I'm working on a database that has to be done in Access and in coming up with a unique ID for each worker I want to take the first letter of the first and last name and the last 4 digits of their social to create the UID for the table. So for FIRST_NAME:Homer LAST_NAME:Simpson with SOCIAL:123-45-6789 his UID would be HS6789. Is there a function within Access that would allow me to do that, or is that something that's just too advanced?
I am very new to db programing so please forgive for such a simple program.
Here is the deal. I have a db for about 500 students.
I would like the table [Students] to create a unique ID "number" for each student. I would like the number to be based on information from the same table. For example if the student's name is John Doe and his number is 555-1212 then I would like to the id to be JD1212. I plan on using more than name and phone number but this was just to show you, what i am trying to get done.
I can do this using a form and a calculated control, but I can't get the table and form to kiss and make up. I was also told you can't save data from a calculated control in a form to a table and it is gernerally not a good idea, so I was told.
Got my job database going quite well, at the moment, it generates a job number form the first 4 letters of the customers name, and the ID (autonumber), so for example mr smith's job number would be SMIT0012 (assuming the 12th entry in the database) Now this works fine, tables are linked and the database access the tables via a mapped network drive for other pc's (2) to use. But the problem is, if the database user were to be at a remote location with a laptop, how could this work? I could use a local copy of the tables but then of course the ID's wouldnt match! Can anyone offer any ideas on this?
i was wondering how to go about doing this, i currently have a query which returns all the payments due in the next month, going to a report which acts as an invoice. I was wondering how to create a unique id for each invoice and store the last id so that i can automatically itterate it later
I have been trying to incorporate an access DB in to our business for sometime, but keep coming up against the same issue. We have a numbering system for the jobs we do, which was invented many years ago and cannot be changed. It is in the format "month/Year/unique 3 digits" the 3 digits are sequential, i.e. 02/07/123 ... 02/07/124... etc. I will need this all in one field. So far I have managed to get the month and year (easy enough) with the expression "=Month(Now()) & "/" & Right(Year(Now()),2) & "/"" Now I need to get the sequential 3 digits at the end, however, I am not sure of any way to do this and it has stumped many people. I have a field that is autonumbered, but don't seem to be able to add this to the end of the expression.
If any of you have any suggestions I would be greatful - bear in mind I am only a begginer at this.
What I have is a small POS system I'm trying to create a unique invoice number for each transaction (multiple records)
I have two tables, one named "CurrentTransactions" and one named "Past Transactions".
I have everything working except the invoice number my system works by adding pre defined records into the table "CurrentTransactions" and once the sale has been finalised it transfers the data to the "PastTransactions" table.
take the last number from the "PastTransactions"."InvoiceNumber" to create an invoice number in the "CurrentTransactions", and I want to be able to do it using an expression in the default value property as opposed to in the form ( I've tried the form way but using Dmax would require me to almost rebuild my entire POS system )
Anyone know how to create a combo box that has unique month and year entries from a table (month in one column and year in another - i.e. 2 columns)?
I've been able to get the textbox of the combobox to output the correct format using a custom format but it does not affect the combobox data. Also, I'm not sure how to separate this by two columns...
I have a rental database and I print several contacts for leases etc. what I want to do is have a unique reference number or something inserted to the report every time that it's printed. What I am trying to achieve is to keep track of which tenant corresponds to the report (Lease) printed by using reference number.
There is a seperate form which holds the tenants details and I would like to have a field on that form which would show the same reference number as the report so I can track which report was printed for who.
I'm creating a database using existing data from an excel file full of contact details. What I need to add is a queue type system where each contact in the database has a "Place in Queue" number which is unique obviously.
Lets say Alan is number 1, Bob is 2 and Chris is 3. They have these corresponding numbers in the queue field for their entries.
Now what I need to have, through use of a form, is a way of changing Chris from number 3 in the queue to number 1 and thus have Alan automatically shift down to number 2 and Bob to 3.
I am working on a database of biological samples and test data. A problem is that many times the same subject has multiple ID's. For example, one subject may have the ID "ID234" but they previously had the ID "Sub84" or something like that. I want to be able to have 3 or 4 fields that have ID's for a subject, and I don't want a single one of them to be repeated. So I have column a, b, c, and d, and I don't want to have one record to have the same ID in column a as another record has in column d and so on. All I have been seeing is a way to make sure all of a, b, c, and d are unique combinations, but I want none of the fields to be repeated.
I created a form in Access that retrieves data from a table. Inside the form, I am able to access/populate data fields with data from the table. I also have data fields, inside the form, that requires key-in data. I have some how lost the ability send all data field information to a second table and clear existing data fields for new entry.
Questions: What settings, code or buttons can I use to send/store data field information to a new table? What settings, code or buttons can I use to automatically clear all data fields from my form once data has been sent to the new table?
I have a large query that has information from accounts sorted by date, account repeat but they are always associated with a different date. I'd like to create a report where each date has it's own column with an associated field displayed as the information in the column. However, as data is added to the table I'd prefer to do it without having to make a query to filter each date each time information is added.
The information is added in bulk with all the same dates, so ALL accounts (excluding newly opened accounts that may have no information with a certain date) should have information for each date - there will not be single accounts with their own date. For example: An account numbered 12345 with data of 57% on 1/2/13, 63% on 6/2/13, and 89% on 12/2/13. I'd like each of the dates to have their own column, with the account numbers as the row and the percent data to show under the date they are associated with. how to manage this in a report, or if it is possible.
I have this basic question (obviously not so basic for me): how to pull out only unique records from two fields.
More details - two fields with names of competitors in a tournament (Winner or Loser) and i need to build a query to have all players names participating in the tournament regardless if they have won or lost in one list.
How i would best combine values in a table to produce a 'primary key id number.'
For example: the first letter of a city in the ID and the next number available/auto number - Portsmouth -> P233
I know i can create this in a query however i want it as the unique ID for that record entry in a table. If that doesn't make sense i can try to elaborate some more.
So what is the best way to ensure the third entry is fine as whilst ready salted already exists it doesnt exist for doritos but the fourth entry would pull up a msgbox refusing the entry as it is a repeat of entry one.
Any way on a table that I can have a unique identifier over two fields? E.g.I have a login ID and a Domain field in a table with sample data below.
Login Domain
John Test Jane Test Fred Live John Live
The login names need to be unique to the domain so the integrity cannot be breached. This has to fit into one table (although the domain is actually being pulled from a look up table so is in fact a numerical value) for ease of form creation.
I have a MS Access 2000 database with 136 data tables in it. What I would like to do is execute a piece of VBA code which will list for me in another table, (for example: Field1: TABLE NAME Field2: FIELD NAME 1 Field2: FIELD NAME2 etc), starting left to right, how many fields would have to be combined in each table to represent a unique record.
For instance:
TYPE ID TEXT 1 1 "Cats" 1 2 "Dogs" 2 1 "Rabbits"
In this example a combination of the fields TYPE and ID give a unique record.
I am undertaking an analysis of corporate mobile phone data based on data from the phone provider. The base data consists of a number of monthly text files at transaction level for voice calls, data usage, billing/tariff information, international calls/transfers etc. I have set up VBA code to import the text file data into a number of Access tables.I would like to have a way of joining these tables but the only common field is the phone number (a text field with the groups of numbers separated by hyphens).
I confirmed that joining the tables on the phone number text field does not work.My idea was to create an additional table with just one row for each phone number and link that to the other tables by the ID in the new table. I was able to create this table [PhoneNumbers] (by creating a totals query of the phone numbers from the main call transactions table, I then dumped it into Excel and then imported it into a new Access table with an auto-generated ID column).My problem / challenge is how to get the ID column from my [PhoneNumbers] table to appear in each of the other tables so that I can join them effectively. In the Excel-world, I would have used a vlookup function.I even thought of performing this as an interim step in Excel but there are too many records / rows in some of my tables. It seems that the dlookup function is not what Im looking for and even if the IIF function is suitable, I cannot get the syntax to work for me.
I have a client database that has recently had multiple duplicate entries. I need to reduce or negate this erroneous activity. I have a client table where I record amongst others, the following;
key [christian_name] [family_name] [dob] ......
I believe that to prevent duplicate entrie via form I have created an additional field called "unique" given it as a unique index which I want to have populated with the joined fields first_name & last_name & dob (IE johndoe01/01/90), and then as user enters a new client it wont allow a duplicate.
However I need to fill all the existing customers (3600+) with the relevant joined existing data. If I create an expression I can cajoin the fields in a select query but when I try to make an update query the same syntax comes up with empty fields.
select query sql that worked to show field ...
SELECT divers.christian_name, divers.family_name, divers.dob, [christian_name] & [family_name] & [dob] AS Expr1 FROM divers;
update query that was empty ..
UPDATE divers SET divers.[unique] = [christian_name] & [family_name] & [dob];
1. I have a database (see attached) with three tables all of them with the same fields. The first three are numbers (InCo_No, Proto_No, Year_No). Each of these fields (numbers) can be the same in the other table(eg. Year_No), but the combination of the three cannot be.
How can I prevent the entry of a duplicate combination of these three fields?
2. I want to have a form to fill the three tables separately, depending the values in the other fields.
I am working with some chemical compounds in a database I am building. I grabbed an html file off the web on a listing of chemical compounds...converted it to ascii and imported it into ACCESS. Rather than write a Perl routine I was wondering if anyone out there had some sql code that might handle it. The first 3 records look like this and are contained in one field. I am trying to break this guy into 4 fields.
Is it possible (and logical) for me to create a table with a calculated field from 2 other fields in the same table? Example; I have a long time field (mm/dd/yyyy hh:mm:ss) aka StartTime, and a long time field EndTime. I would like to subtract the StartTime field from the EndTime field to get the total time elapsed, but in hh:mm:ss format. I can get it in hh:mm format, but I really need the hh:mm:ss format. Any Ideas?
I am not sure that I am in the Correct Section for this question but I am sure I can be forgiven for that :
I am attempting to build a db for a friend who has all his data in one table. During normalisation I have seperated the various threads of data into various tables of usable information. My problem is that I need to seperate his clients fullname into First & Surname i.e. Fullname: Mick Burke to FirstName: Mick and Surname: Burke - in other words make two fields from one.
I need to create a bunch of new records that will contain some existing data and some blank fields.... what I want it to look like:
ACCOUNT | NUMBER | PERIOD | AMOUNT 4G334223 123-224-2212 1/1/2006 4G334223 123-233-2334 1/1/2006
What I want is the query to pull the account and number from the db, then add the date in automatically (not the current date, just a specified criteria to signify jan 06, feb 06,etc) and leave the amount field blank (which I will then add in the corresponding values manually).
I'm making a document control database where the a unique reference number is automatically generated from 2 tables and updates a 3rd table.
xxxx or yyyy/lookup in 2 table/autonumber
I have been trying to do this is a form but because the control sauce is a calculation 'Text1&Text2&Text3' I am unable to update the 3rd table with the combined reference number.
I have limited knowledge particularly of VBA coding
