Contacts DB - Single Organisation, Multiple Addresses
May 9, 2005
Hi.
Im a beginner-intermediate access user (I guess) and I am working on a stakeholder management database, which essentially enables me to separate organisations, individuals, the affiliation between the two, and addresses of either individual or organisation. (pic of relationships included).
Originally, I stored address values on each respective table (ie. org address was on the org table, individual address on the individual table). However then it became apparent that one organisation (in my line of business) can have many address sites, therefore the need to nominate multiple addresses.
So I figured that the best method would be to have an address repository, and orgs or individuals are assigned to that address via a MultiAddress table. The preferred postal address would be nominated by an address preferred field in another junction table.
Seems to work ok through the form (see form pic attached), but Im concerned that when I try to run queries/reports that I'll get duplications or other anomalies.
I have a query (Access 2007) that contains a field named "email" (which contains email addresses, of course). I want to email everyone in the query and they are all going to receive the same message. My email to them doesn't have to be personalized and I don't need to collect data from the recipients. I don't even need a reply to the email I send.
Hi, thanks in advance for any help you can offer. I've got a table that has
Date Time Tag ID Power Level
throughout the day a computer listens to several tags (transmitters) and records the power level of the signal generated by the tag each 3 seconds. What I'd like to do is build a query that gives the Date, Time and Maximum Power level reading for each tag ID. I only want 1 record per tag per day
I've tried using "group by" and max in the query but this gives me all the times throughout the day.
Im using the code below to send information by email. BUT:
I want to send the same information to more than one recipient. can i write more than one address in the SendObject?
What can i do if i do not know prior to sending how many addresses i want to include. (this means that once i might have tosend it to 1, then later to 3, etc...)?
The code is:
Private Sub cmdMailTicket_Click() On Error GoTo Err_cmdMailTicket_Click
Dim stWhere As String '-- Criteria for DLookup Dim varTo As Variant '-- Address for SendObject Dim stText As String '-- E-mail text Dim RecDate As Variant '-- Rec date for e-mail text Dim stSubject As String '-- Subject line of e-mail Dim stTicketID As String '-- The ticket ID from form Dim stWho As String '-- Reference to tblUsers Dim stHelpDesk As String '-- Person who assigned ticket Dim strSQL As String '-- Create SQL update statement Dim errLoop As Error
'-- Combo of names to assign ticket to stWho = Me.cboAssignee stWhere = "tblUsers.strUserID = " & "'" & stWho & "'" '-- Looks up email address from TblUsers varTo = DLookup("[strEMail]", "tblUsers", stWhere)
stText = "You have been assigned a new ticket." & Chr$(13) & Chr$(13) & _ "Ticket number: " & stTicketID & Chr$(13) & _ "This ticket has been assigned to you by: " & strHelpDesk & Chr$(13) & _ "Received Date: " & RecDate & Chr$(13) & Chr$(13) & _ "This is an automated message. Please do not respond to this e-mail."
'Write the e-mail content for sending to assignee DoCmd.SendObject , , acFormatTXT, varTo, , , stSubject, stText, -1
'Set the update statement to disable command button 'once e-mail is sent strSQL = "UPDATE tblHelpDeskTickets SET tblHelpDeskTickets.ysnTicketAssigned = -1 " & _ "Where tblHelpDeskTickets.lngTicketID = " & Me.txtTicketID & ";"
On Error GoTo Err_Execute CurrentDb.Execute strSQL, dbFailOnError On Error GoTo 0
'Requery checkbox to show checked 'after update statement has ran 'and disable send mail command button Me.chkTicketAssigned.Requery Me.chkTicketAssigned.SetFocus Me.cmdMailTicket.Enabled = False
Exit Sub
Err_Execute:
' Notify user of any errors that result from ' executing the query. If DBEngine.Errors.Count > 0 Then For Each errLoop In DBEngine.Errors MsgBox "Error number: " & errLoop.Number & vbCr & _ errLoop.Description Next errLoop End If
Most of my customers can use multiple addresses eg. Head office/delivery and invoice etc.
I am looking for a way to display them easily without using the nasty Record selectors in the subform (see attached "current.jpg"). Datasheet mode looks poor too so if I can avoid this I will.
Ideally would like a subform with tabs labelled Delivery/invoice etc. (see attached "ideal.jpg").
All the addresses are form the smae table, how can I display one specific record on 1 tab and another record on another tab? Am I even thinking along the right lines? Any advice welcome
I am trying to populate multiple email addresses based on a table and a yes/no check box. If the checkbox is checked, they receive an email. I have a table with Employee/email combobox with the second column being the email address, and a checkbox.
I have made a query with the name "Confirmation" and it is setup like this:
Name trainee Email Training John John@mail.com Tr one Mary Mary@mail.com Tr two
I also made a button in a report with the title "Send Mail" now is my goal that if i press that button automatically multiple e-mail message's will be generated with data from people in that query. So if click on that "Send Email" button i want two different mails messages generated that will be send to John@mail.com and Mary@mail.com with in the mail body their data.
My question is this: I am creating a database for a student survey. Some of the questions may have multiple answers. For instance, question 2 reads: "What location/time are you taking courses (select all that apply)"
and the possible answers are: 1)Daytime/Oakland 2)Evening/Oakland 3)Saturday College 4)BC
- Where a student could be taking classes at multiple locations or times. I am completely lost as to how to set this up. I have tried to set the properties for the field on the form to accept multiple responses, but of course, these do not save to the table and so it's completely useless.
I've got a form called 'frmStudent' which is linked to 'tblStudent'. I have designed it as a tabbed form, the first tab has "Student name", "Student Number", etc. The second tab is linked to visits by the student to a mentor (such as a tutor etc). Here I'd like to have "Date of visit", "Mentor Name", etc.
So far I've been able to get the first tab to work (I'm guessing because it's linked to 'tblStudent'), but can't get my 2nd tab to work as I have no clue on how to link it with 'tblVisits'. Is there a VBA methor or perhaps a nother method to do this?
I'm attaching a link to the sample of what I'm doing (please shift-open into frmStudent to view what I'm talking about). Any ideas and suggestions would be greatly appreciated!
Hello friends,I have a pretty noobish question. I was wondering if it was possible to have several (3 in my case) different forms that apply data to a single table? The main table has three different types of data: 1. Client info 2. Services A 3.Services B. Each type of data has about 7/50/12 different fields of data in each set so that trying to include all this data on a single form is not very user friendly due to clutter.I have three forms that input data into the table, however the record navigation command buttons that I have on the forms do not apply the data to the correct record. For instance, when I input the Client info for client #2, and click the "open services A form" command button, the form opens on client #1 Services A instead of to a new record. Is this something I have done wrong, or is it due more to MS Access limitations? Thanks
I have split my database and have the front end on numerous PC's. Is this the preferred method of a multi user database? The reason I ask is not all the data is making to the backend - only some records.
How to do this? trick is that these reports are all the same report being fed different data, opened and closed using VBA. In between the closing and opening the data gets changed. Best approach is?
I have question regarding multiple choices fields. I would like to store constrained but multiple values in a single field. I used the assistant to create the multiple choice field in the table, but I'd like to have it displayed in my form with check boxes (more readable in my tabular form) instead of drop down list. Is it possible ...
So I have a list of jobs and each job is subject to change from the original plan.
Each change needs to be documented and dated. So what I want is a form where the site can be selected and a note written. When this is saved, a record of the current time would also be needed.
The form aspect of this seems fairly straight forward to me. I just cant visualise where the 'notes' will be stored.
This particular database generally looks at reporting individual records as opposed to summary reports. So for a particular data record i have the following data [x1][x2][x3][x4][x5][y1][y2][y3][y4][y5]
I need to chart (scatter) these figures as paired x,y variables for display on a feedback report such as
x1,y1 x2,y2 x3,y3 x4,y4 x5,y5
For some reason i simply can't wrap my head around haw to make this happen.
Hi guys. I'm a bit of a noob with Access. I have a table which is 15 rows by 250,000 columns. So there are about 3.75m records.
What I need to do is to get access to export a number of csv files automatically from this table.
I need each csv file to contain all the data in the table for a certain range of rows. This is determined by a value in a particular column. This is a sample of the table.
http://i30.tinypic.com/aljf5s.jpg
Basically Store_Nbr represents a UID for a particular store. All the data is currently in one big table, and I need a single csv file for each different store_nbr (so it contains all the data in the table for each unique store). Also, for each store_nbr, there are different Year Month of Surveys. For each store_nbr, I need a different csv file for each Year Month of Survey. This will probably divide up the 250,000 long table into about 200 csv files, as there are about 50 different Store_nbrs, and there are 4 surveys for each individual store.
Sorry if I've not made myself perfectly clear.
I'm sure there's a simple way of doing it, but I really do suck with access and was wondering if you guys had any idea.
I have set up a parameter query in Access 2003 that asks the user for the "Section", such as "Admin", "Accounting" etc.
I need them to be able to respond to the prompt with more than one section if they want- sometimes just one, sometimes two or three or four.
So they can get "Accounting" and "Admin" both in the records that are returned.
The code: SELECT T_ElainesMaster.Section, T_ElainesMaster.Login, T_ElainesMaster.Workstation, T_ElainesMaster.NT, T_ElainesMaster.Barcode, T_ElainesMaster.[PC model], T_ElainesMaster.[Emp Name], T_ElainesMaster.[swap or not], T_ElainesMaster.[Exp Date] FROM T_ElainesMaster WHERE (((T_ElainesMaster.Section) Like [What section would you like to include?])) ORDER BY T_ElainesMaster.Section;
I couldn't find a similar question already answered, so here it goes. I have multiple tables used to store information on different research materials:
table Books: - BookID - Author - Title - Year - Cabinet
table Papers: - PaperId - Author - Title - Year - Cabinet
table Catalog: - CatalogID - Author - Title - Year - Cabinet
And I have a query for each of those tables that helps me find information. What I'm trying to do is to consolidate the result of those individual queries into one single query that later I can insert into a form to display a search result.
So the resulting query would look like:
Type.....ID....Author.....Title....Year....Cabinet Book.....001...John.....Good book....2005....C01 Book....002.....Mary....Other book...2006...C01 Paper....001....Albert...PaperABC....1987....C01 Paper...002....John.....PaperXYZ.....2006....C02 Catalog...001...Mark....Cat00A....1989.....C02 Catalog...002...Bill......Cat00B.....2004.....C03 etc.
I have a query that displays all records. I need it to limit based on multiple criteria in a single field. I.E... instead of all employees from every section, I just want it to display employees from section A, C, D, F one time and next time maybe go with section B, C, D. For some reason the solution eludes my little brain.
I want to have a box with yes/no choices defining the Lessons a Student chooses. Sth like this Because the Lessons are quite plenty and they change from time to time, I don't want to have them predefined in the Sudent table, but to have a related table containg the Lessons providing more flexibility. My problem is how to assign the Yes/No values from the form to a single record. ANy suggestions? A first thought is to create a List from Lessons table, with 2 columns. 1st the Lesson and 2nd the Y/N box. Every Lesson would have a value like this: 1,2,4,8,16,32,64... With this way the sum of the Lessons would be unique for each combination and it could be saved in a single record. But such a solution is not so practical. Any alternatives?
A user wanted to key in the data in a single form where she can select where a particular procedure is located. The procedure could be duplicated and placed in a few departments.
My tables are as follows:- tbl_Proc_Dept:- ProcNo - Text (Primary) TrgConducted - Yes/No DeptAbbv - Text (Primary)
tbl_Dept:- DeptAbbv:- Text (Primary) DeptDetails:- Text
I created a form where i have the following fields in the form:- 1. ProcedureNo - Text 2. TrgConducted - CheckBox 3. MainDept- ComboBox (DeptAbbv data field) 4. Finance – CheckBox (DeptAbbv data field?) 5. Admin – CheckBox (DeptAbbv data field?) 6. Purchasing – CheckBox (DeptAbbv data field?) 7. Facilities – CheckBox (DeptAbbv data field?) 8. MIS – CheckBox (DeptAbbv data field?)
How can I add multiple deptabbv field in a single form?
