Automatically Updating A Count

Dec 30, 2004

I'm working on an MS Access inventory database for something similiar to a convenience store shop. All items are bought by the employer, therefore I don't have to worry about suppliers, not any customers. I just want to keep a running total of what's on the shelf, what's in storage, and be able to update what has been sold daily.

I've been using the Northwind sample database and modifying it as I go, but whenever I change the quantity in the order details on an orders form, the count for that product does not change. Any idea how I can automatically update the numeric value of a field in one table (products) by entering a numeric value for a field in another table (orders).

Thanks

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Help - Automatically Updating More Than One Table

Sep 29, 2004

I am still creating my first ever Access Database for our small business.

I would like to be able to use a table or form to update more than one table.

For example, by entering the name of a company in a form/table, it is automatically added into a table of companies (ie another table).

How do I do this?

Anyone, anyone??

Frustrated.

Deano T.

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Updating Forms Automatically

Apr 29, 2008

I'm fairly new to access and using access 2003.
I have a main table and 3 other lookup tables. i have created the form using the main table. there are about ten fields.
what i need is, when i select one field, another four fields should automatically update.
is this possible? if it is possible how do i go about doing it?

any help would be greatly appreciated.
thanks
dem125

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Unrelated Subform Not Updating Automatically

Oct 22, 2006

This may be a simple question, but I'm not sure what to even search for. I have a form with multiple subforms. All the subforms have related fields that are linked via relationships. But one subform has no fields in common with the parent form.

I need to be able to have the subform update itself whenever the record is changed on the parent form. I can't figure out which event procedure to use. It updates correctly if I assign my procedure to the form_click sub, and then click each time I want it updated, but that's a pain. I've tried on load, on data change, on activate, on data set change, and a couple others, but nothing works automatically.

How can I make the subform run a subroutine each time the parent form changes records?

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Updating Multiple Fields Automatically

Jun 4, 2015

I have a training database with multiple training codes. I would like to be able to update the training date for multiple codes. These trainings are normally completed at the same time and I want to be able to reduce data entry by auto updating the date of training for the employees for multiple codes automatically. How can I link certain codes together?

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Navigation Pane Not Automatically Updating

Feb 4, 2014

Using A2010, for some reason, whenever I created a new Access Object and save it, the Navigation Pane doesn't automatically update to list the new object. Same thing for if I delete an object. This only started happening about halfway into the process of creating this database. For now, I've been compacting and repairing the database to "refresh" the file and then the Navigation pane updates.

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Automatically Updating Yes/No Fields By Referencing Other Tables.

Jan 10, 2008

I am working on a database at my workplace. We have a list of available IP adresses that can be used for printers, not all of which are in use currently.

I have a table for the printers at each branch, and that printer's IP address.

I have an IP addresses table that contains all available IPs, a domain name field, and a yes/no field entitled "In Use?"

I want my IP address table to check my printer table, and put 'yes' in the "In Use?" field if the IP address exists in both tables, or a 'no' in the "In Use?" field if the IP address is not currently assigned to a printer.

Can this be done, and if so, how?
Much appreciated,
~Mike

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Forms :: Automatically Updating Dependent Combo Box

Oct 21, 2014

I am designing a form based on specific criteria from a table. I have one table "country/region" showing: Country, Region, and then primary numeric ID. I have another table called "contacts" with more info. What I am looking to do is create two combo boxes on the form, one for country and the other for region which will pull from the "country/region" table and feed into the "contacts" table". When the user writes in the specific country, the corresponding region in the combo box next to it should update automatically.

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Forms :: Calculated Fields Not Updating Automatically

Apr 17, 2015

I'm still very new to Access.I have a form with subforms.Some of the fields are calculated fields.I cannot figure out what some of the fields will not update automatcally. Once I click out of the form and then back in, it will update.Tried many things like, Refresh, Requery both on the form and on the text box(es).I wish I could figure out how to attach my test database to show you.

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Automatically Updating Client Settings For Confirm Actions

Feb 27, 2014

how I can automatically change the Client settings either with a macro or code. Specifically for the three confirm actions (Record Changes, Document deletions and Action queries). I have a database that is distributed to end users in different offices around the world. The old way lazy way, was to go to each computer and set these settings to "off" manually, but this isn't possible. I want to be able to run delete queries and action queries in the back end without the end users knowing its happening and having to select yes all the time.

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Queries :: Updating Table With A Count Or Sum

Aug 15, 2015

i am trying top create a stock take form. the form is now set up so each time an item is scanned a new record is created in the tblStockUpdate. i ow need to create an update query that updates tblItems with the correct quantities.

the relational data will be the barcode and is unique to each record in tblItems. because each time an item is scanned a new record is created i need to count records grouped by barcode or sum as each new record has a 1 as default in the qty column.i have created a qry that sums the records by group(Barcode) but now i need to update the tblItems quantities. update queries have always troubled me and this one is beating me at present.

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Forms :: Automatically Updating Fields In A Subform From Another Subform

Feb 11, 2014

I am having trouble figuring out the method to automatically update some fields in SubForm from 2 other SubForms.I have attached 2 pics, the first GradeEntry1 shows what the tblTopic_Class_Grade form looks like after I manually enter everything into it. GradeEntry2 is what the form looks like when I fill out the Form starting at the top.

I'd like the tblTopics_Class_Grade form auto-populate the TrainingClassID (it currently does this), TopicClassID, StudentID, TrainingTopicID based off the entry from the above forms.My end goal is that I need to have a grade for each student on each training topic for each class. Like:

Class1-Student1-Topic1-GradeX
Class1-Student1-Topic2-GradeX
Class1-Student2-Topic1-GradeX
Class1-Student2-Topic1-GradeX

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Forms :: Updating Fields Via Code Not Updating Table

Dec 16, 2014

I have a form that has combo boxes and text fields (as well as sub forms). There is also a button linked to some code that says'

Private Sub cmdQuote_Click()
'Creates quote date and prints quote
Me.QuoteDate = Now()
Me.cbAgentID.Requery
DoCmd.OpenReport "Quote", acViewPreview, , "BookingID = " & Me.BookingID
End Sub

When the button is pressed the QuoteDate field (it is bound) should be be populated, but unfortunately it is not. I have played with refresh and requery but cannot derive a solution.

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Count Records Problem. Display Field Even When Count Is Zero.

Apr 13, 2006

I have a table tblBookings.

In this table it has a bookingID, CustomerID and some other none relevant details.

The CustomerID comes from table tblCustomer. i.e a customerID must exist in the customer table to be allowed in the bookings table tblBookings

A customer can exist in tblCustomer without existing in the booking table.

I am trying to write a query that will list each and every customer ID in the tblCustomer and count the number of bookings that that customer has (even if it is zero).

I have a query that will count the bookings if they exist in the booking table and display the number of times that a customer appears in the bookings table.

SELECT tblBookings.CustomerID, Count(tblBookings.CustomerID) AS NoOfBookings
FROM tblBookings
GROUP BY tblBookings.CustomerID;

How do I create a query that will do this but list all customers even if they don't exist in the bookings table (but obviously occur in the customers table)

I am trying to create a similar query where all bookings per hotel are listed even if no bookings are made for that hotel. I am guessing the answer is the same as above.

The Ritz. Bookings 0
The Hilton. Bookings 3
The Carlton. Bookings 0
The Lowry. Bookings 2

For every hotel.

That kind of thing.

If you need more information please shout.

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Queries :: Using Count And MIN Together To Retrieve Only MIN Record With Count

Aug 16, 2015

I have a table that has 5M+ accounting line entries. Below is an example of one accounting journal in the table.

BUSN_UNIT_IJRNL_DJRNL_ICNCY_CMONY_A
CB0014/07/20140002888269323AUD16797
CB0014/07/20140002888269323AUD-16797
CB0017/07/20140002888269323AUD16797
CB0017/07/20140002888269323AUD-16797

The journal ID above was an accounting entry, debit $16,797 and credit $-16,797. because it was entered as a reversing journal in the system, the table has captured the Journal ID with 2 dates. For my purpose i only want the one date (MIN) date, the total amount of the journal (either the debit or credit amount 16,797) and the total number of lines the journal ID has so in this instance I want the count to be 2 and not 4.

Right now this is what i get

BUSN_UNIT_I JRNL_I CNCY_C SumOfMONY_A CountOfJRNL_I MinOfJRNL_D
CB001 0002888269 AUD 0 4 4/07/2014

This is the output i would like

BUSN_UNIT_I JRNL_I CNCY_C SumofMONY_A CountofJRNL_I MinOfJRNL_D
CB0010002888269323 AUD16797 2 4/07/2014

Im thinking with the total sum because theres debits and credits is there a way to do the absolute value of the journal MONY_A then divide by 2?

current SQL
SELECT [One Year Data Lines].JRNL_I, [One Year Data Lines].CNCY_C, Count([One Year Data Lines].JRNL_I) AS CountOfJRNL_I, Min([One Year Data Lines].JRNL_D) AS MinOfJRNL_D, [One Year Data Lines].BUSN_UNIT_I, Sum([One Year Data Lines].MONY_A) AS SumOfMONY_A
FROM [One Year Data Lines]
GROUP BY [One Year Data Lines].JRNL_I, [One Year Data Lines].CNCY_C, [One Year Data Lines].BUSN_UNIT_I
HAVING ((([One Year Data Lines].JRNL_I)="0002888269") AND (([One Year Data Lines].CNCY_C)="aud"));

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Count Of A Count Or Sum Of A Count? Newbie Needs Some Help.

Sep 20, 2005

Hi,

Just spent the past hour in here trying to nut this one out, but not sure I've found something quite the same...though I know the answer will be painfully simple.

I have a customer table and a product table, and a query that groups customer first and last names along with a count of products per customer e.g. 1,1,3,2,3,4,2,1 indicates customer A buys qty 1 of product z, customer B buys qty 1 of product x, cust C buys qty 3 of product y and so on.

All I need to do now is do something to also output the total number of products. ie as per example above, 1+1+3+2+3+4+2+1 to get 17.

Can I do a count of the count or do I do some sort of sum of the count results?

I've tried everything I'm capable of as a newbie, and I'm not having any progress.

Any help appreciated.

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Can I Do A "[Count] = [Count] + 1" In The Reports???

Sep 5, 2006

Hi all,

Do someone have a way to do a count function in a Reports to let the report showing the details at the same time do the accumulating of the number??

I had try so many way but it not work~~!!! Pls i need someone help cause i stuck my report there without the accumulating of the number, Thanks.

Regard,
alex

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Log Off Automatically

Oct 16, 2006

Hi,

I want the system to automatically log off if user has not used it for 5 min. I am not sure how to detect that no button is pressed/ mouse has not moved.

Any suggestions please.
B

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Automatically

Jan 31, 2007

Hello,

Is that possible to set the attributes so that when I enter "Mr" to a "Title" field the "Gender" field will automatically change to "Male"?

Or is that just a data duplication?

Regards,

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Not Save Automatically

May 28, 2007

Hi.

I got a problem...

How do i put access to not save automatically. I want it to save only wend i click on the save button i put on the form.

How do i do that?

Thanks.

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Assign A Value Automatically

Apr 17, 2008

Hi Im making a database with a form,

The thing that I dont know is how to do this:
I have two fields in the table , one is a text and the other is YES/No

I want that in a form, I will use a barcode when The value was enter in the form automatically the assign YES in the other field and save it

I need help urgent

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Run Query Automatically

Nov 23, 2005

hey guys,

i'm very new to access and its functions. i need to run/update query, say weekly, and generate a report to be dispatched via email. is there any way i can do that automatically, preferably triggered by system calendar?

thx

cheers!:D

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Automatically Add A Record

Feb 17, 2006

I have a table that pulls data from a linked text file daily with an append query. The data pulled is RecDate, Description, Count, Code, Type and Category.

I'd like to pull the first two characters from the Description field to insert into the code field.

Also, every days data should have a record for each code A, BS, E, M, N, O, and RB.

If it doesn't, I'd like to automatically add a record with that code.

Thanks.

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Re-linking Tables Automatically?

May 3, 2005

In our company, passwords expire every 90 days (NO EXCEPTIONS) for DB2. This means that all my linked tables can't be accessed. There are many other users using the DB's and when I have to reset my password, I get locked out a lot because I can't seem to re-link the tables fast enough. It also seems that "refreshing" the tables from the Linked Table Manager doesn't work very well.

Is there an easier way??????

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Automatically Allocate Stock?

Aug 25, 2005

I have a database for taking orders for books, leaflets etc, what i want to do is this:

When I receive a delivery of stock I enter how many of each �Product� I have received, I then want Access to allocate these to the various orders to make then ready for collection.

For example, if five people have all ordered 3 of �Product Guide� and I only receive 15 then the first three to order are allocated three each.

Not got a clue how to do this, guessing I�ll need to code it?

Hope it makes sense

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Moving Text Automatically?

Jan 31, 2006

I have five text boxes with a separate box for the date that automatically inserts when I enter something in the text box. Is it possible to have it set up to only allow me to enter information in the first box and at a later date when I enter more info in, automatically move everything down to the next box, and so fourth.
Sorry if this is in the wrong section, but I am not sure if this is something simple in the box properties, or if I need code.

thanks

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