Creating Multivalue Field
Dec 19, 2006Hi Everybody,
I've a question that is teasing me. How would I create a multivalue/multiple answer field in access 2002. P'se forgive if this question has been asked before. Thanks in advance,
Samia
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General :: Creating Entries In A Table Based On Multivalue Lookup
Aug 3, 2014I am designing a database for a quarry for maintenance of their machines. I have a table that has a full list of all the parts on the machines, and a multiple value lookup field that says what machines said parts are used on. I am trying to have these values translate to another table, so I can then insert a field to say how many of each part are used on the respective machine, to display on an information form for each machine.
I would also like this table to update if the relevant information is updated, for example if a new machine is input, then have the table update to reflect what parts are used on it (an After Update function?) I have made a query that gives me the read out I want (attached) but just cannot figure out how to get that into a table so I can add the extra information.
MultiValue Field Access 2003
Oct 9, 2006Hi Everyone
I have been working on an access 2003 database for four weeks now and have been asked to create a field in a table that allows a user to select mutliple entries from a list.
This information in this field of a table needs to be able to be queried and reported on in written and graphical reports.
I have tried and hit a brick wall any help with setting this up would be most appreciated.
Thanks
Mish
Access 2007 Multivalue Field Ability
Feb 2, 2007Hi Everyone
In Access 2007, we are able to use a multivalue field, however I don't see the functionality for it anywhere, anyone else notice this??
Queries :: Appending Tables With Multivalue Field?
Nov 3, 2014I have two tables "Tab_Issue_1" and "Tab_Issue_2". Tab_Issue_1 has two fields "Issue" and "AssignedTo". Tab_Issue_2 has the same fields. However, the "AssignedTo" is a multi-value field in both tables. I want to append data from Tab_Issue_1 into Tab_Issue_2. I use the following SQL but it pops up this message "An INSERT INTO query can not contain a multi-valued field".
[SQL]
INSERT INTO Tab_Issues_1 ( Title, AssignedTo )
SELECT Tab_Issues_2.Title, Tab_Issues_2.AssignedTo
FROM Tab_Issues_2;
[SQL]
Tables :: Using MultiValue Field Without Making It Lookup
Apr 14, 2014I've been doing some reading on multivalue fields and it seems to be exactly what I'm looking for. My question: Is there a way to use the multivalue field without making it a lookup? I need the user to be able to put multiple values in a field but can't limit them to a list. The field that needs multiple values happens to be for SKU numbers from a large department store franchise.
One work around I've come up with is to have a pop up that asks for the separate sku numbers so they can be used for the value list each time, but then the user also would have to select those from the value list in order to enter it.... too many end user steps.
I want to avoid making 10-15 different fields each for SKU number, Item, and cost... I also need to avoid having to populate my db with the department store's full list of products...
Queries :: Update Query On Multivalue Field
Dec 16, 2013I have a multivalue field containing values of A,B,C and D with primary IDs of 1,2,3 and 4 in that order.
If I was to run:
Code:
UPDATE Table
Set Table.Multivalue.Value = 1
WHERE Field 1 = "True" AND Field 2 = "True";
Then run
Code:
UPDATE Table
Set Table.Multivalue.Value = 2
WHERE Field 1 = "True" AND Field 2 = "True";
Will I have a Multivalue field as A,B or just B? I would like it to be A,B but I have my doubts as to whether this would work.
Queries :: Search Multivalue Lookup Field From Form Entry
Sep 20, 2013I have a form that looks up office names and will automatically populate a field called office number based upon their selection in the combo box. I have a submit button on click event set up to run a query.
Now, here's where I am running into issues: In this query, I need to pull selected columns of information based upon a multivalue lookup field. This multivalue lookup field is joined with the table that the values populate from.
The form will only have one value stored in the txt box field, and I need to be able to search for all records containing that one value.
This is what I have for code:
SELECT FilePlan.FPName, FilePlan.Description, FilePlan.[File Code], FilePlan.GRS, FilePlan.Schedule
FROM Offices INNER JOIN FilePlan ON Offices.[Office Number] = FilePlan.OfficeNumb.Value
WHERE (((FilePlan.OfficeNumb.Value) Like "*" & [Forms]![RetCutOff]![txtOffNumb] & "*"));
Do I need to string multiple queries together to make this work, or is it just not possible?
Convert Text To Number In Multivalue Table Field Without Data Loss
Oct 21, 2012I have a multivalue text field called "Groups" that is generated through a relationship with another table called "Comments". When I set this up I left the field as a text field when it should have been a number field, and now I can't use the database with sharepoint, because the field needs to be a number field.
My Question is there a way to convert it without loosing all my data, as there are over 5000 records?
My Table with the multivalue field is called "Contacts", the field is called "Groups".
I tried update and append queries but I must be doing something wrong....
Queries :: Multivalue Field - Values Revert To Primary Key In Datasheet View When Saved
Dec 23, 2013A have a query that selects a multivalue field. The query forms the record source for a subform. The text values in the multivalue field are displayed in the query, but when I save this and view the data in the subform datasheet view the values revert to the primary key values. They are 1,2,3,4 instead of the text values
View 3 Replies View RelatedHow To Display Multivalue Fields
Oct 22, 2012In my table, I setup a multivalue field. In the screen, I can check off more than one selection. It stores the selections in the table as value1, value2, value3, etc...which is fine. However, when I go back to review the entry in a report or a screen, it displays it exactly the same as it is stored in the table - value1, value2, value3, etc...Because of size limiations, the field is only so wide, thus it only shows value1, va...and then the rest cut off.
Regardless of how wide I make the field, all of the values will not be displayed, plus, if there is only one value, it will be a waste of space. What is the best way to display one (if there is only one selected) or all of the values selected ? Is there a way to display then vertically, like value1, (next line) value2, (next line) value3 ?
Multivalue Criteria Search In Query
Oct 24, 2005I have a multivalue criteria inside a listbox that I need to use to filter several data out of a table by using a query. The multivalue textfield is the 3rd column of the listbox (eg. John Jonson,Tom Boost,Kim Moore). When I select a row inside the listbox, I want all the adressess of the people that are mentioned in the 3rd column when I click on a button.
How do I make this criteria for a query to get the information I wanted?
Queries :: Using Or Statement From Multivalue Listbox In Query
Jul 3, 2013I would like to have the user select one or more values in a list box, and use those values as criteria in a query. Then the query will be used as a source for list boxes in another form based on the values of the previous selection.
Example:
User selects options 1, 3, and 4 from the list box on Form A. The query then sets the criteria to anything related to 1 OR 3 OR 4. Then in another form, Form B, all the data tied to option 1 is in its own list box, all the data tied to option 3 is in its own list box, and all data tied to option 4 is in its own list box.
Reports :: Grouping With Information From Multivalue Fields
Feb 6, 2015I have a table which now contains a couple of hundred records with more than thirty fields each, and will ultimately contain over 1000 records. Some of these fields use the multiple value feature, and the fields and the forms which fill them work beautifully. Now comes the challenge.
Without going into detail that I'm not at liberty to share, I can say that there are different offices which have different people who are responsible in different ways for the work covered in these records. It is possible for each record to have multiple people assigned to it from the same office. This requires setting the control that shows the people from each office to allow multiple values. I need to be able to create a report which will allow me to hand a list of all the records each person is responsible for in the office to the person responsible, in spite of the fact that this will mean records will show up on more than one person's report.
Before I knew that there might be multiple people in the office for each record, I created great reports grouping and ordering by this office's control and field. Now, since they allow and store multiple values, I can't use them any more. I need to be able, as I said above, to get the same effect. I think the answer lies in some sort of calculated field or formula that applies text filters. What I need to be able to do is look in the field for this office and see if a person's name is contained in the field for that particular record, regardless of who else might be in the field, too. I need to be able to use the results from this filter or calculation or formula to generate something I can use in the group and order by processes.
Tables :: Similar Option To Multivalue Lookup Fields
Apr 16, 2013Is there another field that can be used beside the lookup field in an Access table? I am currently using the lookup field as a multivalued lookup field and I am limited to the the things I can do with it when creating a report or a query on that field. Is there a similar field in Access 2010 that has the same look as a lookup field and allows for multiple values to be selected?
View 4 Replies View RelatedQuery Multiple Tables Using INNER JOIN And Multivalue Fields
Jan 28, 2013Here is my current table structure (I have omitted some fields from this example and have given some sample data in italics to make the table structure more clear.
tblEmployees
ID (autonumber) 3
EmployeeName John
EmployeePhone 555999555
EmployeeLocation New York
tblClients
ClientID (autonumber) 1 , 2 , 3
ClientName ABC Company , XYZ Company, PQR Company
fkeyLocationID
tblLocations
LocationID 1 , 2
Location New York , Chicago
tblEmployeeClients (junction table)
fkeyID 3
EmployeeClients (multivalued number) 1,2
The junction table tblEmployeeClients only stores ID of the Employee and in the second column (which is a multi-valued field), the ID of each of the clients the employee Supports.
I am trying to generate a report that lists say, EmployeeName alongside the clients supported by the Employee (listing the client location is not required, however, it would be good to know how to do that as well).
The report (for the example above), should look like this:
Name Clients Supported
John ABC Company, PQR Company
Currently, I am able to get :
John 1, 2 i.e the client ID for the clients that the employee supports instead of the corresponding company names.
Tables :: Assigning Task Using Multivalue Fields Then Marking Completion
Dec 11, 2013I have a database which is working ok where i have a set of tasks in a table with a bunch of irrelevant fields. On creation of a task i assign users to those tasks into a multivalue field(this is all fine).
Using a query i can report to each user what tasks they are assigned to easily.
To make the database more complex i would now like to assign these users to a task and then allow them to assign there portion complete (but not the whole task complete) but i can not assign a bool variable to a .value (can i?).
My thoughts are my database is just not set up for this by using the multivalue field to hold the assigned users?
Multivalue List In Table - Displaying Names Separated By Comma
Sep 30, 2011I created a multivalue list in my table. It contains a list of names and a checkbox. I designed the form based on this and am able to check off multiple names. When I go back to look at the table, it stores in each name separated by a comma. So far so good.
When I create a report to display the data, it displays it as 1,2,3..etc., instead of the names separated by a comma.
What do I need to do to display the names ?
Creating A SUM Field
Aug 17, 2007I feel like this is a stupid question but here goes:
I just created a large database of which a few fields are going to represent "total" fields as they are the sum of a few other fields.
I attempted to build an expression in the "update to" box in an update query but it does not seem to be working. I tried creating a simple addition expression and it tells me that I am about to update XXX number of fields but when I look at the data afterwards no changes have taken place. I am not familiar with how to use the Sum function so it was not working for me.
I'm not sure if I'm going about this the wrong way but if someone could push me in the right direction I'd appreciate it.
Thanks.
Creating A New Field
Jun 15, 2006I am making a Make Table query where I want to add a new field called [Timesheet Date]. How do I ensure that this field is a Date type? I ultimately will populate the new field with valid dates.
View 2 Replies View RelatedCreating A New Field
Jul 3, 2007I have a first name, last name and a company name on the customer/contacts table. I would like to figure out some way to create another new field that contains either the company name or a joined first and last name if there is no company name. I am sure I have seen this ability somewhere, but I am not sure about how to go about doing it.
Any advice would be great.
Thanks,
James
Creating New Primary Key Field
Nov 24, 2004I think that creating a new primary key is the only solution to this problem, but I would love to have other input, including potential pitfalls I might encounter in this process.
Here is the scenario: I have spent the past year creating a "survey based" database in my "spare" time at work. The database holds detailed information about nutrition questionnaires given to children over the years that they are in our program. I have based the structure on using ClientID as the primary key. ClientID = each individual's social security number.
We have another database that holds all the client's information. This is the database where any updates are done to their information. I export the client information (firstname, lastname, birthdate, socialsecurity, plus a few more) that I need into excel. Then I import that info into my database on a regular basis using an update/append query.
We started using the database in September and all was going well until a few weeks ago when I imported data and found a name that was entered twice. On looking closer, I found that the person had two different ClientID's. How could this happen...? Well, in our other database, if a child doesn't have a social security number yet, or we weren't given it, the program creates a fake social security number AAA-##-####. I knew this from the beginning, but wasn't aware of any problem. However, I was missing a significant piece of information. When the child finally does receive a SS#, we go in and change the number in the program!!!! At first I was told this rarely happens (I had about 6 duplicates the first time), but today I ran another import and found 90 instances of duplicated names!
There are just over 600 records in the database. Many of these have had information that is unique to this database entered in a related table, so I need to be sure I don't lose any of that data. There is data in other tables that I could import again if I have to.
Here are my options as I see them:
1. Leave the primary key alone and delete the duplicated values with every update.
2. Create a new unique autonumber primary key, knowing I will have to delete relationships and rebuild them. I would leave the clientID field in the system as it is the only way we have to determine the difference between two children with the same names and birthdates.
3. Run quietly away hoping they don't notice the problem until I am long gone. ;)
What would you do in these circumstances? If you agree with my assessment that I really should create a new primary key, what steps would you take to minimize problems both during the process and in the future?
And yes, I wish about 12 months ago, I had asked if the social security number was ever updated, but of course no one thought to bring that up when we were discussing the database design! :mad:
Thanks for your help!
Creating A New ID Field With Logic
Apr 24, 2008I am looking for some direction on how to approach this.
I have a table that has a field call DocumentID and I don't like it. I would like to create my own.
In the same table I also have 10 fields of data called L1, L2, to L10.
I would like my new DocumentID to be the 10 fields concatenated together, with a period between them unless the value of the field is null.
If this is a query I need to then move the data back to a table in the same database.
Any suggestions on a good strategy/approach?
Thanks
Creating Time Field
Mar 6, 2006I have a form that has two text fields "Time From" and "Time To".
I can get the current time to show up with either =Date() or = Time(). Althought when I use Date() the time shows up correctly in the field until I click on the field to edit it and then it shows the Date instead of the time until I tab out o the field. But I want the user to be able to pick another time without having to type it in. Kind of like a list box but with a scroll that with either increase or decrease the time.
Also I am trying to get the "Time To" field to be 30 minute higher than the "Time From"
I have tried different things like DateAdd("n", 30, [TimeFrom]) and although it does add 30 minutes when I click in the field it shows the Date and time (3/6/2006 12:30:00 AM) and not just the Medium Time (12:30 AM) even though I have the Conrol and the table field formated to Medium Time.
I'm at a loss.
Help Creating A Populating Field.
Jul 9, 2007A fellow employee of mine who is self taught in Microsoft Access currently has a database with a form that contains fields labeled name and address. She is trying to set it up so that when she begin to type, it will automatically look up to see if that name and address was previously entered to cut down on having to repeat it every time. She has tried the look up function with no success. She is using a single table as a base. Any assistance anyone can give us will be fantastic!! If I have posted this in the wrong forum or if this question was already answered, I could not locate it and I'm sorry if I am not following proper forum protocol.
Thanks!!
Help Creating A Unique Numbering Field
Feb 20, 2007Hi all,
I have been trying to incorporate an access DB in to our business for sometime, but keep coming up against the same issue. We have a numbering system for the jobs we do, which was invented many years ago and cannot be changed. It is in the format "month/Year/unique 3 digits" the 3 digits are sequential, i.e. 02/07/123 ... 02/07/124... etc. I will need this all in one field.
So far I have managed to get the month and year (easy enough) with the expression "=Month(Now()) & "/" & Right(Year(Now()),2) & "/"" Now I need to get the sequential 3 digits at the end, however, I am not sure of any way to do this and it has stumped many people. I have a field that is autonumbered, but don't seem to be able to add this to the end of the expression.
If any of you have any suggestions I would be greatful - bear in mind I am only a begginer at this.
Thanks in advance.