Can Add Multiple Names To One ID (Auto-number)
Mar 25, 2014
I work in University accommodation housing 3000 students and we conduct meetings with the residents when they are to be disciplined.. for various things such as smoking in their room, poor conduct, or cause they've broken a window decided playing football in the kitchen using a window as a goal.
They can then be given a fine or community service or a warning.
I've created a database that logs a these meetings and it works fine when one person is called in, it logs the individual (Name, ID Number, Accommodation, Flat & Room No) and I can transfer the details to a new community service record or fine record and it all links to the auto generate ID number (known as the Case Number).
Though in cases where there is more than one person involved and each are given their own "discipline" I haven't got the knowledge to know how to keep it linked to the same 'Case Number'.
Can I create a case, add more than one person to the meeting record who will be present?
Then following that meeting for example Alan gets 10 hours community service, John gets a £40 fine, and Dave gets a £40 fine and 5 hours community service? Though all 3 are still linked to the same case number from the initial meeting?
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Mar 10, 2006
Not to sure if I am doing the table structure correctly as you may come up with an alternative.
I have an [Pre-Order] table, which is linked to an [Order Details], table. A product grp is assigned to each Pre-Order. One Order can have many colours. So what I need is to be able to have an Auto Number generated sequentially depending on what the product grp is.
So for example, I order some shirts, in three colours.
Shirt Product Grp is P
The start of the barcode is 175
Style number is the next section of the barcode which needs to be sequential generated.
so
175 0001
175 0002
etc
Yes this is easy with an AutoNumber, my problem is that my next order could be ties.
Product grp J
The start of the barcode is 145, i need the autonumber to start from 0001
not start from where the previous order ( in this example Shirt above )
so
145 0001
145 0002
do i have to have a separate table for each product grp, ( there are 26 Product grps )
please help, a bit stuck
H
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Dec 27, 2013
I have a table having the following fields:
StaffNo TextField PrimaryKey
Name
....
...
The data in StaffNo will be alpha numeric, like AKA-111, AKA-112, LMN-100, LMN-102
Here AKA and LMN describes the Sites where employee is working.
On Add New Employee, When user enter AKA- in StaffNo, on exit the next number on that site should be generated. i.e AKA-113.
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Oct 26, 2005
Here is my issue. In a table with an Auto Number index some records have been deleted. I have been able to recreate them along with their original auto number. The problem is that I do not know how to append these records forcing the original auto number. I have tried changing the auto number field to a number field in the table, this works except I cannot change it back to auto number.
I am sure I’m not the first with this question or issue. I did search through a couple hundred entries about auto number before I posted this question.
Jim
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Jun 11, 2015
I have written a check writer program for the company I work at. I have a table for Venders, and a separate table Invoices set with a 1-many relationship. When checks are printed it consolidates all the unpaid invoices for each vender to print a single check and mark it as paid with the date.
The checks already have a check number printed on them so what I need is an option that will allow me to enter the first check number when the print starts and Access will put that number in a field on the invoices page for each invoice associated with the first vender printed, then would increase the number by one and put that number in the invoices associated with the next vender printed.
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Mar 28, 2006
Greetings,
I'm trying to create an attendance form for my school. I have an Attendance Form already that has the following information:
Student Name
Date of Attendance
Attendance Code
What I would like it to do is, automatically populate the date for all the students enrolled in the class. So if the Math class has 5 students, the form would automatically have all five students with March 28, 2006 and the next day have March 29, 2006 and so forth.
Any suggestions on how to go about achieving this task?
Many thanks in advance!
Surfette
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Jan 21, 2014
I have a form [IUDATA]
I have a add record button.
I have a date field [DATEIN]
I have a text field [DRPNO]
If the [DPRNO] field is empty, I would like the user to have the [DPRNO] field be automatically populated after the user enters a date.
I'd like the format of [DPRNO] to be "dpr YY-XXX"
Where:
YY is the year of the [DATEIN] field and
XXX is number of records in that year.
So for example, if it was the 4th record with a 2013 date the [DPRNO] would be dpr 13-004.
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Mar 16, 2014
I would like to know if there is any procedure to restrict/stop auto number increment for certain number of record count (say 50), then increment by 1 for next 50 records.
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Sep 18, 2006
Hi,
I'm trying to get the maximum number in a table field to increase it by one depending on the member that is selected in a drop down in a field.
I have three tables: members, programs and times. Each member can have N programs and each program can be broadcast N times.
Each member has a three digit code, like XXX. Each program has the three digit code of the member + three numbers that are supposed to auto increment. That is, the first program of member X with the member code XXX is called XXX001.
What I'm trying to do is that when a new program is filled in and I select the member, then the program code should update automatically, adding one to the latest program by that member.
That is, if the last program by member X that was inserted in the database is XXX010, then if a new program is inserted it should automatically be XXX011, even though programs by other members have been added in between.
This is the code I use now, for the AfterUpdate when selecting the member in a dropdown in the form. But although I've played around a bit, I just get error messages...
Private Sub medlemsruta_AfterUpdate()
Dim medlemskod
medlemskod = Me![medlemsruta].Column(2)
Dim strMax As String
strMax = DMax("programs_kod", "table_programs", "Left$(programs_kod, 3) = medlemskod")
Me!program_kod = Left$(strMax, 3) & Format$(Val(Right$(strMax, 3)) + 1, "000")
End Sub
Medlemsruta is a dropdown where one selects the member from the members table, where the three digit code is in the third column (Column(2)).
I'm trying to use DMax to get the maximum number for the particular member and after that adding 1 to that for the new program code.
Grateful for any advice! Thanks!
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Jun 2, 2014
I'm trying to get an invoice number field to auto generate the next number, keeping the format as "00000"...this is what I have, which gets the next number but drops the leading 0
Code:
Private Sub Customer_AfterUpdate()
If Len(Me.[InvoiceNumber] & vbNullString) = 0 Then
Me.[InvoiceNumber] = (DMax("[InvoiceNumber]", "[tblInvoiceNumber]") + 1)
DoCmd.RunCommand acCmdSaveRecord
End If
End Sub
invoice numbers are 04024, 04025 etc...how I keep the formatiing?
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Apr 20, 2008
I need to create an auto number for service calls that show the following:
year as 08, 09 etc, month as a letter, Jan = A, Feb = B etc then an incremental number starting at 300 for each month/year combination.
So for example: 08A300
Can anyone help me as I am stuck?
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Sep 10, 2006
Well, here's my database :
Name : String
Address : String
I want to add an automatically generated column, "no.", to show which number it's in. Like this :
No. Name Address
1. A Unknown
2. B Unknown2
The problem is, I can do that with Auto-Number, but if the user delete row 1, the number in row 2 is still 2, not 1.
Is it possible to generate query that have "no." column in it ?
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Dec 18, 2013
I have a table with an auto number PK. This table will contain orders. I'd like to use the PK from this table as the Invoice number on the invoice. I'd like to have it start at a number other than "1" just because it looks better on an invoice. I don't know how to do this. I looked at the table design to see if there were options available to me there but couldn't find anything. Is it possible? (I do not know how to use code.)
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Dec 8, 2005
The title probably doesn't give an idea of what I need, so here goes.
We currently have reference #'s for our bills that include the date requested in mmddyy format, the first 3 letters of the customer, the initials of the order taker and finally a sequential number to show the sumber of bills that day.
example: 120705SEAGMM02 2nd order taken by GMM for Seagate on 12/7
120705SEARLH01 1st order taken by RLH for Seagate on 12/7
I want to generate this number automatically based on the date entered and the initials given of the user. We only deal with one customer at our desk so that will always be "SEA".
I have a query that generates the first portion (date, customer, and initials):
SELECT Format([REQDATE],"mm") AS [Month], Format([REQDATE],"dd") AS [Day], Format([REQDATE],"yy") AS [Year], Format([REQDATE],"mmddyy") AS [Both], [Both] & "SEA" & [PickUpReqData]![INITIALS] AS REFNO
FROM PickUpReqData;
But I can't seem to get my head around the part of generating the number. I know I had done this in a database I created 2 jobs ago but all my files were flooded out in Katrina. (I have since relocated to Atlanta, although I'm not looking for sympathy. But I will take what I can get!)
Anything to point me in the right direction will be appreciated. I am looking to have this on a form and feed the REFNO field in the PickUpReqData table.
Thanks.
Gary
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Mar 20, 2012
I have a table called "OrderDetails" with following fields:
Num
OrderID (Primary key)
Product
Quantity
Price
I want to create a data entry subform that can used to enter order details in this table such that, for a given OrderID, the Num field is automatically set to previous number + 1. For example, for OrderID = 12, if there are 4 products that need to be entered, the 4 records should automatically take 1 , 2, 3, 4.
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Sep 9, 2011
how to write out the query Im trying to create so I'll create an example:
Field: Drivers Names
I want to know how to create a query that will calculate the # of drivers names which starts with, A, B, C etc.
I want my query to be:
Drivers names first letter # of first letters
A 10
B 19
C 15
how I can create such a query
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Mar 17, 2005
I have a form with an Auto number field. When the form is opened in new record mode the auto number field displays the following: (Auto Number) instead of the actual number that it has generated. I want the number to be displayed
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Jul 25, 2005
Hi, I have a form with some fields on it, there is one called Pro Number. what I would like to happen is when a new record is created, it starts at a certain number and continues to increment by one. In other words, the first record would be 5600 and the next new record would be 5601 etc.
I did have this working in an previous database, by creating a append query to start the number, but that does not seem to be working now...
Any help would be very much apprecited.
David
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Jun 11, 2013
Each month I get the previous months data. In that data, I have a list of names that have duplicates in them. Some of the names have last, first middle. Some have just last, first. I want to combine the like names and leave the unlike names not combined.I want to combine in this situation
ex. Smith, Peter
Smith, Peter W
I do not want to combine in this situation
ex. Smith, Peter M
Smith, Peter W
My goal is to get the original name in a table with the combined name next to it.
Original Name
New Name
Smith, Peter
Smith, Peter
Smith, Peter W
Smith, Peter
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Dec 18, 2013
I have a database with employee folders containing various bits of information. My intent is to have a main page with a sub report or from containing employee names. Instead of the names being displayed in a single vertical column with a scroll bar, I would like to display multiple columns of say twelve names each with a horizontal scroll bar no information with be edited from the "main" page..
The information would be "last name, first name" from a query, you would select (highlight) the name and hit a button to bring up a different form with that employees information or double click for the same results.
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Jul 30, 2013
I have a risk table containing risks and risk owners (many owners for one risk), meaning that I have two risk owners columns. What I would like to do is to connect both risk owner columns (containing the name IDs) to the Names table. But Access does not allow to connect more than 1 column to another.
See the attached file...
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Jan 19, 2014
I have a combo box that brings up records for an individual. I have people with the same last names and have their first names showing on the combo box list, but when i choose one of them, it will always go to the name of the person who was entered first, so matter who i pick(that has the same last name).
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Jul 18, 2013
I have a Project Database where I keep track of projects throughout my plant. A project can have one owner or several owners working on it. Is there a way to assign multiple owners to a project?
I tried doing a subform but I don't like how it looks on the form and when I try to do a query that filters based on a person's name, the form has to be a single form rather than a continuous form which is not what I want.
Is there another way that I can accomplish this?
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Jun 11, 2013
Each month I get the previous months data. In that data, I have a list of names that have duplicates in them. Some of the names have last, first middle. Some have just last, first. I want to combine the like names and leave the unlike names not combined.
I want to combine in this situation
ex. Smith, Peter
Smith, Peter W
I do not want to combine in this situation
ex. Smith, Peter M
Smith, Peter W
My goal is to get the original name in a table with the combined name next to it.
Original NameNew Name
Smith, PeterSmith, Peter
Smith, Peter WSmith, Peter
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Nov 22, 2013
I have create 6 tables for library books (which are differentiated by categories). Each table has different category and unique ID name e.g. F1, F2, F3..(for table 1), G1, G2, G3..(for table 2) and so on. How do I combine all those tables into 1 table for easy search for a book rather than open up each table? Tried append query but its ID run as 1, 2, 3... , not F1, F2, F3 and it only append 1 table, not the rest.
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Aug 5, 2012
Add and Index named Location to the tblGuest table that consists of the StateProv and City fields and uses the default property settings, Delete the PostalCode Index, save then close the table.
I have looked up all info in the text reffering to Indexing and cant seem to come to a conclusion of the way to complete the underlined area area. For the class they provide you with the files and in this particular file the primekey is Guest ID with a field value of GuestID. There are two other Indexes PostalCode with field value PostalCode and GuestID with field value of GuestID.
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