Controlling Forms And Subforms
Dec 10, 2006
Howdie y'all
I need a few pointers wrt the relationship between a form and its subform.
I have the following form:
http://i88.photobucket.com/albums/k193/bernmc/Misc/DefaultStaffingscreenshot.jpg
Top part of the form is for adding/editing etc.
The subform is based on a query. The two are linked on the 'week' value.
Now, this is what I want to do:
The user must not be able to edit data in the subform (so should I use a report instead... but then will I be able to do 2...).
Selecting a row in the subform should cause the whole form to go to that record so that the user can then modify info in the fields of the main form.
I don't know VB - the only code I've used is gleened from searching these forums (a great resource, so I'm learning slowly), so I'll need a bit more than 'Do a wrzmitchigob on the bleedlethrop'!
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Jun 29, 2005
Is it possible to control the data of a subform by making selection in a combo box?
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Apr 21, 2005
Hi,
I'm v.new to Access so do excuse my ignorance.
I have a form with a combo-box with the following values:
Trust, Course, Overseas, GP
When Trusts is selected I'ld like frmtrust_sub to appear.
When anything else is selected I'ld like frmnontrust_sub to appear
Once the data has been entered in the subform the user would continue back to the main form.
I'ld like the subforms to remain hidden until needed, if possible so as not to confuse users.
I’ve copied this piece of code and have tried pasting it into the “after update” event procedure but I get this error message
“the link masterfields property section has produced this error “Ambiguous name detected: Type_afterupdate”
Private Sub Type_AfterUpdate()
Option Compare Database
Sub ShowSubform()
'Save unsaved changes to currently open subform
DoCmd.DoMenuItem acFormBar, acRecordsMenu, acSaveRecord, , acMenuVer70
'Display appropriate subform based on Type chosen
If Type = "Trust" Then
frmtrust_sub.Visible = True
frmnontrust_sub.Visible = False
ElseIf Type = "GP" Then
frmnontrust_sub.Visible = True
frmtrust_sub.Visible = False
ElseIf Type = "Course" Then
frmnontrust_sub.Visible = True
frmtrust_sub.Visible = False
ElseIf Type = "Overseas" Then
frmnontrust_sub.Visible = True
frmtrust_sub.Visible = False
ElseIf Type = "Other" Then
frmnontrust_sub.Visible = True
frmtrust_sub.Visible = False
End If
End Sub
Private Sub cmdClose_Click()
'Close form
DoCmd.Close
End Sub
Private Sub Form_Current()
'Call subroutine to display appropriate subform based on template type
ShowSubform
End Sub
Private Sub Type_AfterUpdate()
'Call subroutine to display appropriate subform based on template type
ShowSubform
End Sub
Any help would be greatly appreciated
thanks
Barry
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Feb 2, 2015
I have one form "Products" that I have a button on which opens up another form. The second form lists a different number of lines depending on how many items are in a group.
The problem I am having is that I can not make the second form shrink or grow depending on how many line items I have in each group. Currently, I have to make the form as large as the most possible lines I could have (which is 19) but sometimes I might only have 5 lines in a form.
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Jun 26, 2013
I have several forms that are set to open on a new record. I'm finding that while I'm working on the design of these forms I'm creating alot of blank records. This makes me think that when users start opening these forms, they may end up creating a lot of blank records as well. I think this is happening because there are controls on these forms that have default values set in them.
Is there a way that I can control how and when an actual new record is created from a form? I was considering using a particular field as a trigger, once it has a value, the record is created. If it is null, then the record is discarded. If I make a certain field a required field in the table, will that prevent a record from being created without an error message?
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Jul 7, 2014
I'm currently making a form to display employee info in a nice fashion..
Anyway I have the employee photo displayed in an image control.
I want to be able to apply some tricks to the borders to make it look better. To do that, I need to make the width property equal to the width of the actual image while the height is restrained
To know what i mean check this : [URL] .....
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Oct 6, 2014
I have a project database where I keep track of the work in progress on monthly bookkeeping for our clients. I have a form where I use a ComboBox to select the client and another ComboBox to select whether a sales tax report must be filed Monthly, Quarterly or Annually. I have 17 CheckBoxes one for every month, quarter and year-end. I want the selection in the sales tax reporting ComboBox to trigger which CheckBoxes are available to check.
That is, if "Monthly" is selected in the ComboBox, then only the 12 monthly CheckBoxes are available to check (the 4 quarterly and 1 year-end CheckBoxes will be disabled). If "Quarterly" is selected in the ComboBox then only the 4 quarterly CheckBoxes are available to check. Of course, "Annual" is the third option. The disabling of CheckBoxes must be on a record by record basis. "Monthly" could be selected for one client (one record) and "Quarterly" for another client (another record).
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Jul 10, 2015
I have a table, it is an on going update for a meter reading. When the last record for a particular meter is closed, a new record is created with updated information and carry forward numbers. Something like this:
Meter# - Opening - Closing - Active - Date
123 - 1776 - 1876 - No - 2014-Jul-04
123 - 1876 - 1976 - No - 2015-Jul-04
123 - 1976 - 0 - Yes - 2016-Jul-04
This is in a table form for the user to see the old data, and be able to edit the last line only. My problem is how to I tell access that that can edit only the last row? Since there are 1,000's of meters involved this is not going to be the last line of the datatable nor is it a new record. The trick is the use can edit only rows where the Active field is True. Once set to false the record should not be changed any more.
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Nov 22, 2013
I have several Suppliers, each of whom holds several SalesEvents. At each SalesEvent I might buy none, one or more Bundles. Each Bundle then contains one or more Items. These relationships are all reflected in my Access 2013 desktop db as one-many relationships with cascaded updates.
My form structure for data entry reflects the Relationships, in that I have a Supplier form with a SalesEvents subform. On that subform I can enter data about each of that Supplier's SalesEvents, and each SalesEvent row has a button to call up a SalesEvent form which has a Bundles subform. Then each row of that subform has a button which calls up a Bundle form containing an Items subform. That Bundle form identifies the Supplier, Sales Event and Bundle number, and within its Items subform I can then enter the data for each Item.
Problem : All used to work fine, but I've clearly changed something because now when I select the Items button on the Items subform in the Bundle form, the system gives me the data for the first record in the SalesEvents table, rather than the one selected. I have checked the raw data and that's as it should be. I have tried to undo all the steps I took since it last worked properly, but to no avail. Restoring the last backup (taken when I'm sure it worked properly) still has the problem.how do I find what data is actually being passed between forms and subforms ?
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Feb 4, 2006
I forum could someone tell me:
I have an unbound form on that form I want to put three sub forms one on a products table the other on a course start dates table and the link table that joins the other two together. all three are related to each other with Pk/FK links.
When I try to link them it says you cannot link items on an unbound form.
regards in advance
Peter:eek:
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Mar 8, 2013
I have a main form with multiple subforms in tab view, right now the forms only open in edit mode, I would like all forms to open to new record mode. I know I can set the main form with the switchboard manager but what about the subforms?
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Jul 2, 2007
I am attempting to create a database for my users to input new data via a main form. I have this main form where I use subforms as look up tables/queries to pull my stored data from. My problem is that I want to try and not have the subform on the main form; I want it to be its own window. Bear in mind I am new to using Microsoft access, and trying to learn as I go.
I have created all the forms with queries. I use the open form command to get me to my subform, which is a common findings form. From there I am able to search and filter, and once I find my desired record I want to be able to link certain fields back to the main form. (basically if possible use a command button to select this information and insert it on the main form). Typically, my users will have a generic finding to to record so I have inputted these findings so that they can select them and not have to type them themselves. Is this even possible for me to do this way, with a command button by writing a VBA code and linking criteria? The reason I am creating a separate form is so that the main form is not cluttered and is user friendly.
The fields I want to link are the same, however they are not from the same queries, and essentially the main form has its own since as of right now there is not data because it’s run of user input. The findings form has data. There are relationships established.
Thanks for any help, I feel like this might be confusing since I am unsure of exactly what I am trying to do, but any help would be greatly appreciated.
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Feb 8, 2005
Okay. I am trying to build a form where I could get information like this but also editable. It can be either bound or unbound with enough information to update the records. I could do this several other ways but would prefer it just like it is below. Any ideas is greatly appreciated. Sam.
REPORT_NAME_1
Active(y/n)
ELEMENT_1 Included(y/n)
ELEMENT_2 Included(y/n)
ELEMENT_3 Included(y/n)
REPORT_NAME_2
Active(y/n)
ELEMENT_1 Included(y/n)
ELEMENT_2 Included(y/n)
ELEMENT_3 Included(y/n)
REPORT_NAME_3
Active(y/n)
ELEMENT_1 Included(y/n)
ELEMENT_2 Included(y/n)
ELEMENT_3 Included(y/n)
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Mar 3, 2005
I have a complex form (in that it contains a lot of VB code and events) to display the information of various articles in my database. I would like to add some browsing options to the form (like a list of all articles on the left, and some different back/forward options), but I also need to preserve the form in its current state.
Rather than make a new copy of the form (and have to maintain TWO near-identical copies of the same form), I attempted to make a new form, with just the browsing list, and insert the old article information form as a subform on the left. However, it seems that any of the code from the original form which refers to Forms!Article Information!Article_ID ("Article Information" is the name of the original form) are not able to load the correct information, as I am prompted to supply it myself. Needless to say, I don't want the user to be prompted for the article number each time they open the form :).
I'm wondering how I would go about opening the old form as a subform in such a way that I am not prompted each time. Or alternativley, if there's a better way to do what I'm trying to do, how should I do it?
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Feb 21, 2006
I have search the forum and have found many solutions to this same problem but so far none have worked for me. I am fairly new to Access so maybe I am just not understanding properly.
I have a form with a main form and many subforms. All subforms but one are continuous and the other is a single form that does not allow additions.
1. I can tab from the main form to the first subform but can’t get the next subform.
I have tried this on the exit of the first combo box in the subform
Private Sub EventInitialActionTaken_Exit(Cancel As Integer)
If IsNull(Me.EventInitialActionTaken) Then
Me.Parent.[frmeventFsubform].SetFocus
End If
End Sub
This works until I open a new record from one of the subforms and then I get an error.
2.Then, my last subform is the single form with no additions and I want it to tab to a command button on the main form. Right now it just goes in circles throughout the sub form
3.Also, if I ask to start a new record while my cursor is in one of the subforms, the new record will open with my cursor in that subform field. How do I get it to default to the first field in the main form? I tried Me.EventID.Setfocus on the On Load Event of the main form but this didn’t work.
I think that if I get the answer to question 3 then the code I previously used in question 1 might work.
Any help would be greatly appreciated.
Thank you in advance.
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Oct 4, 2006
I have 3 tables:
tblFunctionalArea
FAID, FAName, Active(y/n)
tblSubFunctionalArea
SubFAID, SubFAname, Active(y/n)
tblLinkFAwithSubFA
FAID, SubFAID
What I need is all possible Functional Areas listed on a form where you can click on active checkbox to activate that Functional Area.
Then on the next form I need Sub-functional Areas listed, but only those that tie back to Functional Areas that have been activated.
Is this at all possible to achieve? I really don’t know how to go about doing this. Do I need a form, or may be I need a subform? I'm at a loss.
Any help would be greatly appreciated.
Thank you.
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Sep 21, 2007
Please Help
I have a form that has pages of subforms in it.
i have a number of fields in various subforms.
i need the user to be able to filter the form by any or all of the fields?
how should i go about doing this?? I"m a newb at this so please talk slow
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Apr 11, 2013
I need a form with 2 subforms. the main form is for an indidual. the first subform is a list of characteristics. the second subform is sort of a calendar function, produced for date scheduled, results, next meeting date.
I have tried the form wizard, but it produces a jumble of the mixed fields. Can I create a subform or 2 before I create the main form, and then link them somehow?
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Mar 27, 2013
I'm using access 2007 and I have a form with six subforms on it. When the form is completely load the subforms DO NOT have scrolls bars (for up and down) on the right side even though the data (rows) far exeeds the number of rows displayed. I have checked all the properties and all appear to be set up correctly. If I refresh a subform with VB on load of the main form the subforms scroll bar will show. The problem with doing this for all six subforms is the amount of time it is taking. Is there something I might have overlooked, is this a bug with Access?
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Oct 24, 2014
I want to create a form with two subforms. I create a form with one subform without problems but i would like to know how i can link the two subforms, so when i select a row in first subform display records in second subform.
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Oct 3, 2013
is it possible to have 3 subforms in a form?if so how would i go about this i have created the form and the 3 subforms however it only allows me to link one into the form.
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Jun 25, 2007
:confused: Hi everybody. I have started trying to be a little more creative and making my systems a little more what the big boss where I work would like to see. I have set up an Access Data Page, with one form on it where the user would enter some required information, which is saved into a table for me to monitor (date, time, unit, spec reviewed, name etc). What I was hoping to do, was have on teh same Page, a subform or another form, where the user would reference that other form, when doing their entry. Basically, they are entering that they looked at a certain spec so if they produce the wrong item, or use the wrong materials, we can say well, you looked at this spec, or so you say.....Does anybody have any suggestions on how this can work? Or even if it is at all a possibility. Thanks!
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Jan 21, 2005
Hi Everyone! Bear with me, I'm new to Access and I may not understand or use all the terminology correctly.
Background: I'm creating a database to track the inspections of many businesses. Each business will have many inspections throughout the year and each inspection has many items. I have a form set up which includes Business info and Inspection info (#items inspected, subtotal for inspection) on the main form, and Items in error listed on a subform (no error=no items listed).
Problem 1: I need to make a count of all items that are listed. I can do this in the subform, with no problem (in one of the footers #Discrep:count([item])) but now I need to report and use that value on the main form to calculate the percent error for the entire inspection. I don't know how to pull in onto the main form to set up my calculation. :confused:
Problem 2: This one is related and is probably the same fix. I have PriceCharged and PostedPrice for each item. I need to calculate the net error and then, using the subtotal on the main form, calculate the % dollar error.
Any suggestions, oh great and powerful gurus of the Access world? I hope I explained that clearly enough for you.
Thank you very much in advance!
~Lith
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Oct 24, 2005
I am in the process of trying to build a template in forms for my boss to quickly enter information and construct a PowerPoint presentation from this information.
Basically, I have a form that he can enter information, but it needs to look professional (not datasheet view). Is there a way that I can make a subform and frame it, so that I can copy the entire form (not just the data) and paste it onto powerpoint? I need the formatting to be consistent and appealing!
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Feb 22, 2006
I have searched this site and tried several things over the last 3 days and am getting frustrated. All of my forms are built from existing tables.
I have a main form (frmevent) with the primary key being EventID. I have many "continuous" subforms e.g. event type, initial action taken, initial outcome that the user can enter more then one record.
My Event Type continuous subform has a cascading combo box. One combo box displays the Event Category and the other combo box displays the Event Types. I have the cascading combo working so that when the category is selected on those types that apply to it show up.
If the user tabs to the next record and doesn't enter anything in it I want it to tab to the next sub form.
I tried (please note that EventInitialActionTaken is the first field in the form)
Private Sub EventInitialActionTaken_LostFocus()
If IsNull(Me.EventInitialActionTaken) Then
Me.Parent.[frmeventFsubform].SetFocus
End If
End Sub
I am getting a run-time error on the form '2452' The expression you entered has an invalid reference to the Parent property.
What does this mean and can anyone help.
Thank you in advance.
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May 24, 2006
Greetings all,
I have a question regarding subforms that are set to show continuous forms and how they can relate to each other. I have attached a jpg of what i'm trying to do, you may want to open it so you can follow along with what I will now explain.
I have 3 subforms on a main form. The subform on the left shows high level info. A user would find the record they want in the subform on the left, double click, and that would in turn populate the two subforms to the right.
My question is how do I reference the name field in the record selected in the left subform , for criteria purposes in the queries for the right hand subforms? I thought maybe using the bookmark property but that hasn't worked.
Any help would be greatly appreciated.
TIA,
Tim
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