Calculated Columns Showing #error??
Feb 22, 2008
I am using Access 2003. I have a form that shows many calculated columms (some using =Dlookup(), other using =ufMyFunctions() stored in Modules). I update only 2 columns and the the form is set up as a ContinuousForm.
No problem, everything displays when I open it. Also in the form is a call (found in Modules) to function that updates a column on that table. Basiclly when opening the form it could do some updates. As I said everything works great when I open the form.
What I have noticed is that when I open the form using the following:
stDocName = "frmIPMVPCosts"
DoCmd.OpenForm stDocName, acNormal
DoCmd.GoToRecord , , acFirst
DoCmd.GoToRecord , , acLast
DoCmd.Close acForm, "frmIPMVPCosts", acSaveYes
all the columns display #ERROR, except the bound columns, which display correctly. The reason I do this method is on a change of value for some of the columns used in the calculated columns on the form, I need to force an update automatically. Instead of waiting on the user to open and close the form, I do it on a CLOSE event in another form that updated some columns used in the calculated columns. That way the reports can up to date also.
This is a single user system for now. Any ideas why the calculated columns are not visible? Is there some setting I have to do? I use this method on other forms that have no calculated columns and it all works.
Thanking you in advance for any help.
Cheers, Boris
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Feb 22, 2008
I am using Access 2003. I have a form that shows many calculated columms (some using =Dlookup(), other using =ufMyFunctions() stored in Modules). I update only 2 columns and the the form is set up as a ContinuousForm.
No problem, everything displays when I open it. Also in the form is a call (found in Modules) to function that updates a column on that table. Basiclly when opening the form it could do some updates. As I said everything works great when I open the form.
What I have noticed is that when I open the form using the following:
stDocName = "frmIPMVPCosts"
DoCmd.OpenForm stDocName, acNormal
DoCmd.GoToRecord , , acFirst
DoCmd.GoToRecord , , acLast
DoCmd.Close acForm, "frmIPMVPCosts", acSaveYes
all the columns display #ERROR, except the bound columns, which display correctly. The reason I do this method is on a change of value for some of the columns used in the calculated columns on the form, I need to force an update automatically. Instead of waiting on the user to open and close the form, I do it on a CLOSE event in another form that updated some columns used in the calculated columns. That way the reports can up to date also.
This is a single user system for now. Any ideas why the calculated columns are not visible? Is there some setting I have to do? I use this method on other forms that have no calculated columns and it all works.
Thanking you in advance for any help.
Cheers, Boris
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Feb 9, 2012
In my table, which I have been using for about five months, I have been importing excel files into it, 6 so far. Included in this table are a number of fields which are caluclated, taking the information from other fields like 0, 15, 9, 3...etc and then deciding on what answer should populate the field through an IFF statement. This has worked splendidly so far. Then, just this morning, I imported a 7th excel file into the table. It all looked fine, except when i went to make sure that the numbered fields from before were not populating the caluclated fields AT ALL. Because the other groups 1-6 above this were still calculated, I determined it was not the codes fault, at least directly.
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Feb 11, 2014
I'm working with a report that totals the number of times a topic is returned from a query. If a topic is not returned at all, i don't want it to show at all. Currently it is showing a blank field for that topic name and blanks in the count as well. Here's the filter i've put in to pull the right data out of my query: =Sum(IIf([Caller Used Resources]="No",1,0))
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Sep 18, 2014
We have a recent issue on client PC. After application running for a while, all the sudden the calculated field on the form not showing the details, though there is data on the control. After restart the PC, the calculated field display correctly. We guess this may be due to the theme we use.
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Aug 18, 2012
Is it possible to have a calculated column based on another table. i have a 1 to many table. the table that is the parent hold a start time. all of the 'many' have an individual time length. i would like a calculated column in the parent table showing the full length. is it possible or will i have to use an update query?
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Oct 8, 2013
I am trying to run a make table query that involves using a linked table in Ms from a SharePoint list. However, a few columns I wish to include in my Make table query are calculated columns from the SharePoint list.
The make table query will not run saying "Calculated columns are not allowed in SELECT INTO statements".
Can any think of a solution or a potential work around to this?
I need to create a table with these columns in it.
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Oct 30, 2013
I currently have a query that pulls selected data from a table. There can be multiple rows of data, and two columns include dollar amounts and quantities. I have a total line going at the bottom so I can see the Grant Total of all the rows (for dollar amounts and quantity).
Is it possible to add a column to this query that will calculate the expression:..?
=Grand Total of Dollar Amts for selected data/Grand Total of Quantity for selected data
I tried to use a query in a query, but must have done something wrong because it just said circular reference.
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Mar 1, 2005
Hi,
Sometime when I delete a record on a form using the wizard delete button and I move between records, #Deleted record shows up.
Can anyone help me in getting rid of it? or why is it ocurring?
Also, I am getting error "2455 : You entered an expression that has an invalid reference to the property |"
thankyou.
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Sep 14, 2006
I have a form with loads of calculated textboxes (using expressions).
Some of these also rely on other textboxes that are being calculated when the form loads.
If I load it once, some of the textboxes display #Error! but most don't.
On closing it and reloading it a second time, the textboxes that displayed #Error! the first time now display a correct value and some other textboxes display #Error! instead.
Occasionally, every control works perfectly.
Is this something to do with when the calculation on each control is run and that if the dependent calculations don't finish quickly enough?
If so, is there a way round it?
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Nov 4, 2014
I have a several fields, calculated, that break apart a string of text at every open and closed parentheses. They work like they are supposed to with no errors. However, I want to use the result of this particular field in a combo box to populate another combo box with the other half of the string that will be split. The problem, I think, is that since the field is calculated, it will not allow me to select it in the combo box, saying that the field can't be edited.
So, I added the same field names to the table that the query was built on, however when I run the query, it says that there is a syntax error with a comma in the code. If I take out the table in the query, (not using the SQL side, just the query builder), it works again with no problem.The text I am breaking apart looks like this: 1.234(a)(1)(A)(2)(b)(i)(-a-)
I need this field to break the text up at the (1) mark, so the code I am using looks like this:
Code:
PrinSubChap1: IIf([Sub2] Is Null,[PrincipleNumber],Left([PrincipleNumber],InStr(InStr(1,[PrincipleNumber],"(")+3,[PrincipleNumber],")")-0))
The other fields I have do the exact same thing, written the same way, with adjustments made to the position (+3,0).I have stared at this for awhile and can't figure out why it is giving me an error and research on the web doesn't appear to cover my question.
This is the error message: Syntax error (comma) in query expression '[mytable].[IIf([Sub2] Is Null,[PrincipleNumber],Left([PrincipleNumber],InStr(InStr(1,[PrincipleNumber],"(")+3,[PrincipleNumber],")")-0))]
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Feb 18, 2015
I have a simple access database which up until now was working as it should. Then i made a Backup of the database Named it something different deleted certain data from the backup and when i went back into the original DB i now have #Name? where it used to calculate 2 fields.
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Feb 21, 2008
Hi guys, Excuse my novice questions.
I have a query in which i did two things: defined a Column "Line Item Cost " as Sum ( using the dropdown in Design Grid of the query).
Then i calculated another field: Expr13 which is:
Expr 13: Sum([Line Item Cost]+ [Change Request Total Cost])
So, If Line Item Cost = 1363000 and Change Request Total Cost = -40000, then
Expr13 : 1363000-40000 = 1323000, but i am getting the values: 1283000(Somehow the value is getting doubled before addition)
Please look at the attached Document.
Please Help!
Thanks,
Kon
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Nov 16, 2006
I got a problem, I have a calculated field which is sometimes empty due to no information being put there. Here is what I have in the afterupdate code:
FUTURE DATE = Me.Box123
The Box123 is my textbox and the FUTURE DATE is the datasource field.
When the field is blank I get the following error message:
I get a Run-Time Error "2113";
and the message "The value you entered isn't valid for this field"
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Feb 4, 2013
I'm attempting to create a calculated field in a query called 'Test'. It's purpose is to determine if a certain field has a 'c' for closed and then returns the appropriate 3 months in a concatenated string. This previously worked when it was shorter. Now that I extended it for 2011 fields i'm getting an error that it is too long. I'm pasting the below code into the 'field' line of my query.
Code:
Test: IIf([DEC12_Status]="c",[OCT12_A] & " " & [NOV12_A] & " " & [DEC12_A]
,IIf([NOV12_Status]="c",[SEP12_A] & " " & [OCT12_A] & " " & [NOV12_A],
IIf([OCT12_Status]="c",[AUG12_A] & " " & [SEP12_A] & " " & [OCT12_A],
IIf([SEP12_Status]="c",[JUL12_A] & " " & [AUG12_A] & " " & [SEP12_A],
IIf([AUG12_Status]="c",[JUN12_A] & " " & [JUL12_A] & " " & [AUG12_A],
[Code] .....
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Jun 11, 2013
I'm writing to an excel file from two separate Access tables, for which I'm using two separate DAO.Recordsets in VBA.The first table has 190 columns, the second table has more than 66 columns, so more than 256 columns will be written to the excel file.So I'm not expecting any error due to any maximum of 256 columns, but still I'm getting an error while trying to populate the 257th excel-column:
Run-time error '1004': Application-defined or object-defined error.(The same VBA works fine when I use another table with less columns.)Even more strange: on another computer I did not get the error and I was able to populate more than 256 excel-columns.
Code:
Option Compare Database
Option Explicit
Dim xlApp As Excel.Application
Dim xlWkb As Excel.Workbook
Dim xlWks As Excel.Worksheet
Dim FileNameOut As String
Dim RowNr As Long
Dim ColNr As Long
[code]....
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Jan 9, 2014
I tend to work with large amounts of data (extracts from company systems) and I create a lot of Access/VBA based tools to automate processes.
I have an annoying error which has always appeared but I don't understand the root cause of it.
When viewing a query, if I filter, I get an error message pop up (though after clicking through the error I can still use the filter function):
"syntax error missing operator in expression 'name of field'".
This seems to happen when I add several calculated fields. Here are some examples of the conditions and calculated field formulas I'm using in this current one:
Conditions:
<>"CINEMATIC" And <>"SFX"
Not Like "*_ZZ*" And Not Like "*test*" And Not Like "EP_*"
[Forms]![FRMscriptPrintReview]![selectLangCombo]
Calculated Field:
Audio Ref Guide: IIf(Left$(Right$([TBLdata]![Script Resource],2),1)<>"_","?",Right$([TBLdata]![Script Resource],2))
I get the impression that its more of a bug with Access as the formulas aren't complicated really but need confirmation on this and if there is a way I can avoid it.
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Apr 14, 2014
I am using MS Access and Excel 2007. I have a query that I need to export to a specific sheet in excel, and the vba is working great and doing what it should. Problem is, some of the data is being exported as numeric, not as text which is what I need. I have several tables related to one another and the fields that were created with the LookUp Wizard and the ones that are not exporting property. From what I have read online, the data that is being exported is from the bound columns, which are the primary key "ID" fields. I have read online that I need to JOIN tables so that Access knows how to identify the foreign keys, but no matter how I do that, it is still exporting the "ID "fields and not the description.
Here is the SQL that I am trying to export:
SELECT tblSampleNew.*, qryProjectSearch.Company, qryProjectSearch.ProjectName, qryProjectSearch.SampleDate, qryProjectSearch.SubmissionDate, qryProjectSearch.SamplePriority, qryProjectSearch.DueDate
FROM qryProjectSearch INNER JOIN tblSampleNew ON qryProjectSearch.IDNumber = tblSampleNew.IDNumber;
the qryProjectSearch.Company is one of the fields that is exporting incorrectly. I have tried to JOIN it to the original table by adding in this expression to the SQL above:
FROM qryProjectSearch INNER JOIN tblClients ON qryProjectSearch.Company = tblClients.ID
This gives a mismatch error, since one field is text type and the other is number, but even when I adjust that, it is still exporting as numbers and not text.
The annoying thing is that when I go to External Data --> Export to Excel Spreadsheet, every exports as text like I want!
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Jan 30, 2014
I have a project at hand and it's been a predecessor of mine and client has asked me to do some work on it and extend functionality - but I have not really delved into Access before and I have had to worked my way through to this final snag :/
The Main Form has one sub form. This sub form allows the user to add multiple order items i.e. qty, stock, description from records within the system - fairly straight forward.At the last column of each row is the sub total of those particular items i.e.
Qty Unit | Item ID | Total
-----------------------
2 | 1234 | 80.00
------------------------
1 | 43526 | 20.00
------------------------
> | |
So the total is a function of =[Qty Unit] * [Unit Price].Then in the Footer of this SubForm is the Sub Total
=SUM([Qty Unit] * [Unit Price])
All fine and well..... However, the additional functionality kicks in.
Lets add the additional customer_id from the Main Form. Each Item bought is dependent on the customer_id i.e. they get special prices depending on who they are.So a New table is made which has the Item ID and SpecialPriceID (of a table to define as a specialPrice) and the Price linked to this Item and Special Price category. So say that there are two groups of users "wholesale" and "nonwholesale" these would be SP_1 and SP_2 and each client is defined either one of these, and each stock item has a Price for each SP_1 and SP_2. Hopefully I've explained myself there.
Back to the SubForm. So now the Total needs to calculated differently with needed the external customer_id from the Main Form.
Code:
Function CalculateSpecialPrice(ItemID As String, CustomerID As String, Unit As Integer)
Dim SPSelect As String
SPSelect = "SELECT Price FROM [Items_SpecialPrices] WHERE"
SPSelect = SPSelect & " ItemID = '" & ItemID
SPSelect = SPSelect & "' AND SpecialPriceID = (SELECT SpecialPriceID FROM Customers WHERE customer_id = " & CustomerID & ") "
[code]....
its the sub total I just keep on getting #Error on. I have even watched (using alerts) that the correct return variable is the same as the individual rows. This is the equation I used for the SubTotal within the footer.
=SUM(CalculateSpecialPrice([Item ID], [Form]![FormName]![CustomerID], [Qty Unit]))
#Error
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Jun 10, 2015
I use access 2010.
I am assuming by the error code, one can not use a calculated field to calculate another field.
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Aug 8, 2013
I was able to use the UNION ALL qry. But, when I have another file (like original2) that does NOT have all the columns listed in the UNION ALL qry, I get a Parameter value box asking for the missing columns when I run the qry.
Example:
original1IDDateGroupChristianJohnnySteve 18/5/2013A1528/5/2013B338/5/2013C2348/5/2013D2358/5/2013E5
original 2IDDateGroupChristianJohnny18/6/2013A212528/6/2013B2338/6/2013C2248/6/2013D22
The UNION ALL qry includes all the possible resources ( includes all the possible column fields Christan, Johnny, and Steve).
When I run the UNION ALL qry with the original2 file, An "Enter Parameter Value" box is displayed with the mssing column name "Steve".
Is there a way to Map the original2 table into a working table with all the columns, or use VBA code to construct the UNION ALL qry to only include the existing columns? My data has variable columns and I'm trying to avoid the parameter popups.
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May 14, 2014
I have a MS ACCESS 2010 database with a data table which i am trying to create a query from. I have 6 columns of data( one with an ID Field and 5 Name Fields). Below i have made examples of how it first appears as a simple query and the second will show you what i would like it to look like.
What the simple query looks like: [URL] ...
Second what I want the query to look like: [URL] ....
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Oct 30, 2007
Currently I'm building tables and forms. My first table (called Clients) lists the details of fictional clients. My second table is for invoices.
In my invoices table, I wish to link the column for client reference (note: stored in the Clients table) to the column that precedes it. This column will list the clients’ names and is selected from a drop down list that is linked to the Clients table.
What I want to do (if its possible) is to have the respective client ref. automatically show up in the next cell once I've selected the client to whom the invoice relates?
Am I making sense? Is that possible? If so, how do I do it?
Secondly, how do I do a sum of selected columns for my “totals” column? Basically, I want to add the figures found in several cells that precede it?
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Mar 22, 2007
I'm affraid my confusing topic title is an indicator of how confused I am by this. I can't even understand the variables well enough to fully utilize Access Help or the Search function here...
What I have is a database hat has column headers that look something like this:
Customer_Name, Order_Date, Qty_Ord, Unit_Price, Total_Price
What I'm trying to get is a query output that will have
Customer_Name, Total Orders (in Dollars) for January, Total Orders (in Dollars) for February, Total Orders (in Dollars) for March, etc.
I've been able to set it up to SUM for one month, but not multiples.
I know I'm totally lame (for proof read any of my previous posts) but you guys totally bailed me out the other time I asked a lame question.
Thanks in advance!
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Apr 12, 2006
My query contains two calculated fields [TaxSavings1] and [TaxSavings2], which are based on some currency and number-type fields in one of my underlying tables.
I just created another field in my query which looks like: [TaxSavings1]+[TaxSavings2]. Instead of adding the two fields, it actually lumps the two numbers together. For example, if [TaxSavings1] =135 and [TaxSavings2]=30.25, it will give me: 13530.25. I need it just to simply add, i.e. answer of 165.25.
Does anyone know how to correct this? Thanks in advance.
:confused:
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Jul 31, 2013
I am trying to convert a table that looks like the following...
Customer Name SumofSum of Bill Rate Reviewer
000462 John 500 Mike
000224 Mike 900 Jeff
I would like to covert it to....
Customer 000462 000224
Name John Bill
SumOfSum.. 500 900
Reviewer Mike Jeff
I don't think Access has any functions for this but I am not 100% sure. I know this can be done in a Module but I am not sure of how to code it.
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