Create Table From Truncated Info From Other Table

Oct 20, 2006

I'm a relative newbie to the more advanced features available to Access.

If someone could help me or point me in the right direction, I'd really appreciate it.

I have one table that contains companies and associated contact info. Each company can have more than one unique number ID (3 digit alphanumeric).

I want to take this table and run a query to create a new table that will only have one instance of each company name, along with the other contact information. The unique ID's aren't needed in this table (but it would be great if I could somehow toss them in, too).

This new table would then be used to create a form with a combo box containing all of the names to quickly jump to their contact info.

Any and all help would be appreciated. If a query isn't the best avenue for this, then please point me in that direction, too.

Thanks!

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I have been using Access 2013 to make a database which outputs values to PowerPoint.

I have two tables with data in which are both brought together in a query which is the recordset my VBA code relates to to output it to Powerpoint. Both tables contain data in 'long text' fields. The data from one outputs into PowerPoint textboxes without any issues regardless of the length of the data but the data from the other one is truncated to 255 characters. It definitely says it is a 'long text' field - is there any reason it would truncate the output?

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For each id-product in table products, replace the field total with the field 'total in stock' from the query

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When the user picks the section, I need it to filter the questions that pertain to that section (which is listed in a list table), and pull those questions, and populate the master table with them. (i.e., Pulls "where is tool?" from tblQuestions, and puts it in the tblQuestionMaster when section is selected from combobox).
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Hi

I am creating a database but I am having a problem with one little bit (so far!!)

I have form (and table) 1 and form/table 2. When I am in table 1 (which is company details) I want to be able to click a button which will open form 2 and allow me to enter a new record of incoming mail details regarding the Co. selected in form 1.

I have made a relationship between the Company ID on both tables.

I cannot seem to work out how to make Access take the Co ID no from form/table 1 and stick it into form/table 2 when I push the button.

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thanks heaps
Siobhan. :p

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Aug 31, 2007

I am trying to build a Form that will show an estimate (then eventually will be moved to a project if customer and employee aggree to price and project) in a Form F_Estimates is a M_Customers(Customer_ID) (Based on a Table) and thier info in a Subform. Also is the "projected costs" from parts out of the Parts(Part_ID) (Based on another Table) in a second Subform as a list that I need to calculate $$$ in
(Dang that still sounds evil and definately NOT understandable even after edit... so)

Here's some basic info

Tables

EstimatesandParts - Table
EstimatesandParts_ID : Autonumber
Estimate_ID : Number
Part_ID : Number

Parts - Table
Part_ID : Autonumber
PartNumber : Text (not a number due to some part#s have letters in them)
PartName : Text
Unit Price : Currency
Description : Text

Estimates - Table
Estimate_ID : Autonumber
InvoiceNumber : Text (again can have letters in it)
EstimateDate : Date/Time
EstimateTime : Date/Time
Employee_ID : Number
Customer_ID : Number
ProblemDescription : Memo

Customers - Table
Customer_ID : Autonumber
FirstName : Text
LastName : Text
CompanyName : Text
Address : Text
City : Text
Province_State : Text
Postal_ZIPCode : Text (CDN Postal codes are letter num letter...)

you can see the link table in the EstimatesandParts Table

Now I want to use that link to populate a subform in the F_Estimates form

Forms

SF_Customers - SubForm

(all boxes atm are text boxes on this form till I figure out the Parts section then will use same base for this so I can pick any customer in the database to be the customer for this estimate. Also will have ctrl button for making new customer with customer form and a refresh on Focus Gain bit of code)

FirstName
LastName
CompanyName
Address
City
Province_State
Postal_ZIPCode

SF_Parts - SubForm
Default View -Continuous Forms

(want it to be a list of parts that I can grab prices and descriptions from then in a bit of code to calculate a cost of parts)

Part_ID : Combo Box
Control Source - Part_ID
Row Source Type - Table/Query
Row Source - SELECT Parts.Part_ID, Parts.PartNumber, Parts.PartName, Parts.UnitPrice, Parts.Description FROM Parts ORDER BY Parts.Description;

(Pulls info from the table Parts for input into a list of parts to be used on that project)

PartName : Text Box
UnitPrice : Text Box

(here's where I run into problems due to the fact that the form is not based on the parts table but rather the link table EstimatesandParts so I can't propogate the info to the 2 other text boxes, ps I dont care if they cant be text boxes and have to be linked or some other type I'm not "set" just need to find out how to make it work )

(have tried a couple things to complete this task)

Me.txtPartName = Me.Part_ID.Column(2)
Me.txtUnitPrice = Me.Part_ID.Column(3)

(works AWSOME ... for ONE ROW then propogates the second selection to the first and second and third selection to first second and third and so on ...)

(tried to make control source for the txtPartName to)

=Forms!Parts!Partname

(Doesnt exist .. akkk, cant use ActiveForm either as it doesn't focus on the SubForm but the MainForm ... cry)

F_Estimates - Form

Estimate_ID
InvioceNumber
EstimateDate
EstimateTime
ProblemDescription

(all basic Text Boxes)

Employee_ID
Customer_ID

(Combo Boxes Select Customer and Employee from list of present ones of each)

SF_Customers
SF_Parts

(Both SubForms on the main form)

Now this is an Exerp from my entire Database I like to work on one small problem at a time and I have made this its own little database till I figure out the problem then I will bring the info I learn back into the rest of the database and go from there ...

Hope you can help I have a feeling I will need to make a recordset and go from there but I'm just not able to wrap my head around that for some reason

Thanks in advance for ANY and ALL help that I get from here

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Currently, I setup the query to pull info from the form field like this:

DateField: [Forms]![frmmain]![DateField]

However, when the make-table query is done - all date fields are blank (all other fields are correctly created), and when I look at the new created table (mainTableWIthDate), the typeassigned to the date field is "Binary" (in the form, I've specified LongDate).

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Note: except the Name column, none of these tables have any other columns in common How do I go about this?

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May 13, 2005

Guys i have tried to seach the Forum but can't find a solution to my need.

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Instead of me having to force a user to place the DB files in a location of my choice when the database first loads it will prompt the user to select the location of the data file then (this is why i need the above) populate a table with a list of table names and their source, then establish a link to them for the front end to work.

Also if i ever send amended DB files or they move the location of the data files they can automatically re-establish the linked tables.

Hope this makes sense.

Cheers guys.

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May 11, 2005

Please note that I am self taught (90% of what I have learnt has been off these boards!). I did make this form with info I found on this forum.
I am having problems with a log in box for a database, the line of code is -
If Me.txtpassword.Value = DLookup("password", "customers", "[customerID] =" & Me.EbayName.Value) Then
This code is in a Form; "password" is the value in the table of "customers"; [customerID] is the primary key value I wish to remember; Me.EbayName.Value I assume is the value in the table that access is looking for.

Questions -
A) It is not looking up the value for [customerID] - what have I done wrong?

B) In the line of Me.EbayName.Value what does the 'Me.' part tell Access to do? I assume it's a pointer to it's own form? What part of the line do I need to change to make it point to another form (or table)?

C) When this is finished how do I get the program to remember the 'customerID' while the customer is fillling out other forms?

James

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Is this possible with Access?

I have only been able to do something with the lookup wizard, but that doesnt seem to work well.

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Sep 19, 2004

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Now this is all great but I want the values I select in BOTH boxes to be entered into the underlying table. I have tried putting the relevant field as the control source, but the way it is set up means that only numbers are put into the table. Here is the code and stuff (I got this from a help site, so I have changed my table and control name to theirs to make life a bit easier):

cboStore (i.e. the Categories)
Row Source: SELECT tblStore.lngStoreID, tblStore.strStoreName FROM tblStore;

Event - AfterUpdate:

Private Sub cboStore_AfterUpdate()
Dim sManagerSource As String

sManagerSource = "SELECT [tblManager].[lngManagerID], [tblManager].[lngStoreID], [tblManager].[strManagerName] " & _
"FROM tblManager " & _
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Me.cboManager.RowSource = sManagerSource
Me.cboManager.Requery
End Sub
Private Sub Label5_Click()
DoCmd.OpenQuery "qryCategories", , acReadOnly
End Sub

cboManager (i.e. Details)
Row Source: SELECT tblManager.lngManagerID, tblManager.lngStoreID, tblManager.strManagerName FROM tblManager;

The Tables:
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tblManager: Field Names: ingManagerID (Autonumber); ingStoreID (Number); strManagerName (text)

The Query (very simple):
qryCategories: strManagerName From tblManager; strStoreName from tblStore.


Phew! Is that enough info for someone to help me? I wouldn't mind even the numbers being in the table if there was some way that I could change them back to text for a report.

I'd be really greatful if someone out there could help - be gentle with me though, as I'm note very good at this code thing!

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Dec 14, 2004

I've got a huge table with one column that shows a lot of duplicate
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Columns:
Col.1:Fruit Col.2 Col.3
Apples A 1
Pears B 2
Peach C 3
Apples D 4
Apples
Apples
Pears
Pears
Pears

I would like the table only to show the say Fruit column with Apple, Pears,Peach
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I know there should be a simple solution to this problem but i have not worked on access for some time and the cobwebs is too thick.

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Second table is Order Details with related fields: ID; Order id; Stock code;quantity;length;width;;height.

Did a query running the stock codes with length width and height.

Did a form with all details, calling up the stock codewith the query. The info on length width and height to the related stock code is on the form but how do i relate it back to the table Order details.

In the order details table the stock code is showing but none of the other related info.

As i said it is something small but i cant get round it.

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Jan 15, 2006

I have a table that lists all of my available seating for different events.

My table columns look like this:
EventID - Section - Row - Seat - Available

Sample data in columns:
1 - A - A - 1 - Y
1 - A - A - 2 - Y
1 - B - A - 1 - N
1 - B - A - 2 - Y
2 - A - A - 1 - Y
2 - A - A - 2 - Y
2 - B - A - 1 - Y
2 - B - A - 2 - Y

EventID actually goes from 1-6
Section actually goes from A-F
Row actually goes from A-J
Seat actually goes from 1-36

When the user selects an event (or events) in the first box - I would like the query to eliminate the available seating, from the other events, in the results.

When the user selects a section (or sections) - I would like the query to further eliminate the available seating, from sections not chosen, in the results.

When the user selects a row (or rows) - I would like the query to further eliminate the available seating, from rows not chosen, in the results. And finally display whatever available seating is available - based on all three of the above criteria.

I purchased every access book I could find.. and I am slowly learning this. I'm a complete novice..
I'm not looking for any of you to do the work for me.. I'm more looking for guidence. I'm still getting to know all of the controls and their limitations. I have not yet written any VBA code. (It's still very confusing) I'm trying to get by on using the toolbox controls, using queries, macros and form controls.

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Dec 7, 2006

Hi there :)

I'm not sure if I've picked the right forum topic for this... It's not a straightforward table question, and I think the only way I can do what I need is with a query of some sort. Apologies if it should have gone in 'Tables'...

The situation is: I'm creating a database (using Access 2003) in which our secretaries can enter exam marks for students. The difficulty is that there are ten papers (exams), each student's exam is marked by at least two examiners and there are at least 6 examiners per paper. Every examiner also marks more than one paper, but doesn't mark all papers.

So, I've got a table with all of the examiners and the papers they're marking and I've got a table with all the students and the papers they're taking. Because we have to enter the marks in such a way that we know both which mark an examiner gave and (obviously) which mark a student received (e.g. so we can look at statistics for each examiner), I thought the best way to do this would be to run a query that created a new table per paper in which the field names would be: Student_ID, <name of examiner 1 for the paper>, <name of examiner 2 for the paper>, <name of examiner 3 for the paper>, etc until the end of the list of examiners for that paper. The student's number would populate the Student_ID field and then the secretaries would enter each examiner's mark in their named field. Like this:


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1234A 72 74 73
2345B 65 68 67
3456C 71 73 72
4567D 52 51 52



Listing the name of every examiner (including those who aren't marking that particular paper) isn't an option (and would have to be hard coded into a table in any case, as far as I'm aware, either in a query or in a table design. This is something I'm loathe to do). Ideally, the secretary would be able to press a button on a form and have all the mark entry tables for all the papers created automagically.

The examiners for the different papers change every year, and not every academic marks exams every year, so this data will not remain static. Hard coding a table with examiner names would make more work for the secretaries. (I want to avoid this as all mark entering for all students is done in a single day. This means over 600 students at 3 marks per student [mark 1, mark 2, and final agreed mark] with time to contact examiners with questions... and only 2 secretaries, each of whom deals with a different section of students).

Because of the nature of the marking, it would also make quite a lot of work for the secretaries if we had to cross reference a generic Examiner_1 field with a different examiner for each paper, so the field name really must be the examiner's actual name.

Can anyone help me? I'm happy to do it with either VB or SQL; I'm not a programmer, but I can usually work out what code does even if I can't write it myself. I should be able to adapt anything presented as long as it's complete and doesn't assume that I know the basics. :) I've also got two reference books to hand: _Microsoft Access 2003 Forms, Reports and Queries_ by Paul McFedries and _How to Do Everything with Microsoft Office Access 2003_ by Virginia Anderson.

Thanks very much for your time. :)

-Jen

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hi, i've been trying to find a solution to this problem but i can't seem to get my head around it. i have searched through the forums but found all the threads to be confusing although it probably is simple.

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