Automatically Filling Linking Fields For New Rows In Related Table?
Dec 18, 2012
OK, so I have a database with four tables (Well, more than that, but these are the relevant ones). It's to be used for recording the results of site inspections.
"Tbl_Typicals" is a list of products. We'll call its key "Typical_ID".
"Tbl_Actions" is a list of tests performed on each product. A given product may have many tests, but each test applies to only one product. Its key is "Action_ID". Each row contains a Typical_ID to link on.
"Tbl_PlantComponents" records which products are installed on which site. Its key is "Component_ID". Each row contains a Typical_ID to link on.
The fourth table ("Tbl_Results") contains the results of each test. As a result of the relationships above, each row is specific to a single Action which applies to a particular PlantComponent, which is to say, each row has both a Component_ID and an Action_ID to link on.
So, what I need is a query that pulls all of these together, such that I can use these details as the line items of a subform.
The main form displays the details of the PlantComponent, which is a simple query to relate line items in Tbl_PlantComponents with the data about that particular product in Tbl_Typicals. So far, so easy.
The subform shows the details of each test applicable to that product. It then has toggle buttons and a comment field to indicate the results of the test, the results of which should be stored as a line item in Tbl_Results.
The "easy" way is to use an append query to generate Tbl_Results in advance. This works, but it raises a variety of new issues.
The nice way would be to use a normal SELECT query and have Access fill in the necessary linking fields (the Action_ID and Component_ID) on each row automatically. Now for trivial examples, this is very easy - my main form query manages just that: I created a link between Tbl_PlantComponents and Tbl_Comments (which stores general comments about each PlantComponent which aren't related to a specific test) based on the Component_ID and that works fine - when I edit the Comments field, the row is automatically created and the linked ID field filled in for me.
However, when I need to do it with 2 links, it all falls apart. I've tried everything I can think of, including generating a single-column unique ID to use for the link, but Access just won't autofill for me. It just makes those fields on the form (or in the datasheet view of the query) non-editable because there's no associated row in Tbl_Results. If I create a matching row in Tbl_Results the query works fine, but that's not the point.
Implementation of the query is non-trivial because it requires two outer joins involving 3 tables - All from Tbl_Actions to matching in Tbl_Results, and All from Tbl_PlantComponents to matching in Tbl_Actions. This necessiates splitting the query into two - the first relates Tbl_PlantComponents, Tbl_Typicals and Tbl_Actions (returning one row for each Action for every Component), and the second performs a single outer join (using an AND) between the first query and Tbl_Results.
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Aug 7, 2014
I'm trying to create a system where if I enter data into one field it will automatically appear in the corresponding field in another table. For instance if I enter the values 10,12,15 into a field called QID in table A I would like this to appear automatically in a field called QID in table B. Both tables are related and I have enforced referential integrity and 'cascade' options but this still doesn't seem to allow one table to automatically update another. My ultimate aim would be to have a form that you filled in data for the field QID once that then propagated to both Table A and Table B.
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Mar 23, 2012
I am using Access 2007. I have an ODBC source feeding data into a table, to which I made a crosstab query that displays the useful data from that source. I need a way to add data(new field), using a form, that is a associated with the lines in the query. I've tried creating another table that uses the sample ID as the primary key, but I need it to automatically create a new row for each query line. Is there a way to do this, or better way to add data to a query. Examples are below.
The ODBC data looks something like this
SampleID PeakName Conc
sample1 THF 50
sample1 MEOH 10
sample1 propanol 25
sample1 butanol 15
sample2 THF 21
sample2 MEOH 15
sample2 propanol 17
sample2 butanol 23
I have the query look like:
SampleID THF MEOH propanol butanol (I need to be able to add a field here)
sample1 50 10 25 15
sample2 21 15 17 23
Linked table I created:
SampleID LIMS #
sample1 1234567
sample2 4567891
The problem is, for this table I have to manually select each sample ID. I want it to automatically add the sample IDs as new ones are querried.
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Nov 30, 2005
Hi!
I have a table with several fields. I would like to have a lookup in one field (combo list - get data from another table field) and for 2 other related field have the coressponding data appear automatically according to the selection in the lookup field.
eg.
Table1
|Field1...................|Field2...............|F ield3...............|
|LookupField1Table2 |AutoField2Table2|AutoField3Table2|
Table2
Field1...|Field2... |Field3...|
Data1...|Data2...|Data3...|
I am not quite sure if my question is clear... I had trouble in describing it in my post...
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Jan 25, 2006
This is probably very simple to do, but, I am most likely missing the obvious...
I have 3 fields,
UnitPrice,
NumberPerUnit, and
NumberPerUnitCost.
I would like to have the NumberPerUnitCost field filled automatically based on what I have entered into the other 2 fields. I would also like to have this saved in my table as I will use this single unit cost when calculating some production costs.
Any and all help would be appreciated. If I am going about this the wrong way, please redirect me.
Thanks, Karen
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Aug 14, 2015
I have staff table which is a lookup field on the phone call table.when the phonecall form opens I want the employee field to auto fill in the employees name from the lookup field according to there security level.so something like this
On Open
Select Case Forms!frmLogin!cboUser.Column(4)
Case X = 4'the employees security level'
Case X = Insert Table_tblPhoneCalls!EmployeeID"4" into Form_frmPhoneCalls!Employee.
End Select
of course this is a syntax error as I do not know the correct code words.
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Feb 2, 2006
Hi eveybody,
I have 10 fields in a form where I put in years.
is it possible that if the first year is filled in as 2006 (for
example) that the next nine years fill up automatically as 2007, 2008, ......etc.
How would I do it?
Thanks
dfuas
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May 8, 2006
I have a combo box for rooms: single, twin, double, suite, grand suite
This is found from a lookup table
In the next field on the lookup table is the cost per night for the room, how can i get the cost per night to automatically appear in a text box below the room type combo box.
I asked this the other evening and somebody said it was to do with making the table the bound source or something but i didn't understand.
An explanation would be great
Thanks
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Mar 13, 2008
Greetings to everyone,
I'm building a database which will generate work orders, and those have a opening date and closing date, besides that it has a work order number that is of the following format:
YYYY/ NNN (being the NNN the work order number in that year)
to create the number of the work order I'm trying to fill the WOYear field
with the year of the WODate field...but I'm not being able to do it...
How should I do it?
Thanks.
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Jul 30, 2015
I have two tables to track our engineer visits, one tracks the visit as a whole and the other tracks the individual instruments the engineer worked on during that visit. This way I can track visits to customer sites separately to the visits made to an individual instrument.
Right now, I create a visit and then add Visit Lines (containing the details of the instrument visited). These instruments, or 'Visit Lines', are being displayed in the Visits Table via a related items box. Visit lines are associated with Instruments in the Instrument Table via a serial number lookup. All this works great...
However, I want to display both the serial number and the instrument description in the related items control in the Visits Table. Since the Visit Lines table only has the instrument ID lookup and not the instrument description I can't display it in the control.
I need to either:
a) Create an instrument description in the Visit Lines table as a lookup and have this automatically pull in the description based on the serial number the user selects.... which I can't figure out how to do - it's just an autocomplete.
b) Create an instrument description in Visit Lines and have a macro grab the corresponding description from the Instruments table based on the serial number input - but just for this record...
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May 13, 2013
I am a beginner in access and I want to populate a new field (REPUN_1 which corresponds to SEGMT_ID in the other table) in my table and this field is coming from another table. The values of the fields need to correspond to the row of my actual table (JMTable) having the same CO_ID, MOVEPLANCD and TTY_NO as the table I want to extract the values from (DI_Treaty_Crosswalk).
Here is my query:
UPDATE JMTable SET [REPUN_1] = DI_Treaty_Crosswalk.SEGMT_ID WHERE JMTable.TTY_NO = DI_Treaty_Crosswalk.TTY_NO AND JMTable.CO_ID = DI_Treaty_Crosswalk.CO_ID AND JMTable.MOVEPLANCD = DI_Treaty_Crosswalk.MOVE_PLAN_CD
and it doesn't work since access ask me to enter a parameter value.
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Apr 25, 2012
I decide to add a new field to its related table. I always wait to create the form until I think my table is complete, but sometimes I just end up needing to add more info. Is there a quick way to update the form to include my new fields?
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Jul 1, 2014
The "PersonalDetails" table is related to the "Application" table using the autonumber from table, "PersonalDetails".
The "PersonalDetails" table has "StudentID" (autonumber), "First Name" and "Last Name" fields.
The "Application" table also has "StudentID", "First Name" and "Last Name" fields.
The "Application" table is related to the "PersonalDetails" table using the "StudentID" field.
How do I make it so that the first and last names on the "Application" table are automatically updated when the StudentID is entered?
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Jan 28, 2012
Rows to columns;
I have a table with three fields
ID,Desc,Code
1,aaa,code1
2,bbb,code2
3. aaa,code3
4, bbb,code4
I need a query creating these two columns:
Desc,Code
aaa,code1;code3
bbb,code2;code4
how can I do this?
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Aug 24, 2011
i'm using Access 2010 and i created a main form , from which i want to let users to open new table with fixed fileds and rows, also the name of the table will be as per user choice. so if a user want to open new table from the main menu, he will have the choice to press on a command button and a dialoge box will ask to name the table. the new table will then be open with the same fileds and rows names( name only) . the new table will be edited using a form.
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Dec 14, 2004
Hello,
I created a sys admin database and the big problem I am having is linking the hostname field in table 1 to the hostname field in table 2. I have tried making both fields primary keys, I have tried creating a relationship to the two fields between the two tables. I have tried adjusting the join types.
Yet, no matter what I try, the hostnames from table 1 will not populate in table 2. I have even tried adding a new hostname to see if it would populate and it won't.
any ideas?
Thanks,
stillabeginr
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May 11, 2005
Hi.. Junior access user here. Need help fast!
I created 2 tables. [General Info] & [Details]
[General Info] has 2 fields. Name(is a primary Key as well) & Organisation
[Details] has 4 fields. Primary Key, Name, No of products & Type
[Details] is a sub form for [General Info]
It is a one to many relationship. With Name from [General Info] linking to Name from [Details].
I can update via the table directly and [Details] links the name fields automatically. I created a form but the form just cannot register the field automatically and requires the user to type in the Name from [General Info].
I have attached the DB file. Pls help... your help is greatly appreciated!
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Sep 9, 2004
Hello all-
I'm formatting an Access table and need help linking 1 field to another. I need to specify that Field B will state "N/A" if and only if (back to good old geometry) Field A states "Yes." I've tried using the ValidationRule and Default Value functions but they don't let me refer back to Field A. Any thoughts would be hugely helpful.
Thanks much.
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Sep 12, 2014
In query design view, I have added a query with column (nameA) of names and a table with a column (nameB) of names. I am linking these two fields (nameA and nameB) which contain names. The names are spelled exactly the same so I should get results. Both fields are of the same data type.
But even when I add only the field with names from the query (the field called nameA), I don't get any results.
What is wrong here? Are there restrictions about linking a query to a table?
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Jul 1, 2013
I have an Access Database and I want to split up one column into multiple columns. The one column has multiple rows that relate to one person, so for instance I have the following:I am taking information from both tables and I want to create a query but I need to separate out the mother, father, and guardian with the names attached
So from the Child table :
Joe Smith Address Phone
The query that I created is from two tables, the child table and the family table: ( I used the dashes just for it to be easier to read)
------Child Table/PrimaryKey --------Family Table---------------------
First Name--- Last Name--- First Name--- Last Name--- Relationship
Joe ----------------Smith ----------Jane --------Doe-------------Mother
Joe ----------------Smith ----------John---------Smith---------- Father
So in this scenario I need to get the name of the second parent in another column....meaning have all the parents appear on the same line for this child, and each child there after..
So I need it to look like this:
------Child Table/PrimaryKey --------Family Table---------------------
First Name------ Last Name------ First Name------ Last Name------ Relationship------ 2First Name------2Last Name------2Relationship
Joe----------------Smith------------ Jane-------------- Doe------------- Mother-----------John---------------- Smith------------ Father
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Apr 2, 2008
Hello,
I have a database design problem that I cannot wrap my head around. There are three tables roughly like this:
tblUsers tblAccuracy tblRecords
----- --------- -------
UserID UserID UserID
Name MonthYear Date
... Accuracy NoOfRecords
tblUsers and tblRecords are joined by UserID (Text) in a one-to-many relationship.
tblUsers and tblAccuracy are joined by UserID (Text) in a one-to-many relationship.
tblAccuracy stores User accuracies on a monthly basis where [MonthYear] is a Date/Time column formatted to "mmm yyyy" with each entry being the first of each month (eg. 01/01/2008 to display Jan 2008)
tblRecords stores [NoOfRecords] on a daily basis for each [UserID] where tblRecords.[Date] is a Date/Time column.
---
The problem is that I need a way to query these tables to return a [UserID] from tblUsers, the list of all records entered by that [UserID] for a given month on a daily basis from tblRecords and a single [Accuracy] figure for that [UserID], for that [MonthYear] from tblAccuracy.
tblAccuracy and tblRecords have no primary keys and I'm not sure how to normalize them, or if it is even possible. [MonthYear] is stored eg. as 01/01/2008 for January and [Date] has many records for January and I don't know how to relate them.
I hope someone here can help :S
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Jun 14, 2005
Hi Guys,
Haven't done anything with Access since I finished uni and I can't remember much. I'm trying to set up a simple database with customer recording and order taking functionality. Just in the very early stages trying to get basic things working.
I have a form where you enter customer details..at the bottom there is a command button named "Place Order", which will be clicked to go to the order form for that customer. Attachement shows very simplified version of the order form. I need to enter a Product ID, and have the Product Name automatically extracted from the Products table.
How can I do this? I would have done a search...but not even sure what this process is called in Access.
Thanks for any help.
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Aug 28, 2006
I need to display a value from a table in a text field on a form based on another text field on the same form.
The table has records as follows:
Month/Year xx Month No xx Year No xx Month ID (xx shows break in columns)
Jan-06 xx 1 xx 2006 xx 24
Feb-06 xx 2 xx 2006 xx 25
Mar-06 xx 3 xx 2006 xx 26
Apr-06 xx 4 xx 2006 xx 27
May-06 xx 5 xx 2006 xx 28
Jun-06 xx 6 xx 2006 xx 29
Jul-06 xx 7 xx 2006 xx 30
In one text field I use the DateSerial function to calculate the value of the previous month (e.g.Jul-06). I need to return the MonthID value to the second text field based on the value stored against it is the table, so in case of Jul-06 it would show 30 in text field 2.
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Jan 7, 2013
I am trying to link two fields in a table here is an example ....
Field A
Values stored could be....
AAA, BBB, CCC, DDD etc
LIST TO LOOK UP
AAA = UDC2
BBB = UDC1
CCC = UDC4
DDD = UDC3
Field B
Needs to lookup listi n Field A
and get correct UDC1, UDC2 etc...
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May 29, 2007
Hi Everyone.
I am new to MS Access. I got two databases. The 1st database consists of the basic fields like the department,adress,salary etc of the employers(Primary key is the ID). Now in the 2nd database I have the same basic fields and some extra fields. Now my requirement is to when I enter the ID in 2nd database, all the basic fields have to be filled up based on the 1st database( May be I should link the 2 databases).
I really appreciate your help.
Thanks in advance,
Anil.
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May 3, 2005
In our company, passwords expire every 90 days (NO EXCEPTIONS) for DB2. This means that all my linked tables can't be accessed. There are many other users using the DB's and when I have to reset my password, I get locked out a lot because I can't seem to re-link the tables fast enough. It also seems that "refreshing" the tables from the Linked Table Manager doesn't work very well.
Is there an easier way??????
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