Counting From A Query To Report
Apr 23, 2007
Okay feel free to stamp "stupid" on my forehead if you want. I've read through all the threads I can before going cross eyed here and nothing I've tried works so far.
I'm creating yet another report from a query or table (both have the same data). I have a table with termed employee data including rate, attendance, efficiency and quality. The query I have has IIf statements for each of these, saying 1=Below, 2=Meets, 3=Exceeds and else is N/A. The table just shows the number value.
I need the report to count how many belows, meets, exceeds, and N/A each field has, and give a percent of the total. I tried copy and pasting some DLOOKUP codes but just got either an #ERROR or a 0. Any ideas?
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Dec 18, 2007
I have a query that pulls up information on employees when they receive warning notices. I would like the query to give me some type of warning (report, email, etc.) when an employee has three or more notices.
Can someone help me with this?
- Thanks in advance!
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Dec 15, 2004
Hi
I would like to count number of items witin a text field,
but breaking it down identifying the different items within the
text field.
e.g.
Got a field with fruits listed. Now I am identifying the fruit but want
to know how many rotten fruit there was for each specified fruit.
At the moment my query is by date and the fruit including the column
specifying if the fruit is rotten or not. But there is 3 options in the last
column. How can I count this last column to count how many of these
3 options there are for each fruit in my report?
Please let me know if this makes any sense or not otherwise I will try to explain
it a little bit better.
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Jun 20, 2006
I have a database for collecting evaluation responses for training. There are 20 questions, with a combo box for each with responses: agree, strongly agree, neutral, disagree, strongly disagree, n/a. I want to create a report that counts the number of responses for each question from a session. I don't know how to put a calculation field in a report to count the various responses and am not a programmer. Can someone help me.
Thanks.
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Feb 14, 2014
When entering information on the form, there is a combo box with 4 options
Started
In Progress
Verified
Complete
There are several different areas on site here and i'd like to be able to set up a report which will count the amount of the above 4 possibilities for each section. For example i'd like the report to look something like below
Area A
Started 1
In Progress 6
Verified 3
Complete 5
Area B
Started 3
In Progress 9
Verified 21
Complete 11
So i'm displaying the number of jobs in each section and how far along they are at a glance
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Nov 1, 2012
I have a group of inspectors who are assigned a group of buildings. I want to show a count of how many each inspector has. The end result should look like this:
Jones FSL 0: 0 FSL 1: 0 FSL 2: 1 FSL 3: 2 FSL 4: 2 Total: 5
Smith FSL 0: 0 FSL 1: 1 FSL 2: 2 FSL 3: 2 FSL 4: 1 Total: 6
White FSL 0: 1 FSL 1: 3 FSl 2: 0 FSL 3: 0 FSl 4: 0 Total: 4
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Dec 27, 2006
First of all, we have a database for all company customer cases (through out the whole year of 2006). Every case has its own priority level.
‘Priority’ column has three option, ‘High’, ‘Medium’, and ‘Low’.
We are new to Access, and we are trying group all the case month to month (group them by their created date) on separate pages. At the end of each monthly summary, we’d like to do a number count on ‘High’, ‘Medium’, and ‘Low’.
Here is a sample that we are trying to get to…
Sample Datebase,
Case #// Created Date// Priority Level
001 12/5/06 High
002 12/7/06 Low
003 12/3/06 High
004 12/1/06 Medium
005 11/9/06 Medium
Sample Report we are trying to get to...
Summary for December:
Case #// Created Date// Priority Level
001 12/5/06 High
002 12/7/06 Low
003 12/3/06 High
004 12/1/06 Medium
Total Case: 4
High Priority Case: 2
Medium Priority Case: 1
Low Priority Case: 1
your help will be very appreciated! :rolleyes:
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Nov 1, 2004
I have a report, where some features are listed as checkboxes. I'd like to have all checked checkboxes counted at the end of report. I've created text field. What shuold be the command in it ? (to count only checked boxes).
Thanx for any help
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Feb 8, 2015
I'm using Access 2010. I have a report that summarises students and the number of courses they are attending after a set date. My query lists name, course date, course description, the count being on the course description. I thought it was working until I noticed that students are listed twice if they attended courses on two separate days.
For example
Liz 4
Liz 3
instead of
Liz 7
I have moved the count to other fields but it then doesn't show any students at all when I run the query.
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Jul 19, 2014
I have a report which is based on a query. The query combines information from TBLDwgReg and TBLDwgRegDtls. The unique field linking these two tables is DrawingNo. The query - QRYDtldDwgReg - is showing 99% of the information I want to see.
My problem is this - one drawing can be revised several times. I have my report grouped by IssuedBy and then grouped by DrawingNo. In the group footer for IssuedBy I want to count the number of drawings issued by a particular consultant. For example...the structural engineer has issued 17 drawings for a particular project but when I do a count it is returning a total 27 because some of those drawings have been revised.
I tried grouping in the query and counting the DrawingNo field there but that's not working either.
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Aug 22, 2015
there are 3 options Yes Somewhat and Not really I want to count the records that only have Yes.
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Oct 11, 2013
I'm creating a report for an imaginary "medical clinic's database", the intended function of which is described as follows: "Create a statistic that shows the total number of distinct drugs prescribed to a patient."
Where I'm at:
I've created a query called UniqueDrugs containing drug and patient info. The SQL is:
Quote:
SELECT DISTINCT Drugs.Drug_Name, Patients.[Patient _ID]
FROM Patients INNER JOIN (Drugs INNER JOIN Prescriptions ON Drugs.[Drug_ID] = Prescriptions.[Drug_ID]) ON Patients.[Patient _ID] = Prescriptions.[Patient_ID]
GROUP BY Drugs.Drug_Name, Patients.[Patient _ID]
ORDER BY Patients.[Patient _ID];
The results of this query seem to be what I need. All I need is for the count formula that I use to return the number of distinct drug names there are that are related to a patient's ID.
I've created a report and I've put the following formula into a text box:
=DCount("[Drug_Name]","[UniqueDrugs]","[Patient_ID]=[PID]")
Where PID is the name of another text box in the report that contains the Patient ID that I want to compare to the drug names returned by the query.
However, this *always* results in #Error, no matter how I change the formula.I have been led to believe that syntax is not the issue, as the following formula worked as intended for a different task:
=DCount("[Prescription_Date]","[UniqueYearQuery]","[Patient_ID]=[PID]")
How do I use a DCount to return the number of different drugs that have been prescribed to a patient?
If it did not require the number of different drugs, I would simply use the following formula, which works just fine:
=Count(Drug_Name)
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May 10, 2014
Suppose we have a report that outlines several fields, one field shows the City. In the report, this week, we see 10 records "New York", 8 records "Houston", 7 records "London", 3 records "Paris" and so on.
Next week's report outlines different cities and different number of records. I need to have in the report footer a "recapitulation" , a field that would say :
New York 10
Houston 8
London 7
Paris 3
Total 28
Next week cities and number of records might not be the same, we may have
Tokyo 12
Singapore 14
New York 6
London 7
Can i make my report in that way that it will count the values without using VBA ? I tried the count values option but it counts the overall report, does not take into consideration the different values.
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Apr 22, 2014
I have been trying to create a report to count equipment tested between two dates:
I am using Access 2000 (old I know) and I have 21 different tables with the fields laid out the same. For the moment, I will list five of the tables: Servers, Laptops, Printers, Workstations, and Monitors. The criteria I draw from each table are the fields Model#, Part#, Serial#, Test Date, Retest Date, and Technician.
I can create a report from a query (say laptops). The criteria I is BETWEEN[Enter Start Date]AND[Enter End Date] under the TEST DATE field. Works great! In my report I use =Count(*)&" "&"Unit(s) tested" & "Between "&[Enter Start Date] & " and" & [Enter End Date].
That works great too.
I am trying to create ONE REPORT using ONE Date range and display how many units were tested:
Example:
Units Tested between March 1, 2014 and March 31, 2014
Servers 9
Laptops 23
Workstations 15
Printers 18
Monitors 31
If I can get these five tables, hopefully I can add additional tables to the same report as I need them. I am not savy with VB code, but will give it a go with some direction as to where to put it and how to add to it.
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Jan 26, 2007
I have a report due the first of each week in which I need the cases open and cases closed for the previous week, the week two weeks prior and the 2007 and 2006 year to date on two different types of cases. I have a case management table with a field for Type of Case, date assigned and date closed that I uses in my queries. Presently I have two query, one that generates only Type 1 cases from the Case Management Table and another for Type 2. I then use the Type 1 Query in another query that limits the results for Type 1 cases to those opened last week, one for those open two weeks ago, one for 2006 YTD and one for 2007 YTD. In these 4 queries I have one field [Type of Cases] and I have the query count. I then do this for Type 2 cases and then go through the whole process to do Closed Cases. All my queries have criteria to automatically filter the dates to the time periods mentioned above. I then have one report query that I put all the number in for my report. This query has 16 fields with the numbers for each period, last week open and closed, 2 weeks open and closed, etc. I then generated a report that takes these numbers from my report query and puts it in a report format automatically. As you can imagine this takes some time to go through each query to generate these numbers, so I was wondering how I may do this differently. Also, I have experienced a problem when a field produces no records I get a blank sceen with nothing under the Count of column and get the same thing for my report. How can I fix this.
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Sep 15, 2005
Hi, i have a table with several fields.
I need a query that will display the social security number, and hte number of times it appears for each unique number. how would this be strucutred? thanks
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Mar 13, 2006
I have two reports i run every so often in those reports i have a criteria set which asks me to type yearly, lifetime or three year and then after report prints out it also has total member quantity query on top of the page which counts whatever membertype i am typing it in, however right now its only counting yearly members.
I was wondering is there an easy way to just count the yearly members, lifetime and three year separetly on top of my reports?
Member types total count is....
yearly 400
three year 25
lifetime 70
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Apr 19, 2007
Hello All,
This is a problem that i have had for a bit now and after using the search function on here, i am still no the waiser.
I have a query that i need to make a caluation on every 10th record, i would really like some help on this please.
Kind Regards
Alastair
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Jan 5, 2005
Heelo all:
Code:
=DCount("[GRADUATE]&[ENGINEERING]","Query1")
I am using this code above to count occurances of "GRADUATE" and "ENGINEERING" from a query called "Query1"
The word graduate and engineering are in different columns.
It returns a # error........
Any ideas on how to fix?
Any help is welcome.
Dee
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Jan 6, 2005
I am trying to create a report that will take information created by a query. Basically I have a form to take in user inputed dates and bring up 2 types of information. Status field, which can be "Approved", "Disapproved", or "In Process". Also, based on the dates, the query shows the Term Start Date field which displays a month. Baiscally what I have been trying to do is create a report based on this query to count and display the number of approved, disapproved, and in process status for the particular term start date. In other words, each term start date should have a certain number of approved, disapproved, and in process.
Summary, user inputs a date from 01/01/05 to 01/06/05. Between these 2 dates lets say there are 3 different term start dates Jan, Mar, May. Jan has 3 approved, 0 disapproved, 4 In Process. Mar has 1 of each, and May has only 1 approved and nothing else. How would I Show this in a Report?
I have tried searching the forum for this case, but I could not find anything to help me out.
I hope this is enough information. Thanx for the help!
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Oct 10, 2006
I am writing a query to determine employee's commissions. The commission rate changes for all order over the first 15 per employee per week. What would be the best way to write the formula?
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Nov 15, 2012
I have two tables, RMA Numbers and Serial Numbers. Each RMA number will have multiple serial numbers assosiated. I need to find a way to count how many serial numbers are assosiated with each RMA number.
I think the best way to do this is in a query using the dCount function some how.. but I can't figure out how to get it to count different serial numbers for the same RMA number.
I also considered writing my own function to do it.. but it got really messy and there must be an easier way to do it..!?
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Aug 17, 2005
Hello everyone! I'm new to this forum and this forum has been a very useful resource on creating my first database. I know nothing about coding and this is my first time trying to create an Access database for work. I have been working on this database for more than 4 months and this forum really helps me from creating tables all the way up to forms. THANK YOU!!
Now, I'm struggling on creating reports that counts records from my tables. Here are two of my problems:
First:
I have a main table called "tbl_main" which records students' basic information, including their birthday in a column called [dob] in mm/dd/yyyy format. I need to create a query that counts how many students in age 11, 12, 13, 14, 15,16, and 17 separately so I can list them on a report.
Second:
I have a enrollment history table called "tbl_enrollment" which records dates that students had been in and out of the school. Since a student can re-enroll for more than once, there are more than one record for the same student. I have student ID [idnumber] and admitted date [admitted] columns in this table. I need to create a query that gives me a total number of enrollment, number of one-timer, and number of repeater, so I can list these numbers on a report.
For both reports above, user will input a timeframe to count particular number of records. Thanks to this forum, I already have a working form with start/end fields for user to input. What I'm struggling is creating queries to count records.
Thanks again for spending time reading my first post in this forum and I hope I can get helps from anyone of you. Since I'm not a programer, you may need to step-by-step walk me through the whole process. Sorry!!
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Mar 14, 2006
I run a Query to determine how many employees attended a meeting, showing the number of years they have worked at the company.
(Example output of query)
Employee Name Years with Company
John Doe 3
Jane Smith 1
Bill Doe 3
Rick Mills 1
How do I count the number of people with each range or particular number of years with company? For example:
2 employees have 1 year with company
2 employees have 3 years with company
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Jun 1, 2006
I'm having trouble getting a query to return a simple count of unique lot numbers for a given ProductID. The data is stored in a large table where each test result of a stability program is stored. Each result has an associated lot number, product id and several other data fields. I've managed to get a combination querries to return the count, but if the lot has both real time and accelerated data then the counts are added and reported as double for each type. The current SQL is as follows.
SELECT tblProducts.ProdName, Count(qryAccelerated.Lot) AS AccelCount, Count(qryRealTime.Lot) AS RTCount
FROM qryRealTime RIGHT JOIN (qryAccelerated RIGHT JOIN tblProducts ON qryAccelerated.ProductID=tblProducts.ProdID) ON qryRealTime.ProductID=tblProducts.ProdID
GROUP BY tblProducts.ProdName
ORDER BY Count(qryAccelerated.Lot) DESC , Count(qryRealTime.Lot) DESC;
qryAccelerated and qryRealTime are simple SELECT DISTINCT querries returning the product id and a list of unique lot numbers for that ID.
(e.g. SELECT DISTINCT tblResults.ProductID, tblResults.Lot FROM tblResults WHERE (((tblResults.TypeID)=3));)
Currently the top query returns 4 in the both the AccelCount and RTCount columns when there are only 2 unique lots for the product. Other products without both real time and accelerated lots count correctly.
Any help is greatly appreciated. Thanks.
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Aug 16, 2007
The boss believes I can help him with access, im not too sure, i dont really even know access. There is a table with fields for each month of the year for 3 years
Jan 06 Feb 06 .......Dec 06....Dec 07....Dece08
Can i have a query that prompts the user to enter the month, and then returns that month plus the next 12 months in order......its for a man hour labor schedule.....its a 13 month rolling calender. I appreciate all the help I can get, im an engineer, not a database expert. It should be mentioned that I have no experience in VBA etc, just using the query design view.
Lets just assume that the table is called "RollingCalender"
THANKS IN ADVANCE! :-)
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