I am working on a system to store financial information. I will be extracting our accounts payable journal entries on a monthly basis into Excel. I want to import that data into an Access table. I have several calculations to perform to create new datafields that I need to store in my Access table. Is it possible to perform these calculations as I load the data? If so what the best method to do this? Here is an example. I will be downloading our monthly hardware depreciation and need to split it among departments based on % stored in another Access Table.
I have two tables - Hours and Employees. Employees table has these fields: EmpID, and First, and Last name. Hours table has these fields: EmpID, Hours, Funding Source, Nature of Work, Pay Period
I need to produce a report or a query that will display these results: A column with a list of all the employees and all the Nature of Work categories going across with the sum of hours for each Nature of Work. I'm attaching an Excel spreadsheet that shows kind of what I need. Also, these reports need to be produced for each Funding Source and Pay Period, so something like [Enter Funding Source] and [Enter Pay Period]
My question is that I don't know how to make a report that will just list a column with all the names and count the sum of hours for each Nature of Work.
Hope this is not too confusing, and any help would be greatly appreciated. thank you!
Ohh Stress. Need Help....I have a mainform that contained two subforms in it. MainForm called "Employee", the two subform called "vac", and "Prevac". There is a field in my mainform called "Hours", that I'd like to use to Add with a field in Vac subform called "VacA" and a field in Prevac called "FHours". I'd like to display the total (sum of all three field on the same mainform. Is there anyone have any idea? Thanks in advance...
i have two text boxes in a form: 1) Todays Hours 2) Total Hours
when i enter a number in text box todays hours i want the value in the text box total hours to increment by that amount. this operation will be done on a daly basis for a internet cafe where the user comes and i put in the hours. it seems simple but i really do not know. could someone help me please :confused:
(When I get this working I'll make a field in the table so there is no need for the text-box.)
This is basically, three types of commision that I want to total at the end in a "total". The amounts of commision are obviously different for each record but when I click in the "TextBox" it totals the values for the record that box is in ONLY, and all records show the same value in this field. I will click in a different box, and it will change, but ALL of them will change. How do a make it so that all "TextBox" field will show their own value.
I have a number of Yes/No fields in my database (their default value is False), and I am looking to update these via one of my webpages via INSERT INTO... statement.
What I have is a checkbox on the page, with checked value as true, and then before the values are written to the database, for the unchecked boxes, it converts all empty check box values (ie the ones which have been left unticked) to false, so the INSERT INTO statement will either write true or false for each checkbox, like this... true,true,false,true
The thing is, on executing the code, it add all the other details fine, and hits no errors, but NONE of the checkboxes get updated... these ALL remain unticked in the database, so ignoring any true values which are written to it. Please can someone help, I would be sooo thankful ).
I'm trying to create a database for a Cattery business.
One thing I'd like to include is a query that calculates how long a cat has been staying at the cattery and then calculating the amount owed by the owner.
I don't have a cost field in any of my tables, so I need to create this on every run of the query.
So for example
A Cat resides in the cattery from the 22nd of Feb to the 28th of Feb. So 6 days (not including the day the cat is brought into the cattery) at a cost of 4.95 a day equals 29.7
Heres what I have so far http://www.tdh1987.co.uk/pics/query.JPG
Bear in mind I'm from the UK, so the date field is in a different format to yours.
I have a table for invoices that need to show Nett, VAT & Total. I have set up a form and have included a calculation on both VAT (Nett*17.5/100) and Total (Nett+VAT) which works well in the form. Because these calculations are in the ControlSource, I do not know how to have these fields bound to the original table.
I am new to Access and have made a databse using Access 2000. This is used for a dart league.
In one of the Tables called Members each "record" is made up of the persons details (Name,address, etc). Included in the Row record I have "fields" (columns) that keep track of the points each person hits on a nightly basis. I also have a Total Field.
Exampleof fields)
ID#,First Name, Last Name, Address, Phone #, Week 1, week 2, week 3, Total
How do I get the Total Field in the record to add up the nightly points in Week 1 + Week 2 + Week 3.?
In Excel it would be a simple calculation (e.g =sum(a1+b1+c1) etc.
As I said I am new to this database and it is very frustrating at the moment. I have used the help function but it mostly double dutch to me.
I think the title describes best what I want to do. I need to send a letter to some lets say receivers, who fulfill certain criteria, and who appear in a data field in an access database. The letter is common for everyone with the difference of course of their address and name. I am sure this is an easy one for the most of you....
Thanx in advance, Kyriakos p.s. sorry for misspelling some words...
I've imported an Excel file into a table and now I've created a Query from it. I now need to Add Fields (names are not in the table) and calculate totals for these renamed fields some of the answers are going to be the result of two or three fields. Any help would be greatly appreciated. thanks
I have created a form with a subform and I want to subtract the total of the subform from the total of the form to get a balance; i.e. I have a total of expenses on the form and the subform is a record of payments against the expenses and I want to show a balance.
I have been all over this one and can not make the expression work. I have been working in Access for some time but this one has me stumped, I am probably over thinking it or just can't see the forest for the trees.
I have gone into the expression builder and created the formula but when I complete the process I get the #name? error statement in the field.
Can anyone help me with this problem? Thank you in advance. You can send responses to sharon.dunn@newmont.com.
When a form needs a calculated field. Say something simple, like
TotalCost = Quan*Cost
Is it better to create a query? Use a table and create the calculated field in the query builder? Or use a table and create a new unbound field on the form with the formula in it?
I never really know which one to do.
Lately I’ve been using saved queries for almost everything and now I have several dozen in this data base and its only half way done. Soon I’ll have to create a data base just to keep track of the queries in this one.
I am trying to create an expression that determined by text fields. The field is a PASS for FAIL field. The result needs to =PASS if 70% of the total column is PASS.Can this even be done using an expression?
In this table I have two fields Seats Available and Seats Remaining
When I register a student to a Course in the Courses table I would like the corresponding Seats Remaining field for that course to decrease automatically.
I can, of course, run a report or a query to see how many are enrolled in the course and then manually update the Seats Remaining field (which is what I currently do), but I would like this process to be automated each time I register a new student.
My training database requires me to identify each training record in the tblEmpTrainHist table as either "Compliant" or "Delinquent". I thought a simple calculation in my query:
would do the trick. However, I did not consider the records where the employee has not yet completed the training and the field [DateReceived] is Null. There are two considerations: those employees who have no [DateReceived], but have not yet reached the DateDue (Compliant); and those employees who have exceeded the DateDue (Delinquent).
For some reason our database keeps "not responding" ...
The application stops responding when:A field is selected that has a input mask
A combo box is highlighted (forcing the drop-down menu to open)
Certain buttons are pressed (in fact all but two trigger not responding, why the two buttons are immune)
if I put a break point on a section of code that runs when I press a button (any button, it doesnt matter) and I then press the button which takes me to VBA, to the break point. Then I press F5 to continue to run the code until the function ends (essentially doing nothing, just running the code to the soonest break point I can in the function and then running the rest of the code as normal...) it all works fine again!!!!
I fixed the issue by creating the function:
Code: Sub aiuewjgaop() End Sub
saved the database, deleted the function and then saved the database again.
In my Query I have a Date Received field and a Date Approved field.
I would like to calculate the number of work days, which excludes weekends, between Date Received and Data Approved fields.
It would be more desirable to calculate the number of work days, excluding weekends and governmnet obsereved holidays.. but I don't know if that can be done... If not I can stick with the number of work days excluding weekends.
How would I go about doing this? I would need to add a new column to my query?
What would I put for the field and criteria? What kind of expression do I use?
I have been working on a stock database for my company. It needs to hold stock data, Any adjustments in the storesperson may do (QtyIn or Out). And allow Customer PO's to be raised (just to show prices and quantites sold to customers)
I then want to create a query to work out the total stock.
At the moment i have two queries, one to Sum the adjustments and one to sum the PO's. (The stock is not removed from the Customer PO until invidual line is shipped)
I then need to combine both these queries to work out the total stock value.
There will always be a value in the Sum of Adjustments but not in the Customer PO. So when i run the query to =SumofAdjustments - SumofCustomerPO's, if there is no record in the SumOfCustomerPo's, no value will appear.
One Customer can have many Consoles. Each Console can have multiple WorkOrders for every time I do work on that particular Console.
I've designed my WorkOrderT to include all the same fields as both CustomerT and ConsoleT. That way all data is preserved in case the Customer say sells his/her console to somebody else. I don't want my database to Cascade change all the WorkOrder data associated with that previous customer. make sense? If not... example:
Peter buys xbox 360 and brings to me to get DVD fixed. I now have a Workorder entry that reflects work done.
Peter sells xbox to Geoff.
Geoff bring same 360 to get Red Ring of Death reballed. I will enter Geoff as a new customer, and make new workorder associated with Geoff's name. The previous DVD drive repair WorkOrder will still stay associated with Peter.
Where should I put information like "Profits", "Income" i.e. Money related stuff. The way I currently have it is that I input the value paid on each invidivual Workorder. It calculates the cost and profit on each Workorder.
Accomplished by putting things like: =([subtotal])*([TaxRate]) in the control Source. Will this kind of thing bog down my database once it starts to get large?
Should ALL calculations stay in queries? I.e. Only do calculations when using a query. Is having a query that calculates things like profits a good way of storing that sort of data? Should I be storing profits/money data into a ProfitsTable separately.
Is it possible to direct the placement/order new of fields when modifying an Ms Access database in code?
I need to modify the schema of an MS Access database via code - but I want to be able to direct the order or placement of the fields within the tables.
For example - if TableOne has 3 fields - Field10, Field20 and Field30.
I would like to be able to add say Field15 between Field10 and Field20 - not just append it to the end of existing fields.
I believe it is possible as you can do it within Ms Access itself. I can use ADO, DAO, ADOX or SQL for that matter - but it seems all of these offer no placement of the field within the table.
