Consolidating Fields
Nov 9, 2007
I have a table where there are one person can have multiple records. I
would like to consolidate the each clients records to one field with
an additional field showing the total of all the clients invoices. Is
that possible?
Sample:
Invoice# Client invoice_amt
12345 X $5
45767 X $8
89787 X $6
My desired result
Client invoice_total
X $19
Is this possible?
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Nov 29, 2012
In Access 2010, I have a table with two fields. The first field (Investor Name) contains several occurrences of the same text (i.e. Investor A occurs 2 times, Investor B occurs 3 times, etc.). The second field (Investment) may or may not contain duplicates (i.e. more than one Investor may have invested in the same Investment). I'm trying to create a query that will show me, in one record, all the Investments that each Investor has made.
So for the following data...
Investor Name
Investment
Investor A
Investment 1
Investor A
Investment 2
Investor B
Investment 1
Investor B
Investment 3
Investor B
Investment 4
I want the query to report back the following...
Investor Name
1st Investment
2nd Investment
3rd Investment
Investor A
Investment 1
Investment 2
Investor B
Investment 1
Investment 3
Investment 4
To clarify further, I'm NOT looking to concatenate the results into one field. Instead, I want each Investment to appear in its own field, so that I can pull each one into a report later. Ideally, there should be no limit to the number of Investments that each Investor has made, although practically speaking, it likely won't exceed 10 or so.
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Aug 20, 2007
hi,
I have a database that includes 5 uploads of GL data - once in access I want to consolidate these into one table in order to query. All headings are the same (the reason for the five uploads is restricted amount of lines that can be downloaded in Excel).
Can anyone tell me how i do this?
rgds
jim
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May 24, 2006
I have a table that contains specific customer transaction data. In this table there are the following fields:
Document
Vendor
Vendor Name
Units
Value
There are instances in which multiple records could exist for one document number. Such as:
Document-----Vendor-------Vendor Name------Units------Value--------
12345678------AAAA--------ABC Co.-------100------200.00
12345678------BBBB---------BBC Co.--------25-------50.00
12345678------CCCC----------CCC Co.--------10-------20.00
What I am attempting to do is, sum the units & value fields and report the data on one line with the vendor record with the > unit count. So, for the example above, the data returned would be:
Document-----Vendor-------Vendor Name------Units------Value--------
12345678------AAAA--------ABC Co.-------135------270.00
Can this be performed in one single query vs multiple queries. If so, any guidance would be welcomed.
Thx
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Jan 31, 2014
I have a table with the following
Code:
fname,lname,location1,location2
-------------------------------
john, doe, dublin, null
john, doe, null, galway
and i wish to consolidate it to show like
Code:
fname,lname,location1,location2
-------------------------------
john, doe, dublin, galway.
I could do it by creating a new table, then merging, but its cumbersome.
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Dec 17, 2006
I couldn't find a similar question already answered, so here it goes. I have multiple tables used to store information on different research materials:
table Books:
- BookID
- Author
- Title
- Year
- Cabinet
table Papers:
- PaperId
- Author
- Title
- Year
- Cabinet
table Catalog:
- CatalogID
- Author
- Title
- Year
- Cabinet
And I have a query for each of those tables that helps me find information. What I'm trying to do is to consolidate the result of those individual queries into one single query that later I can insert into a form to display a search result.
So the resulting query would look like:
Type.....ID....Author.....Title....Year....Cabinet
Book.....001...John.....Good book....2005....C01
Book....002.....Mary....Other book...2006...C01
Paper....001....Albert...PaperABC....1987....C01
Paper...002....John.....PaperXYZ.....2006....C02
Catalog...001...Mark....Cat00A....1989.....C02
Catalog...002...Bill......Cat00B.....2004.....C03
etc.
Is this possible?
Any help is appreciated!
Thanks.
Daniel
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Jun 11, 2013
I've got a table which lists accounts with an associated charge. If the account has multiple charges, then the account appears multiple times, for each charge. I'd like to consolidate the duplicates without losing each charge that is associated with the account.
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Apr 8, 2014
I have a database with customers/orders etc. I need to create a form or something which will show if a duplicate customer is entered. I know about the duplicate records query wizard, but I also need an easy way to consolidate and delete records. When a duplicate customer is found, move the customers order/s [OrderNumber] to the existing customer and delete the new/latest customer record.
Customers are in tblCustomers, their orders are in tblCustomerOrders, [CustomerNumber] is the joining field.
I was thinking of just a date/time field for [DateCustomerEntered] with default value Now to keep track of the later customers?
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May 30, 2014
What I have is a database setup with multiple tables in which different areas of my DC can input information simultaneously into their respective tables. I then have another database linked to it for myself to have a live view of each updated record. I would like to see all the records of each table in 1 single table (possibly just sorted ascending by time). Each table has the same Field headings but may have different qtys of records. As I will then have it linked to an Excel table to VLOOKUP from it.
I have tried Union coding but always get Syntax Error etc.
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Nov 26, 2007
I don't have any database experience whatsoever so please go easy.
I'm guessing this kind of this is extremely simple for all of you.
I'm constructing a database of network resources and devices and I'd like to automatically update the values in one field based on the values of a field in another table.
The first table is called "IP" and the fields are called "Address", "IP Type" and "Device".
The second table is called "Devices" and contains the fields "Name", "Description", "Asset Number" and "IP".
Here's an example of the tables: (ignore the "code" tag. i've only used it to align my columns properly)
DEVICES:
NameDescriptionAssetIP
XserveFile Server107203.30.144.75
ProliantXDHCP119203.30.144.15
IP:
AddressIP TypeDevice
203.30.144.75Static
203.30.144.15Static
What I want is for the Device field in the IP table to automatically update it's values based on the values found in the Devices table. In this case, the values that should appear in the Device field in the IP table are "Xserve" and "ProliantX".
I've searched through but haven't found a complete solution, just little pieces which I'm too inexperienced to put together myself.
thank you
-Tim
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Apr 13, 2008
I created a form in Access that retrieves data from a table. Inside the form, I am able to access/populate data fields with data from the table. I also have data fields, inside the form, that requires key-in data. I have some how lost the ability send all data field information to a second table and clear existing data fields for new entry.
Questions: What settings, code or buttons can I use to send/store data field information to a new table? What settings, code or buttons can I use to automatically clear all data fields from my form once data has been sent to the new table?
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May 17, 2007
I have main form and that has one sub-form , this Main form governs/determines the data in the sub form.
This Sub form ( DataSheet Mode) has approximately 130 columns and based on the Main form criteria only ~ 20 columns has to be filled.
What I want to do is based on the main forms criteria I want to show only the columns that are applicable to main form criteria.
If I use Columnar or Tabular single form for the Sub Form I am able to hide the fields that are not required BUT IT LEAVES A SPACE/GAP on form ( for the hidden fields that are not required)
Private Sub Form_Load()
If Forms!frmShowPIforActiveAndCanAddNewPI!FrmSubFrmFi lterProductInformationPerFMT!CASETIF = True Then
Me.CASETIF.Visible = True
Else
Me.CASETIF.Visible = False
End If
End Sub
And If I use DataSheet and hide ( visible = no) a particular filed it still shows up in Sub Form
Is there a way to Auto-Re Arrange all the fields in the sub form so that the hidden ( visible = no) fields no not leave gap
Or is there a way by VBA program to select fields ( Columns) from a table to be displayed on a sub form based on a criteria
Thanks
Rahul
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Jan 29, 2014
I have a totalquery that runs fine and give me the sum for both fields I'm looking for but I can't get the outputs to fill the fields on the form. I have tried the Dcount query in the control source but that just returns an error and locks up access.
Code:
SELECT [Tble-wcDelays].Causedby, Sum([Tble-wcDelays].HoursDelay) AS SumOfHoursDelay
FROM [Tble-wcDelays]
GROUP BY [Tble-wcDelays].Causedby, [Tble-wcDelays].LinkingID
HAVING ((([Tble-wcDelays].LinkingID)=[Forms]![Frm-ePlusCent]![cleanID]));
That is the query.
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Jun 28, 2015
I have a query that creates counts of fields based on the data in other fields, basically it tells me that in a table there are two entries with value ABC????? and three of DEF????? , the query works perfectly.
When I create a form to display this data and base the form on the Query I keep getting a message box asking for the ID (key field) from the base table.
If I type * in the box (to denote all values) and press enter I get the results expected.
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Nov 18, 2013
Basically in my order details table i have the following fields
Product
Unit
Size
At the moment i have the Product field with a dropdown that gives me all the products from my ProductT. But once i choose the correct product in the unit field it gives me all the possibilities of every product not just the units associated with that product. ie
ProductT
Grasshopper Box1000 Adult
Grasshopper Box1000 Subadult
Worm 10pz Big
When I select the grasshopper product and move on to the unit field i also get "10pz" option but this is not a product available.
How do i set up validation of the fields Unit and size based on another fields data?
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Aug 27, 2013
I have a database that will register the emails coming in and what time, also the time, date out and person.
I have a form with the fields to be filled in and a submit button. There are some fields that are automatically filled in and others need manually fill in.
below that part is a sheet (subform in the form of sheet) that should be filled in with the above data. Once it is there, it should empty the fields so they are ready to be filled in again. If I fill new data and press the submit button, it should go to the next available row.
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Aug 21, 2013
I have a copy of the back-end that gets a search key error 3709 on two records. In other words, I can duplicate the problem.
The interesting part is that I can update any other field on both these records and save the record, but when I try to change two specific fields, I get a Search Key Error and have to ESC out to continue (basically UNDO the change). Both fields are text fields with lengths of 7 characters and 255 characters, and both are COMBO Boxes on the form.
I tried to focus on the form think there was an issue in the code. I can definitely TRAP the 3709 error on the ON ERROR event on the form using "if dataerr = 3709", but then I tried something even simplier.
I went directly to the table and to each of the records. Again I can update any other field in the record but these two specific fields. When I try to change either of them and move to another record, you get a Search Key Error 3709.
By going to the table record directly I'm as low level as I can get. There are no validation rules on either field at the database level. If it was truly CORRUPT would it let me update any of the other fields on either of these records? One is an empid (not a primary key but is indexed with duplicates okay and not required), and one is status code (not a primary key but is indexed with duplicates okay and not required) so they're no critical fields, but something is keeping them from CHANGING.
Just tried something else; deleted the INDEXES on both the fields. Now it works! I am completely confused now because it really wasn't a corrupt record, but the indexes are causing the problem. Do I need to update the indexes somehow when the users selects a new empid or status code?
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Apr 22, 2015
I have a product table that includes the name of the product, the quantity ordered, and the unit price. This is a summary table for the whole year showing all of the orders. The Primary Key is [ID] from the [tblOrders] table. I attached a screen shot of my query. I don't know if you can see it. I want to generate a report where each product is listed once, the unit price for that product is listed, the total number of that item that was ordered throughout the year, and finally, the total amount spent for each item during the year.
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Nov 2, 2005
How can I get some mainform fields' data to be the first entry in a subform? From the mainform, I would like the Head of Household name and date of birth to be carried over to the first entry in the HouseholdMembers subform.
The two forms are tied to separate tables. For each household member I need to be able to enter full legal name, date of birth and some additional pieces of information such as income and source of income.
What I'd like to avoid is making the users enter the Head of Household's name and date of birth twice. Is there a way to carry that information over to the subform?
Thank you, Charlotte
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Jun 20, 2006
Hey Everyone,
I am stuck trying to figure out this problem. I have a main form "frm_tirelog_600" which has 4 combo boxes "cboleg",
"cbocar", "cbopos", "cboserial" on it. The first 3 combo boxes are used as criteria on 1 of 3 subforms that I have.
The fourth combo box "cboserial" is used for the criteria in a query on another subform that I have called "frm_mount_600_subform",
which is independant from the main form, I hope I have explained that clearly enough. What I need to be able to do is
have the subform fill in 3 of the fields on it "leg", "car", "pos" with the value from the 3 combo boxes on my main form. I
can get it to show in the fields but not write to the table. I have searched the forum and have not been able to locate anything
that would work and really need any assistance with this. Im not real strong in the coding department which is where I
beleive this could be done.
I have attached a copy of my DB which I hope will better explain it. Any help would be greatly appreciated
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Aug 30, 2004
I have a combo box linked to a look-up table. There are 8 fields in the look-up table but only if one of three is chosen do I want additional combo boxes to become visible. Do I put the code in the "after update" or "on change" event of the combo box and how do I express the code-
If TechniqueCombo="caudal" or "spinal" or "epidural" then
TextNeedleType.Visible=True
(am I close??)
Thanks
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Aug 28, 2006
Hey,
The database I am working on, I split a while ago to give it some security. Now i'm updating a related form, and i'm finding that if I delete and add fields in the BE, the FE fields (being the fields that I need to insert into the form so the data entered propogates to the DB) are not updated.
How do I update the FE?
Thanks.
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Aug 15, 2013
I reached the limit of 255 fields in a table. I just need to add one more field so I deleted several fields I no longer needed thinking I would then be able to add one more new field. However, I am still unable to add one more field. How to free up fields that are no longer needed?
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Aug 4, 2005
I have two tables - Hours and Employees. Employees table has these fields:
EmpID, and First, and Last name.
Hours table has these fields:
EmpID, Hours, Funding Source, Nature of Work, Pay Period
I need to produce a report or a query that will display these results:
A column with a list of all the employees and all the Nature of Work categories going across with the sum of hours for each Nature of Work. I'm attaching an Excel spreadsheet that shows kind of what I need. Also, these reports need to be produced for each Funding Source and
Pay Period, so something like [Enter Funding Source] and [Enter Pay Period]
My question is that I don't know how to make a report that will just list a column with all the names and count the sum of hours for each Nature of Work.
Hope this is not too confusing, and any help would be greatly appreciated. thank you!
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Jun 6, 2007
Hi,
I am creating a small database to house results of certain tests. Is there a function in access that allows me to add fields if a result is out of the specification required. In other words I still need to record the out of spec results but I also need more fields to appear for the next lot of results to be entered, for example.
When cooking a batch of product I need to test the pH at the 30 minute mark if the pH is too low I will continue cooking the product for another 30 minutes and then test the product again. The cook time is not a constant so I never know how many samples are required, therefore I don't know how many fields i would need in advanced.
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Nov 30, 2004
Hi,
I hava a small dbase in which we store address information. Now you have a visit address, a mailing address and billing adress.
I want to use some buttons which trigger macro's to fill in these "Secondairy" addresses FROM the visit adress.
So a buttun that says: copy billing address from visit address. and then the street, Number, PO box en city will be copied from the visit address to the billing address.
It's probably possible through a macro but I'm having a hard time coming up with the syntax. Or it there an easier way? :confused:
I hope you guys can help me out. THANKS!!
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