Conditional Query For Selecting Different Fields For Each Record

Oct 17, 2007

I have an interesting report query I am working on. Is it possible to have a query that shows different fields for individual records depending on the content of the record? Let me see if I can explain. Let's say that I have a Status field that can be "Complete", "Active", or "Planned". And lets say also in that table I have Field1, Field2, and Field3. For each record, I don't want to include all three fields (Field1, Field2, Field3), but only one of these fields depending on what is in the Status field.

So, it would be something like:

Select Status, (if Status = "Complete", select Field1), (if Status = "Planned", select Field2), (if Status = "Active", select field3) FROM table;

So, the query would result in 2 fields for each record: the status field, and one of the three other fields depending on what is in the status field for that record.

Thank you kindly for your help.

View Replies


ADVERTISEMENT

Conditional Format All Fields In ACTIVE Record

Feb 1, 2005

:D I am using a continuous form, and I cannot figure out what conditional formatting expression to use to change controls in the ACTIVE RECORD.

For example, continuous form may have:

RECORD1: Field 1 Field 2 Field 3 Field 4
RECORD2: Field 1 Field 2 Field 3 Field 4
RECORD3: Field 1 Field 2 Field 3 Field 4

When I am in Field 1,2,3, or 4 in RECORD2, I want Fields 1,2,3 AND 4 to change color in RECORD2

PLEASE HELP!

View 5 Replies View Related

Selecting A Record On A Value Being Between Two Fields In That Record

Nov 14, 2005

Hi Guys,

Im trying to do something that i dont think is possible, but perhaps i dont know the correct command.

I have a table, which contains costs. the costs are deceided by a circulation. if the circulation is below 10,000, then the cost is A. if its more than 10,000 but less than 20,000, the cost is B.

I have a query that brings back the titles, and thier circulations. what i want to do is use this data to lookup the correct cost. is this poossible?

thanks
%simon

View 3 Replies View Related

Queries :: Selecting Fields In Query

Jan 24, 2014

I have a query that is used to capture all the fields that can be possibly used.When run & exported to excel the user then simply deletes the columns with the fields that they don't require.We do this so we don't have to keep creating queries over and over again when you just use one that does all but then delete what you don't need afterwards.

Any way of using a form with tick boxes for each of these fields so when they user ticks the fields they require reporting on then only those fields will be returned in the query.

View 1 Replies View Related

Reports :: Selecting Fields From Table For Query

Jan 13, 2014

I am looking for a way to generate a list of all fields within a table, have the end-user select which fields he/she wants to include, and then run the query. I am trying to create this within a form for a nice, easy to use GUI.

I am using Access 2010 on Windows. The fields I need them to select from are in one table, however there are many lookup (tblkp) tables related.

View 2 Replies View Related

Queries :: Selecting Most Current Record For Item That Has Multiple Records In A Query

Oct 31, 2014

I have a query pulling data from two other queries (qry_Reports and qry_Surveys). Clients may have more than one ReportID, but only one ClientID. I need to query for only the most current ReportID (which is the larger value) for each client to find the surveys for the most recent report. How can I query for only the most recent report for each client based on the highest value of the ReportID per ClientID?

View 11 Replies View Related

Selecting Record In List Box And Opening That Record In Another Form

Sep 16, 2011

I created a search form that searches for Customer Number, Part Number, and Revision Number. The results are displayed in a List Box.

I want the user to be able to make a selection on the List Box and click an "Open Selected" button that launches that record in another form. How is this possible?

View 9 Replies View Related

Selecting Fields

Dec 17, 2006

I have a table holding the number of each task planned each month, with a field for the name of the task and a field for each month stretching of for a number of years, and would like to be able to open a form or run a query on the present months field and the following six months without having to have a seperate form or query for each starting month.

any help or a point in the right direction would be apreciated.

View 1 Replies View Related

Selecting Fields

Dec 17, 2006

I have a table holding the number of each task planned each month, with a field for the name of the task and a field for each month stretching of for a number of years, and would like to be able to open a form or run a query on the present months field and the following six months without having to have a seperate form or query for each starting month.

any help or a point in the right direction would be apreciated.

View 1 Replies View Related

Selecting A Range Of Fields

Dec 17, 2006

I have a table holding the number of each task planned each month, with a field for the name of the task and a field for each month stretching of for a number of years, and would like to be able to open a form or run a query on the present months field and the following six months without having to have a seperate form or query for each starting month.

any help or a point in the right direction would be apreciated.

View 3 Replies View Related

Conditional Text Box For Two Fields

Aug 12, 2011

I have text boxes that combine two fields into one, for example the control source is =IIf(IsNull([BuckC])=True And IsNull([BoostC])=True,"",[BuckC] & " , " & [BoostC]) . For simple its just =[Buckc] + ": "+[BoostC]. I am trying to set a condition that if one of them exceeds a certain number the background color will change to yellow. I know how to do this if its only for one field but I am wondering if it is possible to do it with multiple fields?

View 9 Replies View Related

Select DISTINCT - Selecting Two Fields

Aug 9, 2005

Hi

I am trying to use a query to populate a combo box. works fine as I am using one table. I want to select DISTINCT records which works. However i need the ID of that record in the select statement. Anyone know how to select two things in a select distinct query??

Select DISTINCT tbl_Aplaws.Level2 FROM tbl_Aplaws WHERE tbl_Aplaws.Level1 = 'Business' ORDER BY tbl_Aplaws.Level2;

this works. but i need to select the tbl_Aplaws.AplawID as well. throws errors

View 1 Replies View Related

Selecting The Two Highest Values Among Three Fields

Sep 13, 2006

I'm teaching this term, and have put my grades and roster in Access. Each grading opportunity is a separate field.

Students will have to take 3 exams (Exam1, Exam2, and Exam3); however, their grade is based only on the 2 highest exam grades. There are other grades...FinalPaper, Attendance, Paper1, Paper2... the total of the grades is 600 points.

I can do the other calculations... what I do not know how to do is to select the two highest test values from the 3 Exam fields. I coudl do it manually, but I really prefer to simply enter grades, and then have the final grade calculated.

Thanks.

Gayle Ann

View 3 Replies View Related

Conditional Format Based On 2 Fields

Jan 24, 2008

Hello All,

I have searched the forum but I don't quite get what I am looking for.
I have a subform that has these 2 fields:
- Status
- LastFollowup

What I want is if the Status shows "Pending" and the date entered on the LastFollowup is more than 7 days. Then it should turn Yellow.

I tried this code in the expression box but it doesn't seem to work

[Status]="Pending" and [LastFollowup]>7


Could anyone please assist? I know this is simple but it's not working for me.

Thank you

View 6 Replies View Related

Summing Conditional Multiple Fields

Mar 1, 2007

Hi all, sorry to bother you all, especially if this has already been answered, but I can't seem to find the solution to it. Assuming that what I've been doing has been correct that is.

I have three (3) tables with the following fields (where PK is primary key);
[tbl Ingred]: IngredID (PK), ProdID_fk, CompCode, IngredName, Weight, Symbol, RP01, RP02, RP03, RP04, RP05, RP06, RP07, RP08, RP09, RP10
[tbl Prod]: ProdID (PK), ProdName, FP, BP, SBU, ProdNotes
[tbl RPCalc]: RPs, RPs_long (PK), Sym, Limit, Sym_1, RP_1, Comp_1, Add, RP_01, RPNotes

[tbl Prod] has a one-to-many relationship with [tbl Ingred]; that is, for one ProdID, there can be many IngredIDs. The tables are designed so that the final user-displayed form is 'user-friendly'.

I've made a qry called [qry Qcalc] used to calculate the the Quotation (Q) of each of the 10 RPs (RP01 - RP10). Which simply for the first one is; QRP01: [Weight]/[tbl RPCalc_1].Limit, where the [tbl Ingred].[RP01] is linked to a corresponding [tbl RPCalc], by the [RPs] field. As for one [RPs] there may be multiple [RPs_long]. The way it is set up is so that the [RPs] and [RPs_long] are mapped correctly, to be used for calculations.

However, I am now stuck with a problem. I need to sum up these QRP values ([QRP01] - [QRP10]), based on (at least?) two conditions. The user can enter in their RPs; e.g. R10, R20, R21 in any of the [RP01] to [RP10]'s, and in any order.

What I need is to be able to obtain a sum of the Q values for each [RPs_long] (e.g. R10, R20, R21), rather than being the sum of the fields [RP01] to [RP10]. Also, each [RPs_long] may or may not be able to be summed up, depending on another field [Add] which has a "Yes" or "No". "Yes" is for it being able to be summed up, and "No" for it not being additive.

So the end result would be; for each [ProdID], there will be multiple [IngredID] where each will have up to ten (10) "RPs" (that being the [RP01] to [RP10] fields). These inputted "RPs" are then related to [tbl RPCalc] to be able to obtain the Q-values. If the Q-Value is not greater or equal to 1 (>= 1), then the sum of the Q-values for each [RPs_long], provided that the [Add] field is "Yes", will then be able to determine what are the final output RPs to be used, i.e. for the sum of the Q-values are greater or equal to 1 (>= 1), that [RPs_long] will be used.

I've been stuck on this for quite some time, and I know that if I change the whole table structure (like having a field for each RPs in the [tbl Ingred]), I might be able to make it much easier for myself. However, by doing so, it will not be able to offer as much flexibility in the calculations, and also, may not make it as 'user-friendly'. Another thought was maybe to create another table with just the [CompCodeID] (based on [tbl Ingred].[CompCode]), [Weight], [RP], but I'm not too sure how this will work either, but I might give it a shot if this current method doesn't work.

I hope that this made sense, as it is all quite complex (and confusing) to me. Any help on this matter will be much appreciated. Thanks in advance.

View 2 Replies View Related

Forms :: Conditional Mandatory Fields

Mar 20, 2013

Basically I have a form which records primary and secondary reasons for people writing off money, and in the secondary reasons I have an option for 'other', in case any of the other options aren't applicable. There is also a comments section on the form which is optional.

My issue is, I want the comments section to become mandatory if the 'other' option has been selected. I don't want it mandatory all the time, and I don't want it disabled if 'other' isn't selected, but I need to force people to write at least something in there if they have selected other.

I tried variations on code I found from other places but was unable to get this to function, and I am not sure if this can be done with validation or something like that.

View 14 Replies View Related

Reports :: Conditional Formatting On Row Of Fields

Apr 29, 2014

I have a field on a report that I was able to make bold using conditional formatting. I want to make the other fields in the row bold as well if the value of the 1st field equals a set value.

EX: Contractor Bid Amount Sq Footage =[bid amount]/[sq footage] =[bid amount]/[estimate]

I put conditional formatting on the Contractor field

EX: Field Value Is equal to "Estimations"

I was Bid Amount, Sq Footage, =[bid amount]/[sq footage] and =[bid amount]/[estimate] fields to also be bold if the Contractor field is equal to Estimations.

View 11 Replies View Related

Selecting Data From 2 Fields Input Into 1 Field

Jul 23, 2006

I trying to create a query that looks at 2 field in one table and give me the resolves in a new field.

Example

Field 1 Field 2 New field
Hat Cap Cap
Dress Dress
Pants Slacks Slacks
Gloves Gloves
Socks Socks

Can you help?

View 4 Replies View Related

Queries :: Selecting All Date Fields Between Two Dates?

Jul 31, 2013

I'm trying to select a range of relevant dates for an amortization calculation (see my earlier thread on this subject here), but I'm having a bit of trouble making the SQL work.

I have a table called "t_AllMonths" that has only one field: MonthStartDate which contains the first day of the month for a very wide range of months over something like a ten-year period. I'm calculating amort for assets which will be amortized for some subset of those months (defined by the asset's Amort Start Date and Amort End Date). Further complicating matters, the amortization may be suspended during certain "hiatus" periods when the asset it not planned to be in use, and may differ by which business units make use of the asset.

So, I have three tables.

Table: t_Assets
Fields: AssetID (autonumber; primary key), Asset_Name, Asset_Cost

Table: t_AllMonths
Fields: MonthStartDate

Table: t_AmortPeriods
Fields: AmortPeriodID, AssetID, Amt_Period_Num (which I don't expect to use in this), StartDate and EndDate

Right now, I'm just trying to pull the range of dates between the earliest amort start date and the latest amort end date. (Min of StartDate and Max of EndDate, respectively) for a given AssetID.

My sql looks like this:

SELECT t_AllMonths.MonthStartDate,
Min(t_AmortPeriods.StartDate) AS MinOfStartDate, Max(t_AmortPeriods.EndDate) AS MaxOfEndDate,
t_Assets.AssetID
FROM t_AllMonths,
t_Assets INNER JOIN t_AmortPeriods ON t_Assets.AssetID = t_AmortPeriods.AssetID
WHERE ((t_AllMonths.MonthStartDate) Between [MinOfStartDate] and [MaxOfEndDate]);

I keep getting an error message that reads "Run-Time Error 3122: You tried to execute a query that does not include the specified expression MonthStartDate as part of an aggregate function."

View 5 Replies View Related

Forms :: Selecting Fields In A Combobox Where ID Matches

Nov 24, 2013

In my Patients table i have a field called PatientID (AUTONUMBER) as my primary key I hve another problem. Is this possible as i hve been trying for two days now. I hve tried a lot of ways but i cant get it to work right. I have a table called dependents. ID , PatientID,,Dependents,DOB,Age id being the PK AND PatientID as a number I have a table called vitals. with ID,PatientID,PatientName( which is a dropdown of Dependents), hpp,sats etc. (This is a subform in datasheet style in another form)

In my table vitals i have the follwing for PatientName . comboxbox.

SELECT Dependents.Dependents, DateDiff("yyyy",[DOB],Now())+Int(Format(Now(),"mmdd")<Format([DOB],"mmdd")) AS Age FROM Dependents;

So it selects fine in a dropdown like John 48, smith 36.

The problem i have is that it selcts all the records irrespective of PatientID.

View 14 Replies View Related

General :: Fields On Form - IF Then Conditional Format

Jan 14, 2014

I have a field on a form OrderDate and a field DOB. I am not sure how to create an expression in conditional formatting that:

=IF([DOB] - [OrderDate] <30), Then background is red

So if the OrderDate is 1/1/2014 and the DOB is 1/15/2014 then the DOB field turns red

If the OrderDate is 1/1/2014 and the DOB is 2/29/2012 then the DOB field does not turn red.

View 8 Replies View Related

General :: Conditional Formatting Of Report Fields

Dec 11, 2012

I am struggling to format a field on a report.

I believe it is because special charachters are in the text string

I want to highlight the field if it contains the following text

Stage 6: Won and Deploy (shipping)

Regretably, I believe Access see this as code.

I suspect I need to encapsulate it some way, but nothing seems to be working

What am I missing?? How can I force Access to see it as a text string??

View 1 Replies View Related

General :: Time Fields And Conditional Formatting

Feb 6, 2013

I have tried to change the colour of the text in time fields with no a value of 0:00 by using conditional formatting - to no avail.

View 4 Replies View Related

Reports :: Conditional Formatting Two Fields In Report

Mar 26, 2015

In my Access 2010 report, I am attempting to perform conditional formatting of one field based on the difference between two fields. In particular, one field is "Time Scheduled" and the other field is "Time In". If the "Time In" is equal to or greater than 60 minutes of "Time Scheduled", I would like to format it to be red font. If it is less, I would like to format it to be green font.how I can conditionally format to do this?

View 12 Replies View Related

Reports :: Add Conditional Formatting To Several Fields In A Report?

Mar 20, 2014

I am trying to add conditional formatting to a several fields in a report. So far i can use the contional formatting to set a field called [colour] to set that field to red and bold. But i believe I need to use an Expression for all fields, so I can make all fields that = red go red. I have used the the expression:

[colour] = "red"

but nothing happens.

Expression Is [Subtotal]+[Freight] > 50

View 4 Replies View Related

Selecting Record

Apr 20, 2006

I have a table with customer details, probs over 3000 customer, and i need a method of selecting the customer in a form by their surname. Currently i have a combo box, but as you can imagine, this is not practical with so many records. anyone think of any other way to do it?

View 4 Replies View Related







Copyrights 2005-15 www.BigResource.com, All rights reserved