Automatic Membership Number
Nov 10, 2006
Hi,
Im putting together a membership data base. the data base has an already existing client base which all have membership numbers in the form of first letter of there sir name, last to numbers of the year and a 4 digit number. So for example Joe Bloggs membership number would be B06001 his sister Betty Bloggs would be B06002 and the guy next door John Doh would be D06001.
What I would like to do it automate this system so everytime I make a new record when I input the sir name into the 'lastname' field on the form it checks the last Membership number and makes a new one. I wouild also like it to change the 06 to 07 when the year changes.
Ive done searches for things like this with Dmax etc but i really could use help with the code as I have no idea how to code this type of thing?
Any ideas on this oue would be great!
Cheers
Phill
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Apr 12, 2013
I am trying to create an automatic unique 'number' (actually text) in a form. Here is an example of the format...
1456.R1
1456 is the project number
R stands for revision
1 is the first revision
So, in this database there could be 1456.R2 etc. but there could also be other project numbers, say 2323.R1, 2323. Looking for expression I need to enter to have Access look up the last revision for a specific project and then add 1 to it?
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Jul 8, 2013
I would like to know how to have conditional formula (code) for my monitoring. I have the following fields for form [1]:
Date today
Date Encountered
Date Closed
No. of Days
I need an automatic computation of the No. of days until it is closed. Below is the computation I want to have:
If it is not yet closed: [Date today] minus [Date Encountered]
If already closed: [Date Closed] minus [Date Encountered]
I tried using a code builder:
If Forms![1]![Date Closed].Value<>""Then
Forms![1]![No. of Days]="[Date today]-[Date Encountered]"
Else
Forms![1]![No. of Days]="[Date Closed]-[Date Encountered]"
End if
but there is error.
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Jul 11, 2007
Hi
I have been asked by my tennis club if I could set up a small Access database to help with membership registration and fee collection. Ideally, it would go on to record coaching sessions for juniors, etc but that can come later.
Does anybody have a template that I could use as a basis for my development?
Regards
Noel
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Mar 6, 2006
Ok the database that i have contain all the details about customers including thier joining date. I want to make a query that will produce relevant information for use on a membership renewal letter, It should show only members due for renewal on 1st of may
(there are 3 renewal dates per year. 1st jan , 1st may and 1st sept. I need to assume that the next renewal month of membership for those joining between those months will be the next renewal date. Example if you join in June your renewal date would be 1st september)
Could you please explain how i could do this in easy to understand language as i am no expert with access.
Thanks
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Nov 2, 2006
Hiya...
I have a form where new records can be added to a table. I was wandering if it was possible to automatically add 1 to a textbox that is bound to a membership id field within that table.
So when the form loads, the txtmembershipID has the next number displayed.
This is my code for the load event.
DoCmd.GoToRecord , , acNewRec
Any help is appreciated..
Thank you!
Sam
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Jun 10, 2012
I have to change a group membership of one user in an multi user access database. As I see its no possibility to change it in the backend (in X.ldb file) nor in frontend.
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Feb 10, 2014
I am having problems developing a membership database - I have three main tables.
1. A table of 600 members of an organisation
2. A table of the subgroups these members may join, about 80 in total.
3. A table of the members of each group.
The members do not have a unique ID - complicated reason for this so I use a system assigned ID. Group ID does have a unique Id but I chose to use a system assigned ID.
Table 3 records effectively consists of just two fields, memberID and groupID. When I create a form and subform to enter these values all is well. But I cannot expect users to know these values, so I have been trying to create a subform that creates/lists/removes members from groups, using a Group main form with a member tabular subform with a surname search through a combobox. Groups have between 5 and 20 members.
e.g enter 'smit' in the combobox on the subform and a list of smiths is displayed together with the full name, from which the user selects the correct entry. At this point the record showing for instance, Paul Smith belongs to Group 17 is written to table 3. All sorts of issues arise, too many to document.
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May 8, 2013
I've made a membership database for an imaginary leisure centre as part of my A Level coursework - only after more or less finishing my project, I've realised that I haven't provided a way for the end users to calculate fees for members.
I suppose the calculation I would have to do is multiply the Length of Membership (days) field on the Membership Opportunities by Cost per Month on the MembershipTypes table.
These are the relevant tables and I've also attached my database (the password is "password" for any of the users) ...
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Nov 25, 2014
I have a table with name, club members details ID etc. This is linked by a 1 to many link (ID) to a table containing details of membership subscription payments. One entry/row per membership period. This second table has DatePaid, Paid (Yes/No), Period. Period contains 2013-14, 2014-15 etc.
I can do a query for those that have Paid (Yes) but when I try one for those that have not Paid (No) or <>Yes I get no result. I only enter members when they have paid. I need a query to display those who have not paid for the 2014-15 period.
I can do it a long winded way copying 2 lists into Excel. One all members. One those who have paid. Then remove duplicates and those paid in 2013-14 leaves those not paid in 2014-15.
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May 20, 2014
I am trying to automate a membership status flag based on comparing today's date and a recorded expiry date. The expiry date control is on a sub-form. I have the following code in the OnLoad event of the master form:
Dim DateGap As Integer
While Me.CurrentRecord < Me.Recordset.RecordCount
If Not Me.NewRecord Then
DateGap = DateDiff("y", Date, Forms!PersonalMasterF!MemberSubF.Form.MemberExpire )
Else
DoCmd.GoToRecord , , acNext
[Code] .....
With debug pointing to the DateGap = statement I get the error 'Invalid use of Null'. As you can see, I've tried to trap any new records it might run into to avoid nulls in MemberExpire, and there are no null values in the MemberExpire field of the underlying table. I've also tried defining DateGap as Variant, which does not work at all.
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Mar 11, 2013
I need to create a simple database where I have a list of people, a list of groups and all I want to do is select which people belong to specific groups.
All I need is to create a form where I have a list of my people and a tick box next to the groups to show who belongs to which group.
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Apr 28, 2014
I have a very simple query to determine the gender ratio of an associations membership. My SQL code neatly calculates the number of females, viz
SELECT [Mail List].[GENDER], Count([Mail List].[GENDER]) AS TOTAL
FROM [Mail List]
WHERE ((([Mail List].[GENDER])="F"))
GROUP BY [Mail List].GENDER;
However, I wish to present this result as a percentage of total membership.
My main Table has a column titled [Member Name] so my requirement is to produce a calculation of the form "Females"/"Member Name Total" all multipliied by 100.
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Jun 11, 2013
I am in the process of development of a database and one of the functionality that I would like to achieve is a custom ID to become automatic on my 'ADD-CUSTOMER' form (e.g. CID0001 - CID0002) so on an so forth. From my research all I can see in access 2010 is a autonumber which cannot be altered (or at least i don't know how).
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May 9, 2005
auto date no problem but just an automatic month ??
any ideas???
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Jul 28, 2005
I am tying to create a setup application in access. The setup forms are incorporated in the database application.It has to split my database into a FE and BE so that the corresponding files can be placed in thier corresponding files folders automatically.
Iam doing this because the database has to be exported to a number of remote locations every after two weeks.
Apart from using the Database Splitter, Could there be any Ideas on how i can split and link my database through code.
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Oct 2, 2005
I am using DMax function for my custom autonumber
I just realized that when using this in a multi user environment, I am getting duplications.
This field is not the primary key, and I am using this as a group ID and cannot set it to “no duplications”
My form also has a sub form, and when entering the sub form, the main record gets saved automatically.
First I added the following procedure
Private Sub Form_AfterInsert()
If IsNull(Me.OrderNo) Then
Me. OrderNo = DMax("OrderNo ", "tblOrder") + 1
End If
Private Sub cmdSave_Click()
If IsNull(Me.OrderNo) Then
Me. OrderNo = DMax("OrderNo ", "tblOrder") + 1
End If
However, I then realized the after insert function will add the new autonumber to the form. However, it will not saved it to the table until the main record is saved again (which may not happen)
“DoCmd.RunCommand acCmdSaveRecord” doesn’t seems to be working after the “Form_AfterInsert”
Now I moved the code to the “Form_BeforeUpdate” (still testing)
Does anyone have any experience on this problem?
Thank you
Joe
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Oct 23, 2006
Hi there,I know very little about Access but been asked to find out if this is possible:On a database we have a date field for when subscription is due, is there any way that if a DirectDebit method of payment has been chosen, when the date of renewal is, access will automatically update the year to the next one?Thank you very muchCathy
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Aug 9, 2007
Our small newspaper needs to create a database of subscribers from which we can print labels in what the post office calls "Walk Sort" order, the order in which the mail carrier hand delivers the mail on his route. The number associated with a particular subscriber is not fixed because if another subscriber is added on that mail carriers route, it may fall between two existing entries. So the Walk Sort field needs to automatically renumber up or down when an entry is added or deleted. I will use that field to sort chronologically and print form feed labels.
I've figured out a way to do this in Excel, but I think Access might be a better program to use for this database. My question is, can Access automatically renumber a Walk Sort field if I add or remove entries? If so, how do I set it up to do that?
P.S. I haven't used Access for quite some time, and I wasn't very proficient with it then. :o
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Dec 5, 2007
Hello everybody,
I have many front end's (using ACCESS 2007 runtime version) in different terminals. Suppose that from 'terminalA', I am assigning a task to an employee who's using 'terminalB'. The user is already looged on to the program by this time, so I want that 'task' to appear on his terminal without him having to press the 'Refresh' button (that I placed on the form) every time I give him a new task when he's logged on so he could see it. How would I do this?
Thank you very much.
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Jan 14, 2008
Hi,
i need to run a specific qry that runs from 5th to 5th of every month to show payments made between the dates. i dont want to fill anything in as these dates are set. can a qry be made to run and retrive the info between 5th of last month & 5th of current month automatically ( by the press of a button ) every month?
many thanks,
NS
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Feb 24, 2005
hi i have two tables.
One with Item Data - ITem ID, Item Name and Item Value
On another table, i have transaction data - Transaction ID, Item 1, Item 1 Value, Item 2, Item 2 Value etc.
What i am looking for is a way of when i lookup item 1 and enter it, item 1 value will appear automatically.
Any ideas
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Nov 27, 2006
I am creating three columns a,b,c in a table in MS access
When I enter the value of a and b, the value of c should be a+b automatically
Is this possible in MS Access, if yes how?
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Dec 4, 2006
I am building an employee performance report database. Part of this report I need to integrate initial and midterm feedback dates. These dates are as such:
The initial is 30 days after supervision started or annual performance report completed
The midterm is 120 after supervision started or annual performance report completed
I'd like to give the supervisor a set month for their feedback completions as a guidline. If they are a few days prior or after the "30 day or 120 day mark" it is not a big deal, so I am just wanting it to automatically calculate the month rather than a specific day. After a performance report is completed the intial and midterm feilds should automatically update to calculate the new feedback dates for the next year.
The most updated dates need to be available for supervisors to print on a master report on all their subordinates. No need to store older dates (unless the performance report has not been completed yet)
Pertinent Info:
Form: Perf_Report
Table: Rater_tbl
Field Name 1: Initial ::: (format = mmmm)
Field Name 2: Midterm ::: (format = mmmm)
Field Name 3: Date of Supervision ::: (format = dd mmm yyyy)
Field Name 4: Report Completion ::: (format = dd mmm yyyy)
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Dec 8, 2005
Hi
I have a column which is made up of two parts from the table as follows...
function area .... FINANCE
ID number ... 001, 002, 003 etc
combined together this will make my ID column which should look somehting likie this : FINANCE 001, MARKETING 002 etc
BUT
the problem is that now i need to import some existing data into the tables and it appears as though the existing data has repeating numbers for different function areas
e.g.
FINANCE 001
FINANCE 002
MARKETING 001
MARKETING 002
how would i get this imported into my current table structure?
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Jul 1, 2006
Please Could any one help out, i have this Database am building for students in a school, The attached WORLD file respresnt a query in the database. The Position in class and Position in level is suppose to grade the student automatically i.e 1st, 2nd, 3rd, 4th, 5th e.t.c. according to the score in a particular subject in their class and in the level.
I dont know how to go about this, am not even sure if this could be done using the query or i should do it using VBA on the report sheet that i generated from the query.
If any one has any idea on how to go about it please let me know it will be highly appreciated.
David
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