Combining Rows With Duplicate Values

Jun 17, 2013

I am working with an Excel file of raw data aggregated from an annual customer relationship survey that has been sent out since 2010. The file has approximately 20,000 rows, meaning the survey has been taken around 20,000 times. Unfortunately, each time a customer takes the survey, it is included in the raw data as a separate entry. Therefore the file has numerous duplicate email addresses, corresponding with unique data for each time the survey was taken. Another issue regarding the data, is that in the first year the survey was sent out, the distribution mechanism "broke" and the survey was sent out multiple times (and completed multiple times) in the same year by the same customer, so the surveys are not necessarily uniformly distributed, if that makes sense.

I have been interested in isolating the common respondents (those who have taken the survey across multiple years, albeit not necessarily consecutive years). Up to this point, these respondents have been isolated manually using a pivot table, however I am now looking to enter the raw data into SPSS (a statistical analysis package), in order to view the drivers of these common respondents.

Therefore, I would like to be able to isolate these common respondents and the data corresponding with their surveys from the raw data in a separate worksheet or file. I have tried various formulas to do so in Excel to no avail. Is there anyway to accomplish this in Access or would a more complex database be needed?

Ideally the final product would have the common respondents' information from multiple surveys in one row and would be able to be filtered by feedback date (found in the raw data), so that hypothetically one could select a month and be able to tell how many customers considered to be common respondents completed a survey within that month.

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Combining Rows

Jan 30, 2008

I have what is probably a simple thing to do in a qry but I just can't figure it out.

I have a spreadsheet that I imported into access. The basis of this spreadsheet is just basic company info.

Company|Address|City|State|Zip|Name
AAA Comp|123 Street|Anywhere|CA|90210|Mr. Somebody
ABC Comp|345 Street|Anywhere|CA|90210|Ms. Somebody
ABC Comp|345 Street|Anywhere|CA|90210|Ms. Anybody
ABC Comp|345 Street|Anywhere|CA|90210|Mr. Anywho
XYZ Comp|678 Street|Anywhere|CA|90210|Mr. Whosthat

For some companies, the information will repeat, like ABC Comp. What I need to do is to combine the rows with the same company information ie:

Company|Address|City|State|Zip|Name
AAA Comp|123 Street|Anywhere|CA|90210|Mr. Somebody
ABC Comp|345 Street|Anywhere|CA|90210|Ms. Somebody, Ms. Anybody, Mr. Anywho
XYZ Comp|678 Street|Anywhere|CA|90210|Mr. Whosthat|Pres.

Is there a way to do this in a qry?

Thanks in advance!

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May 12, 2013

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What I need to be able to do in a report, is under the heading COnsumable, list the 1 or many consumables.

Also you select the consumable from a combo box..... if that just makes it that much harder...

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Jun 5, 2007

Hello All,

I am trying to figure out the best was to combine fields from multiple rows into one row & field.

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Product........................................... .......Footnote
V.I. Capital Appreciation Fund.................3
V.I. Capital Appreciation Fund.................5
V.I. Capital Appreciation Fund.................1

What I want is one row and the 3 footnotes combines into one field:

Product........................................... .......Footnote
V.I. Capital Appreciation Fund.................3, 5 ,1

Any help would be greatly appreciated.

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Nov 21, 2006

I have three tables, with the following data (fields separated by "-" here):
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Unit - Customer Number - Customer Name - Type of A/R - > 90 Day Balance

I would like to combine these tables into one table with the following field names:
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When I append the data, it comes out like this:
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I would like this new table to include all rows from the original tables, sandwiched on top of each other. As far as I can work it, the Append Query only adds the data as add'l columns; not as add'l rows. I tried changing the field names entirely, so that the final field in each table is called "Balance." However, I still get the same result as above - the columns are added, instead of rows. I swear there's a way to do this, I just can't remember it!

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May 20, 2013

I am a beginner in SQL, I have a problem regarding combining rows/ columns having value. Below is my example:

Table1:
1 123 23 43
1 234 3 431
2 34 34 34
2 54 3 123
3 1 32 32
2 341 1 32

Output Table:
1 123 23 43 234 3 431
2 34 34 34 54 3 123 341 1 32
3 1 32 32

or instead of combining rows, getting the result by combining columns with the same condition.How can I obtain such result?

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Jul 10, 2013

I have two tables. One table is a list of classes with the number of enrolled students:

Class............StEnrolled
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English 1B........12
English 1C........20
English 1D........25
Reading 1.........4
Reading 2.........15

And the other table is a list of "combined" classes (meaning they are, essentially, the same class and should be counted as such):

Class...........CombinedWith
English 1A.......English 1B
Reading 1........Reading 2

Using the first table, I currently generate a query (and build a report) that displays class enrollment levels. What I need is for this query to identify combined sections from the second table and display them as such:

Class........................StEnrolled
English 1A/English 1B........18
English 1C.......................20
English 1D.......................25
Reading 1/Reading 2..........19

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Mar 29, 2012

I have a database with all the hours employees have logged stored in the database. Our payroll company wants an excel spreadsheet that has very specific info in particular columns and fields on the excel spreadsheet, so I'm trying to design a query which will put the correct info in the correct fields per their system.

The challenge is, I have currently a query with Employee ID, Overtime Hours, and Regular Hours as separate columns.

I need to translate this to a query with a single column for hours and a separate column that designates those hours as OT or Reg, with two rows for those employees who have both types.

Current:

ID / Regular Hours / OT Hours
101 / 70 / 7.5
102 / 30 / 0
103 / 5 / 0

Needed:

ID/ Hours / Type
101 / 70 / Reg
101 / 7.5 / OT
102 / 30 / Reg
103 / 5 / Reg

I don't know how to create a query or a formula in a query to break out each employee row into multiple rows with different data in the hours column. It seems like there's something pretty straightforward that I've done in a similar vein but it doesn't seem to work - I can do the opposite and combine those hours by using the SUM function in a query, but I can't seem to break it out this way.

Access 2007, Windows 7.

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Dec 30, 2013

We are working on an Access (2007) database that is on a SharePoint Site (2007).

Currently the form is operational, but there is one last thing that would be nice to have.

The table is "Updated Headcount" which contains "EMP_ID" which are unique numbers stored as text.

In the event a new employee is entered in the system by another user on this site we would like to prevent any duplicate "EMPID"s from being entered and saved on the SharePoint, we would also like to alert the user and prevent the data from being saved.

All data is currently bound, so once the user makes a change it is made, no submit button is required.

We are running into some difficulties in doing a dlookup from the value entered and comparing to a column in the table.

TABLE - UPDATED HEADCOUNT
COLUMN in UPDATED HEADCOUNT - EMPID
FORM CELL user will input an EMPID - newEMPID
FORM CELL used for a dlookup to compare what user has entered to what is already in the table - duplicateEMPID

So below is what we are trying to do, we are sure there are a few commands missing....

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Sep 9, 2005

I am pretty new to access and struggling with a query problem. I currently have a table containing data like:

Name_____________Color Chosen
Bill..............................Red
Bill..............................Blue
Tom............................Red
Mark...........................Green
Bill..............................Green
Tom............................Blue

And I would like to be able to get to

Name______________Colors Chosen
Bill..............................Red, Blue, Green
Tom............................Red, Blue
Mark...........................Green

Can anyone suggest a query to get me this second table. Theoretically the maximum number of Colors that one person can choose is 4.

Many thanks in advance

Chris

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Oct 22, 2006

I need to append time log to time_log table. I could append table without errors.
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Employee_ID, Date, IN, OUT

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Aug 7, 2007

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Is there any way to delete the excess rows and keep the original row? I've read a lot about using DISTINCT and UNIQUE INDEX with SQL but it seems as though these are only available for tables and not queries. Bright ideas, anyone?

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Dec 20, 2006

Hi! I have a problem combining values of comboboxes, let me explain me better...

I have a text box and two comboboxes on a form
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the third combo box have to have the value of the text box and the value of the combo box separated by a comma or a space. Please help me with this. I need to finish this database soon:confused:

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Feb 11, 2012

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Jun 5, 2007

Good morning to you all.

I have a problem that I thought would be quite simple......
But 3 days later I am still trying.

I have a form which populates a table by one set of users (Simple enough) they can only add records.

I also have another set of users who want to access that table through a similar form but with a couple of added fields.
They will not be able to change anything only add their comments to what they see in the new fields supplied. Once this has been done it cannot be edited ever.

So I made a "Make Table Query" and added 2 new fields to that, so when I clicked on the query it came me the last update from the previous table. Problem was everything that was added in the extra fields were deleted!!!!

I would like to update the 2nd table with items that have been newly added to the first table, leaving all the items on the second table the way they were!!!!!!!

Anyone got any ideas please

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Jun 18, 2013

I'm trying to determine the SQL to return only those records in a table which have duplicate values in each of two fields, but different values in a third field. Here's an example:

Code:

AcctNum FoodType FoodClass
------- -------- ---------
A123 Apple Fruit
A123 Apple Fruit
A123 Grape Fruit
A456 Potato Vegetable
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A789 Carrot Vegetable
A001 Banana Fruit

For the above table, I'm trying to return records which have multiple entries for AcctNum + FoodType, but DIFFERENT values for FoodClass. So for the above table, the query would return:

Code:

AcctNum FoodType FoodClass
------- -------- ---------
A456 Potato Vegetable
A456 Potato Perishable

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Aug 24, 2006

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Apr 30, 2014

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I can see that there are 4 possible combinations:

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2. Internal Ex-Employee - Is an internal employee but has left
3. External Employee - Is an external employee who still works here
4. External Ex-Employee - Is an external employee who has left

So far I've managed this:

Code:
=IIf(IsNull([is_leaver]),"Employee","Ex-Employee")

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Due to the way the form is set up I don't want to have two separate text boxes and would prefer to combine it.

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Aug 21, 2013

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Bob - University of HI - Honolulu CC
Sandy - Honolulu CC - University of HI
Clare - Kapiolani CC - University of HI
John - University of HI - Windardward CC

I want my report to show:

Colleges -
University of HI
Bob
Sandy
Clare
John

Honolulu CC
Bob
Sandy

Kapiolani CC
Clare

Windard CC
John

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Jul 24, 2013

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Feb 6, 2013

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Mar 6, 2014

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Code:

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Table1 Table1 Table1 Table2 Table 2 Table2
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