I have a few input tables and I am trying to combine the fields from 2 tables into one query. How do I go about doing it without having the project amount (highlighted in red) being duplicated?
Table 1
Table 2
Query
Project
Project Amount
Project
Budget
Budget Amount
Project
Project Amount
Budget
Budget Amount
[code].....
How to combine two tables in one table such that values are neither duplicated nor missed?i wanted to join Table5 and table6 such that the values of Field1 are all populated in the resulted table but neither duplicated nor overlapped!
View 4 Replies View RelatedI have an Access DB built that links to an excel spreadsheet. The spreadsheet changes so I cannot import and have to link.
Now the source of my spreadsheets is producing two spreadsheets with identical fields but different data. I need to combine the data from these two spreadsheets. Can I link them both and combine them in a query? How?
Appreciate any advise.
I have 4 or 5 tables. Most of the fields are exactly the name but they all have at least 1 to possibly 5 or six fields that are not in the other table. Additionally there are some duplicates within the individual tables as well as across tables.
i.e.
I have a
Student Table - with all the info on the student as well as a column called student that identifies them as such however it does not have the columns parent, donor, appeal, designation.....
Parent Table - with all the info on the student as well as a column called parent that identifies them as such however it does not have the columns student, donor, appeal, designation.....
Donor Table - with all the info on the student as well as a column called donor that identifies them as such however it does not have the columns student, parent, appeal, designation.....
Appeal Table - with all the info on the student as well as a column called appeal that identifies them as such however it does not have the columns student, parent, donor, designation.....
-A person can be within one of these tables more than once but with all the same information.
-A person can also fall into all of these parameters so they could be on every table with the same information in addition to the missing columns,=.
Question 1 : what is the best way to dedupe and delete the individual tables (they all have account numbers)
Question 2: I was thinking create a new table with all the columns available, however how do i dedupe across tables while populating the additional columns from each?
We are a non-profit that does blind mailings for our membership drive.
The company who we buy names and addresses from sends us a delimited file that has these fields as the headings
" ID, FULLNAME,COMPANY, ADR1, ADR2, CITY, STATE, ZIP, FIPS"
Once they send out the mailings, people then send in back a remit slip with a contribution that gets scanned through a program that creates a file that gives us these titles
"ALT ID, AMOUNT PAID, RUN DATE, TENDER, FUND, PURPOSE, SOLICITATION, MEMBERSHIP QUESTION, MEMBER TYPE, CONSTITUENT TYPE, SEGMENT". The "ALT ID" and "ID" are the same in both tables.
I need to find a way to merge the tables and combine the fields that have the same ID # , and then have it create a csv file that reads like this (see below) for only the files of the people that responded so that I can import it into our membership software.
"Alt ID","Title","First Name","Middle Name","Last Name","Suffix","Address1","City","State","ZIP","ct y_code","Amount Paid","Run Date","Tender","Fund","Purpose","Solicitation","Me mbership Question","Member Type","Constituent Type","Segment"
I get tasked to use access very infrequently but now I have been asked to create a database. I am struggling with combining 2 tables. I have different data on each table however I do have a unique Identifier. So on table 1 I have Bud, his height, weight, etc. On table 2 I have Bud his home address, phone #, etc. I am using name "Bud" in this case as my unique identifier. I want to create a query that gives me Bud, his height, phone # etc. I want my query to pull in all records. Bud may only have info on table 1 and Budette could be on table 2 but not on table 1. I would like my query to include all the unique identifiers and as much info as I have in the tables.
View 7 Replies View RelatedWhen I tried paste some data using front end to my database, Access showed error (can't create record because data would be duplicated). I thought it's impossible because it is autonumber field. So I checked it (manually). I did copy of my database and then for testing, I created record. I was shocked. Next record should has a value of "160" but Access gave "130" then showed an error "Can't create record because data will be duplicated". Of course after compact and repair everything is fine.
View 5 Replies View RelatedI have a product table that includes the name of the product, the quantity ordered, and the unit price. This is a summary table for the whole year showing all of the orders. The Primary Key is [ID] from the [tblOrders] table. I attached a screen shot of my query. I don't know if you can see it. I want to generate a report where each product is listed once, the unit price for that product is listed, the total number of that item that was ordered throughout the year, and finally, the total amount spent for each item during the year.
View 2 Replies View RelatedWhat is the maximum amount of fields/columns a table can hold in access 2003?
And what do you do if you have a form and its record source is a table that has run out of fields/columns?
If I remember right in access 97 it was 256 or 257 fields/columns was the max allowed. And it seemed to me it was quite common to run out of fields.
I'm currently waiting for my access 2003 upgrade disk to arrive and I'm
anticipating issues that might occur.
Thanks--Any help is much appreciated.
What is the maximum amount of filds/columns a table can hold in access 2003?
And what do you do if you have a form and its record source is a table that has run out of fields/columns?
If I remember right in access 97 it was 256 or 257 fields/columns was the max allowed. And it seemed to me it was quite common to run out of fileds.
I'm currently waiting for my access 2003 upgrade disk to arrive and I'm
anticipating issues that might occur.
Thanks--Any help is much appreciated.
I have One table(and designed form from it) in which i have recording the daily transactions(it is like a daily book). Daily transactions took place like Purchase of items of Amount 45, sale=70, sold on account=100 etc.
What problem i am facing is: I would like to Add Cash In Hand amount and would like to show it on my form. When day end I would like to move remaining cash In Hand on separate column of that date. The next day i would like to take the previous Remaining Cash in Hand as Cash In Hand at Start for next date and so on.
Calculation : In the event the null, is will become 0.
OT Qty: Nz([Qty(Overtime)-Nz([Qty(Work Hour)])
Is work to calculated the OT amount. How to set the value become zero in the event the the Qty(Overtime) was null.
I am trying to make a report in which I can see the amount of money that I have to pay weekly to an employee. To explain myself clearer, I have different rates for each employee. For example:
NameNormalPayRateVacationPayRateSickPayRateOvertimePayRateStandbyPayRate
John Smith$15$10$15$30$8
Ken Jonson$10$8$10$20$8
I am doing this in a query. So what I want to be able to do is, for example, take 4 hours that the employee worked at NormalPayRate and multiply it. But if tomorrow the employee worked at a different rate, for example 3 hours overtime, I want those 3 hours multiplied by OvertimePayRate.
The way I saw it on my Google researches, is that they have only one rate and the amount will be [SumOfHours]*[Rate]. But how can I tell my query to skip, for example, one rate because the employee didn't work at that rate that day. So I can have different amount for the different rates.
By the way, entering the information I can divide at what rate the employee worked x day. So if the employee work 6 hours at regular, and later on 4 hours at standby, I have those information separated in my table.
Results that I am getting: I can easily get the amount in money multiplying the whole hours by a rate, so my result in my report will be multiplied by the same rate.
I am using Access 2013 ...
Best way to display "notes: field that gets updated/added to multiple times, in a form. (Access 2007)
I've got a DB to track information about product changes. Each month we have a meeting and discuss problem products. I'm concerned with a notes/comments section. Currently it is a memo field in the source table that can be added to, so the notes are cumulative. But we want to auto-add a date to each new entry (in case the person inputting the data forgets, and so that notes can be sorted by order on a report).
There may be many comments on a certain product or there may be none. Sometimes the note may be very long, other notes on the same product may be very short. I created a new table with a one-to-many relationship to case ID (to link it to the main form), auto-populate a date field, and field for notes in order to link multiple notes to each case (and of course an autonumber PK).
I can put the subform in the original form, but then the note field will be the same size for every note, though notes are not all uniform in size/length, and it ends up taking up a LOT of room on the main form. So I created a button to click to open the subform, but it brings up all records for all cases, not just the currently selected case. Again, have the problem of one uniform field size for all notes, regardless of size/length.
Then I considered a report to view past history (field size can shrink or grow as needed) then a button on the report that opens a form for data entry/entry of new note. But again the report displays all records for all cases, not just the currently selected case.
I search around online and did come across much info on code to how to hide fields. But, the problem is I cant seem to find a way to hide a certain amount of fields based on a number amount.
example: Lets say I have a 12 text fields to show 12 months of monthly payments, and lets say a client only has a 3 payment term. How can I list 3 under installment field and have remaining 9 fields auto hide since they wont be necessary? this way I only see what applies and not additional text fields.
I need to combine two tables that have identical structure to one table. Different people have used them to insert data from different parts of our project. I have tried to find information about how to do this but so far with little luck.
View 13 Replies View RelatedHi all,
I have been given the task of cleaning up an old db. One thing I'd like to do is combine 3 text fields into 1 new field.
In the old db there was a form that included 3 memo text boxes, when the first one was full the user then started using the second and then the third. The relating Table fields are message, overflow message & overflow message extended.
I'd like to combine the fields into 1 and then design a new form to suit so that the memo text in the new db goes into 1 field only.
hi all,
I have made a form to run reports on a database, however, I need to add a field where the end user can enter an account number and the report will find the relavent fields. The problem is that the account numbers are stored as four different fields within the database (add_char1, add_char5, add_char9, add_char13).
At the moment I am trying to use a combo box on the form to display all of the account numbers, but I have no idea how to do this, I can only get one field of account numbers (eg only entries from add_char1 displayed in the combo box). I have read several of the posts in these forums, but not really found a solution. If anyone knows of a way to display multiple fields as a single column (so that the combo box produces a list including add_char1 to add_char13), or have any other ideas then please let me know!
Cheers
Hi Guys,
My table has three fields
pickup_carrier
delivery_carrier
rail_carrier
all the three fields share the same lookup source table.(TblCarrier)
Is there a way i can combine (uniquely) all the three fields to a common combo box with one field to select?
any one help..
Thanks,
BinJos
I have two reports, "Quick Glance Report" and "Note Report". The Quick Glance Report comes from a query called (ACE/ARB Table Query) and the Note Report comes from a query called (notequery).
I want to be able to have a calculated field from the "Note Report" in the "Quick Glance Report". Am I able to show a calculated field from one report into another report and how would I do this (If I can that is)?
Hi,
I have a table that has records with some data that is duplicated and some that is not. For example,
ID start_date finish_date customer
2 2-1-07 3-3-07 Jane Smith
2 3-7-07 4-30-07 Joe Shmoe
I would it to end up looking like this:
ID start_date finish_date customer1 Customer2
2 2-1-07 4-30-07 Jane Smith Joe Shmoe
With the start_date being the Min of both start_dates and the finish_date being the Max of both finish_dates.
Is this possible?
Thanks in advance!
The lookup has a two column dropdown: FirstName and LastName. This is for the field, Sponsor, however I want to concatenate the First and Last name and have those stored in Sponsor. How do I do that?
Note: I just did it in the Lookup query.
Now a related problem is when I make a change to the table (e.g. Lookup), the change does not show in the form. Is there a way to "refresh" the form? My work around was to delete and re-add the field...I'm sure that is not the correct way to do it.
And when I added the field, the caption comes along with it bound to the field. Is there some magic keystroke to break the bond?
I have three tables. I want to combine all the records in these tables into one table. I need VBA code to do this. The first table is called down1, the second table is called down2 and the third table is called down3. All these tables contain the same fields so I don't think combining them will be a problem.
View 3 Replies View RelatedI have multiple tables that are created from some software that puts them each into the access database. each table is one year of data. the software cannot put all years into one table because of memory. I want to combine these tables into one. In addition, I need to do some manipulatins: the dates come over as MM-DD-YYYY strings and I need to convert them to dates MM/DD/YYYY, and also I need to parse a string to extract the General Ledger account number. I know how to use this easily from within Excel VBA using dateserial, and Instr etc., but now sure how/if I put some code into access and have it called to do this for me automatically. Each night the most recent year is automatically updated in access, so the combination file needs to be refreshed whenever the most recent year file changes.
I currently doing all of this in excel: first initialize the NewCombinedTable, then one by one dumping each year file into an excel worksheet, doing the work needed, then appending it to the NewCombinedTable. However, I think it would work much quicker if I was able to trigger the Combination to happen in Access along with the data manipulations.
I also need to know whether DAO or ADO is best for me to use with 2010...
How can I auto populate fields based on a payment term & amount?
example: client has 9 monthly payment of $150 term due every 15th of the month. (I would like it to be able to max out at 30 months)
So what I want to do is populate 9 monthly fields with dates and $150 payments fields next to it. Now, the payment fields even after auto populate, must be flexible in the sense for me to add a different amount just in case client makes an over payment that month too. In, addition I would like a check mark box to auto populate along if possible based on the 9 month term, this way I can manually check TRUE when payment is received in office.
Hello,
In access 2003 i have an external Oracle table named EXT-COM_EXTRA_DATA_FIELDS
in this table I have the following fields: COM_DATA_KEY, COM_DATA_FIELD_NO, COM_DATA_VALUE
From this I have created a query named: LOOKUP-BARCODES-10 this looks at the above table by filtering the
the records on the field: COM_DATA_FIELD_NO where this =10.
Also I have created a second query named: LOOKUP-BARCODES-20 this looks at the above table by filtering the records on the
field: COM_DATA_FIELD_NO where this =20
Below is sample data in the table:
COM_DATA_KEY; COM_DATA_FIELD_NO; COM_DATA_VALUE
009A/s 10 03010303165001
009A/s 20 04350309115002
010B/P 10 05150909116001
010B/P 20 06150909116002
011C/X 10 07281809217003
011C/X 20 N/A
The problem is i would like to combine the numbers in the COM_DATA_VALUE field for the same product (ie the same COM_DATA_KEY
record) on the same rows without any duplicate records as shown below:
COM_DATA_KEY; COM_DATA_VALUE; COM_DATA_VALUE (2)
009A/s 03010303165001 04350309115002
010B/P 05150909116001 06150909116002
011C/X 07281809217003 N/A
As you can see from above some records only have data in one COM_DATA_VALUE (like 011C/x) where COM_DATA_FIELD_NO = 10 but no
data for the same product where the COM_DATA_VALUE = 20.
Im thinking maybe i can create a new join query that looks at the above two query’s and combines the values in the COM_DATA_VALUE for
the same product onto the same record row but im not sure how to go about this without creating duplicates & its been some time since ive done joined queries. Any help would be great?
ive attached a cut down version of the database with the table imported from oracle rather than being linked to oracle if this helps.
Thanks
Kevin