. I'm not sure how I can do this in the group footer.
I have attached images.
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Jul 29, 2013
I am trying to automate the generation of a reference number incrementally by 1.
In my main table (tblBooking) I have my primary key field autBookingID which is an autonumber.
In another table (tblBookingStops) I have the primary key as autBookingStopsID as the autonumber and then numBookingID linked to the above table (tblBooking). I have another field called txtGPSID so this is the number I would like to automate.
So for example:
tblBooking:
autBookingID: 1234
tblBookingStops:
[Code]....
I want to put the code that would populate the txtGPSID on a form in datasheet view and would like to put the code on the load event.
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Nov 13, 2012
I want to input a number value in [field1], then i want [field2] to generate an auto number BUT i want it to increase based on [field1] THEN combine them into [field3] creating a unique SKU for every item I have.
EXAMPLE1: I will type in [field1]: "001234". [field2]will enter "000001" because it is the first occurrence of "001234" in [field1]. [Field3] will then have a value of "001234-00001"
EXAMPLE2: I will type in [field1]: "002468". [field2]will enter "000001" because it is the first occurrence of "002468" in [field1]. [Field3] will then have a value of "002468-00001"
EXAMPLE3: I will type in [field1]: "001234". [field2]will enter "000002" because it is the second occurrence of "001234" in [field1]. [Field3] will then have a value of "001234-00002"
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Jun 21, 2007
I'm trying to run a make table query, and I'd like to automate it. Is there any way I can do this through a script so that I don't have to answer Yes/No to any of the pop ups? I turned off the notifications, but I still get the odd pop up.
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Sep 2, 2005
Hi,
After much frustration and hair pulling I have managed to get the code below to work.. It prints out reports from access one at a time cycling through the list of schools in our county. My question is that I would like to save each report with a filename eg KS1_3000_version1.pdf where 3000 is the unique school ID.
So my question is how can I get the code/acrobat to save my file in a desired location with a pre-specified filename?
this would make the whole process a real click of a button! I know it is possible because we have a national database that does the same thing.. but I cannot crack the backend to see the code
bah!
thanks in advance
john
***********
Option Compare Database
Private Sub Command1_Click()
Dim repQuery As QueryDef
Dim dBase As Database
Dim rsRep As DAO.Recordset
Dim strrep As String
Dim data1 As String
Set dBase = CurrentDb()
Set repQuery = dBase.QueryDefs("john_test_ks1")
Set rsRep = CurrentDb.OpenRecordset("2_KS1_Performance_review_report")
Do While Not rsRep.EOF
data1 = rsRep.Fields("ESTAB_FK").Value
repQuery.sql = "SELECT SCHOOL_BASE_DATA_SCHOOL_BASIC_DATA.DFES, * FROM 2_KS1_Performance_review_report INNER JOIN SCHOOL_BASE_DATA_SCHOOL_BASIC_DATA ON [2_KS1_Performance_review_report].ESTAB_FK = SCHOOL_BASE_DATA_SCHOOL_BASIC_DATA.DFES WHERE ((([2_KS1_Performance_review_report].ESTAB_FK)= " & data1 & "));"
repQuery.Close
DoCmd.OpenReport "john_test_KS1_report"
DoCmd.Close acReport, "john_test_KS1_report"
MsgBox "done"
rsRep.MoveNext
Loop
Set rsRep = Nothing
Exit_Command1_Click:
Exit Sub
Err_Command1_Click:
MsgBox Err.Description
Resume Exit_Command1_Click
End Sub
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Jan 17, 2008
I want to automate the file transfer from a remote site to my pc over a WAN. Can anyone please suggest an industry standard secure file transfer tool for a windows environment?
I am looking for an industry accepted, more secure than traditional FTP.
Thanks!
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Nov 29, 2007
the pieces of the puzzle are coming together, I am near completion of my database now...but have 1 or 2 more final questions!
Can today's date in the YYMMDD format be automatically entered in a table's column when I import a .csv file into access?? - this would obviously change daily and as such the table would need to be updated with the YYMMDD date when I carry out the daily import of the .csv file .
it will need to be fixed length of 6 characters so I can create my exported file.
Thanks again for any help! I have not been using Access for too long, but with the support from these forums, I am developing a greater understanding every passing minute! :)
-Venom-
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Apr 6, 2005
Hi All. I hope this is in the right forum.
This is an example of the sort of thing that I am trying to acheive.
I am building a database to connect rooms. i.e (Building1, Floor1, Room1) connected to (Building2, Floor2, Room2)
I have 2 forms (frmBuilding) to add building names and (frmFloor) to add floor numbers.
On the other form (frmConnect) , I have the current location (Building and Floor) and I have a subform in datasheet view. I have 2 combo box's (both with a query as the source), one to pick a building I added in frm building, and the other to pick a floor I added in frmfloor. I also have a text box, where I add the room number.
This is would like to do if possible.
Try and automate the adding of records, so, for example, if I am adding records of (Building1, Floor1, Room1), (Building1, Floor1, Room2), (Building1, Floor1, Room3) to the subform, it will ask me how many rooms I want to connect, in this case 3, and then add them, keeping the building and floor numbers the same.
(I think I am explaining this more complicated than it is, sorry!!)
Can someone point me in the right direction? I have been playing about with queries.....is this correct?
Any help is greatly appreciated.
Many Thanks.
Frank.
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