Compare Actual Records To Expected

Jan 28, 2008

Not even sure where to start so if this isn't a query question, please point me in the right direction.

I work in a plant that has a number of cranes. Each crane should be inspected each shift (three shifts per day), each day (less Sunday).

I have exactly what I need to capture the inspections being done. Inspections are identified by crane #, shift, and date.

How do I determine if an inspection hasn't been done? How do I compare the inspections that have been entered against the standard of inspections for each crane, each shift, each day?

I am below average with Access on my best day so please type slowly and be specific. Thanks for any help you can give.

Forrest

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Queries :: Query Returning 2 Records When Only One Is Expected

Aug 7, 2015

I'm running a query from two related tables in the database.the table relationships and the query design. Instead of doing what I want it to do/what I think I'm asking it to - which is show the sum total number of weeks on the program for each student - it shows me the number of weeks for that student just for that claim, not the total for the student overall. I've added some 'dummy data' (2 records in the claim table relating to 1 student), and the query then returns the student twice in the results.

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Mar 13, 2006

Hi There,

I have got this form, consisting of 1 form (that needs to add a new record to a table everytime) and 1 subform, that needs to show the last three records of the table.

My problem is that I cannot get it right, now both forms (form and subform) are showing the details on just one record. If I open my subform it shows me all the records of a table, but in as soon as I view the form as a subform I shows me only one record.

Any help is welcome, I attached my db, just in case....

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Feb 6, 2004

Hello Ladies and Gentlemen,

My Access-table contains a Destination and Time field, i want to compare records for Time field with next records of same field.How can I do it..? Let me tell u an exp..
Time field is having a record like 06:23:45 AM for the destination - 'A', so i want to get all the records where the difference is upto 5 Seconds (i.e - 06:23:50 AM) and the Destination is same. It might be possible that there are one more records having time value 06:23:55 AM.

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Sep 1, 2005

Hi
I'm using MS Office 2000, I have an Access database table that contain many fields, namely I need to update FieldA from an Excel Spreadsheet according to the specified primary key of CustomerID. Is there a way to write automate process to import the records from an excel spreadsheet and then place those records in FieldA of the Access Database according to the corresponding CustomerID? The reason I ask is that these two fields are not exactly in the right order in my spreadsheet and my table and to do it manually will take lots of effort.

Your prompt response is greatly appreciated

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Jun 11, 2013

I have a table that contains the following fields: ID (autonumber), Item, billing date(mmm/yyyy), count, and approved.

My first query returns records where the approved field is null. My second query returns returns all records for 2 months ago where the approved field is not null.

This is my problem, I need to pull records that have NOT been approved for the prior month BUT if they were approved 2 months ago AND the count is the same, it does not need to be returned in the query. Also, if it was approved 2 months ago but the count is different than what it is for 1 month ago, it needs to show in the query.

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So I have a table:

table1: company_name, year_month, company_rating, rating_change

For each company, I would like to compare the rating from 201201 and 201202 (and keep going for each month) and if there's a change in the rating, update rating_change to the difference in rating values.

The company_rating is a value from 1 to 20.

How should I go about doing that?

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Jul 18, 2013

I have a table called tblAuthorizations. It appears as follows

AuthInstanceID....ConsumerID....AuthNumberID....Au thStart....AuthEnd....PSRUnits....BSTUnits
1374006036.........356679..........20255102....... ...4/22/13......7/21/13.....0..............416
-432536491.........356679...........20255102....... ...1/21/13.......4/21/13....104..........416
-124970517.........356679...........20147863....... ...10/23/12.....1/20/13....208..........520
504564357...........469432..........20254788...... ....4/22/13......7/21/13....0..............520
282523535...........469432..........20254788...... ....1/21/13.......4/21/13....0.............520

I work in mental health, and when we put in a request for a consumer to receive PSR & BST services, we put the above information into our database. Each record identifies which consumer the authorization is for, a start date and end date for them to receive services, and the amount of two types of services (PSR and BST). When one period ends, we request another period, such as in the first three records above, and then the final 2 for another consumer.

What I need to be able to tell is how their service authorizations change. For instance, if I were to compare the first and second records, it would tell me that PSRunits decreased 4/22/13-7/21/13 from 1/21/13-4/21/13 levels.

I have a query that displays the records for each consumer for the current period, but I can't figure out how to identify the previous period's number of PSRUnits or BSTUnits.I've tried adding the following fields, but this isn't working.

PrevEnd: (Select Max(AuthEnd) from tblAuthorizations Where AuthEnd < Auths.[AuthStart])
PrevBST: DLookUp("[BSTUnits]","tblAuthorizations","AuthEnd=" & [PrevEnd] And "ConsumerID=" & [ConsumerID])

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Feb 28, 2014

I have created a mock employee database to work out kinks before I create the real one. One table has employee info (employeeID, name, address, email, phone numbers, etc.). The other table has "employee actions" with fields: employeeID, actiontype, salary, jobtype, jobtitle, jobhours, bonus, actiondate. Actiontypes are "hire", "salary change", "bonus", "leave". It is a little more complicated but that is irrelevant to my query question...

I created a query to show employee salary changes, amount and action date. I want to create a calculated field that shows the dollar change and percentage change from last salary to new salary. So the query involves multiple records or rows, which seems to be a black hole in terms of information on how to do this. If it were Excel, I would just do a quick nested function calculation and be done with it but with Access, where each record is independent of the others, how to calculate it. I know there must be a way to do this because otherwise, what good would an employee database be?

So the questions are: (1) can you do calculations (other than totals or counts) using multiple records/rows? and (2) if so, how do I do it? It seems I would have to do a a specific sort and it would not be easily updatable.

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Aug 9, 2011

I am trying to create a query based on a transaction table which compares the time between two types of transactions.

The initial record would have "A' in the type field and the second record would have "D" in the type field.

each pair of A and D records would be matched on o_time and idnum fields, and I would want to pull each pair and us the datediff function on c_time, using records marked with A as the initial time and records marked with D as the followup time.

Is there any way to accomplish this in a single query or do I need to create two subqueries?

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May 1, 2014

I am building a tracking database where we would be able to track information which field are null data and report them to our Administration to fill the null data. For this I have created a form name "Search" and I have a combo box control on that form which is bound to "Table = employee" and its ROW SOURCE TYPE="Field List", I would like to able to query records where the selected value in this combo box is null through out the table.

For example if I select "Telephone" from this combo box dropdown, I would like the query to show all the records where the "Telephone" is null, how to set the criteria in query to take the combo box value as "Field Name" and then compare it with the Field/Column in the table and show the null values.

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Jun 8, 2007

I am using Access to run my database. I am using Coldfusion to power the website. What I need to do is be able to update some fields. The problems first start in the select query, however.

There are two different forms. One that is a select box that has the options of "Buyers", "Sellers", "Newsletter". Onchange the select box (named "page"). When I submit that box it needs to populate a second box. That box is populated with the information found in the table that is selected in the first box.

Here is the query that it is using to get the information to populate:

SELECT RE.Information, RE.Page
FROM RE
WHERE (((RE.Page)="#form.page#"));

Does anyone see a problem?

Here's the result:

] Too few parameters. Expected 1.

The error occurred in D:Inetpubaheart4homeadmineditpages.cfm: line 10

8 : SELECT RE.Information, RE.Page
9 : FROM RE
10 : WHERE (((RE.Page)="#form.page#"));
11 : </cfquery>
12 : </cfif>


Thanks,
Brandon

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Nov 2, 2006

I have write the following code but on execution gives the following error. "Too few parameters. Expected.1"

the code is myQuery = "INSERT INTO SummaryHistory (HTimeStamp, HDiaryNo, HDiaryDate, HRecivedFrom, HSentTo, HReffrenceNo, HSentDate, HPageFrom, HPageTo, HRemarks, SummaryID) "

myQuery = myQuery + " VALUES ('" & myTimeStamp & _
"', '" & myDiaryNo & _
"', " & myDiaryDate & _
", '" & myRecivedFrom & _
"', '" & mySentTo & _
"', '" & myReffrenceNo & _
"', " & mySentDate & _
", " & myPageFrom & _
", " & myPageTo & _
", '" & myRemarks & _
"', " & myID & _
" )"

CurrentDb.Execute (myQuery)

on this last line its give error

any idea

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Feb 11, 2008

Hi All,I am getting problem "Error: too few parameters. Expected 1" when following Query is executed to updated a Flag Value in a table on Click event of a Submit button. CurrentDb.Execute "UPDATE Scheduled_Appointment SET Is_Taken = 1 WHERE Scheduled_Appointment_ID LIKE Me.Sch_P_ID"Where:Table: Scheduled_AppointmentColumn: Scheduled_Appointment_ID [Primary Key]Column: Is_Taken [ColumnType = Number ]Text Field: Me.Sch_P_ID [contains the Scheduled_Appointment_ID value for the selected Record on the Form]Thanks in Advance.

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Mar 22, 2006

I have tried to display a message asking if you are sure you want to change data when you enter a field that already contains data. This is via a combo box.

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Thanks

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Jan 18, 2006

I have a error I need help with. Here is my code for my Global, and My Form Current: See the red for the Error Line, that show up in the VBE and the Blue is the code related to that line. I am using access 2003

'Declare all variables for right-side record counter
Dim bdg As DAO.Recordset
Dim swr As DAO.Recordset
Dim wtr As DAO.Recordset
Dim dmo As DAO.Recordset
''Dim dvt As DAO.Recordset
Dim occ As DAO.Recordset
Dim fre As DAO.Recordset
Dim swrlat As DAO.Recordset
Dim wrtlat As DAO.Recordset

Dim bdgCount As Integer
Dim swrcount As Integer
Dim wtrcount As Integer
Dim dmocount As Integer
Dim dvtcount As Integer
Dim occcount As Integer
Dim frecount As Integer
Dim countswr As Integer 'laterial counter
Dim countwtr As Integer 'laterial counter

Dim sqlbdg As String
Dim sqlswr As String
Dim sqlwtr As String
Dim sqldmo As String
''Dim sqldvt As String
Dim sqlocc As String
Dim sqlfre As String
Dim sqlswrlat As String
Dim sqlwtrlat As String

Dim db As DAO.Database


Private Sub Form_Current()
Set db = CurrentDb()
'Use SQL strings to pull data from the tables
sqlbdg = "SELECT [Building].[PIN] FROM Building WHERE [Building].[PIN]='" & Me![ADDRESS3] & "' ;"
sqlswr = "SELECT [Sewerform].[PIN] FROM [SEWER SERVICE LATERALS] WHERE [Sewerform].[PIN]='" & Me![ADDRESS3] & "' ;"
sqlwtr = "SELECT [water].[PIN] FROM [WATER SERVICE LATERALS] WHERE [water].[PIN]='" & Me![ADDRESS3] & "' ;"
sqlswrlat = "SELECT [SewerMain].[PIN] FROM [SEWER MAIN PRBLEMS] WHERE [SewerMain].[PIN]='" & Me![ADDRESS3] & "' ;"
sqlwtrlat = "SELECT [WaterMain].[PIN] FROM [WATER MAIN PROBLEMS] WHERE [WaterMain].[PIN]='" & Me![ADDRESS3] & "' ;"
sqldmo = "SELECT [Demolition Permits].[PID] FROM [Demolition Permits] WHERE [Demolition Permits].[PID]='" & Me![ADDRESS3] & "' ;"
''There is no PIN field in the development table ==> sqlwtr = "SELECT [Development Permits].[PIN] FROM [Development Permits] WHERE [Development Permits].[PIN]='" & Me![ADDRESS3] & "' ;"
sqlocc = "SELECT [Occupancy].[PIN] FROM Occupancy WHERE [Occupancy].[PIN]='" & Me![ADDRESS3] & "' ;"
sqlfre = "SELECT [Freeze].[PIN] FROM Freeze WHERE [FREEZE].[PIN]='" & Me![ADDRESS3] & "' ;"

Set bdg = db.OpenRecordset(sqlbdg, dbOpenSnapshot)
Set swr = db.OpenRecordset(sqlswr, dbOpenSnapshot)
Set wtr = db.OpenRecordset(sqlwtr, dbOpenSnapshot)
Set dmo = db.OpenRecordset(sqldmo, dbOpenSnapshot)
''Set dvt = db.OpenRecordset(sqldvt, dbOpenSnapshot)
Set occ = db.OpenRecordset(sqlocc, dbOpenSnapshot)
Set fre = db.OpenRecordset(sqlfre, dbOpenSnapshot)
Set swrlat = db.OpenRecordset(sqlswrlat, dbOpenSnapshot)
Set wrtlat = db.OpenRecordset(sqlwtrlat, dbOpenSnapshot)

'Building recordset
On Error Resume Next
If bdg.EOF And bdg.BOF = True Then
bdgCount = 0
Else

With bdg
.MoveFirst
.MoveLast
bdgCount = .RecordCount
End With

End If

'Sewer recordset
On Error Resume Next
If swr.EOF And swr.BOF = True Then
swrcount = 0
Else

With swr
.MoveFirst
.MoveLast
swrcount = .RecordCount
End With

End If

'Water recordset
On Error Resume Next
If wtr.EOF And wtr.BOF = True Then
wtrcount = 0
Else

With wtr
.MoveFirst
.MoveLast
wtrcount = .RecordCount
End With

End If
'Sewer laterial recordset
On Error Resume Next
If swrlat.EOF And swrlat.BOF = True Then
countswr = 0
Else

With swrlat
.MoveFirst
.MoveLast
countswr = .RecordCount
End With

End If

'Water laterial recordset
On Error Resume Next
If wrtlat.EOF And wrtlat.BOF = True Then
countwtr = 0
Else

With wrtlat
.MoveFirst
.MoveLast
countwtr = .RecordCount
End With

End If

'Demolition recordset
On Error Resume Next
If dmo.EOF And dmo.BOF = True Then
dmocount = 0
Else

With dmo
.MoveFirst
.MoveLast
dmocount = .RecordCount
End With

End If

'Development recordset
''On Error Resume Next
''If dvt.EOF And dvt.BOF = True Then
dvtcount = 0
''Else

''With dvt
'' .MoveFirst
'' .MoveLast
'' dvtcount = .RecordCount
''End With

''End If

'Occupancy recordset
On Error Resume Next
If occ.EOF And occ.BOF = True Then
occcount = 0
Else

With occ
.MoveFirst
.MoveLast
occcount = .RecordCount
End With

End If

'Freeze recordset
On Error Resume Next
If fre.EOF And fre.BOF = True Then
frecount = 0
Else

With fre
.MoveFirst
.MoveLast
frecount = .RecordCount
End With

End If

'Set the values of the recordcounts to the appropriate text boxes

txtbdgcount.SetFocus
txtbdgcount.Text = bdgCount
txtswrcount.SetFocus
txtswrcount.Text = swrcount
txtwtrcount.SetFocus
txtwtrcount.Text = wtrcount
txtdmocount.SetFocus
txtdmocount.Text = dmocount
txtdvtcount.SetFocus
txtdvtcount.Text = dvtcount
txtocccount.SetFocus
txtocccount.Text = occcount
txtfrecount.SetFocus
txtfrecount.Text = frecount
txtcountswr.SetFocus
txtcountswr.Text = countswr
txtcountwtr.SetFocus
txtcountwtr.Text = countwtr


PARID.SetFocus


' Provide a record counter for using with
' custom navigation buttons (when not using
' Access built in navigation)

Dim rst As DAO.Recordset
Dim lngCount As Long

Set rst = Me.RecordsetClone

With rst
.MoveFirst
.MoveLast
lngCount = .RecordCount
End With

'Show the result of the record count in the text box (txtRecordNo)

Me.Text34 = "Record " & Me.CurrentRecord & " of " & lngCount
End Sub

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Feb 4, 2007

A lady at work created an Access database that imports a dBase 5 file and when I go to import this file on User #1 PC it gives the error;

"External table is not in the expected format."

I can use the same Access database and same dBase file to import (stored on a shared network drive) from User #2 & #3's PC's and all works well. The only problem is that it is User #1 job to do this.

I unloaded Access 2003 and reloaded it and still the same results. All 3 PC's are identical via hardware and software.

It use to work until this past Tuesday when it started to give the error.

My steps are:
open the "Sales" Access database
select the prices table
Get External Data / Import and then select Prices.dbf
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I am not an Access database guy and could use some help!

Thanks

WhooTAZ

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Mar 2, 2007

Hi all:

running access 2000. I have a query that I selected to return the Top 1 record sorted descending on the date so it would pick the most recent entry. I did it by selecting Top 5 from the drop down box in query design mode and then changed the 5 to a 1 using SQL View from qry design.

SELECT TOP 1 Class.CourseID, User.UserName, Class.TrainerID, Class.ClassLocationID, Class.ElapsedTime, Class.ClassDate, Class.Comments
FROM [User] INNER JOIN Class ON User.UserID = Class.UserID
ORDER BY Class.ClassDate DESC;

It still gives me as many records as are entered on the system. How can I get JUST the most recent record entry?

thanks:confused:

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Sep 7, 2007

O.k. I have a query working, and it's calculating perfectly and I'm reporting on it fine. However I noticed that when I run the query it doesn't populate the equation for all the results. Let me explain further.

I have a main form for tracking company information, and a sub form that tracks departments for that company and waste breakdown information. We take measurements for the company in two ways. 1 - a total weight for the day, and 2 - we weigh out categories of waste (within the sub form that tracks the department stuff)..we then calculate what percentage of the daily waste a specific category is. This calculation is done in a query, and works fine for the first department of every company, however when it moves to the next department for the same company, all I get is #Error in the field. eg./

Company "X"
Total Daily Weight = 750 Kilograms
Department "Shipping"
Category - Plastic Bottles - 20 Kilograms

I then have a query that calculates what % 20 Kilograms is of 750, then a report based on the query. This works fine; However in my report I look at the next department, with the exact same informaton as above...I see #Error returned in the field.:confused:

Does all of that make sense?? Is there a way to make sure my query calculation flows through all of the departments??

Thanks.

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Jun 15, 2005

I am running this code, and i am getting this error:


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What does it mean? it doesn't say where i have a problem in my code. What do you think?

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All I want to do is run a make table query (or append) and show the user how many records were processed.
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I'm not sure what I'm missing...I've searched numerous threads and tried various combos of the execute method.

strquery = "qryEmailGenerate"
Set db = CurrentDb
Set qdf = db.QueryDefs(strquery)
Set rs = qdf.Execute
txtStatus = "Number of email recs: " & rs.RecordCount & vbCrLf

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Nov 2, 2006

Hi,
I have a database with a couple of tables. The primary table has a primary key called "StaffNo". I checked the relationships between the primary table and each related table, if I have ticked on the boxes for referential integrity, cascade updates. All done. If I now create a query, which selects the primary table and one related table and enter a new StaffNo, I would expect to see the new StaffNo not only in the primary table but also in the related one. But there is nothing. Do I expect wrong? Have I missed sth.? I read a few posts in this and other forums reg. referential integrity, but I have no clue, what's wrong. :confused:
Any quick help is much appreciated.
Thanks :)

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I have tried using the formula following formula: Format([PCCSDTA_DCSDIU]![DTEAVL],"mm/dd/yyyy") but this format returns the date 11/06/2285 instead of the desired 09/30/2014.

I am still relatively new to Access.

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Apr 2, 2014

I have a function that exports a number of tables within an access 2007 database to one spreadsheet using docmd.transferspreadsheet.

The error message in the title of this post presents itself during a loop which transfers the tables to the spreadsheet. However, it doesn't always happen, sometimes it completes the process perfectly which is quite frustrating.

Below is the section of code where the error occurs ....

Set rs = CurrentDb.OpenRecordset("SELECT * FROM tbl_Table_Exports WHERE Type = 'CRM'", dbOpenSnapshot)
rs.MoveFirst
Do Until rs.EOF
TableName = rs.Fields("Table")
WSName = rs.Fields("WSName")
DoCmd.TransferSpreadsheet acExport, acSpreadsheetTypeExcel12, TableName, NewWBPath, True, WSName
rs.MoveNext
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