Hi.
I have an Access 2000 database running on Windows 2000 Operating System. The database is on a shared drive on a network with approx 20 concurrent users. It runs a bit sluggishly so I am looking for ways to speed things up. The network guys say that the bit rate is OK so I need to tweak the database. I have run the performance and table analysers and get no suggestions for improvement. However, I have spotted a potential problem with the way addresses are stored.
Currently addresses are stored in the person table along with personal stuff like date of birth, gender, ethnicity etc. the address part has six fields:
Oh by the way - this is for the UK so the address structure has to be a bit flexible to accommodate quite a few variations of how addresses can be written but a reasonable guide is:
Number (or house name) and street name
(often a second line for part one of address)
Village / urban area
Town
County
Postcode
Part one of my question is - is this the best way to store this information or should I just gather it like this on a form and then store it as concatenated text in a single field.
I have tried this on a small test database and it works OK and prints address labels etc. - - But is it better or not?
Part two is - should the addresses be stored in the person table at all or should it be in a separate table. This is the bit I cannot get my head round. If it is in a separate table then each record in the table needs to be unique but because of the nature of the client base (i.e. students) many students share accommodation - OK a 1 to many relationship - but what about students in halls of residence they will have an individual room but the remainder of the address is the same. So for say 1000 students in the same hall 95% of the address is repeated although each address is unique overall. And with 4 halls there are 4000 entries that could potentially be reduced to 4 plus a room number and hall name, but I am not at all sure how to achieve this. And then what about addresses for students not in halls but shared houses? I cannot get my head round this. I can see why it was set up the way it was but there must be a better way.
Do I need one table, two tables or six tables (one for each field)?
And how do I then enter data? Do I have to have combo boxes on each line to see if that value has been entered before?
The data gathered would always be entered via forms so I can get the fields together but I don't know how many tables I need nor how best to relate them.
Can anyone suggest how I might get round this problem?
Right this is a fundamental issue for me here and I cant get my head around the problem!!!
The database I am working on is a database which records the training courses (run by the NHS) which staff at GP surgeries in our area have attended and acts as a booking system for them.
So we have the obvious tables - one for courses (including the name, cost, etc) and then one for course dates (linked by courseID) and one called training_record which contains who went to what when.
It seems simple but it has come to my attention that for example, "Course A" may in fact take place over 2 days, which could be a week apart. The surgeries are billed in one invoice, i.e. Course A would be £100 for 2 days.
How would you recommend I have this data? I can see all sorts of confusion arising... :(
The only way I have thus far thought would be to put each one in like:
course name: cost date Course A: day 1 £100 - 29/10/2005 Course A: day 2 n/a - 6/10/2005 Course A: day 1 £100 - 01/11/2005 Course A: day 2 n/a - 08/11/2005
However this seems long winded as some courses may be a few days long and this means adding each person to multiple ones!!!!
Any assistance with getting my head around this would be ace! :)
I have a simple modeling question. Lets say I have the following table structure:
Table 1 ------- Cust_id Cust_name Phone City Supplier_id Dept
Table 2 ------- Supplier_id Supplier_name phone City
Table 3 ------- Dept
Table 1 is M-to-1 with Table 3. Table 2 is 1-to-M with Table 1.
I have seen such as schema and do not understand why there needs to be a separate Table 3. Can someone explain why Table 1 alone would not suffice and Table 3 would not be required?
Basically, can someone explain the rationale for normalizing tables when there do not exist sufficient associated data for the field for which a new table is created (i.e. in this example, if Dept had a lot of other fileds associated with it such as Dept_desc, Dept_Mgr etc , then I can see the value in creating a different Dept table and joining it with Cust table through a Dept_id field).
A similar such design exists in the standard "Address Book" sample schema that ships with Access (the analog field in question there is Role).
I'm trying to create a database and it's going well accept for one facet. Some of my recipitents are not known by name. I am planning to use my database to issue letters, newsletters and the like but sometimes they will need to be addressed "Dear sir/madam" instead of "Dear Mr Smith" I was wondering to componsate for that in a database.
I've thought about using a "recipient" field, but I am not sure that would work too well as it would mean an extra field when it might not be needed (I can get "Dear Mr Smith" from fields such as Title and LastName).
I can't really get my head around it :(
One thing: Please don't think of me as some annoying mail-spam person. In truth I am a member of a charity but some of the businesses and charitable foundations we appeal to don't have named members for us to address letters to. Hence we need to use Dear Sir/Madam and the like.
:)
Please help me. I've hit my head on the wall so many times that I think I am going to demolish it!!
Not sure if anyone can help but I have an issue I would love to sort out.
Each week I load several excel spreadsheets into an access database (one table) in order that I can check for duplicates across previous weeks and that week (with in excess of 20,000 records on each excel sheet). I created a find duplicate query to identify the records so I can use it to obtain credits. Unfortuantely I am not in control of the data coming to me (or else I would prevent duplicates at source)
Im not sure if this is the best way to try and do this or not. Any comments are greatly appreciated.
Basically I have my general employee information in the tblemployee table, the workcenter information in the tblworkcenter, and the manager of the Workcenter in the tblManager. This is correct for 99% of the employee population. however, there are a few employees whose manager isn't the 'general' manager for the employees assigned workcenter.
How I can adjust an individual employees manager, while maintaining my structure? or would i have to go back and add the managers ID to a field in the tblEmployee Table?
we want to run a ping command via a radio button or command button. We have IP addresses set up for multiple pieces of equipment, each IP address consisting of 4 different text boxes. We want to be able to launch a ping and have the program read the values from each of the 4 text boxes that make up the IP address.
How can I sort string addresses so as to get the correct number order? I know that strings sort on each character, which causes the problem. I have tried some things (with VAL and Len), but was not completely successful. I do not want to enter an address number as 0630, when I want 630.
Why does this not work:IIf(Len(Str(Val([address]))=3),"0" & [address],[address])? Address has 3 and 4 numbers only.
I am currently designing a contacts database for my business and need some advice on how to store addresses.
As I see it, I can either use a single field and carriage returns, or multiple fields which for some records may leave some blank fields.
The data will be used to perform mailmerges and will also be output to a contacts directory and I would be looking to display the address both horizontally and vertically. Is there a simple way of manipulating a multi line field so that it can be displayed on a form across the page on one line in a report?
I have a field in one of my tables that contains IP Addresses. These addresses can look something like 142.67.214.73/24 or 192.168.196.0. I would like create a calculated field so that ALL IP addresses just show the first 3 octet's. So the first one would just show 142.67.214 and the second one just 192.168.196
Simple query from an amateur. I have a list of people in a table, each with thier email address. How can I convert this into a list of addresses to paste into a group email? (Ideally with ";" as a separator between addresses)
Hello all I am using MS access for a little personal project and I have house number and streets along with a day they are serviced. example:
unit road type day 1 main st friday 2 main st friday 3 main st friday 4 main st friday 5 main st friday 6 main st friday 7 main st friday 13 turtle st monday 15 turtle st monday 16 turtle st monday
I want to make a report of this data to look like this
unit road type day
1-7 main st friday 13-16 tutle st monday
I figure I have to do some sort of query before I can make the report im jsut not sure how to seperate it or what symbols to use. I know this is faily simple I just can not get the computer to give me what I want....
ok I think i figured it out what I did was take unit and I put it in 2 times one fo min and one for max and then I grouped the road by ascending and it worked out
Hello everyone. I hope you are well. I am new to this forum and need some help with access.
I have a database which records an organisations addresses. There is the main address, where the activity takes place, and then there is the postal address, which is often different. What I want to be able to do is to select all the organisations in one town (e.g. Town1), but send information in the post to their postal address (Town2).
Is this something that can easily be done? I hope somebody can help me (especially with some user friendly terms).
Is it possible to send e-mails to all of your e-mail addresses in one single e-mail?
Right now I am able to open up an individual e-mails for each of my stored e-mailo adresses but it would be so much better (and more user friendly) if I could just have one e-mail with all addresses in the To: field.
I need some input on what to use for a field that contains a range of IP addresses, and have it sort numerically by octet. I currently have that field assigned as text, but were not happy with the sort order. I've played a little with the number format type, but still did not get the correct sort order. Any suggestions would be appreciated. Thanks
My database is a maintenance record of our building complex. The unit/building number is the key field. The problem I am having is having access recognizing the unit numbers and building numbers, not as whole numbers. Example: I-380, 10-380, 2-390, 13-370, and so on. When sorted, access treats them as whole numbers. I have tried two separate fields but it would be nice to have only one field and be sorted by building numbers. I am not a coder so be gentle. Can you help?
Hi I have a large file where I am trying to clean up the data. One of the fields is the email address. I want to check if the email address has something followed by an @ symbol followed by something else. If it does not, then I want to replace it with a null value. Can you help? I thought that I could use the wildcard features such as <>*@* but this does not appear to be working. Noel
This might be a basic Access application, but I'm having trouble. I want to create a name and address table that will include all patients in my clinic, identified by unique patient ID numbers. I then want to create 3 other tables for the information collected at the 3 appointments I will have with each of these patients. I've created 4 forms, 1 for each table; each a control for patient ID, name and address. How do I create a link so that I can enter the patient ID number in the appointment form and the name and address will appear automatically in my form? Is this possible? Thanks for your help on this. -Lorna
I am a relative newcomer to Access, and am trying to work out if there is a way to isolate email addresses in a line of text, and delete all the text around them.
I have basically got a column which contains blocks of text and I want to extract the email addresses that are embedded within them. Does anyone know if this is possible by running queries?
Hello I have a political database with a separate field for street number, street name and apartment number. I've been asked to prepare a query that will only list the first member of a household. Example, the query would only show one member from a two person household if they both have the same address. I figured that I would somehow prepare a query that combined these 3 fields in a expression and then display the total row and choose FIRST. That didn't work, perhaps my syntax was off. Here's what I tried:
I have a database set with user level security (via the wizard) and I want to give "Full Data Users" the ability to enter hyperlink addresses. Currently only I can do this as I am set to "Full Permissions / Admin"
The associated table is set to accept hyperlinks, and the relevant text boxes are in place and unlocked on the forms, however when logged in as a Full Data User, you currently can not set or add a hyperlink address, only follow the hyperlink path's that i've already put in.
I have a database in which I want to automatically update all the addresses which have United States Zip Codes to contain the 4-digit zip which can be located at www.usps.com.
I am a novice at setting up dbases, but seem to be able to get around when trying to figure something out. Yet this one has stumped me. Could anyone help me update my data automatically without having to do the tedious copy and paste of each record into the usps.com website to get the correct address information.
Im using the code below to send information by email. BUT:
I want to send the same information to more than one recipient. can i write more than one address in the SendObject?
What can i do if i do not know prior to sending how many addresses i want to include. (this means that once i might have tosend it to 1, then later to 3, etc...)?
The code is:
Private Sub cmdMailTicket_Click() On Error GoTo Err_cmdMailTicket_Click
Dim stWhere As String '-- Criteria for DLookup Dim varTo As Variant '-- Address for SendObject Dim stText As String '-- E-mail text Dim RecDate As Variant '-- Rec date for e-mail text Dim stSubject As String '-- Subject line of e-mail Dim stTicketID As String '-- The ticket ID from form Dim stWho As String '-- Reference to tblUsers Dim stHelpDesk As String '-- Person who assigned ticket Dim strSQL As String '-- Create SQL update statement Dim errLoop As Error
'-- Combo of names to assign ticket to stWho = Me.cboAssignee stWhere = "tblUsers.strUserID = " & "'" & stWho & "'" '-- Looks up email address from TblUsers varTo = DLookup("[strEMail]", "tblUsers", stWhere)
stText = "You have been assigned a new ticket." & Chr$(13) & Chr$(13) & _ "Ticket number: " & stTicketID & Chr$(13) & _ "This ticket has been assigned to you by: " & strHelpDesk & Chr$(13) & _ "Received Date: " & RecDate & Chr$(13) & Chr$(13) & _ "This is an automated message. Please do not respond to this e-mail."
'Write the e-mail content for sending to assignee DoCmd.SendObject , , acFormatTXT, varTo, , , stSubject, stText, -1
'Set the update statement to disable command button 'once e-mail is sent strSQL = "UPDATE tblHelpDeskTickets SET tblHelpDeskTickets.ysnTicketAssigned = -1 " & _ "Where tblHelpDeskTickets.lngTicketID = " & Me.txtTicketID & ";"
On Error GoTo Err_Execute CurrentDb.Execute strSQL, dbFailOnError On Error GoTo 0
'Requery checkbox to show checked 'after update statement has ran 'and disable send mail command button Me.chkTicketAssigned.Requery Me.chkTicketAssigned.SetFocus Me.cmdMailTicket.Enabled = False
Exit Sub
Err_Execute:
' Notify user of any errors that result from ' executing the query. If DBEngine.Errors.Count > 0 Then For Each errLoop In DBEngine.Errors MsgBox "Error number: " & errLoop.Number & vbCr & _ errLoop.Description Next errLoop End If
I have a massive database...100,000 records (well, it seems massive to me right now!).
A part of each record is a hyperlink to a PDF document on the server. I didn't map a drive letter for the path, as everything I've researched has said to not use drive letters but the actual server name and the path.
I did that. Unfortunately, they had an issue with the server a couple of weeks ago...and in mapping it again, they added another layer of folders on the way to the location of these PDFs.
Now I have to go in and edit each individual hyperlink to reflect the new path.
1. Is there a faster way to do this? They want their first report half an hour ago.
2. They have a whole new set of these PDFs to be attached to the records that don't have them yet. Is there a faster way to do it than to have to open each record and put in the path to the document?
I need to consolidate mailing addresses so that many records are grouped to one invoice based on the address they fall under. I am currently using an update query to change addresses that are similar to match exactly. Is there a way to make it so the addresses group together based on similarities rather than exact matches? For example I have two addresses:
1301 W Johnson Street Phoenix, Arizona 85725 1301 West Johnson St Phoenix, AZ 85725-7201
These are the same property however without cleaning them up manually to match, two invoices will be printed. Is there a way to consolidate these?
