Creating A Report From Multiple Tables/forms

Could you please help me out.

I am trying to develop a DB that is multi user. i ahve not split the data from the forms into separate db's as the users are in different locations and our network can be very slow.

part of the requirerment is to produce a drawing approval form, my current sticking point is that the method i am currently using to create the forms only allows one person at a time to use the process.

currently i have a command button that runs a query and then creates a table from the results. the table is then used as the data source for a mail merged form in word.

what i ultimatly need is a process which allows multiple users to generate these forms at the same time and have the ability to save the form (with no code behind it) as a word document (either RTF etc)

i am thinking that if i create a query on the fly in VB and then use the results to use in a report this would allow me to do the above.....

So my questions are:

1) is my assumption correct
2) If so, how do i do it as i have never done it before
3) If the above is not the best solution/ does not work... what will/is