Automatic Values Based On Other Fields
May 18, 2007
I've put together a database for my company to track our archived files. When the files are archived, there are three important values pertaining to their location: a list number, a box number, and a barcode number.
Each box has a barcode on it, so what I'd like to do is make it so that when any record has both a list and box number entered (since it is dependent on the list number to know which, for example, "Box 1" I'm entering information for), it would automatically insert the appropriate barcode number in the field. It would obviously need a seed for each barcode number to be entered before it would know which one to use, but that could either be based on the first unique entry, or entered another way. If anyone can help me do this, I'd really appreciate it. Also, if my description was insufficient or confusing, just let me know and I'll try to clear it up. Thanks!
Example:
If I entered:
List # Box # Barcode #
77 4
It might not know what the barcode is the first time. But once I had entered
List # Box # Barcode #
77 4 366582
It would know what I was entering. Keeping in mind that I'm not showing the rest of the record, but just this end part, my next entry would look like:
List # Box # Barcode #
77 4 366582
77 4 366582
...the red representing that it would automatically fill that in, because it knows that if I'm talking about Box 4 in List 77, that must be the barcode.
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May 9, 2005
Hi all,
Please bear with me if I'm asking a dumb question. I've been tasked to create a database from scratch and I've not had much experience working with Access.
**My Question**
Using a form is it possible to have the form automatically enter a "value" in one field based on the information inputed by someone in a different field.
ie. When some one puts in a value between 0 and 20 in one field it automatically enters a 1 in the other, and when some one puts in a value between 21 and 30 you get a 2 and so on down the line.
Thanks for the help.
Cheers
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Mar 16, 2008
Hi
I am an amature with databases and a bit rusty too. Can anyone help me with this problem?
basically I want to automatically enter a unique asset code for one table that is based on product and manuafacturer's codes from other tables
e.g. for audio visual eqipment
The first table would be a manufacturers table with the manufacturers code as the primary key e.g. JVC, HTC (hitachi), SHP (sharp) etc
The second table would be a product table with the product code as the primary key e.g. AMP, DVD, LCD (lcd tv) etc.
( i would also have a customer table and an asset repair table)
In my asset table I would like to enter an asset code as the primary key of the type JVC-DVD-001, JVC-DVD-002, HTC-LCD-001 etc by looking up codes from the other tables and then adding the last number.
(Ideally once the manufacturer's code has been selected only the product codes for products made by that manufacturer would be displayed).
(Also it would be ideal if referential integrity could be set up so that the asset code components can only contain valid manufacturer and product keys.)
The asset code cannot be a compound key as I want to have a repair records table in which the asset code is entered as a single field with referential integrity to the asset field in the asset table.
When entering repairs I would like the lookup field to display only the assets belonging to a particular customer.
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Jun 6, 2007
Hi,
I am creating a small database to house results of certain tests. Is there a function in access that allows me to add fields if a result is out of the specification required. In other words I still need to record the out of spec results but I also need more fields to appear for the next lot of results to be entered, for example.
When cooking a batch of product I need to test the pH at the 30 minute mark if the pH is too low I will continue cooking the product for another 30 minutes and then test the product again. The cook time is not a constant so I never know how many samples are required, therefore I don't know how many fields i would need in advanced.
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Jan 3, 2006
Hi guys,
I have a question I've been trying to figure out with no luck. I have 2 fields, companyname and zip, these 2 fields may have duplicate values or they may be uniquei.e.
companyname zip
billybobs 68135
dilberts 68137
billybobs 68135
what I need to do is delete all of the duplicate records where both companyname and zip match. Is there a way I can do that with a query?
Any help is greatly appreciated
Thanks
James
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Dec 3, 2007
Hello: Is there (simple) way that I can populate a field based on the values of two other fields? For example, in a list of new employees, if a new employee starts on Nov 30 and works in the Administration Department, his human resources contact is Mary. If a new employee starts on Nov 30 and works in Sales, his contact would be Fred. I hope this is clear! Many thanks!
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Feb 27, 2015
I am working on form where the user selects either "IN" or "OUT" from a dropdown of field name "CheckOut" in Frm1.
If they select "OUT" they will in turn need to fill in 2 additional fields. When they change the value back from "OUT" to "IN",
I want those other fields to be cleared of data for just this record so next time they change back to "OUT" from "IN" those 2 additional fields are already blank.
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May 9, 2007
My database tracks individuals qualifications. These qualifying scores relate to Unqualified, Expert, Advanced etc. What I want to do is add a entry into my roster table which will have the qualification score.
I then want to have the score and actual qualification (Advanced, Expert, etc) in a Report.
The qualification type is a range (less then 30, 31-40, 41-50), and I think that I will need a BETWEEN statement. What I am not sure of is how to put this together to make it equate the number with the equivalent word in a report.
Thanks
the brewmeister
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Nov 23, 2004
Hello, we are creating an input form to update a file in access. We would like to enter an order number and use that number to retrieve extra data from, a non access database. The extra data would be used to populate the
fields in the access file.
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Sep 20, 2007
Morning everyone
I have made up a database to record generations of birds; along with others I have the following fields:
Ring number (primary key)
Sex
Year
Colour
Data entry via a form view.
For new entries I pick up from a combo box the parents, what I need to do now is create a relationship between 1, 3&4 and 2, 5&6 so that the data will automatically slot in the relevant fields.
1Parent Cock
2Parent Hen
3Grand Parent Cock C/S
4Grand Parent Hen C/S
5Grand Parent Cock H/S
6Grand Parent Hen H/S
would I do it via a query.’ And would one cover relevant generations
Thanks for any help
Norma
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Feb 15, 2012
How to create a table that has a recurring entry, based on a start date and a nominal interval period of e.g. one calendar month?
Is it possible to have these entries applied automatically each time so that they appear, as required, when the table is opened?
For example, for the entry of regular payments due per month.
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Aug 29, 2014
I'm using Access 2010. I need to calculate a score based on values selected in a table by looking up corresponding values in other tables. I have a "Project" form to create new entries into the Project table (see Table 1). When I create a new project record, I will select values for the Payback and Need fields by selecting options from a list. The Payback list is pointed at Table 2 and the Need list is pointed at Table 3. In the below example, I created the "ABC" project and selected "1 year" for the Payback field and "Repair" for the Need field. Pretty simple.
Now that I have the "ABC" project loaded to my Project table, I'd like to create a report that will show a "score" for this project. The score should be calculated as follows: Payback Impact + Need Impact. In this example, the score should be 30 (Payback Impact of 20 + Need Impact of 10).
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Apr 9, 2014
the project I have comprises four seperate databases all linked but kept apart for logic and data reasons. I must have rapidly approaching 300k records across all of them. As a result I am trying to extract on a regular basis (monthly) the dimensions of each database. Specifically, I want to be able to produce for each database;The number of tables (I have two types data and reference, it would be nice to be able to split the result).The number of fields per table.The number of records per tableI am not really interested at this point about other database objects, such as queries or reports.
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Nov 3, 2005
I'd like to create a query which will consist of simple SELECT statements as follows:
SELECT [table1].[field1], [table2].[field1], [table2].[field2]
FROM table1 INNER JOIN table2 ON ([table1].[fieldX] = [table2].[fieldX]);
The challenge arises b/c instead of joining on equal values, such as the following:
[table1] INNER JOIN [table2] ON [table1].[field1] = [table2].[field1]
I would like to join based on equivalencies, such as:
[table1] INNER JOIN [table2] ON [table1].[field1] = 34 is equivalent to [table2].[field1] = 2;
I do not know the proper syntax, so this is where I need help. I tried to search online without any success.
I appreciate your help in advance.
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May 4, 2013
I am wondering if Access 2010 has the capability of automatically filling in a field from info keyed into previous fields. For example, I want a confirmation number issued which is made up of all the characters keyed in the previous three fields. For example, assume the previous three fields are:
Block = 01
Building = 125
Room = A
Confirmation Number =
Therefore, the confirmation number would automatically be filled in as 01125A.
If so, how do I go about setting it up?
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Nov 26, 2007
I don't have any database experience whatsoever so please go easy.
I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device".
The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
DEVICES:
NameDescriptionAssetIP
XserveFile Server107203.30.144.75
ProliantXDHCP119203.30.144.15
IP:
AddressIP TypeDevice
203.30.144.75Static
203.30.144.15Static
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
thank you
-Tim
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May 17, 2007
I have main form and that has one sub-form , this Main form governs/determines the data in the sub form.
This Sub form ( DataSheet Mode) has approximately 130 columns and based on the Main form criteria only ~ 20 columns has to be filled.
What I want to do is based on the main forms criteria I want to show only the columns that are applicable to main form criteria.
If I use Columnar or Tabular single form for the Sub Form I am able to hide the fields that are not required BUT IT LEAVES A SPACE/GAP on form ( for the hidden fields that are not required)
Private Sub Form_Load()
If Forms!frmShowPIforActiveAndCanAddNewPI!FrmSubFrmFi lterProductInformationPerFMT!CASETIF = True Then
Me.CASETIF.Visible = True
Else
Me.CASETIF.Visible = False
End If
End Sub
And If I use DataSheet and hide ( visible = no) a particular filed it still shows up in Sub Form
Is there a way to Auto-Re Arrange all the fields in the sub form so that the hidden ( visible = no) fields no not leave gap
Or is there a way by VBA program to select fields ( Columns) from a table to be displayed on a sub form based on a criteria
Thanks
Rahul
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Jun 28, 2015
I have a query that creates counts of fields based on the data in other fields, basically it tells me that in a table there are two entries with value ABC????? and three of DEF????? , the query works perfectly.
When I create a form to display this data and base the form on the Query I keep getting a message box asking for the ID (key field) from the base table.
If I type * in the box (to denote all values) and press enter I get the results expected.
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Nov 18, 2013
Basically in my order details table i have the following fields
Product
Unit
Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT
Grasshopper Box1000 Adult
Grasshopper Box1000 Subadult
Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
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Aug 24, 2005
Hi all,
I had table with following data
Table
f1 f2 f3
1 10 AB
1 11 WW
2 10 DD
2 11 DD
f3 is memo field
I had to retrieve data by grouping records based on f1 value
and i had to display f3 value as "-" if all f3 values for a f1 are distinct.
If all f3 values contains the same value then i should display that value.
I should get output like this
f1 f3
1 -
2 DD
I tried a lot by taking the distinct count of the records and displaying - when count is > 1
but i am not able to succeed.
please any one give the solution.
waiting for your help.
Thanks
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Jun 27, 2012
I have a table with a few Listbox options. I want one of the columns' values to be determined by the value chosen in another field. How do I do this?
Example: In column A I choose value ABC from the dropdown. I want column B to now offer values in that list of DEF, GHI, JKL. If I chose XYZ in column A instead, I'd want the column B list to show MNO, PQR, STU. Etc.
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Aug 12, 2013
If I want to sum the percentages from April, May and June only if a column is Not Null, how would I do that?
example
Tbl 1
PK, Month
Percent
Tbl 2
FK, Month Enrolled
Qty of Rx in the 1st month enrolled
Qty of Rx in 2nd qtr
Base (if Qty of Rx in 2nd Qtr is null then Qty of Rx in 1st month enrolled)
If Qty of Rx in 2nd QTR is NOT NULL then QTY of Rx in 2nd Qtr * Sum of April Percent+May Percent+June Percent, otherwise Qty of Rx in 1st month enrolled * Month Percent
Im getting stuck on how to sum the percents of April, May and June and then multiplying the result times the Qty ONLY IF the field is not null.
I only know how to create Query's using the design mode. I dont know how to write SQL statements.
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Aug 20, 2013
I'm not sure if this is the right forum. If not let me know and I'll move the thread.
Table 1
Date
Measurement A
Measurement B
Measurement C
Table 2
Table 1 ID Link
Data 1
Tables are linked 1-to-many from table 1 to table 2 by ID.
I would like to average the Data1 data per Table1 ID and report it with the Table 1 Measurements.
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May 30, 2005
Hi, not sure if this is possible or the most economical approach but here goes:
I have a lookup table (tblHolidays) with a list of holiday dates (fieldname "HolidayDate") in it.
I need an update query that can check all "StartDate" values on a table called "tblMasterLog" and where this date matches the ones on "tblHolidays", will add 1 day to the "StartDate" and then keep repeating until there are no more dates to change.
Can this be done?!
Thanks in advance
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Dec 9, 2005
Hello,
I'm stuck! I want to create a form which has a combo box where you select
someone's name, and their address appears in another text box on the same form. The names and addresses are in a table called "cardholders".
I'm doing separate combos for first name, surname cos I think that's the only
way you can do it.
The fields in the table are credit_add, credit_name & credit_surname. The combos are called "cardholder name" "cardholder surname" etc. This is the code in the text box where I want the address to appear:-
=DLookUp("[credit_add]","cardholders","[credit_name] = '" & [cardholdername] & "' And [credit_surname] = " & [cardholdersurname])
Can anyone help?
Thanks.
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Jan 5, 2006
In my database I have 4 tables for a small painting and decorating business.
These are:
tblCustomers, tblOrders, tblStock, tblPayments.
I have a form based on tblOrders to add new orders when they come in from customers.
In this form there are 3 important fields: "CustomerID" (Lookup to tblCustomers), "StockID" (Lookup to tblStock) and Quantity (Entered by user).
However, I want a calculated field that will be worked out automatically when the user is entering these details. The calculated field should go to tblStock and grab the "Cost" field.
However the main problem is specifying what price it will grab from the table. I want it to get the "Cost" where "StockID" = (the stock ID selected in the lookup). I then want to multiply the price by the quantity which the user has entered.
The control source should be worded something like:
= ([tblStock]![Cost] where [StockID] = StockID)*Quantity
but that isn't valid.
Could anyone point me to a piece of VBA or some way to get around my problem?
Many thanks for any help,
Stephen
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