Automatic Values Based On Other Fields

May 18, 2007

I've put together a database for my company to track our archived files. When the files are archived, there are three important values pertaining to their location: a list number, a box number, and a barcode number.
Each box has a barcode on it, so what I'd like to do is make it so that when any record has both a list and box number entered (since it is dependent on the list number to know which, for example, "Box 1" I'm entering information for), it would automatically insert the appropriate barcode number in the field. It would obviously need a seed for each barcode number to be entered before it would know which one to use, but that could either be based on the first unique entry, or entered another way. If anyone can help me do this, I'd really appreciate it. Also, if my description was insufficient or confusing, just let me know and I'll try to clear it up. Thanks!

Example:
If I entered:
List # Box # Barcode #
77 4
It might not know what the barcode is the first time. But once I had entered
List # Box # Barcode #
77 4 366582
It would know what I was entering. Keeping in mind that I'm not showing the rest of the record, but just this end part, my next entry would look like:
List # Box # Barcode #
77 4 366582
77 4 366582
...the red representing that it would automatically fill that in, because it knows that if I'm talking about Box 4 in List 77, that must be the barcode.

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Automatic Values Based On Entered Data

May 9, 2005

Hi all,
Please bear with me if I'm asking a dumb question. I've been tasked to create a database from scratch and I've not had much experience working with Access.

**My Question**
Using a form is it possible to have the form automatically enter a "value" in one field based on the information inputed by someone in a different field.
ie. When some one puts in a value between 0 and 20 in one field it automatically enters a 1 in the other, and when some one puts in a value between 21 and 30 you get a 2 and so on down the line.

Thanks for the help.
Cheers

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Mar 16, 2008

Hi

I am an amature with databases and a bit rusty too. Can anyone help me with this problem?

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In my asset table I would like to enter an asset code as the primary key of the type JVC-DVD-001, JVC-DVD-002, HTC-LCD-001 etc by looking up codes from the other tables and then adding the last number.
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The asset code cannot be a compound key as I want to have a repair records table in which the asset code is entered as a single field with referential integrity to the asset field in the asset table.

When entering repairs I would like the lookup field to display only the assets belonging to a particular customer.

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Sep 20, 2007

Morning everyone

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Nov 3, 2005

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I don't have any database experience whatsoever so please go easy.
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