I've been trying to use a sum in a query to add up the currency of several records in a field from another table but as yet have had no success. The sum simply shows all the records but on there own and not in one total :confused:
I also need to use a count to total up the number of records in a table with a certain piece of data, in this case a 1, but again it does the same as the totals and simply shows each record on its own
If anyone knows what I am doing wrong I would greatly appreciate some help and advice
Job Effort is a has 3 values: My Corrections, Others, YOYO
I would like to know the: Sum of TotalWorkedPgs when Job Effort is My Corrections Sum of TotalWorkedPgs when Job Effort is Others Sum of TotalWorkedPgs when Job Effort is YOYO
Because I need all of this information on a report.
This has got to be really simple but I just cant figure it out because Im a novice.
I have a dbase based on clients and each client has a subform for where you can enter payments owed and payments received.
The queries run smooth when there is data but if there are no records for the payments owed or payments received, I get an nothing and #errors when I try and manipulate the data.
Im guessing this is a null value error and Ive tried the IsNull and Nz fuctions but I cant get them to work for me.
Should these functions be placed in the query which calculates the sum? If so, how?
For example, my query is
Field:Hearingwcb Table:HearingShowQuery Total:Group By Criteria [Contacts]![wcb]
This extract the appropriate records for the current client
Field: HearingFee Table: HearingShowQuery Total: Sum
This sums them up.
Im guessing because the sum is null, I am getting nothing. How can I get this to return a 0. I think that should take care of my problem.
I have a report that is broken up by invoice number. I want to create a text box that will sum the lines for each invoice number. I have the text box set to add the lines, but currently it is grabbing the first value for each multiple line invoice. Confusing, I know. See below:
Invoice number Date Amount 123456789 5/23/05 23,100.00 123456789 5/23/05 1,000.00 Amount: 23,100.00 <--- I can get this to = the first line for each invoice number but not total (should = 24,100.00)
Invoice number Date Amount 987654321 5/24/05 525.69 Amount: 525.69
I basically want to sum totals(or rather subtract totals) from groups in a report. The problem is that all my numbers are positive and need a way if possible to change some to negatives.
I have 3 categories set up e.g
Account Payable , Accounts Receivable and Non-Revenue
In the form used for input , there is a drop down box in which you select 1 of the three account types. There is second box in which you input the amount (always positive). This second box is common to all account types therefore no matter the account you input the dollar values into this second box.
Right now the report is summing all values in the group so that it's not subtracting account payable amounts from account receivable amounts...Any help would be appreciated, and hopefully it will be a simple solution. NOTE: i would like to stay away from writing or editing any code. Thanks in advance
I did a search for Gouping and sums, but nothing really helped me.
What I am trying to figure out: I have a table where I am trying to use 4 fields in a query.
Vendor, items, Cost, Date1
- I am trying to Group by Vendor, Sub-Group by Items (Easy, I did this) - Now I am trying to Filter this by date1 (Easy, I did this)
But I would like to sum the Cost for the Groups, but not list every repeated item. For Example:
Vendor A Brush 100 1/1/2005 Vendor C Book 50 1/2/2005 Vendor A Brush 100 1/3/2005 Vendor B Pencil 10 1/4/2005 Vendor A Hat 50 1/5/2005 Vendor B Pencil 10 1/6/2005 Vendor B Pen 10 1/7/2005 Vendor B Eraser 10 1/8/2005 Vendor A Shoe 40 1/9/2005 Vendor D House 1000 1/10/2005
Doing a search from 1/1/2005 - 1/9/2005 we get:
FORM OUTPUT:
Vendor A Brush 200 2 Hat 50 1 Shoe 40 1 Vendor B Pencil 20 2 Pen 10 1 Eraser 10 1 Vendor C Book 50 1
I have a query calculating the sum of checked boxes of field 'A' ('letters sent') and the sum of checked boxes of field 'B' (letters received). My sum field is counting the boxes that are checked but showing the values with a negative sign in front?? How do I correct this? Also - could I create an additional field in this query to calculate the percentage% (success rate) #B's checked/#A's checked?
WHERE "Daily VDNs".ACD = "IVR VDN Filter".ACD AND "Daily VDNs"."VDN Number" = "IVR VDN Filter".VDN AND (("Daily VDNs".Date=?) AND ("IVR VDN Filter".NSWCTP Is Not Null))
But I cant get it to work when I change "Daily VDNs"."Inbound Calls" to a sum (code below)
SELECT "Daily VDNs".Date, "Daily VDNs".ACD, "IVR VDN Filter".NSWCTP, Sum("Daily VDNs"."Inbound Calls") AS 'Sum of Inbound Calls'
well i created a relationship between 2 tables where:tableA = invoice datatableB = company IDsi have 2 questions that i have been unable to resolve on my own. 1. i want to create a query where i am able to find all of the invoices from a single company using it's ID and add up all of the account payable/recieveables i learned how to add all of the values on a field but i don't know how to add the values on a specific row. so while i can add all of the ap/ar on the table with all of the information, i can't add the ap/ar of a single company despite the fact that my table sorts them apart (because i don't know how ><)would a code like iff([company id]= "#",add) be close to what i'm looking for? because that's all i'm been fiddling with to try to get my query to do what i want. so far i'm stuck with: AR: IIf([company ID]=1,[AR$$],0) whereas 1 is the ID of the specific company i'm trying to pull records for and AR$$ is the field that i'm trying to pull the information from.2. find a way so that i can get my table to print all of the records for a specific company based on the ID. so for example, if i wanted all of the invoices from company #9 then i would pull them out and print them. i tried expanding the + sign on the company ID table and printing it, but it obviously failed -.-"i would really appreciate any help that can be provided to me! i just started access so anyone that can link me to an article related to this would be greatly appreciated because i don't know the terminology/keywords that i should be searching for in the article page that i'm using for this case.
I'm struggling with a non-updatable query issue. I have a table at the category level that should allow entry but it needs to pull in information from another query. In this 2nd query, its doing group by/counts/sum's from an item level table. From reading about the dynasets and trying to fix it, it looks like this the major problem.
The item level table has information that is changing based on other user input so I don't think using a make table would work. I tried setting the queries/form to dynaset (inconsistant updates) but no luck there. It still wouldn't allow any changes to the entry field. Any clue on how I could get around this?
Main Table Category Entry A. . . . ._____ B. . . . ._____
This query built using the main table joined with a group by/sum of the item table. Goal Query for Updates Category Sales Entry A. . . . . . . $10. ____ B. . . . . . . $25. ____
I have a query which returns records in 5 different fault categories; mechanical, service, electrical, damage and retrofit. The values the query return are based on another query and are a sum of the amount of money spent in each category.
I have put a sum fuction in the 'field' box like this; total: ([Mechanical]+[Service]+[Electrical]+[Damage]+[Retrofit])
I also have a criteria set up where every time the query runs a specific id has to be entered.
The problem is when i run the query with the function shown above i have to enter the id to run the query then it asks me to enter the id again for the 'Retrofit', it then runs the query but adds the value i have entered in the criteria for retrofit to the totals of the other fault categories!!!
If i remove the retrofit part of the sum funtion it works fine
I am trying to figure out how to create a cumulative sum field for a test report I am working on. On a very simple level, I can run queries to get my data into the following format:
Test # | Article # | Test Time | Test Parameters 1 | 1 | 8 | A,B,C 2 | 2 | 5 | A,B,C 3 | 2 | 7 | A,B,C 4 | 2 | 9 | A,B,C
For each test number, I want a separate report page showing the article number, test time, and test parameters. Also on each page, I want to display the cumulative test time for all test numbers up to the displayed test number, but only for the article used in that test.
For this example, page three would have test number 3, article number 2, test time 7, test parameters A,B,C, and cumulative test time on article 2 of 12 (5+7), while page four would have a cumulative test time on article 2 of 21 (5+7+9).
How can I convince Access to do this for me? So far I've only been able to have a cumulative test time for all test articles, not just the test article related to the test number. To make this more complicated, Access needs to be able to have another article added at any time without having to rework the code to create the test reports.
I appreciate any help you can give me that will get me on my way.
Hey, I dont know much about Access but i need a little help with my queries.
I need to make it so that if a specific tick box was ticked, a number would be counted. This will be the case with many many tick boxes. What wud I put as the criteria. Exmaple: I wanted it so that every time I clicked a specific tick box (made with a yes/no) the number 2 was added to every other tick box that was selected (but those tick boxes may be a different number). It would be counted all up to a particular number.
I hope you get what I mean. It's difficult to explain.
Hi All I need to be able to do a count before and after the current date. My table has fields named month and year and I need to find the count before and after the current month. Any help would be much appreciated. ChrisD
Hi all I have a problem trying to create a query to count 2 dates in one query. I have recorded dates for the return of forms from specific types of vehicles, the first date is the date the form is for, the second is the date I received it. I have a query that returns the count of the forms received per vehicle type. I have tried adding a second field in this query to count the days where the date for is within "x" days of the date received. However when I try to run the query I get an error saying that the query has a field that is not part of an aggregate function. Is it possible to create this as 1 query or do I need multiple queries to get a result.
How come when I try to count 2 differ fields in a query they become equal numbers even though they shouldn't be? Can you count multiple fields in one query?
Alright, completly new user to access here and this forum has been a great resource for me the last 4 days thanks.
Heres my issue. Im trying to create a report based off of fields ( in progress, wins, and losses) I want to be able to add up each instance of a win loss or in progress sum them up totally and then find ratio's of each
I really have no experience using access or count functions...I know its like math, but the wording (typing the logic out) baffles me.
Such as wins over total or loss ratio losses over total. The problem is I dont know how to create a query, or do it in the report that will let me add them up carry them over to a new field and especially do calculations...
I've been playing with the expression creator* googling like crazy and checking out this forum My data looks like this
StatusID Status 1 Loss 1 Loss 1 Loss 2 In Progress 3 Win 3 Win 2 Win
and I would like it to look like this Total Projects Win Ratio Loss Ratio In progress Ratio (Sum) Wins Over Total Losses over Total (ditto)
Is there a way to do this in one query? Or create a few different ones, Or even do it straight in a report?
And what the heck does the formula look like? Are there special Functions that do this or is like like Field A + Field B = Field C?
This might be a bit difficult to explain, but i will give it my best shot. I need queries to give me the count in various fields, but with specific thresholds within the particular field, and with a criteria. So for example, I have an age field calculated. Now i created a new query to give me the "count" for how many people are between age 1-10, 11-20, 21-29, and so on. I did this by putting in coresponding criterias such as "between 1 and 10" in each field. However, because all thresholds (which are my fields) in that query are using the same calculated fields (age, from another query), only one criteria is actively working. Two or more fields using the same "age" field just returns whatever my first criteria is over and over. So if i make a field "1-10" with it's criteria, then the fields "11-20" with ITS corresponding criteria, both fields just end up giving me the count of the first criteria. Am i doing something wrong? Is there an easier way to do this? Also once i can get this working, there's another condition i need to implement, which is: count of "1-10" for "2006", all in that query. then another query for the count of the ages thresholds in 2007, and so on. Any help is greatly appreciated! Thanks.
The Database is coming along nicely now, but in need of guidice with this one:
On the main table of the contacts I have what you could call a date of 01/01/06 and a combo box next or below that that I select what risk levels to asign the user.
Each user would have a no of year review based on the risk level: High = 1 Year Med = 2 Years Low = 3 Years.
There is another date box that is blank at the moment, what I am looking for query wise or another way is on change/update the risk level is to add the start start in this case 01/01/06 (if user is Med Risk - then add 2 years) and adding risk level giving me a new date of 01/01/08 in the blank date box (this option will make the main table update.
Can anyone point me in the right direction for this one?
I have a query that displays the difference between the number of scanned and processed invoices for each date (invoices scanned minus processed). Now I would like to make a query that for each date based on this shows the total backlog accumulated.
Example table:
The first column contains the date, and the second number of invoices scanned minus invoices processed.
2014-01-02 53 2014-01-03 -15 2014-01-04 24
Would it be possible somehow to make a query that for each lines shows the complete sum of all previous lines?
Based on the above data the result should be:
2014-01-02 53 2014-01-03 38 2014-01-04 62
Or would I have to write some VBA code to create some kind of temp table?
Need some help, please. I'm writing a simple report that needs to show individuals and the number of times that each individual has been designated the author and/or owner of a document. The two tables in the query (simplified) are: Person, with columns personID (PK) and personName; Document with columns docID (PK), authorID and ownerID. Each report line needs to show one line per person, with the ID, name, count of authorID and ownerID (showing the number of times he/she was designated the author and/or owner of one or more documents). For example: ID ... Name ..........Author ... Owner 1 .... John Smith .... 0 ......... 3 2 .... Mary Smith .... 2 ......... 0 3 .... Peter Smith ... 1 ......... 2
I need to create a query to retrieve one row per person, then do some kind of subselect (?) to count the number of matches for Person.personID against Document.authorID and Document.ownerID. I'm having all kinds of problems in what I thought would be a simple SQL statement. Can't find anything out there, so all suggestions are welcome.
I have an Employee Table with 3000 records. There are 3 records person employee. Now I was able to 'Group' the 3 records per employee into one by running a query. In this query, I used a "Count" function and Access gave me a result of 3000. HOWEVER, I do NOT want a count of 3000, b/c in reality, I have only 1000 employees total. What would I have to add to the query to get the correct count?
