Sorry for posting this here but it doesn't fit in just one catagory.
I'm having a bit of trouble using a manual input table and ODBC table to filter information through query into form view. Let me shed a little light on what's, what.
I'm looking at adding the totals of hours scanned/worked (sum of periodOfEvent) on job per "workcenternumber" (Scanning hour report - table [ODBC] SQL database on another server) then subtracting them from the hours given (job planning table - table [manual input]) to display hours remaining on project through query. [ITEMA]-[ITEMB]
Here's the problem: I can filter workcenternumber in the ODBC table "Scanning Hour Report" to display the various work center numbers, in this case it would be the following items:
now I'm sitting with a query for each of these work center numbers with each query looking up hours given & subtracting hours worked to give you x amount hours remaining. Here are two example of these queries:
HAVING ((([Scanning Hour Report].WorkCentreNumber)="MS-TECH"));
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....these queries would display:
WBSElement - IT123456789012
WorkCentreNumber - BAL-HIGH
Customer - Customer000001
Description - High Speed balancing of turd filled drum
Planned Start - dd/mm/yyyy
Progress % - 95.00%
Planned Finish - dd/mm/yyyy
Actual Finish - dd/mm/yyyy
Consultant - Consultant1
Team - TEAM#
BAL-HIGH Hours Given - 20
Sum Of PeriodofEvent - 13.5
Hours Remaining - 6.5
The project number(Job planning table) and the WBSELEMENTNUMBER(Scanning Hour Report have linked via relationships tab
as an example... [see pic1]
now if the field finds no record in the ODBC it displays no information which would be correct in a sense. [see pic2]
BUT!
Here comes the complicated part.
NB!!:INSTEAD of displaying no information how would I go about making the ODBC fields display default value of 0 so when I add all the above mentioned workcenternumbers to ONE form, instead of displaying NOTHING when it finds no values for one of the workcenternumbers it will instead display that "50" hours given even if "0" hours were worked thus "50" hours still remain for that project number's work center number.
Is there an easier way of filtering different work center numbers to one form and summing figures from there or what?
To wrap it up all I'm looking for is a form that checks the workcenternumber and the hours captured on the ODBC "Scanning hour report" and subtracting it from the table "Job Planning" where the WBSELEMENT & Job Number as well as the work center numbers tie up to give me a total value of hours remaining. If nothing is found for one workcenternumber it displays value 0 instead of a entire blank page.
If you have a sample database I haven't seen that u think could come in handy it would be helpfull too.
I need to pick someone's brains with the few queries I have with Access listed below.
1:- Emailing data entered on a form. I have a made a rough call logging datababse, this allows users to log information about calls that they take. From time to time it will be required for the user to submit a refund request. What I am wanting to do is have this on a seperate form that the user can open and have it automatically populate with some of the information from the main call log form. Once they have completed the credit request form I would like to have a button on there that they can click which will email that record to a pre-defined email address with a pre-defined subject.
2:- Populating a Excel spreedsheet with data from a particular record I have a form where various bits of customer information is stored, Is it possible to create a button that will automatically export certain fields from the form and put them into a spreedsheet in the appropriate fields.
3:- Linking data from one form to another On a form I have a field for Support Agent, What I would like to do is when someone selects this agent from a drop down list that persons details automatically fill into the contact fields on this form. Can this be done?
Sorry if these are a bit silly but as you can tell I am a access muppet
I am kinda new to access and made a transport database but it needs some changes which are out of my knowledege so i am hoping that you guys can help me out. There are the 2 things that i would like to do in my forms:
1=, I have a form where all the new cars are added to DB. Fields are Vehicle Code, Type, Brand, Model and Model year. Then I have a transaction form where vehicles are either assigned to employees or to garage etc.. What i would like to do in this form is that when i select a Vehicle Code, the remaining fields i.e. Type, Brand, Model and Model year of that partcular Vehicle Code should appear in thier respective fields of the transaction form.
2=, Now a little difficult part, in the same transaction form i want a field where the name of the current username appears and also a field with current date.
Now moving on to Transaction Type thingy. I want to two options button ( Issue Vehicle and Cancel Vehicle). If option " Issue Vehicle" is selected, a field i.e. a combo box consisting of To Employee and To Garage appears. And then when "To Employee" is selected two fields i.e. Employee No. and Name appear in a kind of frame.( data of both these fields are in other table and will appear in combox boxes). When "To Garage" is selected a field "reason" appear in a frame in place of above stated two fields.
I hope i am making some sense. I know i have to make a table for all these fields but dunno how to do all these things in forms..
Looking forward to your replies and thanks in advance.
there is a list box with a list all property. If they items are sold a sales order number appears next to it. Now with that in mind how can i have something that if there is a sales order number on that item then highlight it with a color?
I have a membership db with 120 members in it. Each record form includes a dropdown field for 'status' (training completed, no training, certificated etc), and another dropdown for 'profession' (childcare, nursing, education etc)
I am able to run 2 separate queries; I can run a query to view all those who have completed training using Like "*" & [Enter Status] & "*"
And I can also query the professions with Like "*" & [Enter Profession] & "*"
What I would like to do is to query members who are in education but have had no training yet. Is there any way I can do this?
I'm fairly new to Access (2000 is the version im using), and I'm not sure how to do several things within a form:
1) make cursor in a text box jump to the front (left) when clicked on 2) Lock (and grey out) a text box once data has been entered into another 3) assign a field to correspond with another, and to have this shown on the form (ie: having a list of names and their corresponding phone numbers assigned to each; then on the form, having a combo or list box with the names that a user can select- once a name is selected, their phone number appears automatically in another text box) 4)Locking screens or subforms when moving on to another (either by pressing a button to open another form, or by selecting a field in another subform)
I'm having a realllllly frustrating problem. I'm trying to enter the number 101.1 in a field, but whenever I enter it and hit tab to move to the next field it just truncates the number to 101. I've changed the number type, the number of decimal places, ect - everything! But it still changes my 101.1 to 101 after I move to the next field.
I want to prevent people accessing the control boxes on a 'satalite' mdb. I have hidden the control at the top through the start up options, but havent prevented the special keys as I occassionally need to get in this database for error fixing and such like. I want to know if I can put a password on this function, so that if they know it and try it it asks for a password before opening the control windows/table pages etc.
does anyone know if this is poss and if so how too ???
I have simple invoice database, tyhe old one I made works fine, trying to make a newone always simple but now Access is not helping me for some reason,,,, Can you look at this? I create an invoice form using wizzard i join invoices and invoices details to it and from there I create my Invoive form that has the invoice info and the details.... I change some stuff for looks and easyness... Mostly change text boxes to combo boxes... I did this in office 2003 and had the same results than in office 2002, Why dont know... Once I create the invoice from and change the text boxes combos and ofcourse set everything else, once I pick a product from the detail form I get the product but I dont get its price. Now on my other older database made excatly the same way it works!!!! WHY IIIIIIII DONT KNOW!!! please help me:(
I have attached both db so you can look at them!!!
I just noticed something very strange - in a table of mine, when I create a new record with the form, the autonumber is an existing number. Say the last record had ID 400, then the "new" record is assigned an autonumber ID of 300. Of course, record creation fails that way. But with every attempt, the new autonumber moves one up, so eventually it'll start making unique numbers again.
Does anybody have an explanation for this odd behaviour?
This is the first time ive used the switchboard so hopefully this will be just a quicky!
Bascially i have a main switchboard which has 3 buttons. These buttons all link to different switchboard pages.
THE PROBLEM :- I have labels on the main switchboard and these are all appearing on the consequent switchboard pages. Is there a way of assigning these just to the main switchboard and not the other pages?
We currently run Access 97 in the following way. We are looking for a solution where new members can access our data and change it using the internet. We are not sure of the best way.
Our database is split between "data" and "front-end". The "data" is kept on our win2000 server and is split into a "master" and several replicas. Some employees run their "front end" acceess programs on fixed computers attached to our network and simply attach to the "master" "data" database on our server. 4 employees use laptops and run their "fronends" by attaching to their own "replicas" of the "master" which they carry around with them. Once in a while, ususally daily, they synchronise their "replica" with the "master" on our server by simply attaching to our network using ethernet or WiFi.
What would be the best way to allow new members to join in the fun? There could be as many as 10 new members (brining the total to 16). The main problem is that they are located in different countries and ideally need to have a web or VPN access to our server. Does anyone have some suggestions? Should we migrate to SQL?
The database "data" is about 180Mb in size and has 40 odd tables that are used in a complex way by the "front ends". All queries are stored in the "front ends".
Good morning to everyone. I am hoping that you will be able to help me with a table that I am working on. I have almost no experience with access, so I am useless when it comes to this.
I have attached a condensed version of the database that I am working on (removed everything except the one table that I am working on) so that you can see and edit what I am working on.
The requirements are simply this. -If "Status" = 'new inquiry' and has not been update in 6 months, automatically changes to 'inactive' and "probability of order" automatically changes to 0%
-"Initial Inquiry Date" is set to the date the Inquiry was added to the table (but user has ability to change it manually)
-*bonus* If ship quarter has passed todays quarter then change "Status" to 'inactive'.
I hope I have attached enough for everyone to be able to help. Thank you very much in advance, I really appreciate it. :)
Hello, I have a performance, probably related to my query and calculation structure and would be seeking your advice.
The DB is basically an airline schedule, with to make things simple, an entry for every flight. (tblSchedule). This table has information of origin and destination, airline, flight times, and aircraft type (to make things simple). The table relates to several other tables (tblAirport, tblAirline, tblAircrafttype), for the obvious information reltated to those. Other than that, there is a tblAircraftConfig (which has information, related to Airline and Aircrafttype - among other things the number of seats for that aircraft type and airline).
Now I need to do several evaluations for the (very large) tblSchedule. Those evaluations are - in principle - straightforward, but due to the sheer mass of data and the way I probably do things, give me a sheer headache, in terms of runtime.
The calculations, actually need to be done on every entry in the schedule table: Here is the data that is calculated:
- Flighttime : (by simply substracting departure and arrival times, all part of tblSchedule, but need a lookup of time difference, between arrival and departure airport).
- Number of seats : actually a lookup in the tblConfiguration, based on airline and aircrafttype, part of tblSchedule), but since a weighted average of found entries has to be calculated, I do this via a function call
- Available seat miles (most tricky one): a multiplication of the seats (see above) with the flight distance. This flight distance is calculated using a formula (with all kinds of sin and cos and atn functions), grouped in a function call, which needs to work on a set of geographic longitude and latitude data of the arrival and departure airport. This data is included within tblAirport.
At the end of the day, I don't need these indicators per flight (single tblSchedule record), but summed across flights, e.g; per a/c type and airline, per city pair, per airline and departure etc.
As a said, some rather complicated formulae for a database application, but nothing to win the noble prize with. However, the number of calculations to be carried out just kills the run time.
- First shot: create a "full query" with a defined query, include all n:1 relationships into the query, and for those, n:m relationships, make a davg lookup. Calculate the indicators for every flight, and sum up in a report. Result: awful runtime.
- Second shot: create a grouped query, summing things within the query. Problem is the lookup, which I need to make into the n:m relationship of the a/c config. I worked a way around this by creating a formula, which does this lookup for me with either the dlookup formula or a recordset and then run through the records. Anyway, runtime is disgusting.
- Third shot: create a formula call for the entire data, which does the same thing that the query does, with running through the data in a recordset (which is handed over to the formula). The formula, just hands back the readily calculated number. Runtime: let's not talk about it.
So this is a call for help. Doesn't seem like a complicated problem, but that's the difference between theory and reality.
The main issue - I believe is the number of lookups and 'complicated' calculations - e.g. calculating the distance between two airports. The thing is, the number of calculations is also exaggerated by the fact, that it repeats the calculation for every single flight. Now there are a lot fewer airport pairs than flights, of course. So I tried:
- Fourth shot: Make a split query. First of all, a SELECT First query, which generates a list of airport pairs, and calculates the airport distance only for the pair, once and for all in the query. Then base the second query on this first query selecting the rest of the schedule data (the flight time, the seats etc.). In theory, a lot fewer calculations need to be made, sinc eflight distance is calculated only for 250 airport pairs, instead of 25,000 flight entries. But: result - pathetic.
I have a table which I use for generating Shipping notes;
pkShipmentsID (autonumber) ShippingNoteNumber (text) ShipDate (datefield) DeliveryDate (datefield) fkCustomerID (link to "tblCustomers") fkHaulierID (link to "tblHauliers") fkProductID (link to "tblProducts") NumberPerPallet (number) NumberOfPallets (number) TrailerNumber (text)
I have a form which I use to generate the shipping details with a button on it for printing out the report based on the "ShippingNoteNumber"
I have managed to do all this with the help of a few people on here and a number of hours browsing this forum.
My problem is, that sometimes we ship more than one product to the same customer on the same trailer, and therefor the same shipping note number.
When I print out the shipping note filtering the report with the note number, it only prints ONE out. Is there a way of showing ALL items with the same shipping note number on the SAME report? i.e. one page?
Ok I am right now making a simple Vendor/Product database to create a line sheet for some sales folks. I have 3 tables: Vendors, Products, and an associate entity Vendors_Products to relate the two. I have a form currently that draws the Vendor Name (primary key) from the Vendor table and the Product Name from the associate entity. This allows me to create new vendors and select current product types from a drop down box. The problem is that the drop down box is too long and it is tiresome when 1 vendor has 10 product types.
Can anyone tell me how to resolve this? I thought it would be better to have option buttons and display all available products. Then you could just click all of the option buttons that apply to that Vendor and it would create the relationships...is this possible?
Hi, I have looked at some of the threads here and it is clear that many of you are working on a much higher level than me and with a high degree of familiarity with the programme. I am hoping that someone here is able to give me some advice as I don't find the MS help files digestible. The task I have is to join 2 databases and produce a table from which I can run a mailmerge. I have managed to join the 2 databases and I used a customer ID as a common link. (my apologies if the terminology is incorrect) I now have all the data I require in one table. THE PROBLEMs I have multiple entries for some of my customers and would like to reduce this to single entries (which is understandable). Please tell me how to do this if you can, and keep it as simple as you can please.
I'm making a report detailing competitors final finishing positions in a competition.
The columns are (1) Place, (2) Name and (3) Points
I have the data for their names and the points they have scored, but how do I make the table enter the record number (starting at 1) in the first field???
Not sure what the issue is here but i am trying to append a Job number from a main database into two connected databases. The number is a sequential number i have created and the primary key. It is an autonumber field(obviously). The format is J0000 and the numbers start from J0001
I am using two different append queries to append them into the external databases tables. However (and here i think lies the problem) the fields i am inserting them into are text fields with the same format J0000. When i view the numbers in these tables, they are displayed as J1 or J9. The 0's are missing. Any ideas.
Hey guys, I'm just wondering how I could limit a field to using from 2 - 20 letters. If I placed the letter "a", I'd get an error saying how at least 2 letters must be there, and a maximum of 20. How would I do this?
Lastly, how can I make it so when I enter data into a form, I can click a button which adds it all into the table? When I do it normally, it's automatically transferred into the table as I type it into the form.
This is incredibly simple I know, but I am a n00b at Access. ^_^
OK, I have a strange problem... This doesn't seem to work..... It did... then I made some changes.... Can someone clue me in on what I am doing wrong? A query, simply summing some values in fields... no biggy...... BUT... The field TotalHours: ([SundayHours]+[MondayHours]+[TuesdayHours]+[WednesdayHours]+[ThursdayHours]+[FridayHours]+[SaturdayHours])
So why isn't this working? Can I use a simple VBA statement to sum these fields?
I am trying to create an IN query (ACCESS) which will firstly show the customers table (specific details) then the orders details should be in the IN query, I formulated this but it won't work:
SELECT s.CustomerID, Address, City, PostalCode FROM Customers s WHERE s.OrderID IN (SELECT s.OrderID FROM Orders p WHERE s.OrderDate = '1996') AND s.OrderID IN (SELECT s.OrderID FROM Orders p WHERE s.OrderDate = '1997');
Here is the one I did to show the customers and orders who made orders in 1996 and 97:
SELECT Customers.CustomerID AS Customers_CustomerID, Orders.CustomerID AS Orders_CustomerID, Customers.Address, Customers.City, Customers.PostalCode, Orders.OrderID, Orders.OrderDate FROM Customers INNER JOIN Orders ON Customers.CustomerID = Orders.CustomerID WHERE (((Orders.OrderDate) Between #1/1/1996# And #12/31/1997#));
it is probably something simple I am missing here! Sorry to keep asking :(
but I can't seem to figure it out. All I get is Null values when I run the query.
I have a form with a start text box and a end text box. I use the form name sucessfully in the criteria row so I know there is no problem with the form name. I also know there is no problem with the qry name. Does anyone see anything I am doing wrong?!?!
The query I am working in is labeled [qry_old_summary_date_range]. Just wanted to clarify that is not a problem.
I have a table with dates of deadlines and another with dates of submissions. For each deadline I want to know who submitted first. I figured that all I had to do was compute the difference between the dates and the select the minimum. However, Access rejects the Min() function in the WHERE clause. How do I avoid this?
