Creating Equipment ID's Automatically From Departmental Info
Jan 17, 2005
Hello,
I am starting to get further into access development, originally i started from a sample database and have been teaching myself as i go along. This database has come pretty far and the farther it comes along the more my company demands of me from it!
either way, it is basically a database that holds all of our asset information, equipment parts, workorders and preventative maintenance. We've been plugging along just fine but I want to help their productivity and have access automatically create "Equipment ID"'s from information that is entered by the person adding an asset. I would like it to create an ID from Entry of the Department, Location, and then a 4 digit Autonumber after that.
Basically we have a few basic departments, IT, Facilities, etc. and a few locations... So we have been setting our equipment ID's like this:
AA - Two characters for the Location
BB - Two characters for the department
0000 - numbered field
So I really would like to be able to create these automatically instead of manually typing them in to a text field with an input mask.
AABB-0000 to automatically create entries from the departmental info, location info and then automatically create a 4 digit number in order to follow it.
What is the best way to do this? Keep in mind I am just barely able to do any code, I only have been going from what i see in the database and building upon it and learning a few bits and pieces of code from there. So if you start going into a code explaination go slow~!
Having a problem where information from staff worksheets has some constant data and other info is static.
I have added file for your viewing. The Propagation form 1 is the original form I was using to input the data, this was time consuming. I am trying to upgrade the form so that constant data can be entered in once and static data entered onto a sub table within the for.
Problem is that when I view the table to make sure everything is working the constant data is only recorded for one record not the balance(pls go to last record to see problem). ie date is not repeating in propagation table
Can ANYBODY help with this as this problem occurs in other forms as well.
I am very new to access and I am trying to create two tables called Customers and Orders.
The fields in Customers are: CustomerID (Primary Key), First Name, Last Name, Address.
The fields in Orders are: Order# (Primary Key), CustomerID, Product Purchased, Address.
There is a One to many relationship between CustomerID in the table Customers, to the CustomerID in Orders.
The problem I am having now is with the Address field.
GOAL: What I am trying to do is have the Orders table automatically get the Address from the Customers Table.
If that doesnt make sense, whenever I create a new Order, I want to enter the customerID, and have it get the Address data from the Customers table automatically put into the proper field in the Orders table.
I'm quite new to using Access 2007 and I'm trying to create a form from different tables which have relationships. I've used the form wizard and added all the fields I need from the different tables, however, when I click form view it only shows the title and nothing else. When I'm in design view everything is showing..
In the code below I am creating a record with the INSET INTO statement and then Updating with additional info in various fields. it is not working the way I thought it would, so I am trying to create the record in it's entirety.
Code: SQL_Grade_GUSD_ID = "INSERT INTO Grades (GUSD_Student_ID) VALUES (" & Me.GUSD_Student_ID & ")" SQLM1_1_ELA = "UPDATE Grades SET Grades.Subject = ""BM1(ELA)""" SQLM1_2_ELA = "UPDATE Grades SET Grades.Type = ""Exam""" SQLM1_3_ELA = "UPDATE Grades SET Grades.Score = ""0""" SQLM1_4_ELA = "UPDATE Grades SET Grades.Nam = ""GUSD BM-1""" DoCmd.RunSQL SQL
[Code] ...
I am running to syntax problems when I try to USE the INSERT INTO to create the record with all the info in one statement.
Code: SQLM1_1_ELA = "INSERT INTO Grades ( GUSD_Student_ID, Subject, Type, Score, Nam ) " & _ "SELECT (" & Me.GUSD_Student_ID & ")"" AS GUSD_Student_ID, ""BM2(ELA)"" AS Subject, " & _ """Exam"" AS Type, ""0"" AS Score, ""GUSD BM-1"" AS Nam " & _ "FROM Grades"
I am Getting this error:
Syntax error (missing operator) in query expression '(12345)" AS GUSD_STUDENT_ID, "BM2(ELA)" As Subject, "Exam" AS Type, "0" As Score, "GUSD BM-1" AS Nam From Grades'
I have DB used for inventory for many different categories. I have a table and form for the following: Location, Printers, Pc's and many more.
What i am trying to accomplish is to have a advanced search form that will display how many pc's and there makes and model from selecting the location name or Cost center from a combo box.
So an example would be I want to select MPP-WDF from the combo box click a button and it will return the number of PC and there makes of model's and some other information in a list of records.
I have a list of people in a list box. In the list box I only have the people names listed. (example below)
1. John 2. Frank 3. Tim 4. Jessica
I want to click on one of the names and have a form pop up on the same screen that lists the persons contact info. If I had a table like listed below, could the info auto populate on a separate form.
[ID] [Name] [Number] [Address] 1. John 456-4567 123 Elm Rd. 2.
I'm pretty new to access and I've been working on a pretty complex project...
Anyways, my first problem I'm having is that I want Microsoft Access to automatically create a key number. This number depends only on the year, and then it would concatonate another number.
Example: 5-3000, then 5-3001, 5-3002... The five corresponds to the year, and the other part is just incrementing by one for each new record.
What would be the best way to do this? I don't necessarily need the dash in there, it could simply read 53000, 53001, 53002, etc.
One scholarship can be awarded to only one volunteer. I have a form to enter all the volunteer information. At the bottom of the form, I would like to place a button to open a new form to award a scholarship to this volunteer. I believe I need to link the forms in the following manner:
VOLUNTEER.volunteer_ID = SCHOLARSHIP.volunteer_ID
The problem is this: The forms are not linked properly because in order to assign a volunteer to a scholarship, the scholarship must already exist. So when I click the button to open the scholarship form, the scholarship form is empty and the volunteer_ID defaults to "0".
I think this could be fixed by somehow making my button create a new scholarship_ID in the scholarship form and THEN linking the volunteer_ID fields.
Does this seem like a solution? If so, how would I implement it? I have a screenshot to help. Thank you in advance for your help.
I have a database that I will use for invoicing, but I would like it to automatically create an invoice for customers based on parameters set for that customer (e.g., monthly, biweekly, etc.). I have tables containing the customer information, the item they are being billing, the price, etc. I want to be able to have access automatically create the invoices and add them onto the invoice table each month.
Maybe there is a better way, but I thought that if I created a query for all people that are billed biweekly and all people that are billed monthly, that I could run the queries when applicable and then somehow write a macro that would go through the list of customers and add each of them to the Invoice table and add an autonumber. That way I could click run query, run macro, and then do my invoicing. I don't know if that is the way to go or not.
Is there a way to just select like through a find dialog box, the location of a databases backend location and just automatically create all the links for the link tables...
The reason Im asking, is my boss wants the database to be on his laptop in the event that the network is down, and also so that he can work away from the company's location but I was showing him the implications of having it installed locally on his machine should his laptop go down....
So now I'm wondering if i could
1. do some automation that allows him to just choose the location of the databases backend that he would be working from, be it on the network or on his machine
and
2. using both backends to update or overwrite each other depending on which he was working from or did updates to..
Really would love all the help and input I can get on this... Im willing to work on developing a sample for this if nothing is exactly already out there so that it can be reposted cause i think this would be very useful to everyone's database applications.
I am hoping to create a field name in a query that will change every month. Right now the filed name is qryTechQuintileMonth-7.am_quintile. this designates that the data is for October 2012. There are 6 other fields named similarly for Nov 2012 through April 2013.
Is there a way to name these fields with the proper month-year (mmm-yy) so they automatically update each month?
I am currently creating a data base in access for reservation of audiovisual equipment. My form provides the selection of the equipment, the date and hour to be used and hour to be returned. My mayor concern is to not reserve the equipment twice(same day and hour). I want to be able to have a message telling the user that the equipment is not available upon the selection of the hour. Any ideas on this.
I need help finding an existing or making a db. This db does not have much to it, so I am getting frustrated finding/making one.
My company has equipment that is stored in one of three places, customers, trucks of employees, and other(like warehouse, or out for repair). The db should be able to give me a report of where everything is on a given day, and a report of what was in a given customers property during the job(this is not for a single day, but for the duration of the job).
If someone knows of an existing db like this, I would appreciate a link. If you want to help, it is appreciated. At this point I would not mind paying someone to do this for me, as long as it wont cost too much.
Hi, I am new to access and was if someone could assist me in designing a database exactly like the rentmaster software on this website(http://www.rentmaster.info/trial.html). I was told to design a database just like this one but, I am not all that familiar with ms access 2003. I've try searching google and microsoft's website for database templatesand I didn't see anything similiar to it. Any help with this is greatly appreciated and if I didn't go about posting this in the correctly, I am extremely sorry. Please don't hesistate to tell me and/or guide me to the right place.
I have a table that consist of equipments. In it is a equipment number field. I need a way to randomly pull up these equipment numbers-kind of like a lottery. Please help.
I have a transaction table the last record is [EquipIn]. during the equipment checkOut process all the other headings in the table are filled in. The idea is to fill in the [EquipIn] record a couple of days later when the equip is returned. How the heck can I make a equipment check in form that will update that one record? I can't do this manually as we have 1000+ pieces of equipment.
My desired output of this is to have a database to allow me to quickly check in and out equipment and personnel using a barcode scanner. I am using access 2013 and started with the asset tracking template downloaded from Microsoft. Where I am hung up right now is adding the personnel check in and out (each member of the team will have a barcode attached to their id) I want to be able to just scan their badge when they show up and again when they leave. At the end I will run a report that shows who was on scene (it is for a search and rescue team) during a certain day or time range.
I have added two new tables one check in and one check out the only fields are firedeptID and CheckIn or CheckOut a date/time field CheckIn and CheckOut Auto populatewith Now(). The first problem is that I think I need to turn off (if possible)the auto creation of a new record every time, when I scan in an ID right now that record gets the time stamp of the last time the new record was created IE.Last week when the last person scanned in and the new record was created. I assume I am going the same type of issue when I start working on checking out the equipment.
I need help on this, from what the best concept is, to what I need to look into using:
I store Quote data from phone calls into tblQuotes. There is a seperate table that holds much of the same information except that it is for actual orders called tblOrders.
As far as function goes, I have each working much the way I need it to except for one thing... If a sales person is on the phone with a customer with a quote already in the system, right now they re-enter the data into the Order table. Most times, the order is what was quoted, but maybe with a few small changes (so I will wnt to keep a historical record of the quote). How could I copy the contents of the quote recordset into the recordset for an order, where all the sales rep does from there is edit the quote to the actual order?
Would I use VBA or an update query that is executed via VAB? Honestly, I am unsure how to do this at all, I hope someone has seen this before and has a good suggestion...
Code: tblequipment equipmentid equipmentnumber (user defined ID)
tblrentals rentalid rentaldate rentaltime fromparty (c for customer, e for employee, o for other) frompartyid (foriegn key to either customer, employee or other) toparty (same as from) topartyid (same as from)
tblrentaldetails detailid rentalid equipmentid
How can I get a list of ALL equipment showing the most recent date and time, also showing the respective toparty and topartyid? I can get it fairly easily, except for including toparty and topartyid.
I am creating a Machinery database to match parts up with equipment. So they can see what the Equipment is and all the available parts. The sort needs to be like this
First Sort:
If the manufacturer of the machine is the same as the manufacturer of the part sort that at top then sort alphabetical
Is this possible? Each equipment would have a different manufacturer so I can not do some type of hard coding.
I am creating a database for creating quotations. The quotation number is generated using the date, for example the first quote today would be quote number "05202015-1" because it is the first one today. The next quote today would be quote number "05202015-2" and so on. Is there a way to make access automatically generate these quote numbers based on the date?
Would you be able to have the same databasing power in vb.
a company offered me a job but they would prefer if all my programs where in vb, but i have never even lokked into it. i know there are a few extra thing like menus and stuff like that.
Would i be able to say that since i know vba i would be a ok candited?
I have a query that creates 8 columns, exactly as I want. However, the information in the last 2 columns, Dbk and Com, I'm trying to get on the same row. Right now, when the query is run, the Dbk amount shows up on one row and the Com column is blank, then the next row shows the Com amount and the Dbk column is blank. Is there a way to get both values to show on the same row? Thanks.
SELECT tblCorpCodes.[Client Code], tblCorpCodes.[Client Name], tblCorpDollars.[Month/Year], tblCorpDollars.[Invoice #], tblCorpDollars.[Drawback Entry #], tblCorpDollars.[Claim Ref #], IIf([tblCorpDollars]![Income Type]="Drawback",[Amount]) AS Dbk, IIf([tblCorpDollars]![Income Type]="Commission",[Amount]) AS Com FROM Query4, tblCorpCodes INNER JOIN tblCorpDollars ON tblCorpCodes.[Client Code] = tblCorpDollars.[Client Code] GROUP BY tblCorpCodes.[Client Code], tblCorpCodes.[Client Name], tblCorpDollars.[Month/Year], tblCorpDollars.[Invoice #], tblCorpDollars.[Drawback Entry #], tblCorpDollars.[Claim Ref #], IIf([tblCorpDollars]![Income Type]="Drawback",[Amount]), IIf([tblCorpDollars]![Income Type]="Commission",[Amount]) HAVING (((tblCorpCodes.[Client Code]) Like "566") AND ((tblCorpDollars.[Invoice #]) Like "7315"));
