Confused Regarding User Level Security
Nov 14, 2007
Hi everyone
I'm relatively new to MS Access, and I have no experience dealing with workgroups and user-security.
I have a database that I need to put on the company network. The database will be accessed by many different users and computers. How do I set up the database so that only certain users can modify data, and others can only read and display data?
I looked at http://www.databasedev.co.uk/access_security.html
but wasn't sure if the steps outlined applied to my situation.
Should I use the security wizard? What are the pros and cons of the wizard?
Thanks in advance!!!
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Mar 12, 2007
Hi, I need to add a security feature to my database. Basically I want different users to access the database with different permissions. I want a "basic user" to be only able to access the the forms with their respective default settings. I want an "admin" to obviously be able to access all the content and edit the design. I know I can do this with User-Level Security somehow, but i've tried it and it isn't working like I want it to. DOes anyone know or have any experience with this security feature.
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Mar 26, 2008
How do you set up user level security for your database?
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Jan 30, 2005
I have a small problem here
I was creating a human resource database for a large firm. The number of records ranges from 5000 to 6000. Initially everything went well. My designs and development were highly appreciated. But now because of just security my DB is being rejected. The problem aroused because of the security issues. I tried using the Logging On database as presented here in the Code section of this Site. But it was completely rejected by the authorities. They wanted something like following
1.The administrator has the power to give the user special privileges like mentioned in the User level security i.e making users like read-only, backup, data entry etc
2.The administrator has the power to block any user from opening any form whenever he likes.
When I presented them with the user level security as in Ms Access they were completely lost and they find it really difficult to use. Further more the names of the forms as I have used are starting with “frm” where as they want only the simple names of each form. If I start changing my form names I would complete mess up my DB
Please advice what should I do to make the user level security easy for them to use.
Or how can I develop my own security system in which user can use my above mentioned points.
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Jul 21, 2004
I have implemented user level security on a database and it seems to work fine. The issue is that every other database on that computer seems to have inherited the permissions. I only want these permissions to refer to that one database.
What have I done wrong?
Thanks
Niall
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Jul 18, 2006
Hi,
I have a question.
When we create a user-level security, we can do it of the Tools-Security-> user-level security.
However,
can we use VBA code to create user-level security? Yes/No.
I just curiously want to know.
Because I just know that VBA can update the user-level security.
Please let me know, thanks.
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Dec 23, 2005
I want to put 2 Dbs on a network server. Below are the groups that can get to each directory.
Directory Students: Students, faculty, few staff
Directory Staff: all Staff
I will have a separate workgroup for each Db because each group of users is so different. Each Db will have all deselected user permissions and assigned groups and group permissions.
Questions:
-Could a computer programmer student get into any code in the Db in the Students directory, even tho they would not have user-level permission to do so?
-Could a student somehow affect in any way the other Db in the Staff directory?
In other words, could somebody use the Db in the Students directory to cause trouble anywhere else in our network?
Thanks
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Mar 21, 2006
Hello guys
i want to prepare User level security for accessing database/tables/fors and reports.
So can anyone have step wise procedure? I am using wizard, but am not able to set up.
Thank very much:)
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Aug 23, 2006
I need to give different users different levels of access to my database.
I ran the user level security wizard and have correctly created user accounts. I chose to make my account a member of the Admins group, and that appears to have worked in that I can go into User and Group Accounts and create accounts, remove passwords, change group membership etc.
However, I am no longe able to access the User Level Security wizard. Access gives me a message when I try, saying that I need to be a member of the Admins group to control security settings.
Can anyone confirm if this is correct or if I have done something wrong? I don't want to let my users start using the database and then find out I've actually locked myself out of some vital settings at a later date!
Thanks in advance,
Gary
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Jan 21, 2007
I created my user group in access and I want each user to reach different datas in the same database. I can do that for tables, forms, and reports and I also did bat I am just asking how each user can see different datas in the same table? If anybody can help thanks from now. :)
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Jul 3, 2007
Hi all,
I am in a trouble now..... please save me.
I did User Level Security wizard for my application. Is there any way to reverse that step I mean how can I delete this security option to make my application normal to open.
thanks for your help
mithani
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Feb 15, 2005
I have a module that authenticates users and controls who has full or read-only access to certain forms. My problem is this; things such as combo boxes and checkboxes that are meant to be used for any user are disabled in read-only mode.
I was thinking that I could use the tag property on my controls to establish which controls should always be enabled and then using my module to dynamically enable/disable the appropriate controls each time I load a form. Can anyone help me do this?
Basically all I really need to know is how to address the form in a module (since I can't use "Me.Controlname" and I don't know which form is being worked on until runtime. And also I don't want to lock records, since this won't allow other users to view the tables being used.
Also I don't want to use the Enable property because I don't want the data to be "greyed out". I could use the Locked property, but that poses the problem of multiple users trying to access the same table. So is there a way I can set certain fields to read-only without making the whole form read-only or locking the data?
By the way, I am working in Access 97
Here's a pseudo-code example of what I want
for each Cntrl in PassedForm.Controls
if Cntrl.Tag <> "AlwaysEnable" then
Disable Cntrl
end if
next
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Jul 19, 2005
I have created a multi-user database and stepped through the security wizard to create accounts etc. The database also has VB code in it that calculates values for a text box based on values in the form.
The PROBLEM is that when I open the database which Auto Executes the form (with VB) to open, it halts with RunTime error 2147467259 which reads "You do not have necessary permissions to use the .mdb object".... then when I "Debug" this error it takes me to the VB code???? :confused:
The code works fine without security....
Thanks for any help
MK
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Mar 13, 2007
As I'm sure many of you know, Access '07 no longer supports user level security.
My question to you all is, how do you secure your DB's in '07? I just built a DB that stores patient data, and it needs to have some type of user authentication to gain access to it.
I know I can assign a general password to it, but I need each user to have their own username and password.
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Mar 10, 2008
Why the new format .accdb does not support user-level security? I know Access 2007 still supports the old format .mdb, but why is it deprecated in the new one? Does microsoft want us to buy SQL Server instead of Access to support user-level security?
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Sep 16, 2014
I have 7 tabs in a tab control and I would like each one to be editable depending on the users' security level (set by Admin)
I have managed to get the following code working for one tab, but I do not have the knowledge to make it work for the rest.
So, just trying to make things more understandable...
Tab Names:
TabUnitInformation
TabUnitHistory
TabLabelChecklist
TabTestBay
TabReturns
TabDemoStock
TabAdmin
User Security Levels and what users with those levels should be able to edit:
1. Admin - No tab restrictions
2. Test Bay - TabUnitInformation, TabLabelChecklist, TabTestBay
3. Returns - TabUnitInformation, TabReturns, TabDemoStock
4. Label - TabUnitInformation, TabLabelChecklist
5. Sales - TabUnitInformation, TabUnitHistory, TabDemoStock
6. User - TabUnitInformation
7. Technical - TabUnitInformation, TabUnitHistory
The code I have written ( which works for whichever tab control I list, but not sure how to write in more than one):
Private Sub Form_Load()
Dim Security As Integer
Me.TxtUserLogin = Environ("USERNAME")
If IsNull(DLookup("UserSecurity", "TblEmployees", "[UserLogin] = '" & Me.TxtUserLogin & "'")) Then
MsgBox "No UserSecurity set up for this user. Please contact Administrator", vbOKOnly, "LoginInfo"
[Code] .....
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Jan 9, 2012
I am going to put my access database on a network drive so that four different computers can have access it. However will user-level security work if I implement it? For example, from one of the computers I implement 2 different usernames and passwords. If one of the other computers tries to access the database will they also be presented with the logon screen?
If not, how can I go about setting this up?
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Jan 30, 2008
Has anyone seen any good links to explain why Microsoft discontinued User Level Security in Access 2007? If so can you post the links. There is a debate at my work and I want to get all the infomation possible. It is my understanding that the beefed up the encryption on the standard password so the did away with ULS.
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Jun 27, 2012
I have a question about user level security / access control.For my database I have a back-end containing the tables and a front-end with forms, queries and everything. I have set up the access user level security.Dependent from the access level of my users, some front-end options will be hidden and some queries retrieve only part of the data. For example: I have a form to calculate clients' end prices. A vendor can only see prices for his own clients, not for other vendor's clients.
BUT: to make the query work, all users need access to the tables and the back-end must be stored in a public place, right? Now all vendors can just open the back-end and see all information.Maybe protect the BE with a password and store this in the queries?
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Jul 2, 2015
I have a database whereby users already have to sign in with a username and password, using a form which them allows them to view a front page. The front page allows them to access data and add/amend it.
I now have to adjust this setup as we have directors who want to view the system, but we don't want them to amend it.
Is there anyway to change the current setup that I already have or do I have to scrap it and start again?
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Mar 16, 2012
I've designed an Access Database (using Access 2003) and assigned user-level security to it such that some users are read only and some are full access. Everyone requires a login and password to access the database. The problem is, once I copy/paste the database from my computer to the shared drive (where it will be accessed by all the users) the prompt for a username and password disappears.
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Sep 28, 2013
I have created a database and made the steps to the user-level security and VBA protected the project but i lost the passwords and the MDW file.
is there any way to reset the VBA pass then reset the security level?
this is very important for my business it's a school database with lots of info and it's critical for me to update or at least export some reports and forms to a new project
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Jul 17, 2006
Hi. I am trying to complete my access database by creating some security for it. I want to know how to setup the database file so when I execute, let say in my document folder so that when it opens it only shows my switchboard and not the editable(table,queries...) panel on the left hand side. I know i can hide it via the startup option but I want to completly blocking it so it doesn't allow any user to edit the design of the database.
If anyone can help I realy appreciate it...thank you
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Apr 4, 2007
how to make low security level, when i'm installing database only with access runtime? i my computer i have low level, but when I installing DB on other computer i need access to set level of database from medium to low.
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Oct 6, 2006
Why does Excel have an emphasis on macro security level (high, medium, low) but Access doesn't? Both use VBA.
Also when Excel loads it always requests a virus scan but when Access loads it just loads? How come?
On another note why doesn't Access have a Macro Recorder?
Thanks.
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