Combo Box / Data Matching
Jul 8, 2005
Hello,
I am new to Access and have a question in regards to the combo box function. I have it setup I think correctly but the problem I have is how its storing the data.
What I have done is I have a Table that I created with a field that has set responses that someone can pick from when using the forms to put in data. I then have the combo box to store the answer into another field in that same table. What is happening is when a answer is selected and stored into the seperate field it only puts in the answer field a number.
IE
My Options are:
Day 1
Day 2
Day 3
Day 4
If someone to use the pull down menu and choose Day 1 it would put a 1 for their answer. I would like to see if there is a way to where if you chose Day 1 for an option it would put the name in the answer field. I hope that I am explaining this correctly. Any help would be greatly appreciated.
Thanks
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Sep 7, 2005
Hello,
I am using this query to get matching data:
SELECT NewMyEstartChild.yordob, NewMyEstartChild.firstname, NewMyEstartChild.surname, NewMyEstartChild.postcode
FROM NewMyEstartChild INNER JOIN For2003 ON (NewMyEstartChild.postcode = For2003.POSTCODE) AND (NewMyEstartChild.yordob = For2003.MyDOB);
but It's giving me more data so to minimise data I was thinking to add another filed. which is Firstname field. but some children's name are spell incorrectly.
How can I match data with first letter only ? I have tries following query but it doesn't work. Please help!!!!!!!!
SELECT NewMyEstartChild.yordob, NewMyEstartChild.firstname, NewMyEstartChild.surname, NewMyEstartChild.postcode
FROM NewMyEstartChild INNER JOIN For2003 ON (NewMyEstartChild.postcode = For2003.POSTCODE) AND (NewMyEstartChild.yordob = For2003.MyDOB) AND (NewMyEstartChild.Firstname = For2003.Firstname);
In last part of this query (NewMyEstartChild.Firstname = For2003.Firstname); How can I get the name of children whose firstname's letter is similar.
Thank you
Viral
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Nov 15, 2005
My problem is this:
I have a large table with about (8000+) records and a smaller table (2000+) records.
The large table has been exported from an ACT! database.
The smaller table has 4 fields that i need to add to the larger table, and then i need to import the updated records back into the Act! database.
I created a simple select query and matched the tables with the only 2 criteria that match the 2 tables, this was "Company" and "PostCode".
This should have been ok, but instead of updating 2000+ records it only updated 1000. The reason for this is because some of the company names weren’t an exact match, "company ltd" and "company limited" etc.
If i just linked "postcode" to "postcode" there are quite a few different companies that have the same postcode.
Is there a way of trying to match just the first 5 characters of the company name but leaving the "company" field intact?
Or is there a different way to go about this?
Thanks
Darren
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Oct 21, 2007
Hi,I have two tables with these set of data:Table1Filed1 Field21000 A1001 B1002 C1003 D1004 ETable2Filed1 Field21000 A1002 C1003 D1005 F1006 GI need to create 3 Tables with following out put.1. Data that are common to both Table1 & Table22. Data that are in Table1 but do no exist in Table23. Data that are in Table2 but do not exist in Table1 Can anyone help me to find the answer please.CheersBud
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Mar 5, 2014
I am trying to aput a stock number into a form called (products) but it tells me there is no matching number in another table ( stocklist). yet that number is in another table (stocklist.
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Apr 19, 2013
I have a table that holds course information for students. I have a parameter query linked to this prompting the user to enter a course code thus displaying all students who have that course. However, I would like to do the opposite i.e prompt the user to enter a course code and then the result to be a list of students who do not have that course.
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Aug 23, 2012
I am managing a tool room and one of my tasks is to update a chit board where people sign out their tools. I have managed to make a query to find New Employees and one to find Terminated Employees. I have also made a query to find the matching employees between these two queries.
My problem is that we employ both contractors and direct employees. When a contractor is hired on directly, their name shows up in both the New list and the Terminated list.What I want to do is have a separate query that shows contractors who went direct and not have these employees show up in the other 2 queries.
Both queries are unmatched query that compare the "Current Chit Board" table to the "Weekly Roster Check" table. The first query called "New Employees" displays the data from the "Weekly Roster Check" table where Employee Number from "Current Chit Board" Is Null. The second query called "Terminated Employees" is the exact oposite. The third query I have is called "Contract to Direct" compares the "New Employees" query to the "Terminated Employees" Query with a "fields from both tables are equal" join type.The problem is when I try to do an unmatched between either the New or Terminated Emplyees queries and the Contract to Direct query, I get a Circular Reference warning and it doesn't execute.
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May 18, 2005
Hello,
I have a few tables containing different exam data for students - and a unique identifier with each. I need to add another unique identifier (which is already specified from another system).
Now, can I use the existing identifier (UPN) to automatically put in the new identifier into a new field (AdNo).
If that makes any sense at all, I will be surprised...thank you!
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Jan 26, 2007
:confused: I have a database of historical baseball data.
It contains 5 tables:
Players: (Full Name, Last Name, First Name, Primary position)
Year: (Single field, w/autonumber)
Data: (many fields of specific data)
Position: (C thru DH)
Team: (1-30)
Each table has a unique key, (auto-generated)
The database contains 4 years worth of specific data, (2003-2006)
The main data table has lookups to the other tables built in to the current table
First run through shows the DB to operating pretty efficiently, (although more time will tell more, NOTE: I am a level 2 rookie).
PROBLEM:
I now need to import/update/append the tables with 2007 projected data, and then at the end of this year coming up, I will need to do the same with actual data, and so on.......
The data that is coming into the DB does not contain MATCHING PRIMARY KEY:
The Team Name, (with age as an added field)
Player Names, (all full,last,first,primary position)
The data, (all fields match name and data type)
Year, (2007, + I will be adding a field that denotes actual or projected).
HOW do I update the tables and assign the primary keys to all the table's matching names while doing so and assign the correct/matching Pirmary Key to the updated records.
HOW do I verify that the update was correct without scrolling through 2500 data rows and 937 players?
Any and all help would be greatly appreciated
Thanks
Doug
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Nov 2, 2007
Hi
I am trying to compare data in two different tables and list the data that does not match. Not sure if this is possible. Details below
Table 1
xyz - A1 - Do not use
ABC - A4 - Use
Table 2
123 - A1
The result of the query should show me
A4 (as this does not appear in table 2
I am not too familiar with Null values as there will be many null values that i want to ignore.
Any help will be appreciated.
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Oct 20, 2014
I have created a login form and create user page form, the tblListofUsers has two columns, UserName and Password, on the log in form when a user enters username and password, it should be matched with the tbllistofusers if true then msgbox"Welcome" else Msgbox "wrong username or password", I have written following code but gives error
Private Sub Command5_Click()
If DLookup("UserName", "tblListOfUsers", "UserName = " & Forms![loginpageForm]!User) And DLookup("Password", "tblListOfUsers", "Password = " & Forms![loginpageForm]!passworduser) Then
MsgBox "You welcome"
Else
MsgBox "Wrong username or password"
End If
End Sub
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Feb 6, 2015
I have a table. Also i have a text file which some of the fields are matching with my table fields ( lets say field A and B ). Now, i need to do compare of these A & B of my table against A & B of the text file and give a result as follows;
1. "Field A" not in the table but in the text file (un-matching data to be shown )
2. "Field A" not in the text file but in the table (un-matching data to be shown )
3. "field B" mismatches
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Sep 4, 2006
I must admit I am a "newby" to Access but I have bought my Access 2000 bible, as I am running Access 2000, and attempted to create my desired database. I have linked to 2 tables that I download on a daily basis. This is my inventory from two different suppliers. I then have created two queries that filters each of these files to only show positive quantity items, filters out item specifics, etc.What I want to do is join the 2 queries with their data already filtered. Both of the files from 2 different suppliers contain some of the same data. Once joined if there is an item that is the same I want to delete the higher cost item and only show the lower cost item, I also want to show the rest of the items that do not match. It is easy to identify the same items as every item contains a 12 digit identifier called a upc.I can create a UNION ALL query that shows every item from the two queries. However, I am unsure as to how I go about deleting the higher cost item and only showing the lower cost item if the item is the same. On a side note after I get the results desired I will then be createing an append to query and append all this information to another file that is then uploaded to another system.I will try to attach some sample data that I am using from the two queries I want to join, this data is only a sample of a much bigger file.Thank you and any and all comments or suggestions is much appreciated.
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Mar 25, 2014
I have two databases (files). Each file has a format like the one below.
File 1:
chr start end
chr1 1000 2000
chr2 3000 4000
File 2:
chr start end
chr1 1500 3000
chr2 3750 4000
I want to be able to merge the two records together if the field chr matches between the two files plus if there is an overlap between the start number and end number from each file. For instance the first record from each file would match because the range from 1000 to 2000 of file 1 has numbers consisting of 500 numbers (1500-2000) that are also present and overlap in file 2 (1500-3000). I possibly cannot use < or > since the ranges from each file will vary to different degrees. Perhaps there is a between function that might work...
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Sep 16, 2013
I have with my database. It's holds cost data including purchase made in foreign currencies which need to be converted to GBP using the correct exchange rate so a variety of reporting & stats can be performed.I have a table called Costs within which there are 2 fields
Purchase Currency
Exchange Rate
I also have another table called Exchange Rates 13/14 within which there are 2 fields
Currency
Exchange Rate
When a value is entered in the Purchase Currency field on the Costs table (this is a look up field linked to Exchange Rates 13/14 so it shows the listed currency in drop down) I need the database to automatically populate the Exchange Rate column in Costs i.e. match the value in the Purchase Currency field to the Currency field in Exchange Rate 13/14 and populate with corresponding Exchange Rate from Exchange Rate 13/14.I have tried the following and none work:
SQL Tried
1.
UPDATE Costs
SET ExchangeRate = [Exchange Rates 13/14].[Exchange Rate]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
2.
UPDATE
Costs
SET
ExchangeRate = [Exchange Rate]
FROM
[Exchange Rates 13/14]
INNER JOIN
[Exchange Rates 13/14]
ON
Costs.[Purchase Currency] = [Exchange Rates 13/14].Currency
3.
SELECT [Exchange Rate]
FROM [Exchange Rates 13/14]
WHERE Costs.[Purchase Currency] LIKE [Exchange Rates 13/14].Currency
I know it is possible to have a drop down for Purchase Currency which shows 2 columns (both Currency and Exchange Rate) you can then use the exchange rate figure for a calculated field. The problem I have is that I am importing data into the costs table from excel. In Excel I can only have 1 value in the Purchase Currency column on the upload template. If I just have Euro in this column the database does not match it to the Euro in the Purchase Currency drop down and also store the correct exchange rate.
Or is the alternative to put this into the calculation of GBP Unit Cost where this somehow matches the Purchase Currency in the Costs table to the Currency field in Exchange Rates 13/14 tables and uses the appropriate exchange rate from Exchange Rates 13/14 to calculate GBP Unit Cost in Costs table.
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Jun 4, 2015
I'm trying to make it a little further with my new call answering database at work.
Basically it consists of a main form that has a button leading to a call answering form for each business that we represent. it also has a text box that displays the number of the caller when the telephone picks up, the correct call answering screen is also popped by the telephone software and a macro whenever the phone is answered.
I've got code in place that automatically puts the date and time in the correct field and also copy the incoming telephone number from the main form into the caller number field on the call answering form.
I'd like to take this automation a little further now and get the form to autopopulate the caller details if that caller has called before (we get a lot of calls from the same people) so i'd like to make the form search the table it's linked to for the incoming phone number and to fill in the name, email, company etc... for the caller according to the previous record.
The code for the 2 forms i've currently got setup (the switchboard and one call answering screen) are as follows
Switchboard:-
Code:
Option Compare Database
Dim WithEvents MaxxCom As Metro_MaxxCom_CTI_COM_API.CTI
Private Sub cmd_onnet_Click()
DoCmd.OpenForm FormName:="On_Net_Communications"
End Sub
[Code] .....
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Nov 19, 2014
The next stage I'd like to include is a match and enter pricing details. We get a lot of repeat work that is entered onto our system, due to the nature of the work we do each item is then checked individually. There is a portion of this that could be automated.Our order intake table has an amount of information, various bits of which are supplied by various customers, but not always all of the information is required or given.
Id like a price to be copied from a previous record where the "shots" field matches a previous entry.The other fields that would need to be similar are the "coverage" "drawing no" "pattern no"..But only when these fields are populated, we often, but not always put a - in these fields where the information is not given. I think this may be bad practice, but it shows us the information has not been supplied, and not just missed from the order.
To sum up, when an order is completed i'd like to have an afterupdate event that searches the previous records, where cover, drawing no / pattern no are *matching* and the shots do match, then copy the price of a matching record, where that record is within 12 months of today (using the date_rec field) and then tick an "automated_price" field so i know the price has been generated by the system.
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Aug 25, 2011
I have a subform in which I want to put in a Command Button to open another form.
I used the wizard as per normal, but when you come to matching specific data fields, there is nothing in my left hand column of the sub form. I have checked the record source property and it is bound to the correct table.
I have read that this is an issue with Access 2007? Is this the case or am I missing something obvious here?
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Nov 4, 2005
Hello eveyone . . .
i am attempting to create a VERY complicated query . . . it's sort of confusing:
I recieve data from an outside source and it is up to us to format it for our own analysis . . .
i have fields:
MethodCode..... AccNo .....PatientName.....MR..... TestCode ..... etc, etc
The fields we want to focus on is "AccNo" and "TestCode"
Now i want to filter based on this condition:
If "AccNo" AND "TestCode" BOTH have duplicate data in a record. Show that record only once. Remember. . . "AccNo and TestCode, both these fields have to have duplicate data in a record.
Example:
MethodCode..... AccNo .....PatientName.....MR..... TestCode ..... etc, etc
CAPT.....M566679.....John Blue.....123456.....CBCA
CAPT.....M566679.....John Blue.....123456.....CBCA
the example above should only display once because of the repeated AccNo and TestCode
Example:
MethodCode..... AccNo .....PatientName.....MR..... TestCode ..... etc, etc
CAPT.....M566679.....John Blue.....123456..... CBCA
CAPT.....M566679.....John Blue.....123456..... LIPID
the example above is just fine because the TestCode is not matching
How do i create a query to accomplish this? someone please help, i've had troube with this for the passed couple weeks . .. .
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Jan 23, 2006
Hi all!
It's been a while since I've used Access, and I seem to have forgotten this.
I have a form which allows entry of Borrower's details. I have 2 combo boxes on the form.
They are:
cboBorrName
cboLoanSN
Once the user selects the name from the cboBorrName, I want the cboLoanSN to display all loans associated with the Borrower so that they can select the correct loan and add repayment details accordingly.
I have added the following SQL statement as the record source of cboLoanSN
Code:SELECT * from tblBorrower WHERE tblBorrower.fldLoanSN=[Forms]![frmBorrower]![cboBorrName]
I have also added the following code in the After Update event of cboBorrName
Code:Me.cboLoanSN.Requery
However, it doesn't work.
Can someone please help me out?
Thanks a bunch!
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Mar 4, 2006
Hello All,
For those who are interested in Approximate String Matching or those who could use these algorithms; I have a complete suite of Approximate String Matching algorithms written in Visual Basic in an Access database.
In 2004 I decided to jump into the world of Fuzzy Matching with both feet.
As it is, I am working for a company that deals with names, addresses, etc. very intensely. It is a fair sized company that
uses Access on a grand scale. Since I am an Access programmer, I work in an Access gold mine!
I knew that if I could get a good handle on Fuzzy Matching, that when I hit the right person at the right time, the company could greatly benefit from my research on Fuzzy Matching. The right time and the right person are not here yet.
Nevertheless, since I have reaped much free source code and information from the Web, it is now time to return the favor.
I developed a package that is sort of a demo/tutorial on Approximate String Matching algorithms in Access that is very
robust in Fuzzy Matching. It would overtax the post in this forum for me to include it in a post.
To summarize, it works with the basic name - Last, First, and Middle. It has a user interface that allows a user to type in
what would be a good name and what would be a questionable name to resemble the good name. The weighted results of all the various algorithms can be chosen, or an individual algorithm can be chosen to display how closely the names match.
In addition, it has a table of 17,295 known good names with unique ID numbers as a reference table, and table of 1200
morphed names that are typical of names entered in a database with no input conventions. These morphed names have typos, transpositions, variations on maiden names, etc. 1200 good names were selected for alteration and the unique ID of each original good name was stored in the table with the altered names to determine the accuracy of the matching process.
The morphed names were compared to the known good names in a query with an approximate join using the suite of algorithms to determine match percentage. The altered names, the ID number of the original good name, the ID number of the name it matched to, and the match percentage were stored in a results table to determine the results of the matching run.
These tables were used to test and tweak the algorithms by comparing the morphed names with the known good names. The results of 1322 names were saved to a results table with match scores.
The matching process was executed in a query with an approximate join using the suite of algorithms.
The match results:
Total Approximate Matches: 1188
(Recall) Precision Pct: 99.00%
Total Unmatched Names: 12
Unmatched Pct: 1.00%
Total Other Matches: 134
Other Matches Pct: .77%
The tables are accessible in the database, so anyone can run their own tests. The interface is set up to accommodate this
as well.
The algorithms used: Dice coefficient as a threshold algorithm, Levenshtein Distance algorithm, Longest Common Subsequence, and the DoubleMetaphone. The names were passed to the algorithms by way of the bigram model.
I will email it to anyone who requests it.
It is in two platforms, Office 97 and Office 2000 as FuzzyMatching97.zip (692 KB) and FuzzyMatching2k.zip (721 KB).
The zip files include ApprxStrMatchingEngine97.pps or ApprxStrMatchingEngine2k.pps respectively, StrMatching97.mde or StrMatching2k.mde respectively, IEEESoundexV5.pdf, and VBAlgorithms.txt.
IEEESoundexV5.pdf is an abstract about Approximate Sting Matching that fired my curiosity about the subject, and pertains to the package.
VBAlgorithms.txt contains the entire suite of algorithms in Visual Basic extracted from the MDB modules.
The PowerPoint presentations describe the workings of the MDE and give a good overview of Fuzzy Matching.
To match is divine....
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Dec 22, 2004
A very elementary question - but I'd be grateful for an answer.
I have two tables (or perhaps two queries) each with a key field. If all is well, there should be complete correspondence between the two sets of records. That is, if there's a record with key 12345 in one table, there should also be a record with key 12345 in the other table.
I'm looking for the simplest way of checking whether or not this is the case, and, if it's not, detecting which records in one table are unmatched by any record in the other.
Will
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May 9, 2006
Im trying to work something out on Access at the moment to score some brownie points with my boss and am hoping someone will be able to help me. Im relatively confident about using access but when it comes to tricky queries i get a bit confused. Basically my situation is that i need to do some matching. Using a PO number and a unique ID and updating a column in one of my files with the unique ID. I have done it this way so far....
Linked the the two files together and matched them on the PO number and then updated the field with the ID where they matched. This seems to work ok, but the problem is that about 10 of the PO numbers contain between 2 to 6 different ID's. Therefor how can i make it so that if there is a PO number 6 times in the file it will match with all the ID's. I dont think that this is to hard to do, but each line has a different cost and they have to be matched to the write one. The problem with this is the cost is normally different as it flucuates with the exchange rate. I can only think that the best way to do this is to use a function that looks at the cost and if its say $20.00 more or less then assume its that. But have no idea how to implement it.
Does that make sense? Is it likely that its going to be easy to do. Im relatively ok with SQL if it would be easier to use that.
If anyone has any suggestions it would be greatly appreciated...
Thanks :)
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Jun 19, 2007
Hi All,
Wondering if you can help I have a table called "example" which has field "a" "b" "c" "d"...
I then create another table called "importtable" with field "a" (imported in from Excel)...
I would then like to create a query which matches any and shows all the records which I imported in from Excel to my current table called "example" I looked at joining via "relationships" using a Select Query but it doesn't quite show what I'm after...
Should add I would like Field "a" in both tables to show but only if the number exists in the "importtable" if not then don't show..
Any tips :confused:
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Aug 6, 2007
We have two databases that I am tryin to match it one variable, we get it to to match and take from the first database and enter it in the second but I was wondering how I can get a report on the ones that didnt match. Im sorry if this is a simplistic problem but I am kind of new to Access and didnt know where else to turn to help.
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Oct 24, 2007
I have two tables that have fields set to a text so that the ClientID is their name.
When I query, my queries don't take into account the case. So "K Smith" is the same as "K SMITH" as "k sMIth"
I am trying to write an unmatched query between two tables based on this ClientID but it will turn up no unmatched because it is not taking into account the case.
Any suggestions on how to match the cases, othere then changing the table?
Thanks.
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