Checkbox- Store Data In One Of 2 Fields
Jul 28, 2005
I would like to know if I can control what field the check box enters the -1 value in my record depending on a value from another field in that record.
In my table called workbook I have fields called, phone type which is a text field, wall and wm entry which are both yes/no fields. I want to put one check box on my form to check when a wall mount is needed for the device. The thing is there are two different wall mount sizes. So I need to check the phone type field on my form, if the value is ENTRY then I need to have it enter -1 in the WM Entry field. If the field anything other than ENTRY then the -1 value should go in the WALL field.
Can this be doen and how do I code it?
Thanks in advance
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Apr 11, 2015
I have a form (frmFeeIncome) based on a table (tblFeeIncome)
On the form I have three fields which are FeesMonth, FeesYear, FeesUK (currency), FeesElsewhere (currency) and FeesTotal (currency). Each new record is entered like this
January 2015 25000 25000
What I need is for the total in the FeesUK field and FeesElsewhere field to be added up and stored in FeesTotal when FeesTotal has GotFocus
The FeesTotal has to be stored (I know it shouldn't be but it has to!)
I have tried the following in the GotFocus Event procedure but it does not work.
=[FeesUK] + [FeesElsewhere]
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Oct 16, 2014
How to store a calculated field into a table
I am preparing an invoice and I have a field called deposit .Now this field calculates %40 of the total of the order .but if the user wishes they can enter what they like .Now this field must be stored in a table for ever and a day and must not change or the invoice will be useless .I can see no other way of doing this and my research tells me (allen Brown) that this is sometimes necessary .
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Apr 23, 2014
I would like to store equations on certain fields and display and edit them in a form.
I can't find a Microsoft Equation Editor control in the list of ActiveX controls. Is it stored as a .ocx file? How is it named?
In case Equation Editor can't be used within Access, is there another third party addin that provides a control with that functionality? It would be great if there were an application that accepted markup code like LaTeX as input so it were easier to implement a code to manipulate equations.
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Apr 12, 2006
Hi
I am creating a contact management database.
I have set it up and now need to create an invoice section. An invoice needs to be issued every month and is worked out on a percentage of works complete. For example in one job there may be 10 items of work and for 8 of these iems 25% of the work is complete and the other 2 no work has started.
Therefore my invoice needs to be able to calculate 25% of the value of the 8 items and work out a total price to be invoiced. Each time an invoice is created I need to be able to store the invoice value and the percent value of each item complete.
Does any one have any ideas as to a good way of doing this. That is if you can undersatnd what I am asking for. Thanks for any help.
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Jun 30, 2005
I have a handful of misc. data that is unique an really doesn't fit anywhere... I need it to be easily updateable, as it will and needs to change from time to time, What should I do with it?
Some of the data is a "Common Footer" that prints on ALL reports and DOES change periodically. I decided to create a common footer table with a single value and can access it from all of my reports... it works great!
However, I now have a bunch of other misc. data that I need to store, like the "Working Year" (I am going to use the field to dictate which year of info to pull the data from) "Common Header", etc. Additionally, I am considering storing formatting data such as font size (still considering this).
So with all this explained, to sum it all up, what is the best method for handling all of this misc. data? I didn't think creating a separate table for each piece was the best idea.
Thanks for your suggestions!
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Dec 8, 2006
I created a report database that rely's on both default data and user entered data. Unfortunately the default data is going to be different for each office and needs to be easily updated as needed. So I created a "default data table" and named it DefaultData_tbl; and has these field names in it:
Office
Phone
Address
Fax
The personnel Main form is run from the Main_tbl with the exception of the items above (which reside on the DefaultData_tbl). This default data then needs to be automatically applied into the Main_tbl, via the Main form, which has Main_tbl as it's data source. Then the user does not have to keep filling in these textboxes for each personnel entry (unless it is different for a particular reason; which they should be able to change as needed and then automatically revert back to the DefaultData_tbl for any future personnel inputs). A personnel report (to file in their personnel records) is printed and will also need to pull from this table the items listed above (unless it is changed by the user for that one person they were entering in). The report name is NIPRNet_rpt.
For instance:
Say the Office is "Marketing"...
Everywhere on the reports, tables and forms that asks for the office should automatically put "Marketing" in the spot.
Now, if I get someone who is working in Recieving today, I should be able to update those office boxes with "Receiving" (just this one time) which will also have to be updated on the Main_tbl and NIPRNet_rpt (but should NOT update the DefaultData_tbl).
Then it should automatically revert back to "Marketing" when I pull up a new user
Putting this information in the default data under properties works fine, but I am sending this out to all the offices and want them to be able to easily enter in their particular default data. I don't want to have to create 30 databases all with default data set in them already. Plus, if something changes, like their phone number, I want them to be able to update this in their default data form and it be updated for future use.
I tried putting this in the Office textbox on the Entry Form:
=[Tables]![DefaultData_tbl]![Office]
All I get in the textbox is "Name?"
I would make it a Label instead of a Textbox to associate it, but the user has to have the ability to easily change this default data inside the form as they are filling it out. This updated data is also needed to update the Main_tbl and the NIPRNet_rpt.
I am racking my brain trying to figure out what I am missing here. The DefaultData_tbl will not have more than one record in it; as all it is doing is storing the "initial setup" default data to be used in reports and forms. Anybody know what else I can try to get this to work?
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Mar 11, 2006
Sorry if this is an elementary question, but here goes.
What I want to do is have Access run a query based on the user name "taken from a login screen". That query will return some values such as what team the Supervisor is responsible for, what days off his team has etc...
This information will be used to display all other queries that particular sup runs. When another sup signs in obviously the results will be different
And onto the problem
I have the query running and displaying the result in a datasheet view. I created this to see if the queries work. Now what I would like is to do away with this query (it pops up at startup) and have access save the user name in memory instead of running this query. I also need to figure out how to reference this "user name" piece of data, that will be in memory on the queries.
would appreciate any help you can give on this topic. I have been trying to solve this issue for a loooooong time.
thanks again,
Ricky
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Apr 23, 2014
I'm trying to use a form to store some usefull data on my database.
I'm using the DefaultValue property of the TextBoxes in this code:
Code:
Sub Comando17_Click()
Testo4.DefaultValue = """sasso"""
Testo6.DefaultValue = """sdr"""
Testo0.DefaultValue = Testo0.Value
DoCmd.Save
End Sub
Comando17 is the name of the button to run the macro
Testo4, Testo6 and Testo0 are the names of my TextBoxes
sasso and sdr are the values I want to set as Default
When I run this macro it changes the DefaultValue property on VBA local variables and the Value property, but the DefaultValue on the form structure remains unchanged.
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Nov 10, 2013
I am trying to add an attendance records to my database but cannot figure out how best to do it..I already have a 'children' table were all the kids info is stored and have created a 'roll' table.
i want to be able to open a form and search first and/or last name from the 'Children' table, then be able to save both first and last names and the date into the 'Roll' table. (then open reports etc later based on dates)how to pull data from one table and store it in another.
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Mar 11, 2013
I'm thinking of 2 different ways, but not sure how Access will handle them.
1) A table that maintains the start and stop date of the relationship (i.e. employee has a job title from a start date to an end date).
This is the ideal, but I'm concerned about the number of records. The database will store 3,000 employees and I'd estimate around 2000 changes a month can occur to the employee data (transfers, hires, promotions, terminations and all cascading changes on dependent information).
2) A different database for each month/year. (i.e. Employees_March2013, Employees_April2013)
I don't have concerns about the number of records, but I'm not sure how the front-end will work with multiple back-end databases. Is there an easy way to setup a form to choose which "effective date" of employee information you'd like to choose and have it link to the correct back-end at that point before running a query/report?
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Oct 10, 2012
I have 2 tables one, Contacts, primary key ContactID this table contains names, addresses etc and one group called Form primary key Form ID, foreign Key Contact ID. I want to store the related contact ID in my form but display firstname ad surname from Contaacts list. This works fine when I am selecting name. List box shows 2 columns with correct data but when I recall the form after making other entries it only displays the firstname. The correct ContactID is stored. Why does this happen.
If I can get this working I would like to concatenate the Firstname and surname to make it more readable but don't know where to begin.
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Oct 15, 2006
Hello,
The title says it. I want to store 500KB text data into a memo field. How can I do that?
Someone told me there is no limit on the size of a memo field, up to the maximum for a .mdb file of 2GB!!!
Your help would be greatly appeciated.
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Oct 7, 2014
Is it possible to create a field in a table that stores only two possible data choices: a check or null value ?
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Jul 2, 2014
In my form, when a button (cmdContactedToday) is clicked, a text field to the left (txtDateContacted) is updated with today's date.
However, before this happens, I want the the current date in txtDateContacted to get stored in another (hidden) text field (txtPreviousDate)
Then when another (undo) button (cmdUndoDate) is clicked, the date in txtDateContacted should get replaced with the date in txtPreviousDate.
I've made it as simple to understand as I could.
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Dec 2, 2012
How to insert a timer in the PropertyFrm Form in the Access Database attached to this message. When a user opens the PropertyFrm form I want the timer to record the number of hours, minutes, and seconds each user spend time on a record including the current dateand have the data stored in the Timer table.
When a user goes to another record, I want the timer to reset and store the hours, minutes, seconds, and current date on another record in the Timer Table and so on. If the fields and data types in the Timer table is not created properly.
I do not want the time and current date to be displayed on the PropertyFrm Form. I want the information to be stored in the Timer table.I do not want the user to see the hours, minutes, seconds and current date information on thePropertyFrm Form.
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Sep 20, 2011
I have an Access 07 report, and when viewing the report I'd like to have some checkboxes visible based on their value. In other words, I need the checkbox to be visible if it's checked and not visible if it's not. I have the following in the OnLoad event of the report;
Me.Checkbox.Visible = Me.Checkbox.Value
This works fine in print preview but makes no difference in normal view, the checkboxes are visible regardless of value. I'd like to keep normal view if possible.
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May 7, 2013
My department handles all two-way email communication with our customers. We have 8 different email addresses that we use depending on the customer service issue. I'm looking for a way to continuously collect 3 pieces of data from every email that is received: 1) Date Received, 2) Time Received, and 3) To Field (which of the 8 email addresses it was sent to).
As you can imagine the collection of this data to look for trends to assist with staffing needs, as well as analyze build reports for the company to review. I've been working with my IT department on this but they are not sure where to start. My guess is that I need to have them collect the data as it is coming into the email server, right? I'm good with VB and I've built some VBA scripts recently that collect Outlook information, but these only work if the computer I'm using stays on all the time which is not always practical. We'd like to have this database stored on one of our shared drives which collects this data indefinitely from our email server.
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Jan 28, 2015
I am writing the following code that will first of all display column headers dynamically using "Headers" field data from Access table and then find out the sum(volume) using column header and first column values. The following code works fine to display headers dynamically in Excelsheet from Access table but doesn't display sum(volume) in all the corresponding cells. As I can't attach the Access table so I have stored data from Access table to sheet named "Access Data" as attached. The sheet2 named "Report" should populate total volume .
Code:
Public Function Inputdata()
Dim cn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim r As Long
Dim i As Integer
[code]...
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Oct 1, 2013
I have a very large Access application and use a hidden "main switchboard" to store data such as the current customer ID. Prior to the advent of tempvars, I embedded a key control into many query's underlying combo boxes, list boxes and forms criteria:
"Forms![main switchboard]![currentcustomerid].
The problem arises when the user quits the application on with forms using this in their underlying query(ies). As far as I can tell, the application closes forms in the order in which they were opened, so the "main switchboard" closes first. Then, for some reason, the current form has a requery and the user is presented with a prompt to enter the parameter "forms![main switchboard]![currentcustomerid]. I tested and found I could replace the criteria reference to a tempvar to "fix" the problem. I wonder if there would be a way to open every query in design view and do a search and replace on the criteria statement.
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Apr 3, 2013
I am using Access 2010 and I have my tables hidden in the navigation pane (I don't have any concerns about users finding the tables to make edits), however I am looking to "lock" all fields on a form once a user saves the record. The concern is that when they go to enter a new record they may end up on a previous record and overwrite the information. My thought was to create a checkbox on the table that I can edit each week to lock records. At that point, what type of code can I create or use that will lock records on the form?
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Oct 24, 2014
I have a invoice system I have created in Access and it did used to work perfectly and then maybe an update Who knows stopped the system working.
I have an customer order screen that has customer details and then a subform within the same form this takes a total of items & costs for this order and then it entered it into the customers table from the order_Details table using me.Order_total = Order_Total.
I know this is bad design but I store it because once the order is places I need the total to be static because the invoice has been sent and so if someone changes the order then the total owed doesn't change.
I then have a reconcile form which is on a datasheet form straight from the tab;e so it is editable which has a checkbox that then once ticked copies the total from the Order_Total in the table to the reconciled field in the same table and then I use a report to show who owes me still.
So I have made a Select query from the Orders table & Order_Details table and used a Group by Order number (Which is the link between the 2 tables) this shows correctly but now not editable because of the rules So I am trying to add an editable checkbox on the same form.
I tried to use a dlookup makes all of the boxes either ticked or not. I've been looking at Recordsets but I'm unsure if this is what I need or not really
So really I just need to see if I should be putting the Total from the Subform into the mainform and then entering it into the table (Like previously) using a calculated unbound field and then using the Afterupdate event to insert the data into the table. but for some reason it just wont work.
I can get the OnClick to work but then as soon as i go to the next record for some reason it then resorts to 0.00 but then the table shows correctly which ever record the form is working on.
Or should I be using the new query based idea to create the reconcile form and if this is the best way I just don't now where to start on how to get a multiple table query that I can then add a reconciled checkbox which then copies the Order_Total from the table to the Paymet_Recieved field.
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Feb 15, 2014
I am trying to lock records on a form and subform after a checkbox has been ticked, have used the code below from a previous post.
Private Sub Form_Current()
If Locked = -1 Then
Me.AllowEdits = False
Me.AllowAdditions = False
Me.AllowDeletions = False
[Code] .....
This is locking the Main form records is there a way to code this so that the fields on the subform are also locked when the checkbox is ticked?
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Nov 7, 2014
I have developed a database which has required many checkbox fields to enable analysis. It requires to have the facility to input random/variable date ranges for statistical purposes.
I have built a query which obtains the counts of multiple fields using the following parameters in Query Builder in Access 2010. Although this comes up with the correct results for these multiple fields when I try introduce date range the results come up blank for all results.
An example of the parameters used for one of the checkbox fields in Query Builder is as follows:
Field: SumAnger: Sum([Anger]*-1)
Table: Default as only one table
Total: Expression
Show: Checked
This works fine.
My latest parameters for the date range are this:
Field: [cDate]
Table: Default as only one table
Total: WHERE Corrected! Whoops Copy & Paste Typo. Too early AM!
Show: Checked or Unchecked makes no difference
Criteria: Between [From Date:] And [To Date:]
This gives a statement in SQL view of:
SELECT Sum([Anger]*-1) AS SumAnger, Sum([Anxiety]*-1) AS SumAnxiety, Sum([Depression]*-1) AS SumDepression, Sum([Listening]*-1) AS SumListenig, Sum([Psychosis]*-1) AS SumPsychosis, Sum([Stress]*-1) AS SumStress, Sum([Other]*-1) AS SumOther, tblCommsLog.[cDate]
FROM tblCommsLog
WHERE (((tblCommsLog.[cDate]) Between [From Date:] And [To Date:]));
what I need to get this to work in Query Builder or failing that recommend some VBA script/code with embedded SQL to achieve the required report.
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Sep 26, 2014
I need to archive some data in a table with a checkbox on a form. I have tenants table & property tables. Sometimes tenants move out & new move in but i don't want to delete information from old tenant. But i can't have duplicate property id's assigned to different tenants.
So I made a checkbox on the tenants form that sets the tenant to active or inactive with a status column in the tenant table. how do i delete only the property ID so i don't have duplicates when the new tenant moves in?
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Nov 25, 2014
I have a Mainform [FrmReconcileMain] and it contains a Subform [FrmReconcilesub]
What I'm trying to is, on the Main form type in a statement date in textbox [TxtStatementDate].
I have a checkbox on my subform [ReconciledYN], along with a textbox [TxtReconcileDateSub]. when I click the checkbox, it simply pulls the date from the mainform and populates the date in the subform.
I've even tried experimenting on a simple form (with no subform) to see whats going on, but still I can't get it to work, even on a simple event such as this...
If [yourcheckboxname] = -1 Then [controlnametoupdate] = date() Else [controlnametoupdate] = ""
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