Can't Update Record In Subform
May 25, 2005
Hello all! I'm using a form in data entry mode to add new orders into a table. When the Save button is pressed, an append query posts the order number and date to another table, and then enables a subform for data in that table. The subform is linked to the main form by the order and date to get only the record that was just entered/created.
While the subform does display the desired record, the user cannot update other fields in that table through the subform. I've searched all over the forums, and I'm probably missing something really simple. I've tried turning data entry on and off, changing different subform properties but to no avail. I can filter out the proper record on the subform, I just can't update it! Any help would be much appreciated. Thanks!
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Feb 25, 2014
I have a continuous subform of 'static data' whose record source is a SELECT query across multiple linked tables.
Most of the fields are locked and purely there for information purposes but I need to be able to allow end users to change one particular field in each record if they need to - choosing a value from a predetermined list (i.e. one of the tables)
Usually, when I need to do this, I add a command button to the subform and use that to open a separate pop-up form specific to that record, from which the user can make whatever changes they like and then update the record. So in this scenario, a simple unbound combobox linked to that table, on that separate form, would work quite easily.
But I would prefer if users could make their changes directly from the subform without (yet another) pop-up form required each time, to make managing these records more fluid and less time-consuming.
So my thought was to use a bound textbox in the continuous subform (to take the existing value for each record), hide it and overlap it with a visible unbound combobox whose row source is the table of available options and whose default value is driven by the hidden bound textbox. And then to use the AfterUpdate event of the combobox to run the UPDATE query on the record in question.
However, while the combobox is getting the correct default value and the correct list items, I can't make a selection from it. Now I am aware there are 'issues' with using a combobox in a continuous subform but I was hoping I could circumvent them by not binding it.
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Aug 22, 2013
I have a table called tblCompanies. When a company acquires another company, I need a method by which the acquired company's CompanyID (PK) can be updated to the new company's CompanyID (PK). I also need to be able to update all related CompanyIDs (FKs) to the new value in related tables.
In cases in which the new company does not have an existing record, there is no problem: the company name simply gets changed to the new company and the existing CompanyID is maintained. I then use an audit table and Track Changes function to keep track of the company name data and a union query to keep the old names in the selection lists.
The problem is when both companies already have existing records in the table.
So, let's say I have records for Company A and Company B. Company A merges with Company B and Company B is now the main record. What is the best, simplest and easiest way to update the CompanyID (PK) from A to B and change the CompanyID (FK) to the new value in all related tables?
I am envisioning a pop-up form that directs the user to select the new company and then an update query happens behind the scenes... but exactly how does the criteria for the update query get selected and how do all the related tables get updated? My vba skills are pretty basic, will I need extensive coding to do something like this?
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Jan 22, 2014
I have two unbound unlinked subforms residing on a 3rd unbound main form. When I enter the current record on Subform1 I would like the matching record(s) on Subform2 to be highlighted or otherwise formatted. I can get this to work for only the first record on subform2 due to the way I have my code setup on Subform1:
Code:
Private Sub Accounting_Unit_Enter()
'find where AUs match. only works for first Subform2 record
If Me.[Accounting Unit] = Forms!MainForm.[Subform2]!AccountingUnit Then
msgbox "Match"
End If
End Sub
My thought was that I needed to reference the Recordset of Subform2 and search for all AccountingUnits that match the current AccountingUnit of Subform1,
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Oct 5, 2013
i have a main form with three sub forms on it. when i update subform 1 i want subform 2 and 3 to update..currently i have an after update event in a combo box subform 1
Code:
[Forms]![FRMDATESUM]![frmHOURSUMnowork].Requery
[Forms]![FRMDATESUM]![frmHOURSUM].Requery
when the user updates the combobox in subform one nothing happens to the other subforms until close and reopen main form
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Jun 6, 2013
How could I write vba in order to get one field in a subform to update another field in a different subform?
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Jan 26, 2014
I have two subforms on a main form. Both use similar queries and nearly the same set of records and PK. The first subform is for data entry and the 2nd subform is a continuous form that lists the entries in order that are made from the 1st Subform. (for entering in vacation days and appointments)
The continuous form cannot be edited, it is to be a list for viewing the information only.
I have an edit button next to each record on the continuous form. When the button is clicked, I want it to take the 1st subform to that specific record as well (same PK), so the information can be edited there.
I cannot figure out how to get the 1st subform to go to the record on the continuous form when the button next to that record is clicked on the continuous form.
I tried the DoCmdSearch for record and just keep getting object is not open errors.
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Sep 3, 2013
I have two sub forms on a main form.Subform 1 displays information which comes from a query, filtered using two combo boxes on the same form.The active record on the data sheet has two field values output to hidden text boxes on the form.
These text boxes then provide the values used for the query displayed on the 2nd sub form.When I highlight a new record in subform 1, the text box values change, but the values in sub form 2 do no.Which would be the best method to use to get this to requery?
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Jan 26, 2015
i want to be able to create an On Click Event when pushing a command button that will run an Update query to update a record and after it has been updated that specific record will pop up on a Form and be displayed. i know a different way is to run the Update query and then have it displayed in a Select query but i want it to be displayed on a Form instead. is it possible?
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Apr 30, 2007
I need a way to dynamically store a particular value in "field_2" of the CURRENT record depending on whether or not the value of "field_1" of the CURRENT record is identical to the value of "field_1" of the PREVIOUS record within the same table. The table is sorted on "field_1".
So, if the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is also "ABC", then store a value of "PPP" in "field_2" of the current record. IF on the other hand, the value of "field_1" in the CURRENT record is "ABC" and the value of "field_1" in the PREVIOUS record is "XYZ", then store a value of "WWW" in "field_2" of the current record.
I have a report that will use these results to count only the number of records that have a "WWW" in "field_2".
Is this doable, maybe in a query somehow?
I should add that whatever the solution, it needs to be compatible with Access 2000.
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Jun 28, 2013
When we browse through records in a subform we store the records in the database.When we want to delete a records for example the third record from the five records always the first records will be deleted. How can we delete the records where the cursor is at? When we are at the third record and press the delete button the third record from the list in the subform should be deleted.
Code:
Option Compare Database
Dim FocusBln As Boolean
Private Sub Identificeer()
Me.[Datum Aangemaakt].Visible = True
Me.[Datum Aangemaakt].SetFocus
If Me.[Datum Aangemaakt].Text = "" Then
[code]...
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Mar 24, 2015
When I add a record in the subform and then move to the next record whilst still in the subform, the main form jumps back to its first record? I then have to move back to the right record in the main form to update the next record in the subform.
I want to move to the next record in the subform without affecting the main form.
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Feb 6, 2014
I have a database which has a main form and subform built in linked by parent/child customerid, what i would like to do is search all the subform records from the whole DB and return its parent record on the main form?
Can this be done? because if i use find it will only search the filtered form i have onload of the form?
My onload event is based on fosusername()
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Sep 16, 2013
I would like to select a record from my combobox dropdown list and have that record populate in my subform. Currently, I am only able to select the 1st record at the top of the dropdown list to appear in my subform. But I would like to select any record from the dropdown list and have it populate my subform.
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Oct 2, 2013
Is it possible to open a form to add a child record related to the highlighted record in the subform?
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Jul 6, 2006
Hello All,
I have an ordering db that utilyzes the typical Form / Subform layout. I
would like to be able to delete a record from the Main form and maintain the
same postion relative to the other records. For example, if I am scrolling
through the records and want to delete record #45, After I delete it I would
like to be able to have record #44 visible to the user.
I am currently using (2) SQL statements to delete the records from the main
Order table and the Order Details table which are linked without Cascade
Delete Related Records being on.
I had set-up a recordset procedure to try and find the bookmark set before
deletion but the only way I can get the sub-form to not show a blank form (no
controls visible for the record just deleted and the #deleted in controls on
the main form) is to requery after the delete, which loses the bookmark. If
i place the ReQuery at the end it displays the records properly, (without the
blank record) but returns the record to the first record. I have tried
turning off any sorting references to OrderBy, etc. but it still returns to
the first record.
I have also tried using "DoCmd.RunCommand acCmdDeleteRecord" but it doesn't delete the record from both tables.
Dim rst As Recordset
Dim strSearchName As String
Me.AllowDeletions = True
Me.sfmOrderDetails.Form.AllowDeletions = True
Set rst = Me.RecordsetClone
strSearchName = Str(Me.sfmOrderDetails.Form.txt_Order_No.Value)
rst.FindFirst "Order_No = " & strSearchName
CurrentDb.Execute "DELETE Order_ID FROM tblOrderDetails WHERE Order_ID = " &
Order_ID,dbFailOnError
CurrentDb.Execute "DELETE Order_ID FROM tblOrders WHERE Order_ID = " &
Order_ID, dbFailOnError
Me.Requery
Me.sfmOrderDetails.Form.Requery
Me.Bookmark = rst.Bookmark
Set rst = Nothing
Thanks!
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Jul 31, 2015
I am having difficulty getting the right record to carry forward into a modal subform to edit/update information. The Request_nmbr is an autonumber field. The client can have multiple requests. When I open my subform, I can scroll through the records, but when I launch the "update" button, I don't know how to carry forward the request_nmbr so that I'm updating the right record.
Here's my code:
Private Sub Btn_Exception_SubModal_Click()
DoCmd.OpenForm "Frm_Exception_UpdateModal", acNormal, , acFormAdd
Forms! [Frm_Exception_UpdateModal]![Request_nmbr].value = Me![Request_nmbr].value
Forms! [Frm_Exception_UpdateModal]![clientnmbr].value = Me![clientnmbr].value
End Sub
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Dec 16, 2014
I am creating an events database. In my main form, I have all the details of a single event (billing code, fees, customer, support personnel, etc.). Then, I have a subform (form view) that lists each of the other services which share an event ID (this ID comes from a separate, unrelated events management suite). In the subform, I display the most-commonly-edited fields so that they are editable without navigating to a different record.
However, there will be instances where it becomes necessary to navigate to one of the records listed in the subform. I would like to make this a quick process by just clicking on the primary key in the subform, and have the corresponding record appear in the main form.
In my searches I've found a common suggestion to use a DoCmd.OpenForm method where the form opens to that specific record -- in effect filtering by the primary key number. I don't prefer this method because it disables the ability to navigate to other records using the previous, next, find records, (etc.) buttons without closing and re-opening the form.
Is there a way to make the main form 'jump' to a specific record by clicking on a control in the subform, without limiting the ability to navigate in the main form?
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May 29, 2006
In the zip-file attached below is my "problem" database. (to see the problem open frmLedenArtikels)
On top of the form just select a name from the combo box, the subform then lists the items that person has bought on a certain date. So very easy form.
The problem is the following. When I try to add items to the subform, the record selector in the subform always automatically jumps back to the first record in the subform. this is very annoying and I have totally no clue why this is happening.
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Jan 17, 2014
I have a subform with records of call details (date, time, subject) - the date and time are autogenerated and subject is a text field. After entering text in the subject field and then clicking on the close button in the main form, or clicking anywhere else in the main form, the record is saved to the table. However, if I enter text in the subject field and then move up to view previous records (within the subform) and then click the close button in the main form the record is not saved in the table. How can I either save the record before allowing the user to move to another record within the subform or before exiting the subform set the focus to the new record so that it will be saved on exit?
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May 15, 2006
I moved this to it's own thread since it wasn't the same question as was posed by the thread creator.
Pat
Not really the same issue but I thought to save us all from another thread...I have three subforms on a main form which are linked master/child. When I go through records on my first sub other two should be showing the additional info. I'm using requery as an form_current sub and works well with one sub, but doesn't work right with the other. The thing is that it shows the data on the form only if there is some data in the table already, but not if you want to add some new.
this is the code:
------------------
Private Sub Form_Current()
Dim ParentDocName As String
On Error Resume Next
ParentDocName = Me.Parent.Name
If Err <> 0 Then
GoTo Form_Current_Exit
Else
On Error GoTo Form_Current_Err
Me.Parent![tblInfoSub].Requery
Me.Parent![tblInfo2Sub].Requery
Me.Parent![tblKategorije subform].Requery
End If
-----------------------------------
since I am actually getting requery to work...what else might be the issue
tnx a lot
Daniel
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Jun 23, 2015
I have 5 subform named "bene_subform1", "bene_subform2", "bene_subform3", "bene_subform4", "bene_subform5", and i would like to know if it's possible to msgbox the record from the beginning to end of record in sub-form 1, loop thru all the 5 subform via VBA?
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Sep 29, 2005
I am building a debt management program in A2k. I have created a tabbed control which contains 6 pages based on a set of queries. These pages are a budget template and the intention is that when this form is inserted as a subform into the customers form the budget will open as a blank template with the budget categories displayed. The clients budget will then be entered and saved. The Budget table contains 56 budget categories.
At the moment when I insert the budget form and use it the only records that change are the template. I want the first 56 records to remain with zero values so that they display as blank for a new client but I want the total 56 new records to have the customer ID associated so that when that client record is accessed again their budget will appear. I have attached the SQL code for the query that displays a sub portion of the budget.
SELECT Budget.BudgetID, Budget.ClientID, Budget.SectionNumber, Budget.BudgetTitlesID, Budget.Description, Budget.Cash, Budget.Credit, Budget.Frequency, IIf([frequency]=1,([cash]*52/12),IIf([frequency]=2,([cash]*26/12),IIf([frequency]=3,([cash]),IIf([frequency]=4,([cash]/12),0)))) AS Totalscash, IIf([frequency]=1,([credit]*52/12),IIf([frequency]=2,([credit]*26/12),IIf([frequency]=3,([credit]),IIf([frequency]=4,([credit]/12),0)))) AS Totalcredit
FROM Budget
WHERE (((Budget.ClientID)=[forms]![customers].[clientid]) AND ((Budget.BudgetTitlesID)=1)) OR (((Budget.ClientID) Is Null) AND ((Budget.BudgetTitlesID)=1));
My thought was to do an after update event that would copy the clientID from the main form to the sub form and populate all the records in the budget. However, I have only succeeded in populating the individual record that has changed.
I probably haven't explained the problem sufficiently to get some help but would appreciate any thoughts.
Thankyou
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Jul 26, 2006
I have a subform which asks a user to confirm the update before it happens - if the user selects no - then the update is cancelled.
When the parent (they are not related record wise) form is closed the update on the subform is attempted - if the user selects no - how can I cancel the close of the parent form. At the moment a message saying "Cannot save the record at this time - changes may be lost". Which I don't want to see.
Thanks
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Jun 20, 2005
I have a form called NewRequisitions that had a combobox in which the users select the Supplier (name, address, shipping details). I created a button to open a subform called NewSupplier so that they can add a new supplier to the Supplier table as needed. My code works okay for the first "NewSupplier" entry - the table and combobox are both updated and the new supplier is available for selection in the dropdown list. However, when there is a 2nd record that needs a NewSupplier added the combobox list doesn't get refreshed. The record is added into the table okay but you can only view it if the NewRequisitions (main) form is closed and then reopened.
Here is the code in my subform:
Private Sub Form_Close()
If CurrentProject.AllForms(NewRequisitions).IsLoaded Then
'save the record if there have been any changes
If Me.Dirty Then Me.Dirty = False
'requery combobox on other form
Forms!NewRequisitions!ComboSupplier.ReQuery
'yield to other events - and put the new list into use
DoEvents
End If
End Sub
-----------------------------------
Any assistance would be greatly appreciated!!!
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Jul 27, 2005
I wonder if anyone could offer some advice on a problem with a form & subform?
I have a main form, based on table PublicationOrders:
POrderID (pk)
EventID(fk)
And a subform, EventDisplay, based on table Events:
EventID (pk)
EventName
The main form and subform are linked on the field EventID and my master and child links are correct, as far as I can tell.
The field EventID on the main form is a combobox, bound to field EventID in the table PublicationOrders. It allows the user to select which event an order is being sent to. In the Afterupdate property of this combobox, I have the code: Forms!PublicationOrders!EventDisplay.Requery
I would like the subform to update to show the details of the event that has just been selected from the combobox. However, for some reason, on afterupdate, the subform displays whichever event was selected when the previous record was entered. If I close and reopen the form, it will right itself and show the correct event information that corresponds with the order.
Any ideas why it's doing this? I have searched here for a solution but can't seem to find anything that relates.
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