Calculated Field In Access Query Contributes To Crashing Excel Table Upon Import
Oct 24, 2012
I have a simple calculated field (As "Ratio") that is readable in Access 2010 query, but crashes in Excel upon importing/running the query in an .xlsx table.
ERROR MESSAGE in EXCEL: "The query did not run, or the database table could not be opened...check database server..contact your database administrator.."
I am simply taking the cost amounts of each project record (shown as "Record Cost") and dividing it by the "Total Cost" of that project to render "Ratio".
The Total Cost is retrieved from another table.
Testing scenarios:
If we exclude Ratio, the whole query import just fine.
If we filter the query to one project (i.e. "Project A") the ratio field imports fine.
However, the whole unfiltered query does not with the ratio!
Other testing scenarios:
If we use a constant for the denominator AS "1" in Ratio (i.e. recordcost/1) the whole unfiltered query and ratio field imports fine.
If we use a constant for the numerator AS "1" in Ratio (i.e. 1/totalcost) the whole unfiltered query upon import crashes in Excel.
This is a mock example of the dataset, the actual query has 50K+ records:
Project Service Date Record Cost Total Cost Ratio
A Welding 1/1/2012 $100 $120 83%
A Plumbing 2/1/2012 $20 $120 17%
B Welding 1/1/2012 $50 $75 67%
B Plumbing 2/1/2012 $25 $75 33%
C Welding 1/1/2012 $40 $61 66%
C Plumbing 2/1/2012 $21 $61 34%
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Aug 23, 2005
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Thanks.
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Apr 27, 2008
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May 31, 2007
Hi there,
I'm pretty new to Access so I hope this question is not to simple/stupid ;)
Ok, I have an Excel Worksheet that I want to import into an Access Table. The column headers are identical! The only problem is:
- the Access table looks up a couple of the columns from other Access tables. When I try to import the Excel data, Access does (properly) report an error.
- Error: the records from the Excel file were added to the Access table but not all values were imported (no values were imported into the lookup columns...)
Any idea how I should procede so that I can import my data into Access?
Thanks!
Steve
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I always get error on
Code : Application.FileSearch
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Jan 23, 2008
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Cheers,
Mandeep
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May 6, 2015
I have code written which imports excel data to a access table but after the first import it fails due to duplicates, how can i tell it to ignore duplicates in the table and only copy new records?
code is below.
Code:
Function SyncEmployes()
Dim lngColumn As Long
Dim xlx As Object, xlw As Object, xls As Object, xlc As Object
[Code].....
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Jan 15, 2015
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Here is the OnClick:
Code:
Private Sub Command8_Click()
On Error GoTo Err_ImportSpreadsheet_Click
DoCmd.TransferSpreadsheet acImport, acSpreadsheetTypeExcel2Xml, "Table1", "T_Staff.xls", "Yes"
Exit_ImportSpreadsheet_Click:
Exit Sub
Err_ImportSpreadsheet_Click:
Resume Exit_ImportSpreadsheet_Click
End Sub
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Nov 14, 2014
I have an excel table called Parameter with a column called "Test" -- The column contains integer numbers only. So all the numbers in the column are like 5,10,15,20 etc..I have an access macro which imports the entire excel table into a access table called dbo_Parameters
I have created an access macro to run "Saved Import" for 'dbo_Parameters"..After uploading, all the data in the column Test is formatted to mm/ dd/ yyyy. The Field Size is Integer, but the format is view format is converted to a Date..I have to change the properties of the column to "General Number" and get rid of the date format.how to change the import format!
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Aug 21, 2012
I have been trying to import an excel sheet (a specific excel sheet in the workbook) using this method but I get an error:
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where "CustomerFormatted" is the sheet I am trying to import in to the "Customer" table.
The error I get is Run Time Error 3011, The MS Access engine could not find the object "CustomerFormatted" make sure its name is spelled correctly ....
Is there any other way I can import an excel sheet in to an access table?
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Apr 25, 2015
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Aug 22, 2014
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Sep 27, 2005
Hi,
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Dec 29, 2005
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Oct 4, 2004
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Regards,
Swee
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Jan 10, 2007
Hello,
Not sure I posted to the correct forum, but here goes
I would like to import an excel sheet into a new access table. However I am having problems
with multiple fields.
Lets say for instance that in my excel sheet I have the following fields
Field nameName ExamExam_scoreDate
PurgeMaths607-01-2007
--------------------------
Then I import that into a table. Then that is no problem, but then going back to the excel sheet I have noticed that one study could take many different exams. Hence the below
NameExamExam_scoreDate
PurgeEnglish707-01-2007
------------------------
we have a problem in the table because the fields begin to multiply if Purge has taken 20 exams
fieldname
name
exam
exam_score
date
exam2
exam_score2
exam3
exam_score3
exam4
and so on....can you imagine if I hit 40?
I was thinking maybe I could add some lookup field to a cell in excel or access? Am I on the correct path? Since I want to import, but the multiple fields/columns are getting in the way.
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Sep 2, 2005
:confused: Hi all - hope someone can help I dont know where to start.
I've got a cmd button that imports data from a excel sheet - that actual code is working fine, however when it runs it causes Access to freeze.
The data in imported correctly - so it must complete the process but Access locks up and has to be ended via task manager.
Any one got any clues why this is happening and how I can stop it?
This is an Access 97 database running mainly on NT and 2000
Private Sub LoadActualsDataButton_Click() On Error GoTo Err_LoadActualsDataButton_Click
' This procedure performs a two file match between the Actuals table (the Master file) and ' The Actuals spreadsheet file (the Transaction file).
'
' Keys : Study Code|Work Package|Period
'
' If the Master key < Transaction key then
' Read the next Master record.
' If the Transaction key > Master key then
' Add the transaction record to the Master file
' Read the next Transaction record.
' If the Master key = Transaction key then
' Update the value on the Master record with the value on the Transaction record
' Read the next Master Record
' Read the next Transaction record.
'
' End of File processing
' At End of File on the Master file, set the Master key to "ZZZZZZ"
' At End of File on the Transaction file, set the Transaction key to "ZZZZZZ"
' Continue processing until both keys are equal to "ZZZZZZ"
Dim MyDB As Database, MySQL As String, MySet As Recordset Dim appExcel As Excel.application Dim MyFiles As String Dim MasterKey As String, TransactionKey As String
Set MyDB = CurrentDb()
Set appExcel = CreateObject("Excel.Application")
' Set up the transaction file (Actual Data Spreadsheet)
MyFiles = appExcel.GetOpenFilename("Excel Files(*.xls),*.xls", , "Open Actuals Spreadsheet") If MyFiles = "False" Then Exit Sub
appExcel.Workbooks.Open FileName:=MyFiles, ReadOnly:=True appExcel.Visible = False
' Check that this is a genuine Actual spreadsheet On Error Resume Next Let Err.Number = 0 appExcel.Sheets("Sheet1").Range("B1").Select
If Err.Number = 9 Then
MsgBox "This is not a valid Actuals Spreadsheet."
appExcel.Quit
Exit Sub
End If
If appExcel.ActiveCell <> " Extracted Actuals Data" Then
MsgBox "This is not a valid Actuals Spreadsheet."
appExcel.Quit
Exit Sub
Else
appExcel.ActiveCell.OffSet(1, 0).Range("A1").Select
TransactionKey = appExcel.ActiveCell.OffSet & appExcel.ActiveCell.OffSet(0, 1) & appExcel.ActiveCell.OffSet(0, 2) End If appExcel.Visible = True
' Set up the Master File (Actual Table)
MySQL = "SELECT Actuals.[Study Code], Actuals.[TBCS Code], Actuals.[Year/Month], Actuals.Actual "
MySQL = MySQL + "From Actuals "
MySQL = MySQL + "ORDER BY Actuals.[Study Code], Actuals.[TBCS Code], Actuals.[Year/Month]; "
Set MySet = MyDB.OpenRecordset(MySQL)
If MySet.EOF Then
MasterKey = "ZZZZZZ"
Else
MasterKey = MySet![Study Code] & MySet![TBCS Code] & MySet![Year/Month] End If
Do Until TransactionKey = "ZZZZZZ"
If MasterKey < TransactionKey Then
' Read the next master record
MySet.MoveNext
MasterKey = MySet![Study Code] & MySet![TBCS Code] & MySet![Year/Month]
GoTo Next_Loop
End If
If MasterKey > TransactionKey Then
' Add a new record from the Transaction to the Master
MySet.AddNew
MySet![Study Code] = appExcel.ActiveCell
MySet![TBCS Code] = appExcel.ActiveCell.OffSet(0, 1)
MySet![Year/Month] = appExcel.ActiveCell.OffSet(0, 2)
MySet!Actual = appExcel.ActiveCell.OffSet(0, 4)
MySet.Update
' MySet.Requery
appExcel.ActiveCell.OffSet(1, 0).Range("A1").Select
TransactionKey = appExcel.ActiveCell.OffSet & appExcel.ActiveCell.OffSet(0, 1) & appExcel.ActiveCell.OffSet(0, 2)
GoTo Next_Loop
End If
' Keys are equal so update the Master with the Transaction value
MySet.Edit
MySet!Actual = appExcel.ActiveCell.OffSet(0, 4)
MySet.Update
' GoTo Next_Loop
appExcel.ActiveCell.OffSet(1, 0).Range("A1").Select
TransactionKey = appExcel.ActiveCell.OffSet & appExcel.ActiveCell.OffSet(0, 1) & appExcel.ActiveCell.OffSet(0, 2)
MySet.MoveNext
MasterKey = MySet![Study Code] & MySet![TBCS Code] & MySet![Year/Month]
Next_Loop:
Loop
Exit_LoadActualsDataButton_Click:
Exit Sub
Err_LoadActualsDataButton_Click:
MsgBox "An has occured." & vbCrLf & vbCrLf & _
"Error number: " & Err.Number & vbCrLf & vbCrLf & _
"Description: " & Err.Description
Resume Exit_LoadActualsDataButton_Click
' = Mid(ActiveCell, 1, (Len(ActiveCell) - 1)))
End Sub
Private Sub MainMenuButton_Click()
On Error GoTo Err_MainMenuButton_Click
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "Main_Menu"
DoCmd.OpenForm stDocName, , , stLinkCriteria
Exit_MainMenuButton_Click:
Exit Sub
Err_MainMenuButton_Click:
MsgBox Err.Description
Resume Exit_MainMenuButton_Click
End Sub
Private Sub MaintainContactTableButton_Click()
On Error GoTo Err_MaintainContactTableButton_Click
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "frmBDTSContactsMaintenance"
DoCmd.OpenForm stDocName, , , stLinkCriteria
Exit_MaintainContactTableButton_Click:
Exit Sub
Err_MaintainContactTableButton_Click:
MsgBox Err.Description
Resume Exit_MaintainContactTableButton_Click
End Sub
Private Sub MaintainersNBTUsersButton_Click() On Error GoTo Err_MaintainersNBTUsersButton_Click
Dim stDocName As String
Dim stLinkCriteria As String
stDocName = "frmBDTSMaintainNBTUsers"
DoCmd.OpenForm stDocName, , , stLinkCriteria
Exit_MaintainersNBTUsersButton_Click:
Exit Sub
Err_MaintainersNBTUsersButton_Click:
MsgBox Err.Description
Resume Exit_MaintainersNBTUsersButton_Click
End Sub
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Sep 7, 2005
Hello All
is there a way (i guess using VBA) to import an excel spreadsheet into an access table without having to go through the wizards, if you know all the field names and other variables ??
Yours in anticipation
DJS
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Feb 5, 2006
Hello All,
I thought i would ask this question an how to import data from excel into access.
I am using sage to invoice clients and i can output this in to excel format then i would like the best and simplest way to pull the data though into access.
The data file has column headings at the first row ie A1 though to J1 and after this is the data, i have a table setup with the relivent table names, I had thought how easy this would be, but as always this was not the case.
The outputed excel sheet will vary in location so i think i need a diolog box to select the file and then some how link it to extract the data, is this right and if so how can it be achived.
Any thoughts
Alastair
UPDATE
**************************************Resolved Thanks to Pat Hartman *************************
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Dec 13, 2007
Hi All,
I'm having a Excel Sheet With first column which has numeric data for first 70 or 80 records then comes some string data, here i'm using this statement to import data from excel to MS Access DataBase, but its not retriving the records which were in string data type, is there any other way to do this...?
SELECT [Item #], [Description], [Pack Size], [Price] FROM
[Database=C:Test.xls;Excel 8.0;HDR=Yes;IMEX=2].[Sheet1$] Where
[Item #] Is Not Null
thank's in Advance.
- Prakash.C
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Nov 5, 2004
I want to import data from access to excel my excel file has columns say
a b c d e f g h i j k
my access table has columns
b d e f g i k
now when i run transferspreadsheet, since some columns are not there in the access table, it gives a error. how can i import this data?
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Dec 11, 2004
OK. I feel like an idiot but I did read the manual, Googled, and Microsoft help, but still cannot do it.
The problem is on the import feature, there is no option to choose an Excel file.
I lowered the macro security level to take it out of "sandbox" mode, I reinstalled
office and selected run all features again. I updated as well.
I tried blank databases to import to. No luck. I go to external data, import and I can choose ODBC, XML,
sharepoint or Access files only.
I am using MS Office Pro 2003. Thanks for the help.
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